05-01-2008 Regular Meeting
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FIRST DAY OF MAY IN THE YEAR TWO
THOUSAND AND EIGHT
PRESENT: Stan D. Clark, Chairman
James B. Brown, Jr. (Vice-Chairman)
Phillip A. Bradshaw
Al Casteen
Thomas J. Wright, III
Also Attending: A. Paul Burton, Interim County Attorney
W. Douglas Caskey, County Administrator
Patrick J. Small, Assistant County Administrator
Carey Mills Storm, Clerk
Chairman Clark called the meeting to order at 4:00 p.m.
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Supervisor Casteen delivered the invocation.
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The Pledge of Allegiance was conducted.
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Chairman Clark called for Approval of the Agenda.
Interim County Attorney Burton offered the following amendments to
the agenda: Under the County Administrator?s Report, add Funding the
Virginia Logos Program Signage for Historic Fort Huger; under the County
Attorney?s Report, add cancellation of the County?s contract with On Line
Information Services and the initiation of a new contract with First Point
Collection Resources, Inc.; under the County Attorney?s Report, add
authorization to advertise for a Public Hearing on May 15, 2008 for An
Appropriation Ordinance Pertaining to the Budget of Isle of Wight County,
Virginia for Fiscal Year July 1, 2008 through June 30, 2009; under the
County Attorney?s Report, add two (2) Closed Meeting items; under New
Business, add one (1) item, per the request of Supervisor Wright; under Old
Business, add two (2) items, per the request of Supervisors Brown and
Wright; under the Closed Meeting, add one (1) item per the request of
Supervisor Brown; under Transportation Matters, add an item pertaining to
Route 460, per the request of Supervisor Bradshaw; under the General
Services? Report, add two (2) items per the request of Supervisor Bradshaw;
following Approval of the Agenda, add a report concerning the recent flood
and tornado events from the Emergency Management Coordinator per the
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request of Supervisor Bradshaw; and, under the Closed Meeting, add one (1)
matter regarding acquisition of property per Chairman Clark?s request.
Supervisor Wright moved that the Board approve the agenda, as
amended. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
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Joseph R. Chase, Emergency Management Coordinator, briefed the
Board on the April 21, 2008 flooding and April 28, 2008 F-1 tornado events
which occurred in the County.
County Administrator Caskey advised that he, acting in his capacity as
Emergency Management Director, had declared a local emergency in the
County at 8:30 a.m. on Tuesday, April 29, 2008. He presented a resolution
declaring a local emergency in the County which the Board, at its first
opportunity, is required to adopted.
Supervisor Bradshaw moved that the Board adopt the following
Resolution:
RESOLUTION DECLARING A LOCAL EMERGENCY
TO EXIST IN ISLE OF WIGHT COUNTY, VIRGINIA
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia, does hereby find as follows:
That due to the occurrence of destructive storms and high winds, the
County of Isle of Wight has experienced a condition of extreme peril to
the lives, safety and property of the residents of Isle of Wight County;
That as a result of this extreme peril, the proclamation of the existence of
an emergency is necessary to permit the full powers of government to
deal effectively with this condition of peril.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of
Supervisors of the County of Isle of Wight, Virginia, that a local emergency
exists in the County of Isle of Wight.
BE IT FURTHER RESOLVED that during the existence of this
emergency the powers, functions, and duties of the Director of Emergency
Services and the Emergency Services organization and functions of the
County of Isle of Wight shall be those prescribed by the laws of the
Commonwealth of Virginia and the ordinances, resolutions, and approved
plans of the County of Isle of Wight in order to mitigate the effects of said
emergency.
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The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
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Chairman Clark called for Special Presentations/Appearances.
Chairman Clark presented a formal resolution to Judge Edwards
recognizing his service, which was adopted by the Board at its February 21,
2008 meeting.
Dr. Michael W. McPherson, Superintendent of Schools, introduced
Katherine Goff, Public Information Officer, Isle of Wight County Public
Schools, who briefed the Board on various communication efforts being
implemented within the school system designed to improve communications
within the community.
Ms. Goff invited the Board to attend a student art show on
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Wednesday, May 7 from 6:00 p.m. until 8:00 p.m. at The Smithfield
Center.
Steven A. Aigner, Fire and EMS Coordinator, introduced Ken Newell,
Cooper and Newell, who briefed the Board on the proposed fire and EMS
station for the Smithfield Volunteer Fire Department and Isle of Wight
Rescue Squad.
Responsive to an inquiry by Supervisor Wright, Mr. Newell noted that
the existing EMS building could be utilized to store non-daily emergency
vehicles and boats; for storage purposes; and, for any large training event.
