10-20-2005 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE TWENTIETH DAY OF OCTOBER IN THE
YEAR TWO THOUSAND AND FIVE ~
PRESENT: Phillip A. Bradshaw, Chairman
Thomas J. Wright, III, Vice-Chairman
Henry H. Bradby
Thomas R. Ivy
Stan D. Clark
Also Attending: Jacob P. Stroman, IV, County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator/Operations
E. Wayne Rountree, P.E., Assistant County
Administrator/Development
Anne F. Seward, Assistant County Administrator/
Administration
Carey Mills Storm, Recording Secretary
Chairman Bradshaw called the meeting to order at 6:00 p.m. and
recognized Supervisor Bradby for his thirty (3Q) years serving on the Board
of Supervisors and eight (8) years serving on the Social Services Board.
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Supervisor Bradby delivered the invocation.
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The Pledge of Allegiance was conducted.
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Chairman Bradshaw. formally recognized Thomas R. Ivy, the Board's
appointee to fill the Smithfield District seat, replacing Richard K.
MacManus, until a special election is held in November, 2006.
Supervisor Ivy commented that: he looked. forward to working with the
Board in promoting the interests of the County.
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Chairman Bradshaw called for approval of the agenda.
County Attorney Stroman requested-that the fallowing amendments be
made. to the agenda: Pull Item (A), Policy for the Use of the Isle of Wight
County Seal and Logo, from the County Attorney's Report; add an Item (B),
e.
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"Shared Services with Schools," to Old Business; add an item for discussion
under New Business; and, pull Item (E), Biosolids Monitor, from the Consent
Agenda. He stated that the Closed Meeting would consist of a total of twelve
(12) items, as follows: Six (6) matters requiring legal advice; one (1) matter
pertaining to acquisition of real property for a public purpose; and five (5)
personnel items.
Supervisor Wright moved that. the Board approve the agenda, as
amended. The motion was adopted by a vote of (5-0) with Supervisors
Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and
no Supervisors. voting against the motion. -
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Chairman Bradshaw called for Special Presentations.
Anna Hatter, on behalf of Leadership Isle of Wight, briefed the Board
on substance abuse among.the County's youth.
Supervisor Bradby expressed a desire to know how the County
substance abuse rates in comparison to other localities of the same size and
population.
Supervisor Clark expressed a desire to know how many localities were
surveyed, and requested a copy of the survey... He recommended that the
School Board also receive a presentation.
Cory D. Fernandez offered to get the answers to Supervisors Bradby
and Clark's questions, and provide them at a future presentation.
Ben Rideout, Chairman of the Route 58 Business Revitalization
Committee, briefed the. Board on the ongoing activities and recommendations
of .that Committee.. He spoke highly of the cooperation among the various
individuals on that Committee, and that the Committee has established four
(4) specific objectives to accomplish revitalization in the southern end of the
County. He stated that the Committee's first recommendation is to solicit the
Board's authority for the Committee to work with VDOT and CSX Railroad
to have the area along Route 58 Business cleaned of debris.
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Supervisor Clark moved that staff be directed to identify property lines
to address Recommendation #1, as follows: -The Committee respectfully
recommends the Board of Supervisors utilize its authority to do .all things
necessary to contact and. work with the- CSX Railroad and the Virginia
Department of Transportation to clean and/or clear any unsightly debris,
vegetation, trees,. etc. which blight the CSX right-of--way along the Route 58
Business Corridor in Isle of Wight County. The motion was adopted by a
vote of (5-0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy
voting in favor of the motion, and no Supervisors voting against the motion.
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Mr. Rideout thanked the Board for its financial support of $15,000 and
advised that the Committee will also be seeking donations ..from various
Foundations :and organisations in the southern end of the .County. He
requested that the Board. approve Recommendation #2 of the Committee to
.extend the water and sewer lines in-the southern end of the County.
Chairman Bradshaw moved that .staff be directed to review
Recommendation #2 during the update of the County's Comprehensive Plan,
as follows: Direct staff to incorporate the concept of revising the Camptown
Development Service District during the current Comprehensive .Plan
revision process as follows: Return to the original 1991 DSD boundaries
(which included the Carrsville area and property along Route 58 Business),
to also now incorporate the Butler. Farm property, and any. other minor
revisions, as recommended by the Route 58 Revitalization Committee. The
motion was adopted by a vote. of (5-0) with Supervisors Bradby, Bradshaw,
Clark, Wright and Ivy voting in favor. of the motion, and no Supervisors
voting. against the motion.
Supervisor Clark moved that the Board address the issue of bylaws for
the Committee under Old Business. The motion was adopted by a vote of (5-
0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor
of the motion, and no Supervisors voting against the motion.
Mr. Rideout requested that the Board direct staff to move forward to
make such actions outlined in Item #2 be incorporated and reflectedinto the
County's Water and Sewer Master Plan.
Chairman. Bradshaw moved that the Board accept Recommendation #3
of the Committee, as follows: Direct staff to move forward to make- such
actions outlined in item #2 be incorporated and reflected into the County's
Water and Sewer Master Plan. The motion was. adopted by a vote of (5-0)
with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of
the motion, and no Supervisors voting against the motion.
