01-05-2006 Regular Meeting1
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FIFTH-DAY OF JANUARY IN THE YEAR
TWO THOUSAND AND SIX
PRESENT: Thomas J. Wright, III, Vice-Chairman
Stan D. Clark
..James B. Brown, Jr. (Arrived at 4.:12 p.m.)
Thomas R. Ivy
ABSENT: Phillip A. Bradshaw, Chairman
Also Attending: Jacob P. Stroman, IV, County Attorney
W. Douglas Casket', County.Adminstrator
. E. Wayne Rountree, P.E., Assistant County.
Administrator/Development
-Anne F. Seward, Assistant County Administrator!
Administration
Carey Mills Storm, Recording Secretary
Vice-Chairman Wright called the meeting to order at 4:00 p.m. and
advised that"Chairman Bradshaw would not. be attending .the meeting tonight
as he was called out of town unexpectedly.
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Vice-Chairman Wright delivered the invocation.
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The Pledge of Allegiance was conducted.
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County .Administrator Casket' opened the floor for nominations for-
Chairman for the year 2006.
Supervisor Clark nominated Supervisor. Wright. as Chairman of the
Board for the year 2006. Supervisor Wright was unanimously elected as
Chairman of the Board for the year 2006.
County Administrator Casket' turned the .meeting over to Chairman
Wright who called for nominations for Vice-Chairman of the Board for the
year 2006.
Supervisor Ivy nominated Supervisor Clark as Vice-Chairman. of the
Board for the year 2006. Supervisor Clark was unanimously elected as Vice-
Chairman of the Board for 2006.
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At 4:12 p.m., Supervisor Brown arrived at the meeting.
Chairman Wright opened the floor for appointment of Clerk to the
Board for the year 2006.
Supervisor Clark moved that the Board appoint W. Douglas Casket' as
Clerk to the Board for. the year 2006. The motion was adopted by a vote of
(4-0) with. Supervisors Brown, ..Clark, Ivy and Wright voting in favor. of the
motion; no Supervisors voting against the motion; and- Supervisor Bradshaw
absent for the vote.
Chairman Wright opened the floor. for- appointment of Recording
Secretary for the year 2006.
Supervisor Clark moved that the Board appoint Carey Mills Storm as
its Recording .Secretary for the year 2006. The motion was adopted by a vote
of (4-0) with Supervisors Brown, .Clark, Ivy and Wright voting in favor of
the motion; no ~ Supervisors voting against the motion; and Supervisor
Bradshaw absent for the vote..
Chairman Wright requested that the Board set its meeting schedule for
calendar year 2006. Noting. a conflict with the February 16, 2006 meeting, he
requested that it be moved to Wednesday, February 15, 2006 at 6:00 p.m. He
also -suggested that the Board. hold its .annual -retreat on December 8, .2006
and December 9, 2006 following the Board's December 7, 2006 regular
meeting..
County Administrator Casket' advised the Board that under its Rules of
Procedure, the Board has the ability to set the day, time and location of any of
its continued meetings.
Supervisor Brown -moved the -Board adopt the following regular
meeting dates and times for calendar year 2006, as amended:
Thursday, January 19`h at 6:00 p.m.
Thursday, February 2"d at 4:00 p.m.
Wednesday, February 15`~ at 6:00 p.m.
Thursday, March 2"~ at 4:00 p.m.
Thursday, March 16~' at b:00 p.m.
Thursday,. April 6`~ at 4:00 p.m.
Thursday,. April 20`~ at 6:00 p.m.
Thursday, May 4`h at 4:00 p.m.
Thursday, May 18`'' at 6:00 p.m.
Thursday, June 1st at 4:00 p.m.
Thursday, June 15`h at 6:00 p.m.
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Thursday, July 6`h at 4:00 p.m.
Thursday, July 20`h at 6:00 p.m. * "
Thursday, August 3`d at 4:00 p.m.
Thursday, August 17`h at 6:00 pm.
Thursday,. September 7`" at 4:00 p.m.
Thursday, September 21 S` at 6:00 p.m.
Thursday, October 5`h at 4:00 p.m.
:Thursday, October 19`h at 6:00 p.m.
Thursday, November 2"d at 4:00 p.m.
Thursday, November 16~' at 6:00 p.m.
Thursday, December 7`h at 4:00 p.m.
Thursday, December 21 S` at 6:00 p.m.
Board Retreat: Friday, December 8`~ and Saturday, .December 9~',
following the meeting on Thursday, December 7`~.
* Advertised public hearings will be scheduled at 7:00 p.m. on these
regular meeting dates.