Responsive to an inquiry by Supervisor Brown, Mr. Newell advised
that to convert the existing building into a two (2) story building would be
more expensive than tearing it down and building another facility. He
brought to the Board?s attention the fact that it would be difficult or
impossible to make a right-hand/left-hand turn into the building because of
the turning radius needed for some of the longer pieces of equipment.
Chairman Clark moved that staff investigate and report back to the
Board at its May 15, 2008 meeting how the plan and budgeting estimates
were handled in the past due to the substantial increase and that the Finance
Committee review and make a recommendation on how to proceed. The
motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown,
Casteen, Clark and Wright voting in favor of the motion and no Supervisors
voting against the motion.
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Mr. Aigner advised Supervisor Brown that there will not be access to
Route 10 as the parcel located behind the station is owned by VDOT. He
further advised that the project is now anticipated to cost $6.8 million, an
increase of $3.5 million over what was originally budgeted.
Brian Carroll, Isle of Wight Volunteer Rescue Squad, commented that
the Isle of Wight Rescue Squad has been unsuccessful in the past with
obtaining permanent structure access to the property owned by VDOT.
Chairman Clark moved that the VDOT Residency Administrator
address the emergency access off of Route 10 from the Isle of Wight Rescue
Squad property under the Transportation Report. The motion was adopted
by a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and
Wright voting in favor of the motion and no Supervisors voting against the
motion.
Mark W. Furlo, Parks Coordinator, formally introduced Lori Jessee,
the County?s new Fair/Events Coordinator, to the Board.
Judy H. Winslow, Director of Tourism, formally introduced Jennifer
Williams, the County?s new Historic Resources Manager, to the Board.
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Chairman Clark called for Regional reports.
Chairman Clark reported that the issue of the Outlying Landing Field
was discussed at the most recent meeting of the Hampton Roads Military
and Federal Facilities Alliance.
Supervisor Wright reported that negotiations for a water contract were
discussed at the most recent meeting of the Western Tidewater Water
Authority.
Supervisor Bradshaw reported that Jones Hooks, President/CEO, is
leaving the Hampton Roads Economic Development Alliance and the
Executive Board has hired a committee charged with searching for his
replacement.
Supervisor Bradshaw reported that he and Supervisor Wright will be
attending a VACo Resolutions Committee meeting on May 16, 2008 and
County Administrator Caskey will be attending a Planning and Conference
Committee meeting on that same day.
Relative to the Southeastern Public Service Authority, Supervisor
Brown reported that the response to the RFP for the sale of the electrical
power generated by the Waste-to-Energy Plant was discussed and the
agreement with Dominion Virginia Power was terminated in favor of
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American Electric Power Service Corporation. He advised that SPSA
revenues are sufficient to pay off all debt service and are projected to be
sufficient until 2009. He advised that the estimated capacity remaining in
Cell 6, which is near capacity at this time, was discussed and the earliest
date that Cell 7 can be ready is November 2011, which may not be sufficient
time to ensure that Cell 7 is ready to receive waste. He stated there is an
option of utilizing a private landfill, which would cost $3.6 million a month,
as well as the option of delivering 210,000 tons of ash from the SPSA plant
to Virginia Beach at a cost of $577,000 annually, which would give some
reserve capacity in Cell 6. He stated that the outgoing Chief Executive
Officer thought it would be strategically wise to begin the process of
locating another site for a public landfill because Cell 7 will expire in 2019.
Responsive to Supervisor Wright, County Administrator Caskey
advised that studies are ongoing with respect to the continuation of SPSA or
other options in lieu of the continuation of SPSA.
Supervisor Bradshaw informed the Board that the community of Zuni
and Isle of Wight were mentioned in the April 15, 2008 edition of County
Connections in relation to Business Appreciation Week.
Supervisor Bradshaw informed the Board that he and County
Administrator Caskey had met with the Mayor and City Manager of Franklin
to discuss the possibility of the County working with the City on the
Franklin Airport. He noted that periodic reports will be made as this effort
moves forward.
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Chairman Clark called for Transportation Matters.
Kristen M. Mazur, County Engineer, distributed copies of a
Resolution of the Board of Supervisors of Isle of Wight County Regarding
the Selection of Primary Priorities for the Virginia Department of
Transportation?s Primary Six-Year Improvement Plan for the Board?s
consideration. She advised that VDOT has had a reduction of 40% for
primary, secondary and urban allocations resulting in certain projects being
removed and other projects not being funded due to a lack of funds.
