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02-02-2006 Regular Meeting1 i~ II ~o~-. 23 ~w:~7? .REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SECOND. DAY OF FEBRUARY IIV THE .YEAR TWO THOUSAND AND SIX PRESENT: Thomas J. Wright, III, Chairman Stan D. Clark, Vice-Chairman James B. Brown, Jr. Thomas R. Ivy Phillip A. Bradshaw .Also Attending: Jacob P, Strornan, IV, County Attorney W. Douglas Casket', County Administrator E. Wayne Rountree, P.E., Assistant County Administrator Anne F. Seward, Assistant County Administrator _ .Carey Mills Storm, Recording Secretary Chairman Wright called the. meeting to order at 6:40 p.m. and delivered the invocation. // The Pledge of Allegiance was conducted. // Chairman Wright called for approval of the agenda. County Attorney Stroman requested that Item (A), schoolhouse museum project, under the Parks and Recreation Report be moved to Item (C) under Special Presentations, and that Item (11), Western Tidewater- ~ Community Services Board, under the Appointments section be deleted. He advised that in addition to the .six. (6) referenced Closed Meeting items, there would be seven (7) additional matters for discussion. Supervisor Bradshaw .moved that the Board .approve. the agenda, as amended. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the. motion.. ~ // Chairman. Wright called for Special Presentations. ' Nancy Guill, member of the Patriot's Day Steering Committee, provided an overview of the Patriot's Day event. scheduled for Saturday, April 22, 2006 on Main. Street in Smithfield. She noted the intent of the C event is to educate. the public. on American. history.; to draw .tourists to the ' 1 ,,, eoRN 2? . M.: -67g County; to help benefit local businesses; and, to provide free educational :entertainment: She noted that this year's event will focus on the Revolutionary and Civil War periods. She requested permission from the Board to advertise the .event on the County's PEG channel and that. funding in the amount of $3,000 be allocated by the County. She further requested that the event be included in the employee newsletter as the time for the event gets closer and that the Committee. be authorized 'to .past flyers in County offices. Supervisor Clark moved that consideration of the request of .the ..Patriot's Day Steering Committee be moved to New .Business: The motion was adopted by a .vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. Jeffery L. Newton, .Superintendent, Western .Tidewater Regional Jail, briefed the Board relative to the Regional Jail's FY' 06-07 budget, and the probability that the Jail will not be able to remain financially independent from its member communities. He advised that the Jail is experiencing an increase in cost primarily because of the increase in inmate population; an increase in the cost to deliver inmate health care; and, long and short-term .physical plant. issues. Chairman Wright thanked Mr. Newton for the briefing,. and noted that the Board should anticipate his return during the budget process to request .funding for the County's proportionate share of the costs. Reverend James Harrison, Pastor, Main Street Baptist Church, updated the Board on the :progress of the schoolhouse museum project. He advised that yet to be accomplished is the abatement of lead on interior paint; the installation of interior ceiling tins; restoration of windows, exterior doors and floor; restoration of the chimney; painting of the interior and exterior of the building; handicapped entry issues; installation of a fire alarm and sprinkler and security systems; .and, technology infrastructure for future presentations offered through the Smithfield Museum.. He advised that the Town of .Smithfield had applied for a Preserve America grant for utilization of interior furnishings .and. museum presentations, and the -.Town of Smithfield has .agreed to donate a matching grant in the amount of $40,000. He further advised. that Wachovia Bank has made a gift of $10,000, and gifts from individual citizens are being accepted. He stated the Membership Roster: is being developed,. and a Board of Directors. currently exists.. He stated: an Advisory Committee is currently developing the construction process. He .stated that the museum would continue beyond the 2007 Legacy Project as an open museum for the County and the surrounding .Towns of Smithfield and Windsor. He requested funding in the amount of $25,000 to .initiate the bid process associated with the renovation. 2 ~i i~ ~J 1 sooK 23~:67~ Supervisor. Clark inquired if the Town of .Smithfield has advised if it .would still contribute $40,000 if efforts. to obtain the grant are not successful. Reverend Harrison replied that he was not sure. Supervisor Clark noted that the building is currently not secure from the elements. Reverend. Harrison replied that the $25,000 being requested from the County would be utilized to secure the building. .Supervisor Brown advised that he served on the Advisory Committee for this project, and according to the National Trust, the proposed budget for the: Rosenwold school located in the Town of Smithfield is close in cost to that ofa school of slightly larger size that is located in Texas. 'Supervisor Ivy inquired .who .would be maintaining the building following the 2007 celebration. Reverend Harrison replied. that .the Town of Smithfield would be responsible for maintaining the .building and the grounds, and the Board. of Directors and Advisory Committee would continue to ensure that .the museum presentation is accomplished. He stated it is his hope that the Town of Smithfield would also address any staffing .issues. He advised that Virginia Dominion Power deeded .the property where the building is located to the Town of Smithfield. and Lynn Kirk Rose donated the building to the Town of Smithfield. Supervisor Bradshaw moved that the Board approve the request for an appropriation of $25,000 to the schoolhouse museum project-with the funds to' be taken from the Unappropriated Fund Balance.. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. /! Chairman Wright indicated the .Consent Agenda included the following items: A. Transfer of School Funds- Additional School Appropriations for Carryover -Funds Remaining at June 30, 2005 Resolution to Authorize the Transfer of Funds Within the School's Categorical Budget Resolution to Appropriate Carryover Funds from the Unappropriated Fund Balance to the School Operating Budget 3 B. Protection of Fort Huger Property C. Tyler's Beach ,Boat Harbor - .Upland Disposal Site Project Timeline and Request for Virginia Port Grant Funds . Resolution to Accept and Appropriate Grant. Funding from the-Virginia Port Authority D. 2005 Isle of Wight County Fair Admission and Financial Report E. County Safety Training Status F. Personnel Policy Amendments Resolution to Amend the County Personnel Policy .Manual Articles IV, V, VII and XI G. DEQ/Public I~3otice Dated January 9, 2006 H. Board of Zoning Appeals Action List of January 9, 2006 L Booker T. Estates Community Development Block Grant (CDBG) Comprehensive Community Development Project Program Income Plan J. Booker T. .Estates Community Development. Block Grant (CDBG) Comprehensive Community Development Project Housing Rehabilitation Program Design K. Augusi 24, .2005 Amended Meeting Minutes L. January 5, 2006 Regular Meeting Minutes Supervisor Brown moved that Items (A) and (E) be removed from the Consent Agenda as requested by Supervisor Bradshaw and that the remaining items be .adopted. The motion was adopted by a vote of (5-0) with ..Supervisors Bradshaw, Brown, Clark, Ivy and .Wright voting in favor of the motion and no Supervisors voting against the motion. With respect to Item (A), Transfer of School Funds -Additional School Appropriations for Carryover Funds Remaining at June 30,.2005 (Resolution to Authorize the Transfer of Funds Within the School's Categorical Budget and the. Resolution to Appropriate Carryover Funds from the .Unappropriated Fund Balance to the School Operating Budget), Supervisor Bradshaw noted that it was the previous motion of the Board that the County's Director of .Budget and Finance and the School's Director of Budget and Finance come back with a recommendation for a transfer. 4 1 1 1 . s.. Supervisor Clark recalled that it was the Board's intent. to have staff prepare both a recommendation and a resolution so that the Board would have the option to adopt a resolution if it so desired.. Supervisor Bradshaw noted that in the past the fuel category has.. always had a surplus of :funds, and he is not sure how the school administration could be short in this line item. Liesl R DeVary, Director of Budget and Finance, explained that the. .fuel categorydid not contain any budgeted. increase for gasoline and diesel; however, fuel prices increased duritng the Fall. She: further :explained that electricity and other heating. costs associated with the middle school are also much higher than anticipated or .budgeted. She reminded the Board that her previous recommendation was to wait until after February when a more accurate figure would be available. Supervisor Clark recalled that the Superintendent of Public Schools ..had previously indicated that the School Board -would like. a commitment from the Board that it would appropriate additional funding at some point in time. Supervisor Bradshaw stated that the Board .must be diligent in overseeing the school administration's budget, which is why the Board had. adopted the schools' budget. by category. He stated over the last .several years, the school ac;rninistration had been issuing. purchase orders in the final week of the .fiscal year, thus giving the appearance that the funds were just being spent so that they did not have to be returned to the County. He stated that while he is not advocating that the school administration does not :need additional funding, he would prefer to wait and see what. funds remain at the end of the fiscal year. Supervisor Ivy recommended that the Board proceed- with approving a transfer of the funds as requested, effective March 1, 2006: He stated-this would safisfy the Superintendent's request for a commitment from the Board. Supervisor Clark moved .that the Board. adopt the following Resolution to Authorize the Transfer of Funds within the School's. Categorical Budget, effective March 1, 2006: RESOLUTION TO AUTHORIZE THE TRANSFER OF FUNDS WITHIN THE SCHOOL'S CATEGORICAL BUDGET WHEREAS, the Board of Supervisors'of the County of Isle of Wight, 'Virginia has authorized the transferof three hundred forty-four thousand: four hundred fifty dollars, ($344,450) of unplanned. savings in personnel costs to cover the estimated deficit for fuel costs; and, 5 e SOOt ~~ ~a~' V ~~ WHEREAS, the funds in the amount of three hundred forty four thousand four hundred fifty dollars, ($344,450). are to be transferred as follows: Bud eg_t Category Increase Decrease Operations and maintenance $264,450 Pupil Transportation 80,000 Operations and Maintenance $ 75,000 Instructional Services 221,300 Administration, Attendance and Health 35,000 Debt Services 13,150 Total 4 4 ' 44 4 NOW, THEREFORE,BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County. of Isle of Wight, Virginia that three hundred forty -four thousand four hundred fifty dollars ($344,450) be transferred in accordance with, categorical funding. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight,. Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted by a vote. of (4-1) with Supervisors Brown, Clark, Ivy and Wright voting in favor of the motion and Supervisor Bradshaw voting against the motion. With respect to Item (A), Transfer of School Funds -Additional School Appropriations for Carryover Funds Remaining at June 30, 2005 (Resolution to Appropriate Carryover Funds from .the Unappropriated Fund Balance to the School Operating Budget), Supervisor Bradshaw stated that the Board had traditionally used capital funds for capital projects and not appropriated capital funds for instructional. or operational expenses. Ms. DeVary advised that staff's previous recommendation was to deny the $62,344. request from the school administration to the extent that it should be .paid from the school administration's capital funding for the new construction- associated with the Smithfield Middle School. She explained that this request is :for an additional appropriation to the school administration, and when she had checked the school administration's budget, there was $1.7 million remaining in unencumbered: funds for construction, -She stated overall the bulk of the costs associated with the 6 1 1 1 1 en~~ 23 :~;~-683 construction should be accounted for by thin point in time, which is the reason for staff s recommendation. Supervisor Clark. moved that. the. Board table consideration of the Resolution until the Board's February 1 S, 2006 meeting to allow the School Superintendent an opportunity to provide the Board with additional information relative to why the funds are. not being. taken out of the Capital Budget for the items needed at the Smithfield Middle School and why funds .are needed from a different category when the school administration .has unencumbered construction funds.. The motion was adopted by a vote of (S- 0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. With respect to Item (E), County Safety Training Status, Supervisor Bradshaw expressed concern with.. the .safety and welfare of the County's employees. He inquired if a safety manual has been developed. Emily G. Haywood, Director of Human Resources, replied. that certain departments, Public Utilities and Public Works,. currently do have- materials that are maintained independently in their respective offices. Supervisor Bradshaw stressed that the County should have a safety manual and programs' in place to train its employees. He encouraged staff to begin routine monthly meetings by department.. He stressed that employees need to have the proper equipment to perform their jobs, such as safety. glasses and steel-toed shoes.. Ms. Haywood advised that VACo representatives recently .toured the offices. of Public Works, Public Utilities and Animal Control, and their recommendations should be forthcoming. She stated that VACo will. assist with training. She advised that the Directors of Public Utilities and Public Works are currently in the process of performing a job analysis for their respective departments in an effort to identify their respective equipment., needs. .Supervisor Bradshaw recommended strongly. that there should be a plan of evacuation- in. place in the unfortunate event of a fire: He stated employees should be trained on where to gather outside, and staff should have a plan for accounting that everyone has vacated.the buildings:.. 1 Supervisor. Bradshaw moved that the Board accept the report as presented. The motion was adopted by a :vote of (S-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting: in favor of the motion and no Supervisors voting against the motion: // Chairman Wright called for Regional Reports. 7 Chairman Wright reported that .the former Mayor of Austin, Texas addressed the importance of regionalism at .the annual meeting of the Hampton Roads Economic Development Alliance. Chairman Wrightreported thatthe Mayors and Chairs are still focusing on the BRAC Commission and considering. lobbyists for the military bases in the Hampton Roads area. Chairman Wright reported that at the most recent meeting of the Southside Mayors and Chairs he had learned that China is enrolling more engineers. in college than the United .States; that the legal workforce in the County has increased by 2,000 over the past two (2j years; that unemployment in the County is the lowest of any community in the Hampton Roads area; that chool .graduations in the County are at 70.6%; and,. that the County's teachers are the third highest paid in all of Hampton Roads. Chairman Wright recalled the presentation tonight by the Jail Superintendent of .the Western Tidewater Regional Jail, and the need for additional revenues to balance its budget. SupervisorBrown reported that the tipping fee was discussed at the last meeting of the Southeastern Public Service Authority (SPSA), as well as the new: contract being negotiated. with. SPSA's private haulers. He further reported- that the City of Portsmouth is considering the location of a terminal to transport waste from New York City, and that there is a $1,000,000 increase proposed in SPSA's budget. Supervisor Clark relayed the Board's opposition to out-of--state trash, and he offered to address SPSA regarding the County's position should the need arise. County Administrator. Casket' reported on the regional conference that ; he and Supervisor Wright attended. recently on ending homelessness. He stated that larger cities are beginning to address .the ultimate solution for dealing. with .homelessness in this region, and they are reviewing other applications that have succeeded in this effort nationwide. Supervisor Bradshaw stated that the County .needs to be involved. in regional efforts pertaining to homelessness because it could push homeless people into the County when the cities begin taking initiatives. Chairman. Wright indicated. that he had spoken with the Sheriff recently on the success of the Wake County Wellness Center. Supervisor Bradshaw noted that the VACo/VML Legislative Day is scheduled for Thursday, )~ ebruary 9`h in Richmond. He stated that the Governor will be participating in the Conference. I i~ II ~1 io"~ ~ ~~~6$~ .Supervisor Ivy advised that