The motion was adopted by a vote of (4-0) with Supervisors Brown,
Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting
...against the motion; and Supervisor Bradshaw absent for the vote.-
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Chairman Wright called for approval of the agenda.
County Attorney Stroman requested that the following amendments be
made to the agenda: Under New Business, add Item (B), a report entitled
"Hampton Roads Military & Federal_Facilties Alliance," and add an Item
(7), Closed .Meeting, pertaining to Section 2.2-3711.A.7 of the Code of<
Virginia to receive legal advice concerning probable litigation regarding
payment of proffers for education due to the County..
Supervisor Ivy moved that the Board approve the agenda,. as amended.
The motion was adopted by a vote of (4-0) with Supervisors Brown, Clazk,
Ivy and Wright voting in favor of the motion; ,no .Supervisors. voting against
the motion; and Supervisor Bradshaw absent for the vote.
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Chairman Wright welcomed Supervisor Brown to the Board.
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Chairman Wright.indicated the Consent Agenda included the following
items•
A. Resolution to Appoint the Director of .Planning and Zoning as
Subdivision Agent and Zoning Administrator and the Assistant
Director of Planning and Zoning as Deputy .Subdivision Agent
_and Deputy Zoning Administrator
B. December 1, 2005 Regular Meeting Minutes
Supervisor Clark moved. that the Consent Agenda be approved. The
motion was adopted by a vote of (4-0) with Supervisors Brown, Clark, Ivy
and Wright voting in favor of the motion; no Supervisors voting against the
motion; and Supervisor Bradshaw absent for the vote.
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Chairman Wright called for Citizen's Comments.
Herb DeGroft, 15411. Mill Swamp Road, .addressed the Board
concerning previous school budgets; shared services between the County and
the school administration; and, the Homeland Security Act.
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.Chairman Wright called .for consideration of appointments to the
Committees of the Board for the year 2006.
The. following appointments were made to the Board Committees for
calendar year 2006:
BUDGET & FINANCE/CIP
Phillip A. Bradshaw
" Thomas J. Wright, III
BUILDING & GROUNDS
Stan D. Clark
Thomas J. Wright, III
FRANKLIN
Phillip. A. Bradshaw
Thomas J. Wright, III
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eso ution upportmg the Western Tidewater Water Authority's .Water
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INTERGOVERNMENTAL RELATIONS/WINDSOR ,
Board representatives from the Windsor and Carrsville Districts
INTERGOVERNMENTAL RELATIONS/SMITHFIELD
Board representatives from the Smithfield and Hardy Districts
LAW ENFORCEMENT
Phillip A. Bradshaw
Stan D. Clark
PARKS & RECREATION .
Thomas R. Ivy
Stan D. Clark
PERSONNEL
Phillip A. Bradshaw
James B. Brown, Jr.
SCHOOLS
James B. Brown, Jr.
Thomas R. Ivy
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Chairman Wright called for the County Attorney's report.
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County Attorney Strornan presented the Board's Rules of Procedure for
the Board's consideration, which he recommended be adopted.
Supervisor Ivy moved that. the Board adopt the Rules- of Procedure as
recommended by the County Attorney. The motion was adopted. by a vote of
(4-0) with Supervisors Brown, .Clark, Ivy and Wright voting in favor of the
motion; no. Supervisors voting against the motion; and Supervisor Bradshaw
absent for the vote.
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Chairman Wright called for New Business.
Columbus Grant, III, Director of Public. Utilities, presented a
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Supply Plan Phase 1 Grant Application to the Department of Environmental
Quality for the Boazd's consideration.