Supervisor Bradshaw moved that the following Resolution be adopted:
A RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF
WIGHT COUNTY REGARDING THE SELECTION OF PRIMARY
PRIORITIES FOR THE VIRGINIA DEPARTMENT OF
TRANSPORTATION?S PRIMARY SIX-YEAR IMPROVEMENTS PLAN
WHEREAS, the Isle of Wight County Board of Supervisors, following
a regular meeting on may 1, 2008, and giving notice of their intent to
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request the Virginia Department of Transportation add the Route 258
Corridor, from the Town of Smithfield to Route 58 Business, to the Primary
Six-Year Improvement Plan; and,
WHEREAS, the Board has determined that the Route 258 corridor is
in critical need of improvement; and,
WHEREAS, this corridor serves as a primary north-south access to the
two major industries in the County, Smithfield Foods, Inc. and International
Paper Corporation; and,
WHEREAS, consideration truck traffic, along with the regular
traveling public, school buses and farm equipment encumber this route
daily; and,
WHEREAS, the Board has determined that because of its potential to
address serious safety problems as well as to provide significant economic
benefits for the movement of goods and services within the County and the
Hampton Roads Region, Route 258 is a critical transportation link.
NOW, THEREFORE, BE IT RESOLVED, the Isle of Wight County
Board of Supervisors requests that a series of improvement projects on
Route 258 be, and are hereby, recommended as priorities for inclusion in the
Virginia Department of Transportation Primary Six-Year Improvement Plan;
and,
BE IT FURTHER RESOLVED, the Board of Supervisors hereby
recommends the projects listed on the attached exhibit A, as follows:
ISLE OF WIGHT COUNTY PRIMARY PRIORITY PROJECT
RECCOMENDATIONS FOR INCLUSION INTO VDOT?S PRIMARY SIX
YEAR IMPROVEMENT PROGRAM
Realignment and widening are needed along Route 258 from two to four-
lanes between Route 10-Smithfield Bypass to Route 58, including:
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The construction of the Route 258-Windsor Bypass and its
grade-separated crossing at the Norfolk Southern rail line; and,
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The construction of the connector highway (Benns Church
Connector) to relocate Route 258 south of Route 10 between
Benns Church and Isle of Wight Courthouse: and,
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The reconstruction and widening of Route 258 south of
Smithfield to extend the center turn lane to Route 620.
In addition, please not that the following projects are considered to be other
important and vitally necessary transportation improvement priorities in the
County:
1. Construction of capacity and safety improvements to Route
10 in Isle of Wight County, including the widening of
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Route 10-Bypass to four (4) lanes, along with similar
improvements within the Counties of Surry and Prince
George.
2. Full funding for the construction of dedicated left-turn
lanes on Route 460 in the Town of Windsor from Route
258 eastward to Hidden Acres Circle.
3. Full funding for the replacement of the Blackwater Bridge
between Isle of Wight County and the City of Franklin.
4. Full funding of the second phase of the Route 10 widening
project from Fort Huger Drive, Route 676, to Track Lane,
Route 624.
5. Construction and improvement of turn lanes on Route 17
and its intersection with Route 659, Kings Cove Way.
6. Improving the Benns Church intersection at Route 258 and
Route 10 to include additional turning lanes.
7. Installation of variable message signs as a component of
the Advanced Warning System for the James River Bridge.
8. Improvement of the drainage piping under Route 17 at
Ragged Island Creek to accommodate additional flows,
located 0.75 miles from the James River Bridge.
BE IT FURTHER RESOLVED, that a certified copy of this resolution
be forwarded to the Virginia Department of Transportation.
The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Bradshaw requested staff to provide him a list of all
unpaved County roads.
Supervisor Bradshaw moved that the Board authorize staff to advertise
the Six-Year Priority Plan and Fiscal Year Construction Budget for public
hearing at the Board?s May 15, 2008 meeting. The motion was adopted by a
vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright
voting in favor of the motion and no Supervisors voting against the motion.
Ms. Mazur advised that Campbell?s Chapel Road has been improved
by VDOT since the distribution of the spreadsheet.
Supervisor Bradshaw inquired if staff is pursuing the installation of a
sidewalk in Carrsville.
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Ms. Mazur advised that there has been a request from a citizen to
install a sidewalk; however, staff has not been given direction by the Board
and has not pursued the request as a result.
Responsive to Supervisor Brown, MacFarland Neblett, VDOT
Residency Administrator, advised that the emergency lights in Rushmere are
in place and operational.
Responsive to Chairman Clark, Mr. Neblett advised that the enhanced
speeding violation signs in Gatling Point have been approved and will be
installed within the next thirty (30) days.
Responsive to Supervisor Bradshaw, Mr. Neblett offered to investigate
and report back to the Board on the status of the striping in Zuni.