he will be serving on the VACo Education and Budget Committees. Chairman Wright advised that he will be serving on the Agricultural Committee. Supervisor Bradshaw advised that he will be serving on the Finance Committee, and will be Chairman of the Audit Committee. - County Attorney Stroman advised. that the County Administrator and , he would be serving. on the Administration of Government Committee.. // Chairman Wright called for Transportation Matters. Bryant Porter, Contract Administrator, VDOT, .presented the 2J06- 2012 Secondary Six-Year Priority Plan and Fiscal Year 2006-2007 Construction Budget to the Board.. Supervisor Bradshaw requested that County Administrator .Casket'. review and provide his recommendations an charges by VDOT to the County relative to subdivision plat reviews. . MacFarland Neblett, Resident Engineer, VDOT, offered to work with Department. of Planning -and Zoning staff regarding Chairman Weight's recommendation that the costs be back charged to developers. Supervisor Ivy requested that County Administrator Casket' review and report back on the reasoning why the County is paying for drainage pipe installations/connections to roadways. Supervisor Bradshaw requested staff to research and advise as to how truck traffic can be restricted along Route. 620 (i.e., "No Throu Trucks" . ~ ) : .Chairman Wright inquired about the status of Poor House Road.. Mr. Neblett .advised that while .Poor House Road is .listed on the Candidate List, it has not yet been included on the financial list. Supervisor Bradshaw moved that the Board direct staff to advertise the Six-Year Priority Plan and Fiscal Year Construction Budget for public hearing at the Board's March 2, 2006 meeting at 5:00 p.m. The motion was adopted by a vote of (5-0),with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors. voting .against the motion. ~~ Chairman Wright called for Citizen's Comments.: -Grace Keen of Beans Church .Boulevard thanked County Administrator Casket' for being a guest speaker at .the .last meeting of the Isle of Wight Citizens Association. She recognized Supervisor Brown as a new Board member and .commented on the importance of the Equalization Board being. Courteous. Supervisor Bradshaw relayed a concern expressed about the location of .past Beautification. Committee: meetings. He requested that Ms. Keen discuss with .thee Committee, members the possibility of alternating the locations of future meetings. Mrs. Keen offered to poll her Committee members about the possibility :~ of alternating .future meeting locations. .She noted the- importance of .appointed members' .attendance anal! Committee meetings. She advised that. members appointed to this Committee should be informed in advance that this is a "working" Committee consisting of members willing to work on .'beautification projects throughout the County. Supervisor Bradshaw recommended the development and inclusion of a description of the Committee's duties in its bylaws. Supervisor Ivy asked Mrs. Keen to make a recommendation for the Smithfield representative on the Beautification Committee. H. L. Thacker of Waterworks Road -noted that he had not had an opportunity to address the Board at its .January. 19, 2006 meeting when it voted to compensate hirn for the remaining sixteen (16) animals that were killed by wild dog attacks. He offered to answer any questions that the $oard might have regarding his request for compensation. /t .Chairman Wright called for the County Attorney's report. County Attorney Stroman presented Addendum No, 1 to the Top. Line Marketing, Inc.. Agreement for professional services for the Board's consideration which he recommends the Board authorize the Chairman to execute on behalf of the Board. Supervisor Bradshaw moved that the Board authorize the Chairman to execute Addendum No, 1 to the Top Line Marketing, Inca Agreement for professional services on behalf of the Board. The motion was adopted by a vote of (5-0) with. Supervisors Bradshaw, .Brown, Clark, .Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. 10 1 n II I~ i eao~ 23.,,::68? County Attorney Stroman presented the Boykin's Tavern Museum Advisory Committee By-Laws which he has approved as to form and recommends the .Board authorize the Chairman to execute on behalf of the Board. Supervisor Bradshaw. moved that the Board authorize the Chairman to execute the By-Laws for the Boykin's Tavern Museum Advisory Committee on .behalf of the Board. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark,. Ivy and Wright voting in favor. of the motion and no Supervisors voting against the motion. County Attorney Stroman advised that he had thirteen (13) items to .discuss with the Board later in Closed Meeting. // Chairman Wright called for the Parks and Recreation Report. Alan S. Nogiec, Director of Parks and Recreation, stated. pursuant to the direction of the Board at its Retreat in December, 2005, staff has developed a job description and plan of action for the creation of a Historic Resources Division within the Department of Parks and Recreation. Chairman Wright inquired .how this. person would :interact with the Tourism Department. Mr, Nogiec replied that this position would consist of an Historic Resource Manager who would work closely with the Tourism Department to market historical resources of the County. He noted that this person would also work with the Historical Society, the Museum Foundation, the Historic :Smithfield Foundation and other special interest groups. Supervisor Bradshaw recommended .that initiatives be developed to preserve the old homes and buildings that. are currently .being torn down.. in the County. Mr. Nogiec advised that the action plan does address the development of programs that might be specific to the County that would encourage private property owners to restore their properties. Supervisor Bradshaw moved