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04-30-2009 Special MeetingSPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTIETH DAY OF APRIL IN THE YEAR TWO THOUSAND AND NINE PRESENT: ABSENT: Also Attending: 1/ James B. Brown, Jr., Chairman Al Casteen Stan D. Clark Phillip A. Bradshaw, Vice - Chairman Thomas J. Wright, III A. Paul Burton, Interim County Attorney W. Douglas Caskey, County Administrator Carey Mills Storm, Clerk Chairman Brown delivered the invocation. The Pledge of Allegiance was conducted. Interim County Attorney Burton requested a closed meeting pursuant to Section 2.2- 3711.A.7 of the Code of Virginia for the limited purpose of consultation with legal counsel requiring the provision of legal advice pertaining to the courthouse contract. Supervisor Casteen moved that the Board enter the closed meeting for the reason stated by Interim County Attorney Burton. The motion was adopted by a vote of (3 -0) with Supervisors Brown, Clark and Casteen voting in favor of the motion; no Supervisors voting against the motion; and, Supervisors Bradshaw and Wright absent from the meeting. Supervisor Casteen moved that the Board return to open session. The motion was adopted by a vote of (3 -0) with Supervisors Brown, Clark and Casteen voting in favor of the motion; no Supervisors voting against the motion; and, Supervisors Bradshaw and Wright absent from the meeting. Chairman Brown moved that the following resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, 1 WHEREAS, Section 2.2- 3712.D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Brown, Casteen and Clark NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 /I Supervisor Clark moved that the Notice of Intent to award the contract to Henderson, Inc. on the courthouse project of March 19, 2009 be rescinded; that all bids be rejected; that all Invitation for Bids be cancelled; and, that staff be directed to proceed immediately with issuing new Invitation for Bids. The motion was adopted (3 -0) with Supervisors Brown, Casteen and Clark voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Bradshaw and Wright absent from the meeting. At 6:00 p.m., Supervisor Clark moved that the Board adjourn its special meeting. The motion was adopted by a vote of (3 -0) with Supervisors Brown, Clark and Casteen voting in favor of the motion; no Supervisors voting against the motion; and, Supervisors Bradshaw and Wright absent from the meeting. Carey Mills Storm, Clerk 2 B. Brown, Jr., Cha