Regarding the issue of the emergency access on Route 10 behind the
Isle of Wight Rescue Squad, Mr. Neblett advised that VDOT had purchased
additional property when the right-of-way for the Route 10 bypass was
purchased with the intention that when the two (2) lanes were added to
make Route 10 four-lanes that there would then become a diamond shaped
interchange. He stated that the property had been purchased as limited
access right-of-way, which means that VDOT would not allow entrance onto
the Bypass through the limited access area.
Supervisor Casteen commented that the building could be turned
around on the property, thereby facilitating access to Route 10 or Church
Street.
Mr. Neblett suggested that the County and the Town make a request to
VDOT.
Chairman Clark moved that the SmithfieldIntergovernmental
Relations Committee, the Fire and Rescue Association and the VDOT
Residency Administrator discuss the needed access to Route 10. The
motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown,
Casteen, Clark and Wright voting in favor of the motion and no Supervisors
voting against the motion.
Responsive to Supervisor Bradshaw for a status report on Route 460,
Ms. Mazur reported that VDOT had recently advised the Route 460
Communications Committee that it is behind schedule and cost and traffic
estimates are in need of updating. She advised that Requests for Detail
proposals are to be solicited in late October 2008. She advised that
localities pursuing interchanges need to be prepared to provide funding
towards the project.
Supervisor Bradshaw commented that the State is requesting the
County to place property aside for an intermodal park that will accommodate
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the County and the City of Suffolk because of a port that was expanded by
the State, however, the State is not willing to fund an interchange on Route
258.
Patrick J. Small, Assistant County Administrator, advised that the
County?s economic development strategy was to capitalize on the expansion
of the port done by the State. He noted that currently there is one (1)
interchange on Route 258 and the County owns property adjacent to that
interchange as part of the County?s intermodal park, which has access to the
new Route 460 through a network of internal roads. He advised that the
Board has requested another interchange on the Suffolk/Isle of Wight
County line that would better distribute the traffic onto Route 460. He
stated that staff believes that by 2029, if the County pursues the intermodal
park, that 30% of the traffic can be generated by the County and if the
County funded an interchange and collected toll revenues, a return on the
County?s investment could be returned within 12-15 years. He stated that
the strategic plan is to get the State to include that interchange for short-term
planning purposes. He stated that staff believes it is economically feasible
to get the proposer to pay for that road because of the amount of traffic that
will go through the toll booths. He stated if it is not included upfront,
regardless of who pays for it, then the process will be to go through VDOT,
the Federal Highway Administration and private companies to have it added
later.
Ed Easter of Hideaway Lane in Carrollton requested that VDOT take
Yellow Rock Road into the Rural Rustic Roads Program.
Supervisor Bradshaw moved that the Board direct staff, beginning
with the June 10, 2008 meeting, to provide the Board with a report, in
addition to the secondary road maintenance projects report that the Board is
currently receiving, that lists the status of the Rural Addition roads that the
Board wants taken into the State system, as well as an unpaved secondary
roads priority list. The motion was adopted by a vote of (5-0) with
Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting in favor of
the motion and no Supervisors voting against the motion.
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Chairman Clark called for Citizens Comments.
No citizens appeared and spoke.
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Chairman Clark called for the County Attorney?s report.
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Interim County Attorney Burton presented a Memorandum of
Agreement for the Clerk of the Isle of Wight Circuit Court for the Board?s
consideration.
Supervisor Bradshaw moved that the Chairman be authorized to
execute the Agreement on behalf of the Board. The motion was adopted by
a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and
Wright voting in favor of the motion and no Supervisors voting against the
motion.
Interim County Attorney Burton advised that the Treasurer wishes to
cancel the County?s current contract with On Line Information Services
which requires a 60-days? notice and initiate a new contract with First Point
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Collection Resources, Inc
Supervisor Wright moved that the Board authorize the Chairman to
cancel the current contract, which requires 60-days? notice. The motion was
adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen,
Clark and Wright voting in favor of the motion and no Supervisors voting
against the motion.
Interim County Attorney Burton advised that he would be requesting
authorization under Old Business to advertise An Appropriation Ordinance
Pertaining to the Budget of Isle of Wight County, Virginia for Fiscal Year
July 1, 2008 through June 30, 2009 for public hearing by the Board at its
May 15, 2008 meeting.
Interim County Attorney advised that he had three (3) items for
discussion in Closed Meeting.
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Chairman Clark called for the General Services report.
