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12-03-2005 Meetingao~N 23 ~1~ MEETING OF THE ISLE OF WIGHT COUNTY BOARD.: OF SUPERVISORS HELD THE THIRD DAY OF DECEMBER IN THE YEAR TWO THOUSAND AND FIVE 1 PRESENT: Phillip A. Bradshaw, Chairman Thomas J. Wright, III, Vice-Chairman Henry H. Bradby Stan D. Clark. Thomas R. Ivy Also Attending: Jacob P. Stroman, IV, County Attorney _ W. Douglas Caskey, County Administrator Donald T. Robertson, :Assistant County Administrator/Operations E. Wayne Rountree, P.E., Assistant County Administrator/Development Anne F. Seward, Assistant County Administrator/ Administration Richard O. Childress,. Director of Emergency Management Jonathan W. Hartley, Director of Planning & Zoning Alan S. Nogiec, Director of Parks and Recreation Patrick J. Small, Director of Economic Development Chairman Bradshaw convened the Board's continued meeting at the Paul D. Camp Community College Workforce Development Center at 8:30 a.m. on Saturday, December 3, 2005. County Administrator Caskey provided a brief overview of the retreat agenda and the order for the day, and advised that breakfast was available for the Board and staff. County Administrator Caskey advised the Board that department briefing reports had been provided with the retreat agenda. Chairman Bradshaw proceeded to go through with the Board members the departmental briefing reports with input from appropriate staff, as needed. County Administrator Caskey summarized the Administration report. J Regarding the Emergency Management briefing report, Supervisors Bradby and Clark inquired as to the status of emergency drills for the Rushmere community. Mr. Childress advised that a community meeting is scheduled for January for planning a mock emergency exercise in June. The Board further indicated its desire to have regular feedback by Mr. Childress on any emergency response drills conducted in the County (i.e., how they. are conducted; what occurred;. what worked; and, what didn't work, etc.) The 1 Board requested that staff be responsive to OSHA and related safety training standards. .• The Board briefly discussed the adequacy of manpower in the Inspections Department to handle new construction. It was noted .that the Department can adequately handle thirteen (13) field inspections per day per Inspection. r The Board also discussed the need for setting a meeting of the Joint Tourism Committee by mid-January once the- new Tourism .Director is on- board. The Chairman .requested that Supervisor Clark be included on .the review panel for the interviews to be conducted for this position. The. Chairman requested that a detailed action plan be developed and presented to the Board regarding the potential addition of a position dedicated to Historic Resources to include goals and objectives. A position description is also to be developed. The Board requested that filling. the Environmental Planner position be a priority of staff, and that Planning and Zoning evaluate the need. for utilizing. college students, interns, etc. in meeting .its needs. The Board further emphasized its expectation that compliance and permit information be digitized for use by staff. Revisiting emergency .management, .the Board discussed the need to develop legislative language for the General Assembly delegation for requiring emergency generation of power for existing and future private utility systems, as well as the feasibility of developing an inventory of which private systems have access to emergency power generation. Regarding the matter of shared services .with schools, Supervisor Ivy was designated to serve as the Board's lead representative and contact in working with the School Board. The Strategic Plan of Action update was facilitated by Chairman Bradshaw, and specific changes and modifications to the Plan were discussed with the Board by the individual goal areas. The Board expressed the need to set a meeting with the full School Board to discuss budgetary issues. It was agreed .that revisions to the Strategic Plan. will be included in the Board agenda for Board adoption, as appropriate. ..The Board voted to conduct its organizational meeting on Thursday, January 5, 2006 at 4:00 p.m. in the Board Room. The motion was adopted (5-0) with Supervisors Bradby, Bradshaw, Clark, Ivy and Wright voting in favor of the .motion, and no Supervisors voting against the motion. 2 ~_, 23 ~,_-~~21 At 12:07 p.m., Supervisor Bradby moved that the meeting be adjourned. The motion was adopted (5-0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and no Supervisors voting against the motion. lip A. Bradshaw, Chairman ~. 3