01-04-2007 Regular MeetingREGULAR MEETING OF THE ISLE OF VVIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FOURTH DAY OF JANUARY IN THE
YEAR TWO THOUSAND AND SEVEN
PRESENT: Thomas J. Wright, III, Chairman
Stan D. Clark, Vice-Chairman
James B. Brown, Jr.
Thomas R. Ivy
Phillip A. Bradshaw
Also Attending: A. Paul Burton, Interim County Attorney
W. Douglas Caskey, County Administrator
E. Wayne Rountree, P.E., Assistant County
Administrator
Patrick J. Small, Assistant County Administrator
Carey Mills Storm, Recording Secretary
Chairman Wright called the meeting to order at 4:00 p.m.
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Supervisor Brown delivered the invocation.
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The Pledge of Allegiance was conducted.
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Chairman Wright opened the floor for nominations for Chairman of the
Board for the year 2007.
Supervisor Clark nominated Supervisor Ivy as Chairman of the Board
for the year 2007. Supervisor Ivy was elected as Chairman of the Board for
the year 2007.
Supervisor Wright turned the meeting over to Chairman ivy who called
for nominations for Vice-Chairman of the Board for the year 2007.
Supervisor Wright nominated Supervisor Clark as Vice-Chairman of
the Board for the year 2007. Supervisor Clark was elected as Vice-Chairman
of the Board for 2007.
Chairman ivy opened the floor for appointment of Clerk to the Board
for the year 2007.
Supervisor Bradshaw moved that the Board appoint Carey Mills Storm
as Clerk to the Board for the year 2007. The motion was adopted by a vote
of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in
favor of the motion and no Supervisors voting against the motion.
Supervisor Clark requested additional time for the Board to consider
the appointment of a Deputy Clerk to the Board.
Chairman ivy requested that the Board set its meeting schedule for
calendar year 2007.
Supervisor Brown moved that the Board adopt the following regular
meeting dates and times for calendar year 200 i:
Tuesday, January 16th at 6:00 p.m. *
Tuesday, February 13`~' at 4:00 p.m. *(Work Session will precede the
meeting)
Thursday, March 1 St at 4:00 p.m.
Thursday, March 22°d at 4:00 p.m.
Thursday, April Sth at 4:00 p.m.
Thursday, April 19`t' at 6:00 p.m. *
Thursday, May 3`d at 4:00 p.m.
Thursday, May 24th at 6:00 p.m. *
Thursday, June 7`h at 4:00 p.m.
Thursday, June 21 S` at 6:00 p.m. *
Thursday, July 19`" at 6:00 p.m. *
Thursday, August 2"d at 4:00 p.m.
Thursday, August 16`h at 6:00 p.m. *
Thursday, September 6`h at 4:00 p.m.
Thursday, September 20`h at 6:00 p.m. *
Thursday, October 4~h at 4:00 p.m.
Thursday, October 18"' at 6:00 p.m. *
Thursday, November I S' at 4:00 p.m.
Thursday, November 15`" at 6:00 p.m. '~
Thursday, December 6`" at 4:00 p.m.
Thursday, December 20`h at 6:00 p.m. *
* Advertised public hearings will be scheduled at 7:00 p.m. on
these regular meeting dates.
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The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Clark, Ivy and Wright voting in favor of the motion and no
Supervisors voting against the motion.
Interim County Attorney Burton distributed revised copies of the Rules
of Procedure of the Isle of Wight County Board of Supervisors for its
consideration.
Supervisor Bradshaw moved that the Board adopt the Rules of
Procedure of the Isle of Wight Counry Board of Supervisors, as corrected.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Clark, Ivy and Wright voting in favor of the motion and no
Supervisors voting against the motion.
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Chairman ivy called for Approval of the Agenda.
Interim County Attorney Burton offered the following amendments:
Add a new Item (3), Special Presentations and Item (4.), Citizens Comments;
remove Item (5), Public Hearing, and replace it with a new Item (5), County
Administrator's Report, regarding a proposed contract for a new boiler for
the Health Department building and a proposed contract for the provision of
officiating personnel for youth/adult basketball league games; following the
Special Appearance by Michael Chandler, add a new Item (7), Closed
Meeting, to discuss probable litigation; and, following the Closed Meeting,
add a new Item (8), New Business, to discuss four (4) items.
Supervisor Bradshaw moved that the F3oard approve the agenda, as
amended. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and
no Supervisors voting against the motion.