E. Wayne Rountree, P.E., Director of General Services, addressed the
issue of a Sanitary Sewer Overflow (SSO) Consent Order pertaining to the
update of the GIS with respect to sewer so that it can be used with the
regional modeling effort. He requested that the Board approve the
assignment to Timmons Group in the amount of $71,290 which will involve
a transfer of $50,000 from the Regional Fluoride Consent Order project. He
further requested approval of the Task Sheet Agreement with Timmons
Group in the amount of $71,290.
Supervisor Wright moved that the Board authorize the transfer of
$50,000 of unused capital funds for fluoride compliance to the SSO project.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Casteen, Clark and Wright voting in favor of the motion and no
Supervisors voting against the motion.
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Chairman Clark moved to approve the Task Sheet Agreement with
Timmons Group in the amount of $71,290. The motion was adopted by a
vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright
voting in favor of the motion and no Supervisors voting against the motion.
Mr. Rountree advised that the County currently has three (3)
engineering Indefinite Services contracts and an architectural contract,
which are allowed under State law to be renewed for two (2) additional
years.
Supervisor Bradshaw moved that the Board approve a one (1) year
renewal of Indefinite Services Agreements with R. Stuart Royer and
Associates, Resources International, Timmons, and Commonwealth
Architects. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
Mr. Rountree offered to address the items contained in his
memorandum dated May 1, 2008 to County Administrator Caskey, a copy of
which had been placed at the Board members? seats, relative to site work at
the Joel C. Bradshaw Fairgrounds.
Responsive to Supervisor Casteen?s inquiry, Mr. Rountree advised
that construction associated with the pond began today.
Responsive to Supervisor Wright?s inquiry, Mr. Rountree advised that
the well permit with the local health department has now been secured. He
advised that staff will begin the process of obtaining the updated site plan
approval, to include the additional work to be done, as staff had not
previously secured site plan approval for the original plans. He advised that
staff does have a letter from the Corps of Engineers renewing the wetlands
issue for another five (5) years; however, it is not clear at this point whether
that letter is valid as the Corps of Engineers has no record of it. He stated
that staff will continue to work with the Corps of Engineers in that regard.
With respect to the new Carrsville water system, Supervisor Bradshaw
moved that the Board waive all fees associated with citizens connecting to
that water system and that the connection fee be reimbursed to anyone who
has already paid the fee for this year. The motion was adopted by a vote of
(5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting
in favor of the motion and no Supervisors voting against the motion.
Supervisor Bradshaw moved that staff be authorized to investigate and
report back to the Board on the feasibility of leasing a generator for the new
Carrsville water system. The motion was adopted by a vote of (5-0) with
Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting in favor of
the motion and no Supervisors voting against the motion.
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Chairman Clark called for the Emergency Services report.
Mr. Chase distributed copies of a Resolution to Adopt the Isle of
Wight County Emergency Operations Plan, which had been previously
delivered to the Board.
Supervisor Bradshaw moved that the Board adopt the following
Resolution:
RESOLUTION TO ADOPT THE ISLE OF WIGHT COUNTY
EMERGENCY OPERATIONS PLAN
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia recognizes the need to prepare for, respond to and recover from
natural and man-made disasters; and,
WHEREAS, the County of Isle of Wight has a responsibility to
provide for the safety and well being of its citizens and visitors; and,
WHEREAS, the County of Isle of Wight has established a Department
of Emergency Services and appointed a Director and Coordinator of
Emergency Management; and,
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of the County of Isle of Wight, Virginia officially adopts this
Emergency Operations Plan, as revised April 2008; and,
BE IT FURTHER RESOLVED that the Director of Emergency
Management, or his/her designees, is tasked and authorized to maintain and
revise, as necessary, this document over the next four-year period or until
such time as it is ordered to come before this Board.
The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Bradshaw moved to authorize staff to submit the
Emergency Operations Plan to the State Department of Emergency
Management. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
//
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Chairman Clark called for the County Administrator?s report.
Mr. Small requested that the Board approve a Resolution to
Appropriate Funds from the Unappropriated Fund Balance for the Isle of
Wight Museum in order to continue with the work that the Board had
previously authorized, which includes design and engineering and the
electrical and mechanical systems.
Liesl R. DeVary, Director of Budget and Finance, reported that the
County has spent in excess of $576,000 to date on expenditures that have
been filed with the insurance company. She advised of that amount,
$300,000 is pending reimbursement from the insurance company, which can
either be reimbursed or denied. She further advised that she has begun the
process of filing a claim with the Virginia Department of Emergency
Management.
Chairman Clark suggested that Ms. DeVary meet with the County
Attorney to discuss the amount of time that the insurance company has to
review the claim before filing suit.
