04-02-2010 Special Meeting SPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SECOND DAY OF APRIL IN THE YEAR
TWO THOUSAND AND TEN
PRESENT: Phillip A. Bradshaw, Chairman
Thomas J. Wright, III, Vice - Chairman
Al Casteen
Stan D. Clark
JoAnn W. Hall
Also Attending: A. Paul Burton, Interim County Attorney
W. Douglas Caskey, County Administrator
Carey Mills Storm, Clerk
Chairman Bradshaw called the special meeting to order at 4:00 p.m. for
the purpose of the Board conducting a work session on the FY2010 -11
Budget.
Chairman Bradshaw called for Approval of the Agenda.
Chairman Bradshaw suggested that the agenda be as follows: Item (A),
consideration of a National County Government Resolution; Item (B),
information concerning the upcoming VACo regional meeting; Item (C),
information regarding shared services and consideration of a capital request
from the Schools; Item (D), presentation of the Capital Budget; and Item (E),
a closed meeting,
Supervisor Clark moved that the order of the agenda be approved. The
motion was adopted by a vote of (5 -0) with Supervisors Bradshaw, Casteen,
Clark, Hall and Wright voting in favor of the motion and no Supervisors
voting against the motion.
/1
County Administrator Caskey presented a Resolution to Recognize
National County Government Month for the Board's consideration.
Supervisor Wright moved that the following Resolution be adopted:
RESOLUTION TO RECOGNIZE
NATIONAL COUNTY GOVERNMENT MONTH
WHEREAS, the nation's 3,068 counties provide a variety of essential
public services to communities serving 300 million Americans; and,
1
WHEREAS, Isle of Wight County and all counties take seriously their
responsibility to protect and enhance the health, welfare and safety of its
residents in sensible and cost- effective ways; and,
WHEREAS, county governments are integral to America's healthcare
system and are unique in their responsibility to both finance and deliver
health services through public hospitals and clinics, local health departments,
long -term care facilities, mental health services and substance abuse
treatment, and coverage programs for the uninsured; and,
WHEREAS, as employers, counties provide health insurance benefits
to nearly three million county employees and their retirees nationwide; and
WHEREAS, the National Association of Counties is the only national
organization that represents county governments in the United States; and
WHEREAS, since 1991 the National Association of Counties has
encouraged counties across the country to actively promote county
government programs and services to raise public awareness and
understanding about the roles and responsibilities of the nation's counties to
meet the needs of the community; and
WHEREAS, the National Association of Counties and Isle of Wight
County are working together to Restore the Partnership among all levels of
government to better serve American communities.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Isle of Wight, Virginia that the month of April be
recognized as National County Government Month.
The motion was adopted by a vote of (5 -0) with Supervisors Bradshaw,
Casteen, Clark, Hall and Wright voting in favor of the motion and no
Supervisors voting against the motion.
//
Chairman Bradshaw distributed copies of the County's proposed
legislative position, prepared by Mr. Robertson, which is to be presented at
the VACo spring meeting on April 16, 2010 at the Airfield 4-H Center in
Wakefield. He requested the Board members to review the draft and advise
him of any issues they would like included at the Board's April 15, 2010
meeting.
Supervisor Clark requested that the issue of reduction of per diem for
jails be included in the list.
//
2
Chairman Bradshaw notified the Board that the School Board had
passed a motion directing its Finance Committee to meet with the Board of
Supervisors' Finance Committee to discuss streamlining govenunent and
opportunities for shared services. He advised that such meeting has been
scheduled for Thursday, April 15, 2010 at 7:00 a.m. at the Windsor Town
Hall.
//
Chairman Bradshaw distributed a copy of a letter from the School
Board Chairman requesting that the Windsor Middle School project be
reinstated in the County's Capital Improvements Plan. He stated that the
capacity of the proposed school, its square footage, its location and certain
demographics have not yet been communicated to the Board.
Chairman Bradshaw moved that County Administrator Caskey be
directed to draft a letter, under his signature, on behalf of the Board to the
School Board Chairman requesting that a Task Force Committee be formed
composed of Supervisor Wright and he, the Finance Committees of the two
(2) Boards, the School's Construction Project Manager, the Mayor of
Windsor and any citizens that the School Board might wish to appoint to
discuss what is needed in order to reinstate the Windsor Middle School into
the County's Capital Improvements Plan for presentation to the Planning
Commission. The motion was adopted by a vote of (5 -0) with Supervisors
Bradshaw, Casteen, Clark, Hall and Wright voting in favor of the motion
and no Supervisors voting against the motion.
