03-23-2007 Work Session (2)WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS AND THE ISLE OF WIGHT COUNTY PLANNING
COMMISSION HELD THE TWENTY-T'HIRD DAY OF MARCH IN
THE YEAR TWO THOUSAND AND SEVEN
PRESENT: BOARD OF SUPERVISORS
Thomas R. Ivy, Chairman
Phillip A. Bradshaw
James B. Brown, Jr.
Thomas J. Wright, IIl
ABSENT: Stan D. Clark, Vice-Chairman
PRESENT: PLANNING COMMISSION
James P. O'Briant, III, Chairman
Lars S. Gordon, Vice-Chairman
Peter B. Munsell
Leah Dempsey
Lee Winslett, Jr.
R. L. Walker
Don G. Rosie
Wesley Ray Holland
Nancy Guill
Rex W. Alphin
Also Attending: A. Paul Burton, Interim County Attorney
W. Douglas Caskey, County Administrator
E. Wayne Rountree, P.E., Assistant County
Administrator
Carey Mills Storm, Clerk
Chairman ivy called the meeting to order at 5:00 p.m. for the purpose
of conducting a joint work session with tl~ie members of the Planning
Commission.
Following a welcome to those present, he stated that the purpose of the
meeting is to open the lines of coinmunicatio~l between the two (2)
bodies, as well as share the Board's goals and objectives in anticipation
of the arrival of several large projects in the County.
Supervisor Bradshaw reviewed proposed changes to the Camptown
Development Service District. He provided a briefing on the history of
the revenue sharing agreement entered into between the County and the
City of Franklin in which revenue is reevaluated every ten (10) years.
He advised that the County currently pays ~$1.2 million annually to the
City of Franklin with no return in services. I~e stated sewer was
installed in this area in the 1970s and the treatment plant, which is
located in ~he City of Franklin, was the result of a regional effort which
began between the City of Franklin, Isle of Wight County and
Southampton County. He advised that Southampton County backed
out of the agreement, leaving the County with one-half ownership and
the City of Franklin with two-thirds ownership of the plant. He stated
there were disagreements between the City of Franklin and the County
regarding fees and disposal rates and, as a result, the County paid
$15,000 for the installation of an independent meter by the Hampton
Roads Sanitation District. He noted the plant has limited capacity and
the County owns 333,000 gallons per day of treatment capacity and
currently uses 150,000 gallons per day. He stated ATC Panels has
inquired about additional water and sewer capacity. He noted
International Paper, which has its own wells, is allowed to withdraw
140 million gallons per day and is currently withdrawing 21 million
gallons per day. He advised that the City of Franklin is experiencing
problems with its sewer transmission lines along the Blackwater River.
He stated that the Holland community in Suffolk is requesting sewer
and has been upgrading its system for years. He recalled ten (10) years
ago, a committee had met and agreed, by a handshake, to ineet the
industrial needs at that time. He stated the City of Franklin is
reevaluating whether or not to take over the treatment plant and meet
the needs of Franklin, Isle of Wight, Southampton and Holland. He
noted that the County currently pays residential rates, has capacity of
200,000 gallons per day and is currently utilizing 130,000 gallons per
day. He stated that the County now owns the lines in fhe County and
has spent $2-3 million to replace them. He noted that the pump stations
have been upgraded, as well. He stated the County is beginning to
again address sewer on a regional effort. He advised the Planning
Commission members that they will be receiving an application from
International Paper regarding a$2-3 million dollar project on the Butler
farm for expansion purposes.
Supervisor Brown noted in the event of a terrorist fhreat or other
emergency, planes would be rerouted from the Norfolk Airport to the
Franklin Airport.
Supervisor Bradsl~aw noted that he was unaware of that. He noted that
a business in North Carolina has indicated a desire to relocate and has
botight the property with the intention of expanding in a couple of
years. He noted tl~at there are also two (2) other businesses in this area.
He noted that the truck company in that area has been extremely
insightful and used crushed up concrete, greatly improving the
appearance of that area, which is now being reviewed by the
Revitalization Committee. He stated commercial development is
intended for that area over the next fifteen (15) years, not the homes
present today. He advised that he has forwarded a map which he had
already reviewed with the Board for the Planning Commission's
consideration. He advised that property owners are talking about
developing a nature trail to join the properties, which may be developed
under the Purchase Agricultural Conservation Easement (PACE)
Program. I-Ie noted that the County is the other property owner and the
others are private owners. He stated the addition of ten (10) homes is
2
considered high growth in the southern area of the County and residents
in that area are not in favor of major development.