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Chairman ivy called for Special Presentations.
Chairman ivy recognized the members of the Windsor Cheerleading
Squad that were in attendance.
Supervisor Bradshaw moved that the Board direct the County
Administratar to draft a Resolution in reco~nition of the Windsor High
School Cheerleaders receiving State runner-up honors in the cheering
competition. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and
no Supervisors voting against the motion.
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Chairman ivy called far Citizens Comments.
Grace Keen, on behalf of the Isle of Wight Citizens Association,
thanked the Board for its open government approach and involving citizens
in the County's budget process. She noted that the more the public is
involved, the less fault that citizens will find with its governmental officials.
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Chairman ivy called for the County Administrator's report.
County Administrator Caskey presented a contract between the Board
and Power Mechanical, Inc. pertaining to the boiler replacement at the Health
Department.
Supervisor Wright moved that the Board authorize staff to proceed
with the procurement of the boiler replacement and approve the contract
between the County and Power Mechanical, Inc. The motion was adopted by
a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright
voting in favor of the motion and no Supervisors voting against the motion.
Interim County Attorney Burton presented a proposed contract for the
provision of officiating personnel for youth/adult basketball league games.
Supervisor Bradshaw moved that the Board approve the contract, as
presented. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and
no Supervisors voting against the motion.
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Chairman ivy called for a special appearance by Michael Chandler.
Dr. Michael Chandler, a consultant from Midlothian, presented an
overview of the Board's Retreat held on December 8-9, 2006 at the Paul D.
Camp Workforce Development Center.
Chairman ivy formally recognized Mayor Crocker of Smithfield and
thanked him for participating in the Board's Retreat.
Supervisor Brown moved that the Board adopt the following language
as Isle of Wight County's Values Statement:
To sustain Isle of Wight County's stature as a COMMUNITY OF
CHOICE for people, families and businesses alike while preserving and
protecting our rural heritage, our bountiful mix of natural resources and
our natural beauty for present and future generations.
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The motion was adopted by a vote of (5-0) with Supervisars Bradshaw,
Brown, Clark, Ivy and Wright voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Bradshaw moved that the Board adopt the following
language as Isle of Wight County's Mission Statement:
As a COMMUNITY OF CHOICE, Isle of Wight County is committed
to providing an excellent quality of life for all citizens through the
provision of fiscally responsible services and programs.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Clark, Ivy and Wright voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Bradshaw moved that the Board adopt the following
language as Isle of Wight County's slogan/brand:
A community of CHOICE committed to excellence.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Clark, Ivy and Wright voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Ivy moved that the Board direct County Administrator
Caskey to have the SloganBrand incorparated into the County's letterhead
stationery and in as many other places as considered feasible with economic
development and tourism taken into consideration. The Isle of Wight County
Mission and Value Statements are to be prominently placed in all County
facilities and on the website. The motion was adopted by a vote of (5-0) with
Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the
motion and no Supervisors voting against the motion.
Supervisor Bradshaw moved that the Board approve the Strategic
Direction (Managing Growth and Change/Economic Well-Being and Quality
of Life; Effective Governance and Community Partnerships; Funding the
Future) for 2007-2009 as presented on Pages 4 and 5 of the agenda and direct
that the Board and staff review it and place it on the March 1, 2007 agenda
for discussion and further direction by the Bo:~rd. The motion was adopted
by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright
voting in favor of the motion and no Supervisor•s voting against the motion.
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Interim County Attorney Burton called for a Closed Meeting pursuant
to Section 2.2-371 l.A.7 of the Code of Virginia concerning consultation with
legal counsel pertaining to probable litigation where consultation in open
meeting would adversely affect the negotiating posture of the public body.
Supervisor Bradshaw moved that the Board enter the Closed Meeting
for the reason stated by the Interim County Attorney. The motion was
adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and
Wright voting in favor of the motion and no Supervisors voting against the
motion.
Supervisor Bradshaw moved that the I3oard return to open meeting.
The motion was adopted by a vote of (5-0) with Supervisors Bradshaw,
Brown, Clark, Ivy and Wright voting in favor of the motion and no
Supervisors voting against the motion.
Chairman ivy moved that the Board adopt the following Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformiry with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisars
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed mee.ting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Brown, Bradshaw, Clark, Ivy and Wright
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
Supervisor Clark moved that the Board approve the expenditure of
funds to retain counsel with regard to the personnel matter discussed in the
Closed Meeting. The motion was adopted by a vote of (5-0) with
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Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the
motion and no Supervisors voting against the motion.