Mr. Small advised that those numbers are exclusive of what will be
spent renovating the basement, of which a good portion of that amount will
be recovered.
Supervisor Casteen moved that the Board adopt the following
Resolution:
RESOLUTION TO APPROPRIATE FUNDS FROM THE
UNAPPROPRIATED FUND BALANCE FOR THE ISLE OF WIGHT
MUSEUM
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved an additional appropriation for repairs at the Isle of
Wight County Museum; and,
WHEREAS, funds in the amount of one hundred thirty-two thousand
dollars ($132,000) need to be appropriated from the Unappropriated Fund
Balance of the General Fund to the FY 2007-08 General Operating Budget
of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of the County of Isle of Wight, Virginia that one hundred thirty-two
thousand dollars ($132,000) from the Unappropriated Fund Balance of the
General Fund be appropriated to the FY 2007-08 General Operating Budget
of the County of Isle of Wight, Virginia.
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BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustment in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
Mr. Small reported on a recent program entitled ?Leading Educating
and Developing (LEAD): High Performance Organizations? offered by the
Weldon Cooper Center and attended by senior County managers, aimed at
making the County a high performance organization.
Supervisor Bradshaw requested that this be included as part of the
County?s Strategic Plan at the Board?s Retreat.
Judy H. Winslow, Director of Tourism, requested that the Board
approve funding in the amount of $7,700 for the Virginia Logos Program
signage (brown and white) for historic Fort Huger. She advised that the
dedication is scheduled for next week and four (4) signs need to be erected
to guide visitors to the restored Fort.
Chairman Clark moved that the Board authorize the transfer of $7,700
from the Capital Contingency line item for Virginia Logos signage for
historic Fort Huger. The motion was adopted by a vote of (5-0) with
Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting in favor of
the motion and no Supervisors voting against the motion.
//
Chairman Clark moved to amend the agenda by adding one (1) Closed
Meeting item regarding property acquisition. The motion was adopted by a
vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright
voting in favor of the motion and no Supervisors voting against the motion.
//
Chairman Clark called for consideration of the Consent Agenda.
A. Resolution for Arthur L. Collins
. A Resolution in Recognition of the Service of Arthur L.
?Art? Collins
B. Virginia School Resource Officer Grant Program
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. Resolution to Authorize the Submission of a Grant
Application and to Accept and Appropriate Funds
Received from the Department of Criminal Justice
Services for the School Resource Officer Grant Program at
the Smithfield Middle School
C. Application for Grant Funds ? Court Appointed Special
Advocate (CASA)
D. Verizon Direct Services Contract
E. Litter Pickup
F. March 20, 2008 Regular Meeting Minutes
Supervisor Bradshaw moved that the Board approve the Consent
Agenda, as presented. The motion was adopted by a vote of (5-0) with
Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting in favor of
the motion and no Supervisors voting against the motion.
Chairman Clark requested County Administrator Caskey to invite
Robert C. Claud, Sr. to a future Board meeting for the presentation of a
formal resolution of recognition to Mr. Collins.
//
Chairman Clark called for Appointments.
Supervisor Wright moved that the Board recommend Rebecca Rose
Gwaltney to the Circuit Court Judge for appointment to the Board of
Equalization representing the Windsor District. The motion was adopted by
a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and
Wright voting in favor of the motion and no Supervisors voting against the
motion.
Supervisor Bradshaw moved that the Board recommend Harold Blythe
to the Circuit Court Judge for appointment to the Board of Equalization
representing the Carrsville District. The motion was adopted by a vote of
(5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting
in favor of the motion and no Supervisors voting against the motion.
Chairman Clark moved that the Board recommend Harry Cassell, Sr.
to the Circuit Court Judge for appointment to the Board of Equalization
representing the Newport District. The motion was adopted by a vote of (5-
0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright voting in
favor of the motion and no Supervisors voting against the motion.
15
Supervisor Bradshaw moved that the Board authorize a compensation
rate of $100 per day for the Board of Equalization members, plus mileage
reimbursement at the County?s established rate for the Board of Equalization
members. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Bradshaw moved that the Board appoint Kelly Sauber,
replacing Paul E. Hall, Sr., on the Virginia Alcohol Safety Action Program.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Casteen, Clark and Wright voting in favor of the motion and no
Supervisors voting against the motion.
//
Chairman Clark called for Old Business.