Commissioner Guill inquired about the proposed changes in the map
mentioned by Supervisor Bradshaw.
Supervisor Bradshaw advised that the map he has submitted has
significant changes to the village. He added any new capacity will
require that all the pump stations be improved.
Supervisor Brown inquired when the existing pump stations were built.
Supervisor Bradshaw replied that that the County did not do a]ot of
utiliry expansion with the pump stations. He added that the hotel in the
area has been controversial in the past as it had not paid its bills and is
now condemned. He advised that the owners are interested in bringing
it back to a motel standard.
Rex Alphin inquired how much of a detriment is flooding to that area.
Supervisor Bradshaw replied that flooding is not a major issue for
people moving into that area. He stated that regional efforts are
underway with the Governor and a study of the Chowan River Basin is
being conducted. He advised that the Corps of Engineers is currently
conducting a reconnaissance study and a feasibility study will follow.
He advised that International Paper is also installing a flood levy.
//
Chairman ivy addressed the Board's goals and objectives over the next
five (5) years, as outlined in the following recently adopted Strategic
Plan, which includes the following four (4) major points: Managing
Growth and Change; Economic Well-Being and Quality of Life;
Effective Governance and Community Partnerships; and Funding in the
Future.
Chairman ivy advised that the County's Values Statement reads as
follows: "To sustain Isle of Wight County's stature as a
COMMUNITY OF CHOICE for people, families and businesses alike
while preserving and protecting our rural heritage, our bountiful mix of
natural resources and our natural beauty for present and future
generations."
Chairman ivy advised that the County's Mission Statement reads as
follows: "As a COMMUNITY OF CHOIC'E, Isle of Wight County is
committed to providing an excellent quality of life for all citizens
through the provision of fiscally responsible services and programs."
Chairman lvy advised that the County's Slogan/Brand reads as follows:
"A community of CHOICE committed to excellence."
Chairman ivy noted that the Board's future efforts will be based on the
County's Mission Statement with the end result being a Community of
Choice. He noted it is the Board's mission to preserve the County in its
current rural state that abuts larger areas. He stated the Board does not
want the County to take on the appearance of the Cities of Suffolk or
Chesapeake.
Chairman ivy advised that staff will be charged with determining a
scope and orientation of a potential countywide recycling program
through discussions with the Southeasteiā¢n Public Service Authority
(SPSA).
Supervisor Wright advised that the County is considering the purchase
of a wood chipper to assist with waste reduction being performed in-
house versus being sent out.
Chairman ivy stated it is the Board's expectation that Heritage Park not
be utilized only as a fairground, but rather a park for which year-round
recreational programs and services can be 11e1d. He stated Fort Huger is
also being opened up to the public and the Board is anticipating
expansion of the County's athletic programs. He advised that while no
bids had been received in response to the IZFP for the renovation work
at the Museum, the Board remains committed to reopening the Museum
to the public as soon as possible.
Chairman ivy advised that the Board wants to improve its
communications with the School Board and staff is communicating its
needs throughout the year and not just at budget time to assist in
making the budget process easier.
Chairman ivy noted there is little communication between fire and
rescue organizations and the better the l~vel of communication, the
better we are as a community. He stated these people provide their
service for free and sometimes "kid gloves" must be used when dealing
with them.
Chairman ivy advised that the Board desires to improve its
relationships with the Towns of Smithfield and Windsor. He stated that
it is only through many tireless efforts of the Board that these
relationships have improved over the last year. He stated the better we
all work together, the better off we will all be and he encouraged the
Planning Commission members to continue communicating effectively
so that all groups are functioning together.
Ms. Walkup noted that copies of all applications within a one (1) mile
radius of the Towns of Smithfield and Windsor are sent to the Towns;
however, staff does not receive that information back in turn from the
Towns. She noted it would be particularly helpful to receive large
residential rezoning applications from the Towns.
4
Chairman ivy requested County Adininistrator Caskey to pass Ms.
Walkup's comments along to the Smithfield and Windsor Town
Managers at the next lunch meeting that he holds on a regular basis
with the Town Managers.