that the Board authorize the creation of a Historic Resources Division under the Department of Parks and Recreation, effective- March 1, 2006, and that $24,200 be appropriated. from the .Unappropriated Fund Balance. The motion was adopted by a vote of (4-1) with Supervisors Bradshaw, Brown, Clark and Wright voting in favor of the motion and Supervisor Ivy voting. against the motion. { I1 } e F aae~ 23 ~k~~~~8 Mr. Nogiec stated pursuant to the .Board's direction is a proposed Bicycle and Pedestrian Facilities Masten Plan, Plan of Action, and Scope of ...Work for the RFP. Supervisor Bradshaw .recalled that the Board's previous direction had been that staff meet and. obtain input from the Towns of Smithfield and Windsor. Mr. Nogiec responded that the Plan of Action does identify certain .dates that the Plan would be presented to the Towns, and a request for financial participation could be included, He stated that the Town's agreements need to be included in the total plan so that their efforts are included. Supervisor Bradshaw stated that the Board's concern was that it was not the County making all the decisions before the Towns were included. He reiterated the Board's direction that Mr. Nogiec is to meet directly with the Towns of Smithfield and Windsor to explain what is being done so that there is no miscommunication. .Supervisor Clark moved that the Board adopt .the Resolution to Authorize the Solicitation of Proposals for Professional Services for the Isle of Wight County Pedestrian. and. Bicycle Facility Master Plan: RESOLUTION TO AUTHORIZE THE SOLICITATION OF PROPOSALS FOR NON-PROFESSIONAL SERVICES FOR ISLE OF WIGHT COUNTY PEDESTRAIN AND BICYCLE FACILITY MASTER PLAN WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia has determined that it is appropriate to solicit the services of a vendor to examine and determine existing. and future opportunities for the development of a countywide trail. system; and, WHEREAS, County staff will need to discuss and negotiate the scope of services, as well as determine the experience and overall competencies of potential vendors. NOW THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of Isle of Wight County, Virginia, pursuant to Code 4 of Virginia Section 2.2- 4303.0 (.1950, as amended), authorizes. County staff to .conduct. competitive. negotiation through a request for proposals for the needed services noted based on its determination that competitive sealed biddang is -not a practicable means of making the most appropriate selection of a provider of these services... 12 I 1 1 i .e The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, '` Brown, Clark,. Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. Supervisor Clark made reference to a :pamphlet titled "8`~ .Annual. .Virginia Bike Walk Conference." He encouraged all Committee members to attend. // Chairman Wright called for the Public Utilities report. Columbus Grant, III, Director of Public Utilities, advised that Sonny Owens had officially informed the .County of his desire to convey the Rollingwood private. water system to the County at no cost to him because of a fluoride Consent ,Order. He stated the application process and physical issues that need to be addressed -would cost the County approximately $14,500. He stated the pipe is of pvc material and most of the system. is located within the right-of--way. He stated the well site is situated on private. property and has an easement to it. Supervisor Ivy inquired if the system had fire hydrants. Mr. Grant replied "no." He advised that the .Health Department is willing to allow the system to be changed over because of the public good by removing the .fluoride from the system. County Attorney Stroman asked if the linen were located on private streets. Mr. Grant replied "no." Supervisor Clark moved that the Board authorize the Director of Public Utilities and the- County Attorney to develop an instrument of conveyance for the Rollingwood private water system to the County. The motion was adopted by a vote- of (5-0) with Supervisors Bradshaw, Brown, Clark,. Ivy and Wright voting in favor of the motion and no Supervisors voting .against the motion. // Chairman Wright called for the County Administrator's report. Emily G. Haywood, Director of Human Resources, advised. of a rate increase of 18.3% overall in the County's health insurance plan. which is based on utilization and contains a decrease in the dental prert~ium. a Supervisor Bradshaw commented that employees .utilizing the PPO plan with family coverage would pay a new monthly .rate of $539 and an employee utilizing the HMO plan would pay a new monthly rate of $378. He 13 euoK 23 ~~:~f 9~ expressed concern that individuals who hire. on with the County at entry level _ and clerical positions are forced to spend approximately 1/3 of their salary on healthcare. He stated medical increases are detrimental to these employees .and he intends to look at this during the. upcoming budget process. He stated that affordable insurance is not just a County problem, but. a national one. Supervisor Clark moved that the Board adopt the Anthem Health Insurance-Renewal effective March 1, 20Q6. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in -favor of the motion and no Supervisors voting against the motion. Arthur E. Berkley,. Director of Inspections, briefed the Board on the Building Code Effectiveness Survey conducted by the Insurance Service Office (ISO) on the Department on Inspections. He stated that after the . destruction following Hurricanes Andrew and Hugo, .insurance organizations decided that these. types of catastrophic losses are not acceptable, and that the way to address that was to ensure that localities are doing effective building code enforcement and have qualified inspection personnel. He stated that the ISO was requested to develop a method by which to survey buildings and code organizations and assign a rating from one (1) to -ten (10), of which one (1) is the highest. He stated the County's first review was performed in 1999, and the County was assigned a rating of three (3) for both residential and commercial structures. He stated that he is proposing to develop a e strat gic plan covering the next five (5) years designed to address what programs and improvements can be made within his department and with his employees with respect to their certifications. Supervisor Bradshaw.. moved that the Board. authorize the Director ®f Inspections to develop and integrate. into the. County's Strategic Plan afive- year .:plan addressing areas of improvement within the Inspections Department to maintain or improve the. current. rating under this program. The motion was adopted by a vote of (S-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no .Supervisors voting against the motion.. Ms. DeVary presented the proposed Capital Improvements .Plan (CIP) - FY' 2007-2011 as recommended by the Planning Commission at a cost of $70,540,000. Supervisor Bradshaw recommended that under Parks and Recreati on, the. PACE Reserve be increased by $500,000 for a total of $750,000 and that Land Preservation under Parks and Recreation Department be reduced to $500,000. ' Supervisor Bradshaw further recommended that under Fire arid Rescue . , the proposed new fire station in the central portion of the County be changed to Central Hill Emergency Services and that the $125,000 in year 13/14 should be .moved to year 06/07; the $490,000 in yearl4/15 should be moved 14 r_.~ .. 1 1 1 go~R 2~ ...;~~~~. to year 11/12; and, the $660,000 in year 15/16 should be moved to year 12/13. ..Supervisor Bradshaw moved that the Board authorize staff to advertise a public hearing on the matter for the Board's March 2, 2006 meeting at 5:00 p.m. based on what was. presented to the Board with the .following exceptions: Under Item (C), Fire and Rescue, the new fire station in .the central par: of the County should be changed to Central Hill. Emergency Services. The $125,000 in year 13/14 should be moved to year 06!07; the $490,000 in year .14/15 should be moved to year 11/12; and, the $66U,000 in year 1S/16 should be moved. to year 12/13. . Under Parks and Recreation, Land Preservation Reserve, the $1,000,000 per year should be reduced to $500,000. Item (B), Economic Development, PACE Reserve, should be increased from $250,000 to $750,000. for each of the. years. The motion was adopted by a vote of (4-0) with -Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor Brown absent for the-vote. For purposes of advertisement, County Attorney Stroman recommended. that the Director of Budget and Finance refer to the five-year total as the actual Capital Improvement Plan.. Donald T. Robertson, Information Resource Manager,. briefed 'the Board on legislative matters directly impacting the .County since the 2006 .General Assembly Session began on January 11, 2006. Supervisor Ivy requested that Mr. Robertson keep the Board posted, specifically with respect to gun control legislation. Mr. Robertson advised the Board relative to a draft document entitled "Communications Protocol," which is intended to provide guidance :relative to communications with the media and the general public. He advised that the document will first be distributed to staff with a request for their feedback before he brings into the Board for its consideration at its February 15, .2006 meeting.. In the meantime, he requested that the-Board provide him with any concerns or comments. Supervisor Clark requested that Mr. Robertson .contact him next week ; to further discuss the document. County Administrator. Casket' requested that the Board give consideration to a date for its annual Town Meeting. 15 ,, ,;; t ~oe~ 23.~:'.fi~2 SupervisorBradshaw moved Ghat the Boazd hold :its. Town Meeting on Thursday, March 23, 200b at 7:00 p.m. at the Carrsville Elementary School, and that staff proceed to advertise the meeting accordingly. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy-and Wright voting in favor of the motion and no Supervisors voting against the .motion. // Chairman Wright called for Appointments, Supervisor ivy moved that the Board appoint Robert Clontz to serve on the Agricultural/Forestal District Advisory Council.. The motion was. adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of-the motion and no Supervisors voting against the motion. Supervisor Clark moved that the Board appoint Beverly H. Walkup, % replacing Jonathan W. Hartley on -the Architectural Survey Committee. The motion was adopted by a vote of (5-0)-with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion; Supervisor Clark moved that the Board appoint David F. Bugin to serve on the Historical Architectural Review Committee representing the .Newport District. and replacing Marilyn Oliver, The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of he motion and no Supervisors voting. against the motion. Supervisor Clark moved that theBoard reappoint Phillip A. Bradshaw to serve on the Social Services Board, The motion was adopted by a vote of (5-0) with. Supervisors Bradshaw,. Brown, Clark, Ivy and Wright voting in- favor ofthe motion and no Supervisors voting against the motion. ..Supervisor Bradshaw.. recommended that the Transportation Safety Committee members work with staff on the. development of a plan to address an annual. ditch maintenance program,.as well as work with VDOT to see that the plan is implerr~ented; that a plan be developed to address traffic safety, i.e., identify and make recommendations on dangerous intersections, notices for. stop. signs that are not visible due to curves and trees; and. that flood areas be identified, i•e.a roads that are flooded during heavy. rains. He further recommended that bylaws be developed