/1
Chairman Bradshaw advised that the numbers in the School Budget
under the revenue summary with respect to local funds are not equal to those
in the County's FY2008 -09 Budget and that it also did not contain any detail
with respect to expenditures.
Chairman Bradshaw moved that the County Administrator be directed
to request that the School Superintendent provide a detailed operating
expenditure budget for the Schools. The motion was adopted by a vote of
(5 -0) with Supervisors Bradshaw, Casteen, Clark, Hall and Wright voting in
favor of the motion and no Supervisors voting against the motion.
/1
Ron D. Reck, Director of Budget and Finance, briefed the Board on the
County's FY2010 -11 General Operating and Capital Budget, which
represents a shortfall of revenues over expenses of approximately $2.4
million. He advised that contained in the document are recommended
options for balancing the Budget.
3
Gerald H. Gwaltney, Commissioner of the Revenue, notified the Board
that a sample assessment of 2,400 land parcels had been conducted by the
County's appraisal firm, which indicated a 5 -6% decline in assessments over
the current year.
Chairman Bradshaw requested Mr. Reck to verify that the Consumer
Utilities Tax is parallel with the E -911 Budget.
Chairman Bradshaw requested that Mr. Reck follow up on the
County's cost associated with the redundant E -911 Center. He commented
that the expenditures should equal the amount of the permit fees and he
recommended further review.
Chairman Bradshaw recommended that Mr. Reck speak with the Clerk
of the General District Court and request additional information regarding
Court fines.
Joseph R. Chase, Chief of Emergency Services, addressed the Board
regarding the possibility of implementing billing associated with rescue calls
in- house.
Chairman Bradshaw requested that Mr. Chase prepare a Board report
concerning in -house billing for rescue calls for inclusion in the Board's April
15, 2010 agenda.
Chairman Bradshaw requested that Mr. Reck contact VACo concerning
revenue for the Commonwealth, State Aid to Localities. He noted that
expenditures related to the lease for the Health Department and Social
Services buildings are included in the Budget, but not the revenues that the
County is receiving as it owns those buildings.
It was the consensus of the Board members to take the proposed budget
under consideration.
/1
Interim County Attorney Burton requested a closed meeting pursuant to
Section 2.2- 3711.A.7 of the Freedom of Information Act concerning
consultation with legal counsel requiring the provision of legal advice
pertaining to the FY2010 -11 proposed Budget.
Supervisor Casteen moved that the Board enter the closed meeting for
the reason stated by Interim County Attorney Burton. The motion was
adopted by a vote of (5 -0) with Supervisors Bradshaw, Clark, Casteen, Hall
and Wright voting in favor of the motion, and no Supervisors voting against
the motion.
4
Supervisor Casteen moved that the Board return to open session. The
motion was adopted by a vote of (5 -0) with Supervisors Bradshaw, Clark,
Casteen, Hall and Wright voting in favor of the motion, and no Supervisors
voting against the motion.
Supervisor Casteen moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2- 3712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Bradshaw, Casteen, Clark, Hall and Wright
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
11
County Administrator Caskey called the Board's attention to the budget
balancing options contained in the budget for the Board's consideration.
Supervisor Clark remarked that the Sheriff's Department is already
understaffed and the County does not need any less law enforcement
personnel. He further stated that he did not recommend reducing any fire and
rescue personnel either.
Chairman Bradshaw requested that Mr. Reck advise which items in the
budget are Federal or State mandated.
5
Chairman Bradshaw requested that Mr. Reck advise what is State or
local revenue funds with regards to the Constitutional offices.
Supervisor Clark commented that the Board previously indicated to the
Clerk of Circuit Court's office that the County would make up for State
shortfalls with County supplements. He advised that it was indicated to the
Clerk of Court at that time that funding from the County is not to be
considered permanent and requested that Mr. Reck advise to what degree
County supplements have been continued from last year.
Chairman Bradshaw advised that certain positions within the Treasurer
and Commissioner of Revenue's office were funded based on the generation
of revenue and he is not in favor of eliminating those positions.
//
Chairman Bradshaw reminded the Board that on April 6, 2010 at 7:00
p.m., the Economic Recovery Committee will be conducting a Town Meeting
at the Workforce Center to provide an update on the status of Committees.
//
At 5:20 p.m., Chairman Clark moved that the Board adjourn its
meeting. The motion was adopted by a vote of (5 -0) with Supervisors
Bradshaw, Clark, Casteen, Hall and Wright voting in favor of the motion, and
no Supervisors voting against the motion.
_.--,-:„,;',.___
' . ' : A. Bradshaw, Chairman
.
arey 1 ills Sto , Clerk
6