Commissioner Winslow commented that an open dialogue would be
helpful in reflecting items in the Capital Improvements Plan (CIP).
Chairman ivy suggested sharii~g the County's CIP with the Towns
through the Intergovernmental Relations Committees.
Chairman ivy reported that a quarterly newsletter is being mailed to all
residents of the County, which is in addition to the County employee
newsletter.
Chairman ivy advised that Donald Robertson, the County's Public
lnformation Officer and liaisoil to the legislative delegation, is charged
with keeping the Board apprised on legislative matters during sessions
of the General Assembly. He noted Mr. Robertson is also hosting a
segment entitled "The County Beat" which is to be aired on Channel
13.
Chairman ivy reported that a new County website is being developed,
which includes a section about the Board. He stated the Board does not
want the public to lose confidence in it because of what is being printed
inaccurately in the local newspapers.
Chairman Ivy reported that staff, in conjunetion with the School Board,
will be discussing the merits of having an agreed to funding formula for
public education. He advised that a rate study is also to be
commissioned for County water and sewer services with the goal of
making the progra~ns financially self-sufficient. He further advised that
a contingency plan for managing solid waste in the County is to be
developed in anticipation of the dissolution of the Southeastern Public
Service Authority (SPSA) in 2018.
Chairman lvy advised that the Board has hired the firm of Urban
Design Associates to advise what is the best use and design for the
Benns Grant property. He noted a transportation computer model
simulation will be provided showing what effect the traffic will have on
developments in the future. He advised that the firm of Davenport and
Company has also been hired to perform a cost analysis, as well as
household cost projections. He further advised that a Community
Development Authority (CDA) is being considered to finance the
public improvements as part of tlle Benns Grant project. He requested
staff to provide the Planning Commission members with CDA
brochures for their review. He advised that the Board must approve an
ordinance to hear petitions that allow for the creation of an Authority
5
and an analysis would be performed on the market to show what the
types of homes are that people are looking for.
lnterim County Attorney Burton recommended that the Planning
Commission members be kept up-to-date regularly so that when the
plan is sent to them it will not be something they are looking at for the
first time.
Ms. Walkup briefed the Board on the current status of the Benns Grant
project. She advised that the Benns Church intersection is proposed to
be moved 1,000 feet, which allows for a new alignment and includes
intersection improvements, some of which are contained in the Six-
Year Plan. She stated it realigns the Route 258 corridor and traffic
remains a discussion with this project. She stated it makes no sense to
move the intersection if it only relocates it and does not improve it.
She advised that Main Street no longer connects the office park. She
advised that a Certificate of Public Need for a CT scan and portable
MRI has been issued for Riverside Hospital, which is a shared resource
for the region. She stated there is also a hearing for the Certificate of
Public Need for an ambulatory operating room. She advised that
because these Certificates of Public Need will expire in November of
2008, these projects must be completed, although there may be a
possibility that the applications could be extended. She stated the
consultants will bring the applicants to the table for dialogue and 100
acres will be deeded to the County as an office park. She noted that a
CDA allows the County to dictate mare of the design, but traffic
remains the largest issue. She advised that the project was submitted to
s~aff in February, 2006, which in turn, was submitted to VDOT. She
reiterated the major concern is tra~c and staff began meeting with
VDOT in an effort to alleviate the prob.lem. She advised that the
developer submitted another proposal that: lacked a traffic and fiscal
impact analysis in January 2007, and in December, 2006 staff received
a proposal for CBA with an amended concept plan, which provides for
thirty (30) acres of ballpark. She noted that the idea was introduced to
the County Attorney and a consultant will perform the design, which
includes the evaluation of tl~e residential and commercial markets, as
well as determining what the land use should be, which will be
approximately a four (4) month process.
Interim County Attorney commented that Armada Hoffler will attempt
to push this development along with as little study as possible.
Chairman ivy commented that he has received calls from
representatives of Armada Hoffler inquiring why the Planning
Commission is not moving forward on this project. He stated it is
important to take the necessary time to do the project right.
6
Chairman ivy thanked everyone for attending the joint meeting. He
encouraged all to keep the lines of communication open advising that
we need to communicate better than we have in the past.
The meeting adjourned at 8:00 p.m.
~ OZ~'2~'}
Carey ills Stor~n, Clerk
.- % ~ f;
Thomas R. Ivy hairman
7