outlining the specific responsibilities of the Committee. Supervisor Ivy recommended that staff develop anew mission. statement and scope of work. Supervisor Clark recommended narrowing down the scope of the Committee's duties. to road safety issues only. 16 1 Iii 1AOR ~~ ~~i~IU~7tJ // Chairman Wright called for Old Business. County Administrator Casket' stated responsive to the Board's previous direction, included- in the agenda is the response from the Blackwater Regional. Library relative. to the recommendations of the regional library participation review. Anne F, Seward, Assistant County Administrator, advised that there are a number~of outstanding items from the recommendations contained in the .review and the Library Board is also requesting that the $11,490 be released or that the Board provide notification that such funds will not be provided. Supervisor Bradshaw commented that the letter also ..states that the request is made so that service levels can be adjusted to branches in the County should funding not be restored. :Supervisor Wright recommended that the Board not take action until it is satisfied than. -the specific .questions asked by the Board. have been answered. Supervisor Bradshaw moved that the Board direct staff to meet with the Board's :appointees to the Blackwater Regional Zibrary Board to review the letter. sent to the County, receive their input, and report back to the Board'. If necessary, staff is to request their attendance at the Board's February 15, 2006 meeting to address the letter, and the Board wilt: take action at that time on this issue. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in .favor of the. motion and no Supervisors voting against the motion. County Administrator Casket' stated pursuant to Supervisor Bradshaw's request, staff has evaluated and compared Caroline County's Dental Program for school age children relative to dental care offered by the County Health Department. He advised that the local Health bepartment is already doing many of the items addressed in Caroline County's Dental Program, and that staff will continue to work-with the Health Department in this regard. Supervisor Bradshaw recalled that he had made a previous motion to request that the School Board :fully fund the cast realized `by he Windsor Youth Foundation for the .Windsor Field House Athletic Facility.. Supervisor Bradshaw moved that the Board direct staff to review. the previous motion wherein the Board requested staff to request that the .School Boazd consider fully funding the debt incurred by the- Windsor Youth .Foundation. relative to the Field .House, and that the Boazd respectfully 17 requests a formal response from the School Board. The motion was adopted - by a vote of (S-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. Relative to VDOT signage, Supervisor Bradshaw moved that the Board direct staff to contact VDOT and request an explanation on how the signage • -~ that it recently- installed relative to the Carrollton Furniture store meets. its criteria and guidelines; Should such signage meet VDOT's criteria and .guidelines, .that those signs be removed by VDOT ` as they are in contravention of the .County's zoning ordinance: Staff is directed to invite -the Richmond VDOT Administrator in charge of the sign program to appear before the Board to explain the program and how those signs were installed without any consultation with County officials. The motion was adopted by a vote of (S-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. Supervisor Clark requested that staff investigate the size of the phone 'number.-that is listed on the front of .the Carrollton Furniture building. to determine if it meets the County's standards. Ms. Walkup offered- to investigate when the, sign was installed on the building. She noted that it does not meet the County's current standards. // Chairman Wright called for New Business. Concerning the earlier request- of Nancy Guill under Special Presentations, Supervisor Ivy moved that the Board appropriate $3,000; direct staff to list the event on the County's PEG Channel; .and, that the Committee be authorized to post .flyers for display in County offices. The motion was adopted by a vote of (S-0) with Supervisors Bradshaw, Brown,. Clark, Ivy and Wright voting. in favor of the motion and no Supervisors voting against the motion. Supervisor Clark provided County Administrator Casket' with information pertaining to an upcoming Annual. VACo Planning Conference. scheduled for March 29`h through March 3 I S`. He requested that staff and Planning Commission members be notified about the conference: Supervisor Clark moved that the Board direct staff to look into the County's participation in the proposed Captain John Smith National Historic Trail, and that such information be forwarded on to the Town of Smithfield. The .motion was adopted 6t' a vote of (S-0) with .Supervisors. Bradshaw, Brown, Clark, Ivy and .Wright voting in favor of the motion and no Supervisors voting against the motion. 18 1 1 11 1 an nefings from staff regarding a potential zoning violation; pursuant to ~:! 