04-29-2013 Budget Work SessionBUDGET WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE TWENTY -NINTH DAY OF APRIL IN
THE YEAR TWO THOUSAND AND THIRTEEN AT 10:00 A.M. IN THE
ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE
PRESENT: JoAnn W. Hall, Chairman, Hardy District
Byron B. Bailey, Newport District
Rex W. Alphin, Carrsville District
Delores C. Darden, Windsor District
Alan E. Casteen, Smithfield District
Also Attending: Mark C. Popovich, County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Director of Information
Resources and Legislative Affairs
Chairman Hall called the meeting to order at 10:00 a.m. for the purpose
of conducting a budget work session relative to expenditures, revenues and
the Unassigned Fund Balance.
Michael W. Terry, Director of Budget and Finance, provided a recap of
past meetings and anticipated outcomes moving forward. He touched upon
Board approval of refinancing opportunities recommended by Davenport and
Company; Board approval of the School's Operating Budget; Board approval
for advertising for the County; and Board approval of the County's proposed
budget.
Mr. Terry discussed the Unassigned Fund Balance schedule and
advised that previously uncertain revenues may now materialize.
Mr. Robertson discussed the advertisement and public hearing
requirements of the School Board budget. He stated the County's overall
budget remains to be addressed and he stressed the need for finalization of
the Budget calendar.
Mr. Terry discussed the County departments' budgets, which realized
cuts in salaries and materials. He advised that the Commonwealth Attorney's
office and the County Attorney's office have reduced their respective budgets
but made it clear that they cannot operate efficiently without their proposed
budgets in place.
In response to the Board's inquiry, County Administrator Caskey
advised that his Department could operate without the Assistant to the
County Administrator position currently in his budget.
County Attorney Popovich advised that his submitted a flat budget to
the Department of Budget and Finance and left the salaries and wages in line
in tact in his proposed budget due to an increase in court time and his
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participation in Social Services. He advised that his office is in need of a
Legal Assistant and an Assistant County Attorney.
Brandy D. Day, Director of Human Resources, submitted three (3)
changes related to online recruiting, training and a wellness initiative. She
advised that increased revenue projections include the Wells Fargo contract
and a switchover from AFLAC to AllState.
Gerald W. Gwaltney, Commissioner of Revenue, advised that a 5%
reduction in his proposed budget would result in a decrease in his staffing.
Judy Wells, Treasurer, advised that reducing her budget would make it
strenuous on her Department.
Jason Gray, Director of Information Technology, advised that he did
submit a budget request representing a 5% overall reduction. He advised that
technology needs from all departments are increasing and the IT Department
is trying to be creative to do things in -house and reduce costs.
Donald T. Robertson, Director of Information Resources and
Legislative Affairs, advised that the Communications Department is run
solely by the Receptionist and any associated costs are at a flat rate.
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Chairman Hall declared a break.
The Board returned to open session and Chairman Hall called for
discussion on the Sheriff's Office proposed budget.
Jimmy Minton, Sheriff's Office, requested an increase of $90,000
related to vehicle maintenance and fuel and $30,000 for a part -time position.
Rusty Chase, Chief of Emergency Services, expressed the need for an
increase in that department's budget, noting additional hours are needed and
there has been an increase in 911 calls and ambulance services related to the
elderly.
Arthur E. Berkley, Director of Inspections, advised that to reduce his
budget by 5% would require a reduction in salaries /positions.
Larry Wilson, Chief Animal Control Officer, advised that adoption fees
are increasing and maintenance costs are increasing, as well as vet services
due to vet care for emergency services for strays. He advised that he is
projecting an increase in adoptions.
Chairman Hall proposed an increase in contributions to the Western
Tidewater Free Clinic.
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Supervisor Darden asked that the contribution to the Chamber of
Commerce be either reduced or move all funding to that organization to the
Western Tidewater Free Clinic which benefits all the citizens of the County.
Supervisor Casteen asked for a contribution to the Old Courthouse.
Mark W. Furlo, Director of Parks & Recreation, advised reducing his
budget by 5% would require raising rates on programs which are currently
offered for free by some localities.
Judy H. Winslow, Director of Tourism, advised that both the Tourism
and the Department of Historic Resources' budgets have been submitted with
a 5% reduction per the Board's request.
Beverly H. Walkup, Director of Planning & Zoning, submitted a budget
for decreasing that Department's budget by 5 %.
Lisa T. Perry, Director of Economic Development, indicated that their
Department is coming in under budget.
Yvonne Hilliard- Bradby, Director of the Blackwater Regional Library,
stated that in order to meet the 5% reduction, they will have to reduce salaries
as well as hours of operation.
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Chairman Hall declared a break. Upon returning to open session, the
Clerk was advised that Supervisor Bailey had left the meeting and would not
be returning to the meeting.
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Mr. Robertson provided an overview of the health and dental option,
which included a comparison analysis relative to the various plan options.
Ms. Day explained in further detail the new health care options, which
was similar to that presented by Mr. Robertson; however, she had not been in
contact with the consultant.
Chairman Hall and Supervisor Darden commented that the Director of
Human Resources should advise which health care plan the County should go
with versus the Board making that decision.
Chairman Hall stated that she has requested the Schools to take another
look at their budget and revise it according to the Board's newly requested
5% reduction. She stated that there are two (2) options with respect to the
adoption of the School budget and the School Board would like an example
of what a flat budget would look like.
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The Board was informed that $21,662,339.00 is the proposed flat
budget for the Schools.
Chairman Hall declared the meeting adjourned at 1:00 p.m.
„v V
Carey lls Storm, Clerk
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r,lfliifi. Bailey,