Ms. DeVary offered the proposed FY 2008-09 General Operating and
Capital Budget for the Board?s consideration. She advised that staff
recommends removal of ABC and wine profits from the State; that State
funds be increased in the amount of $222,507 for the Comprehensive
Services Act; and, that the cable franchise fees be removed as they are no
longer being assessed to citizens and have been consolidated with the
Communications Sales and Use Tax. She advised that the amount of State
funds on the expenditure side has been included on the expenditure side for
the Community Services Act, of which the local portion needs to be
increased by $42,300; that there is a reduction in the local funds for
education of $13,650; that an increase in the Workers Compensation
insurance needs to be added in the amount of $30,000; that the transfer from
the General Fund to the Public Utilities Fund has been made with respect to
the position that is being transferred from Public Utilities to Building and
Grounds and staff intends to begin treating the reservation fee for future
water source as a capital item instead of using General fund dollars, thereby
reducing the need for a transfer from the General Fund to the Public Utilities
Fund by $306,000. She stated the County?s proposed General Operating
Fund is being presented in the amount of $99,722,371 and that she would
address State cuts later on in the summer when the reductions in funding are
received from the State, of which staff anticipates that amount to be
$120,000.
Responsive to Chairman Clark, Ms. DeVary advised that the Board
could address any increases for Sheriff Deputies and Dispatchers at the time
that she returns to the Board with the finalized number of State reductions in
funding.
Supervisor Bradshaw moved that the Board adopt the FY2008-09
General Operating and Capital Budget in the amount of $99,722,371. The
motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown,
16
Casteen, Clark and Wright voting in favor of the motion and no Supervisors
voting against the motion.
Responsive to Supervisor Wright?s notification to the Board that the
Red Cross may have sponsored a car in the most recent NASCAR race in
Talladega, Supervisor Wright moved that County Administrator Caskey
investigate if the Red Cross had sponsored a NASCAR vehicle at a race last
Sunday at Talladega and, if so, how much the Red Cross paid. The motion
was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen,
Clark and Wright voting in favor of the motion and no Supervisors voting
against the motion.
Supervisor Bradshaw moved that the Board adopt the FY2008-09
Special Revenue Fund Budgets in the following amounts:
Capital Projects $3,400,000
Museum Gift Shop $ 10,000
County Fair $ 252,525
E-911 $ 909,567
Public Utilities $9,526,391
The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Bradshaw moved that the Board authorize the Interim
County Attorney to prepare and advertise for public hearing on May 15,
2008 an Ordinance to Impose Taxes for the 2008-09 Fiscal Year at the same
rates as FY2007-08 which maintains the real estate tax at $0.52 per $100 of
assessed value. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
With respect to the issue of the Master Water and Sewer Plan, Mr.
Rountree noted that the Board had held a public hearing on the Plan and an
errata sheet on March 20, 2008 and had directed staff to seek additional
input from the Town of Windsor. He stated that the Town?s concerns have
been included in the Board?s agenda, of which the first two (2) concerns
staff did feel were valid and changes will be made to accommodate the
Town?s concern; however, the remaining two (2) concerns staff did not feel
that any changes to the Plan would be appropriate.
Responsive to Mr. Rountree?s notification that the Town of Windsor
has not yet had time to receive the County?s reply to their noted concerns,
Chairman Clark moved that the matter be tabled until the Board?s May 15,
2008 meeting. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Casteen, Clark and Wright voting in favor of the motion
and no Supervisors voting against the motion.
17
Supervisor Bradshaw commented that the Comparative Report of
Local Government/Revenues and Expenditures reflects that County citizens
pay 25% less than the State average.
With respect to the issue of an Outlying Landing Field (OLF), County
Administrator Caskey advised that the Southampton County Administrator
is forwarding additional information which will be included in the Board?s
agenda for its May 15, 2008 meeting.
Chairman Clark requested County Administrator Caskey to encourage
representatives from Franklin and Southampton County to attend the next
Hampton Roads Military and Federal Facilities Alliance meeting with
respect to the issue of OLF.
Supervisor Bradshaw moved that $3,000 be allocated to the Christian
Outreach organization from the County?s uncommitted Contingency Fund.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Casteen, Clark and Wright voting in favor of the motion and no
Supervisors voting against the motion.
//
Chairman Clark called for New Business.
Supervisor Wright requested an explanation as to why he was told that
he was not eligible, as a part-time employee, for County insurance when he
began serving on the Board of Supervisors in 2000; however, Supervisor
Casteen was eligible when he began serving on the Board in 2008. He
stated that employees need to be treated equally.
Interim County Attorney Burton advised that pursuant to Section 15.2-
1414.3, subparagraph 4 states that insurance can be provided to Board
members provided that the Board adopts a resolution granting it to the
Board members in the same manner as is provided to general employees of
the County.