19 _. l eooK 23.,-6~5 Supervisor Bradshaw moved. that the Board direct staff to review the County's .health insurance guidelines relative to new hires; explain to the Board why new County employees do not receive insurance coverage at the time of their hire date; and, direct staff to look at the. feasibility of having a graduated- scale with respect to contributions to health care. for lower. paid employees who pay a greater percentage of their salary. versus higher paid f employees, The motion was ..adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and .Wright voting in favor of the motion and no Supervisors voting against the motion. Supervisor Clark .requested Mr. Robertson to contact. Congressct~an Randy Forbesand inquire if the telecom franchising. legislation will have an adverse effect on the County's ability to franchise. Supervisor Bradshaw moved .that the Board .direct staff to coordinate the efforts ofthe. Central Hill Emergency. Services organization and .assist them with the administrative and other aspects in the foaming of this organization.. The motion was adopted. by a ,vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Vl/rght voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bradshaw requested Mr. Nogiec to elaborate on the development of equestrian trails in the County. Mr. Nogiec advised that. the FY '08-09 Capital .Improvements Plan includes. the development of an equestriantrail in the Heritage Park with the intent that the trail will be multi-use and include ATVs. He advised that staff intends to attend an equestrian trail conference scheduled in the spring. // County Attorney Stroman requested a Closed Meeting pursuant to Section 2.2-3711.A.3 of the Freedom of Information Act. concerning acquisition of a private property for a public purpose where discussion in open meeting would jeopardize the bargaining position of the Board;_ pursuant to Section 2.2-371 I.A.7 to receive legal advice concerning actual Litigation involving water and sewer connection fees brought by EastWest Partners; pursuant to .Section 2.2-3711.A.3 concerning acquisition of private property for a public purpose. where discussion in -open meeting would jeopardize the bargaining 'position of the Board;. pursuant to Section 2.2- 3711.A.7 to receive legal advise regarding probable litigation regarding an alleged violation of the Americans with Disabilities Act; pursuant. to Section 2.2-3711.A.6 and 30 to discuss three (3) matters involving the investment of public funds where discussion in open meeting would jeopardize the. bargaining position of the public body; pursuant to Section 2.2-3711.A.1 to .discuss two (2) personnel matters- .concerning :the performance of specified County employees; pursuant to Section 2.2-3711.A.7 to receive le al advice g db 1 Section 2.2-3711:A.1 to discuss the .salary of a specific County employee; pursuant to Section. 2.2-3711.A.7 to discuss a legal issue and receive legal advice regarding the potential disclosure of confidential information; and, pursuant to Section 2.2-3? 11,A.7 to receive legal advice on the matter of potential annexation by the .Towns.: Chairman Wright moved that the Board inter Closed Meeting .following a ten (10) minute recess. The motion was adopted by a vote of {S- d) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bradshaw moved that the hoard return to open meeting. The. motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and- Wright voting in favor of the motion and no Supervisors voting against the- motion. Supervisor Ivy moved that the Board. adopt the following Resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this. date .pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a certification by this. Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby. certifies that, to the best of each member°s knowledge, (i) only public business matters lawfully exempted .from open meeting. requirements by ..Virginia. law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting .were heard, discussed or considered by the Board. of Supervisors. VOTE AYES: Brown, Bradshaw, Clark, Ivy and. Wright - NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 // 2@ 1 1 i f 2I __ w eo~R 2:~ .r:r~~~7 .Supervisor Clark moved that the Board adopt the .following resolution authorizing the Chairman to execute an agreement between Isle of Wight County, the City of Suffolk and the Western Tidewater Water Authority, as amended: RESOLUTION AUTHORIZING THE CHAIRMAN OF THE BOARD OF SUPERVISORS TO EXECUTE AN AGREEMENT BETWEEN ISLE OF WIGHT :COUNTY, THE CITY OF SUFFOLK, AND THE WESTERN TIDEWATER WATER AUTHORITY WHEREAS, isle of Wight County. and the City of Suffolk formed the Western Tidewater Water Authority (the Authority) in 1998 for the purpose of acquiring, financing, constructing, leasing, operating, and. maintaining facilities .for the production, impoundment, treatment; -and transmission of water; and, WHEREAS, the Authority, County, .and City. executed an Agreement, dated April 21, 2000, to construct a water transmission main connecting the City and County water systems, and to deliver up to 1 1V1GD of potable water from the City to the Authority, and from the Authority to the County; and, WHEREAS,. the Authority, County and City amended the Agreement in July 2003, extending the Agreement term through April 21, 2006; and, WHEREAS, the Authority and its member jurisdictions. have received a new groundwater permit from the Department of Environmental Quality securing adequate water source for its residents through 2015; and, WHEREAS, to continue their regional water supply efforts, the Authority, County and City have developed anew-Agreement- establishing: the financial, operational, technical, and construction. responsibilities of the.. parties and desire to execute the Agreement prior to April 21, 2006. NOW, .THEREFORE, BE IT RESOLVED by the Board of Supervisors :. of Isle of Wight County, .Virginia, .that the Chairman is hereby directed and authorized to execute the Agreement between Isle of Wight County, the City of Suffolk, and the Western.. Tidewater. Water Authority, as amended. The motion was adopted by a vote of (5-0) with Supervisors Bradshaw, Brown, Clark, Ivy and Wright voting in favor.. of. the .motion and no Supervisors voting against the motion. !/ E At 9:30. p.m., Supervisor Bradshaw moved that the. Board adjourn its meeting. The motion was .adopted by a vote of (5-0) with Supervisors. ~; _ ~ .; eoa~ 23 •~:fr~8 Bradshaw, Brov~m, .Clark, Ivy and Wright voting in favor of the motion and no Supervisors voting against the motioa W. Doug key,. Clerk. i 22