,Supervisor Clark moved that the Board adopt the following Resolution:
RESOLUTION SUPPORTING THE
WESTERN TIDEWATER WATER AUTHORITY'S
WATER SUPPLY PLAN PHASE I GRANT APPLICATION
TO-THE DEPARTMENT OF ENVIRONMENTAL,QUALITY
WHEREAS, Isle of Wight County and the City. of Suffolk formed the
Western Tidewater Water Authority (the Authority) in 1998; and,
WHEREAS, the Authority, .serving both. communities continues to
.foster opportunities for economic .savings, joint development of water
sources, and comprehensive management of existing resources through
• regional initiatives; and,
WHEREAS, the Authority and its member. jurisdictions, the City of
Suffolk and Isle of Wight County, continue their long-term water supply
planning through the year 2050; and,
WHEREAS, the Authority's regional approach is in accordance with
the Commonwealth's goal of regional water supply planning, and provides
for continued economic development within the western Tidewater area; and,
WHEREAS, the Department of Environmental Quality (DEQ). is
soliciting competitive grant applications o assist in the development of local
and regional water supply plans, and requires applications to include
resolutions from the participating localities; and,
:WHEREAS, the Authority proposes to submit a grant application to
DEQ to assist with its Water Supply Plan Phase I efforts in accordance with
DEQ regulations applicable to the City of Suffolk and Isle of Wight County;
and,
WHEREAS, if selected by DEQ to receive a grant, the Authority
intends to enter into a contract with. DEQ including a commitment by the
Authority to provide a match up to $50,000 consisting of funding and in-kind
services; and,
WHEREAS, the Isle of Wight County Board of Supervisors is in full
support of the. Authority's regional water supply plan grant .application and
intends to support this initiative by providing a match through the Authority
up to $25,000 consisting of funding and in-kind services;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Isle of Wight County, Virginia, that the County Administrator is hereby
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directed and authorized to inform the Department of Environmental Quality
of Isle of Wight County's support of^ the Western Tidewater Water
Authority's Water Supply PlanaPhase I grant application and the County's
request for DEQ's approval of the grant application.
The motion was. adopted by a vote of (4-0) with Supervisors Brown,
Clark, Ivy and Wright voting in favor of the motion; no Supervisors. voting
against the. motion;-and Supervisor Bradshaw absent for the vote.
Supervisor Clark addressed the Hampton Roads Military: & Federal
Facilities Alliance,. a local organization consisting of all the Hampton Roads
member jurisdictions to discuss regionalism in an effort to become aggressive
advocates for retaining the current .military and governmental presence.
currently in the Hampton Roads area.. He recommended that the County
contribute its proportionate share per capita of $4,550 to this effort.
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Supervisor Clark moved the Board .allocate $4,550 from the
Contingency Account for the reminder of FY OS-06 and budget $12,550
during the budgetprocess for FY 06-07. The motion was adopted by a vote
of (4-0) with Supervisors Brown, Clark, -Ivy and Wright voting in .favor of
.the motion; no Supervisors voting against the motion; and. Supervisor
Bradshaw absent for the vote.
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Supervisor Clark addressed his concern about an inaccurate quote
recently made by him regarding Donald T. Robertson in a local newspaper.
He stated that the reporter had contacted. him. and expressed her regret with
her. confusion in -her notes. He stated .that Mr. Robertson has his complete
and total support, and that he has been a dedicatedemployee since he joined
the .County. He stated that no one. has ever represented the County better
than Mr. Robertson before General Assembly subcommittees,. civic `and
..national groups, and he is proud to have him as the County's new voice and
face. as he carries out his new duties as the County's Information Resource
Manager..
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County Attorney Stroman requested a Closed Meeting. pursuant to ,
Section 2.2-3711.A.7 of the Freedom of Information Act for consultation
with legal counsel and briefings pertaining to probable litigation and maters
requiring the provision of legal advice, specifically- the matter pertaining to
the payment by the Towns to the County of proffers designated. for education.. '`
Supervisor Clark .moved that the Board enter. the Closed Meeting for
the reason stated by the County Attorney. The motion was adopted by a vote
of (4-0) with Supervisors Brown, Clark, Ivy and Wright voting in favor of
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the motion; no Supervisors voting against ~ the motion; and Supervisor
Bradshaw absent for the vote..
Chairman Wright moved that the Board return to open session. The
motion was adopted by a vote of (4-0) with Supervisors Brown, Clark, .Ivy
and Wright voting in favor of the motion; no Supervisors voting against the
motion; and Supervisor Bradshaw absent for the vote.
Supervisor,Ivy moved that the $oard adopt the following Resolution:
CERTIFICATION OF CLOSED 1VIIETING
WHEREAS, the Board. of Supervisors has convened a closed meeting on
this date. pursuant to an affirmative recorded vote and in accordancewith the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3'712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted an conformity with Virginia law;
NOW, THEREFORE, BF IT RESOLVED that the Board of Supervisors
hereby certifies that,, to the best of each .member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification.
resolution applies, and (ii) only such public. business matters as were identified
in the emotion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES:: Brown, Clark, Wright and Ivy
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 1 (Bradshaw)
.There was no action following the Closed Meeting.
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At 5:12 p.m., Supervisor Brown moved Ghat the Board adjourn its
meeting. The motion was adopted b}~ a vote of (4-0) with Supervisors
Brown, Clark, Ivy and Wright voting in favor of the motion; no .Supervisors
..voting against the motion; and. Supervisor Bradshaw sent for the te.
omas J. W fight,:. hairman
W. Dou C skey, Cler
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