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Chairman ivy called for New Business.
The Board concurred to serve on the following Board Committees for
calendar year 2007:
BUDGET & FINANCE/CIP
Phillip A. Bradshaw
Thomas R. Ivy
BUILDING & GROUNDS
Stan D. Clark
Thomas J. Wright, III
FRANKLIN
Phillip A. Bradshaw
Thomas J. Wright, III
INTERGOVERNMENTAL RELATIONS/WINDSOR
Board representatives from the Windsor and Carrsville Districts
INTERGOVERNMENTAL RELATIONS/SMITHFIELD
Board representatives from the Smithfield and Hardy Districts
LAW ENFORCEMENT
Phillip A. Bradshaw
Stan D. Clark
PARKS & RECREATION
Thomas R. Ivy
Stan D. Clark
PERS ONNEL
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Phillip A. Bradshaw
James B. Brown, Jr.
SCHOOLS
James B. Brown, Jr.
Thomas J. Wright, III
Chairman ivy moved that the Board direct staff to formally invite Her
Majesty Queen Elizabeth, II, to visit the County during her visit to the
Jamestown 2007 Celebration. Staff is also to request the Board's
counterparts in lsle of Wight, England, on behalf of the Board, to also invite
Her Majesty Queen Elizabeth, Il to visit the County during her visit to the
Jamestown 2007 Celebration. The motion was adopted by a vote of (5-0)
with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of
the motion and no Supervisors voting against the motion.
Chairman ivy proposed that the first meetings of each month, which
begin at 4:00 p.m., become more informal meetings in which staff discusses
outstanding issues with the Board and that contain as few action items as
possible.
Supervisor Bradshaw suggested that the County Administrator may
first want to discuss the feasibility of these informal meetings with staff. He
noted that in the past, the Board had had greater interaction with staff with
respect to the presentation of issues and the ability to discuss them before
taking action. He further noted that staff, in the past, had presented and
received input from the Board on specific issues before presenting the issue
again to the Board at a later date. He noted the objective is for staff to advise
the Board what is the most efficient method for presentation of information
to the Board, keeping in mind that the Board desires to eliminate the need to
take action on items at the same time they are presented to the Board.
Chairman ivy directed staff to advise the Board about the positive
points of holding informal meetings, i.e., whether or not it would be easier on
staff with this type of format and whether or not it would be more efficient
with respect to getting information back and forth to the Board.
Supervisor Clark requested that Special Presentations be limited to five
(5) minutes and routine presentations, such as annual report representations,
either be curtailed or eliminated.
Chairman ivy moved that the Board direct County Administrator
Caskey to coordinate the schedules of the Board and Planning Commission
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members for the purpose of holding a joint meeting between the two (2)
bodies. The motion was adopted by a vote of (5-0) with Supervisors
Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and
no Supervisors voting against the motion.
Chairman Ivy moved that the Board direct Assistant County
Administrator Small to bring up Supervisor Clark's suggestion tonight at the
Fair Committee meeting regarding the development of a Jamestown theme
for the 2007 Isle of Wight County Fair; naming the 2007 Fair "The Heritage
Jamestown 2007 Fair" and for having Colonial Reenactors at the Fair. The
motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown,
Clark, Ivy and Wright voting in favor of the motion and no Supervisors
voting against the motion.
Recognizing that the Board had changeci its January 18, 2007 meeting
to January 16, 2007 under the 2007 Board of Supervisors' Meeting Schedule
and that staff had already advertised a public hearing for the January 1 gth
meeting, Chairman ivy moved that the Board authorize the Director of
Planning and Zoning to reschedule the zoning matter that had been advertised
for public hearing at the Board's January 18, 2007 meeting to the February
13, 2007 meeting and authorize the County Attorney's Office to reschedule
the two (2) ordinance revisions that had also been advertised for the January
18, 2007 meeting to the February ] 3, 2007 meeting. The motion was adopted
by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright
voting in favor of the motion and no Supervisors voting against the motion.
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At 5:20 p.m., Supervisor Bradshaw moved that the Board adjourn its
meeting. The motion was adopted by a vote of (5-0) with Supervisors
Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and
no Supervisors voting against the motion.
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Carey Mill Storm, Clerk
or~ ~ /
Thomas R. Ivy, airman
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