11-07-2013 Special MeetingSPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SEVENTH DAY OF NOVEMBER IN THE
YEAR TWO THOUSAND AND THIRTEEN AT 9:00 A.M. IN THE
ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE
PRESENT: JoAnn W. Hall, Chairman
Byron B. Bailey
Rex W. Alphin
Delores M. Darden
Alan E. Casteen
Also Attending: Anne F. Seward, County Administrator
Carey Mills Storm, Clerk
Chairman Hall called the special meeting to order at 9:00 a.m. for the
purpose of conducting a joint meeting with the School Board concerning the
Capital Improvements Plan.
School Board Chairman Eley relayed the School's need for an
improved central garage, additional buses and maintenance of existing school
facilities.
School Board member Herb DeGroft commented on the importance of
a centralized garage which could also be utilized by the Towns of Smithfield
and Windsor.
School Board member Denise Tynes also commented on the cost
savings that could be realized if there was one (1) centralized transportation
facility which was shared by the County, Schools and the Towns of
Smithfield and Windsor. She recommended the development of a long -term
plan to replace Hardy Elementary School.
Supervisor Darden moved that staff be directed to form a committee
charged with developing a study for review of the feasibility of an internal
central garage for use by the Schools, County and the Towns of Smithfield
and Windsor after January 2014. The motion was adopted by a vote of (5 -0)
with Supervisors Casteen, Darden, Bailey, Hall and Alphin voting in favor of
the motion and no Supervisors voting against the motion.
Under the issue of Parks and Recreation fees, the Board was advised by
School Superintendent Perera that the cost associated with allowing the
YMCA before and after - school day care to be run annually in school
facilities is $191,794. The request is for compensation for what it costs the
schools to operate the building for these programs and that currently there is
not a line item in the School's budget for that service.
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County Administrator Seward stated that cost allocation plans could be
developed administratively during the budget process to demonstrate how
much of every tax dollar goes to education and how much goes to parks and
recreation.
Regarding shared services, School Board member Herb DeGroft
recommended that the Schools and County share a Central Insurance Benefits
Coordinator and Administrator.
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Chairman Hall declared a break.
Upon the Board returning to open meeting, County Attorney Popovich
formally introduced Brandi Baker Mack, his new Legal Assistant, to the
Board.
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David Rose and Jimmy Sanderson, Davenport and Company, provided
a timetable and approach for revisiting the County's capital funding policies
and practices with a goal of providing capital for the General Fund and
Utility Fund and with the Utility Fund becoming self supporting; to continue
to identify refundings and maintaining or enhancing the County's strong
investment ratings. He advised that the County, in 2014, did a limited
refinancing and a $2.1 reissuance which saved the County $840,000. He
addressed the need to make up the County's $1.2 million gap and all three (3)
of the County's credit rating agencies were visited, two (2) of which
reaffirmed the County's AA rating. He recommended a total review of the
County's financial policy guidelines.
County Attorney Popovich requested a closed meeting pursuant to
Section 2.2- 3711.A.1 and A.7 of the Freedom of Information Act concerning
consultation with legal counsel requiring the provision of legal advice
pertaining to a specific legal matter requiring the provision of legal advice
regarding the performance of a specific public appointee.
Supervisor Alphin moved that the Board enter the closed meeting for
the reason stated by the County Attorney. The motion was adopted by a vote
of (5 -0) with Supervisors Casteen, Darden, Bailey, Hall and Alphin voting in
favor of the motion and no Supervisors voting against the motion.
Supervisor Casteen moved that the Board return to open meeting. The
motion was adopted by a vote of (5 -0) with Supervisors Casteen, Darden,
Bailey, Hall and Alphin voting in favor of the motion and no Supervisors
voting against the motion.
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Supervisor Darden moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2- 3712.1) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
V O TF.
AYES: Bailey, Darden, Hall, Alphin and Casteen
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
H
Supervisor Alphin moved to direct staff to provide ordinance updates
for the next meeting. The motion was adopted by a vote of (5 -0) with
Supervisors Casteen, Darden, Bailey, Hall and Alphin voting in favor of the
motion and no Supervisors voting against the motion.
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At 12:00 p.m., Chairman Hall declared the joint meeting adjourned.
Byron B. Bailey, Chairman
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Carey M is Storm, Clerk
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