Following discussion that some Board members are paying for their
own insurance through other companies and whether or not a Board member
should receive the $6,400 in order to be considered equal to those utilizing
that benefit, Interim County Attorney Burton advised that a Board member
is eligible for coverage; however, he is not aware of any statute provisions
that would provide a Board member an amount of money that would be in
lieu of such coverage.
Supervisor Wright requested Interim County Attorney Burton to
research the records to determine if there was ever such a resolution adopted
by the Board.
18
Supervisor Brown remarked that in order to make the compensation
equitable among all Board members, he would recommend that a cap be
placed on a maximum amount of money that a Board member can receive
from the County, in addition to any yearly increase for the Board.
Interim County Attorney Burton advised that the Board had previously
authorized him to prepare an ordinance in December 2007 for presentation
at the Board?s May 15, 2008 meeting which grants the Board the authority
granted to it by State law in terms of the amount that the Board would be
authorized to receive. He stated that the proposed ordinance does not
address the issue of insurance being included. He advised the Board that
only one (1) subject matter per ordinance can be adopted and it would be his
recommendation that the Board first adopt the proposed ordinance, which
includes the straight salary as permitted by State law and then
administratively adopt a motion to include the provision suggested by
Supervisor Brown. He stated the proposed ordinance also provides that the
Board would receive increases in the future as part of the annual budget
process in an amount which is equal to the same increase that the general
employees receive.
Supervisor Bradshaw inquired about VRS eligibility and accrued time
off, such as sick leave.
Interim County Attorney stated that he has not researched the issue of
the Board being eligible for VRS.
Chairman Clark pointed out that the proposed ordinance addresses
cost-of-living increases that have been enjoyed by County employees, but
not Board members, over the past eight (8) years. He recommended that the
Board proceed with adoption of the proposed ordinance and amend it if need
be later on to include Supervisor Brown?s suggestion.
Supervisor Bradshaw moved that staff be directed to look at the issues
discussed dealing with benefits for the Board of Supervisors. The motion
was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen,
Clark and Wright voting in favor of the motion and no Supervisors voting
against the motion.
//
Supervisor Brown commented that he was not present at the meeting
at which the issue of a Housing Officer was last discussed and tabled due to
budget constraints. He noted that there is more than an adequate supply of
work for an employee to be doing in lieu of the intermodal park coming. He
suggested that the Board consider funding the position at least on a part-time
position.
19
Supervisor Bradshaw made the suggestion that Supervisor Brown, in
conjunction with staff, develop information pertaining to the Housing
Officer position and report back to the Board before August 2008 when the
final State cuts are known.
//
Interim County Attorney Burton requested a Closed Meeting pursuant
to Section 2.2-3711A.7 of the Code of Virginia for the limited purpose of
consultation with legal counsel requiring the provision of legal advice
pertaining to actual litigation; pursuant to Section 2.2-3711.A.3 for
discussion with legal counsel regarding the acquisition of real property;
pursuant to Section 2.2-3711.A.7 regarding legal advice pertaining to
property on James and Washington Streets; and, pursuant to Section 2.2-
3711.A.3 for discussion with legal counsel regarding the acquisition of real
property.
Supervisor Bradshaw moved that the Board enter the Closed Meeting
for the reasons stated by the Interim County Attorney. The motion was
adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Casteen,
Clark and Wright voting in favor of the motion and no Supervisors voting
against the motion.
Supervisor Bradshaw moved that the Board return to open session.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Casteen, Clark and Wright voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Bradshaw moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
20
VOTE
AYES: Bradshaw, Brown, Casteen, Clark and Wright
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING
: 0
Chairman Clark moved to authorize staff to pursue the property
acquisition as discussed in the Closed Meeting. The motion was adopted by
a vote of (4-1) with Supervisors Bradshaw, Brown, Clark and Wright voting
in favor of the motion and Supervisor Casteen voting against the motion.
Supervisor Brown moved that the Attorney research the two (2)
MOU(s) for the wording relative to property being conveyed for James
Street as an option for Pinewood Heights. The motion was adopted by a
vote of (5-0) with Supervisors Bradshaw, Brown, Casteen, Clark and Wright
voting in favor of the motion and no Supervisors voting against the motion.
//
Mr. Small reported that a goal for County staff in support of the Relay
for Life was set at $1,000 and $1,100 has been collected to date. He advised
that 30+ employees have signed up to participate in the walk.
//
At 8:40 p.m., Supervisor Bradshaw moved that the Board adjourn its
meeting. The motion was adopted by a vote of (5-0) with Supervisors
Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and
no Supervisors voting against the motion.
__________________________
Stan D. Clark, Chairman
______________________
Carey Mills Storm, Clerk
21
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