05-06-2013 Budget Work SessionBUDGET WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE SIXTH DAY OF MAY IN THE YEAR
TWO THOUSAND AND THIRTEEN AT 10:00 A.M. IN THE ROBERT C.
CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE
PRESENT: JoAnn W. Hall, Chairman, Hardy District
Byron B. Bailey, Newport District
Rex W. Alphin, Carrsville District
Delores C. Darden, Windsor District
Alan E. Casteen, Smithfield District
Also Attending: Mark C. Popovich, County Attorney
Donald T. Robertson, Director of Information
Resources and Legislative Affairs
At 10:00 a.m., Chairman Hall called the meeting to order.
County Attorney Popovich requested that the Board enter into a closed
meeting pursuant to Section 2.2 -371 LA.1 of the Freedom of Information Act
to discuss a personnel matter.
Supervisor Bailey moved that the Board enter the closed meeting for
the reason stated by the County Attorney. The motion was adopted by a vote
of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in
favor of the motion and no Supervisors voting against the motion.
Supervisor Bailey moved that the Board return to open meeting. The
motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall,
Alphin and Casteen voting in favor of the motion and no Supervisors voting
against the motion.
Supervisor Alphin moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2- 3712.1) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
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in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Bailey, Darden, Hall, Alphin and Casteen
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
Brandy B. Day, Director of Human Resources, discussed the employee
healthcare issues, comparison of healthcare plans and recommended
products.
Supervisor Darden moved that the Board select the Local Choice TLC
Option for IOWC employees for health and dental insurance and direct staff
to proceed accordingly with open enrollment. The motion was adopted by a
vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen
voting in favor of the motion and no Supervisors voting against the motion.
Michael W. Terry, Director of Budget & Finance, commented on
refinancing opportunities previously discussed with Davenport and the need
to approve the advertisement for the County budget.
Donald T. Robertson, Director of Information Technology and
Legislative Affairs, discussed the calendar with the advertising dates, Board
approval and proposed adjustments; and, the skating rink.
Mr. Robertson also discussed the following items:
• Donation/Funding to 1750 Old Courthouse in the amount of $5,000.00.
The donation amount was approved at $2,500.00 instead.
• Human Resources Online Recruitment Tool funding. The amount was
approved at $11,500.00 for the first year and $9,000.00 for each year
thereafter.
• Regarding the Comprehensive Services Act, we now share services
with the cities of Suffolk and Franklin and the cost is set to increase as
well (approximately $15,000.00) and is non - negotiable.
• Achieving cost reduction through bond refinancing as Davenport has
outlined could result in a potential impact of $1.2 million dollars.
Rusty Chase, Chief of Emergency Management, discussed part -time
salaries being increased. He stated that the EMS overall budget request was
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for $2.1 million which is up from $1.8 million. It was decided that the
increased amount of $397,000 would be granted.
Regarding the various fire and rescue organizations, the difference in
what has been proposed and what increase is being asked for is $147,389.00.
It was decided that the amount granted would be $125,000.00.
Ms. Day discussed the LEOs benefit for the Emergency Services
Department. She advised that the Sheriff's Department is currently covered
under this plan and to cover part -time employees, as well as other full -time
employees, would cost $26,000.00 annually.
Mr. Terry requested authorization to advertise what has been discussed.
The Board set its next work session on Monday, May 13, 2014 and
authorized Budget and Finance to advertise. The County Administrator and
key staff are scheduled to travel to New York with Davenport in June, 2013
to meet with the rating agencies. It was recommended by Mr. Robertson that
a reserve be formulated into the original budget to offset the need for extra
funding by any Department.
Supervisor Alphin moved to authorize staff to advertise the Operating
Budget in the amount of $96,712,616. The motion was adopted by a vote of
(5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in
favor of the motion and no Supervisors voting against the motion.
Chairman Hall moved that the next budget meeting will be held on
May 13, 2013. The motion was adopted by a vote of (5 -0) with Supervisors
Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and
no Supervisors voting against the motion.
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At 11:35 a.m., Chairman Hall declared the meeting adjourned.
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Carey JillsStorm, Clerk
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Byron -