Mr. Rideout invited the Board to attend the Committee's next meeting
scheduled for Monday, October 24, 2005 at 7:00 p.m. at Joe's Restaurant. on
Highway 58.
Mike Dangerfield, Facility Manager,. Virginia Department of
Transportation, briefed the Board on available funding for. the design and
construction of the emergency gates and lights to be installed by VDOT at or
near the entrance to the James River Bridge in the County. He explained that
.because the gates at each location must be individually designed, the funds
for those projects were not expended by June 30, 2005, and. the funds were
then allocated. to other projects. He advised that engineers are. in the process
of designing the thirty two (32) individual gates; however, the dates for their
installation have not been determined.
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Supervisor Clark inquired why the. northbound lanes of the James River
Bridge were closed longer than the southbound lanes on recent Sundays.
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Mr. Dangerfield responded that the equipment used to move the motors
that are .located in the towers is located on the northbound lanes, and the
southbound lanes are only closed for sufficient time to reposition the boom
on the crane.
Supervisor Clark inquired about VDOT's .evacuation plan with respect
to motorists traveling from the County and utilizing. the James River Bridge
in the event of an emergency.
Mr. Dangerfield responded that the James River Bridge is assigned to
take traffic west from the County up to Interstate 64 at the Hampton
Coliseum.
MacFarland Neblett, VDOT Resident Engineer, advised that the
hurricane evacuation routes are Routes 58, 460 and 10.
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Chairman Bradshaw indicated the Consent Agenda included the
following items:
A. Resolution to Authorize Disbursement of Up to Three Hundred
Thirty-Three Thousand Three Hundred Ninety-Five Dollars from
the Capital Budget to the Industrial Development Authority for
the Completion of the Shirley T. Holland Commerce Park -
Phase II Construction Project
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B. Resolution to Accept and Appropriate Additional State Funding
.for Schools
C. Resolution to Deem Certain Property as Surplus Equipment
D. Monitoring of the V-Stop Program
E. Biosolds Monitor
F. Voting Credentials for the VACo Annual Business Meeting
G. .Board of Zoning Appeals Resolution for Gayle B. Brown
H. Resolution of the Board of Supervisors of Isle of Wight County
. Requesting Addition of Certain Roads in Cedar Grove
Subdivision, Section II into the Secondary System of State
Highways
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I. Delinquent Real Estate Tax Collection Monthly Report
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J. September T 5~ 2005 Continued Meeting Minutes
K. September 15, 2005 Regular Meeting Minutes
Chairman Bradshaw asked if there were any items for removal.
Supervisor Clark moved that Item (E), Biosolids Monitor, be removed,
and that the remaining items on the Consent Agenda be adopted. The motion.
was adopted by a vote of (5-0} with Supervisors Bradby, Bradshaw, Clark,
Wright and Ivy voting in favor of the motion, and no Supervisors voting.
against the motion.
Supervisor Clark further moved that the Board discuss Item (E),
Biosolids Monitor, under Old Business. The motion was adopted by a vote
of (5-0) with. Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in
favor of the motion, and no Supervisors voting against the motion.
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Chairman Bradshaw called for Regional Reports.
Chairman Bradshaw advised that the Southside Mayors and Chairs
meeting for this month was cancelled.
Supervisor Clark reported that emergency preparedness and
transportation were topics of discussion at the most recent meeting. of the
Hampton Roads .Planning District Commission. He noted that a simulation
of a category five (5) hurricane was requested so that the needs could be
determined in the event that a catastrophic weather event occurred.
Supervisor Wright reported on overcrowding (200+ inmates) at the
Western Tidewater Regional Jail. He notified the Board that a meeting has
been scheduled for Friday, October 21, 2005 to discuss alternatives to
address the shortage in finances.
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Chairman Bradshaw called for Transportation Matters.
Sandon Rogers, Transportation Planner, noted contained in the agenda
is a list of VDOT responses to action items from various. Board meetings
through September 15, 2005.
Supervisor Clark moved that the Board direct staff to address the
following transportation issues: Add Whispering Pines Trail back to the list
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of Board road concerns, and that VDOT maintain .this roadway three (3}
times .per month and apply .additional rock; inquire as to the feasibility of
installing acrosswalk/speed limit reduction on Battery .Park Road between
the Gatling Pointe Subdivisions; investigate the potential for cars to drop off '
the shoulder of Old Carrsville Road (near the old drive-in theatre), as well as
cleaning out of the culverts; the project status of the Route 460 center. turn
lane (County Administrator Caskey advised that Mr. Rountree is currently
working with the Windsor Town Manager with respect to a joint resolution.);
that the .Rountree Construction Company be advised that its tandem trucks
have been seen pulling out onto Route 17 with no respect for traffic flow;
that a pothole on Route 10 be repaired.
The motion was adopted by a vote of (5-0) with Supervisors Bradby,
Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and no
Supervisors voting against the motion.
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Thomas Finderson notified the Board about flooding conditions that
occurred at the .first and second curves on Sugar Hill Road during tropical
storm Tammy.
Supervisor Clark moved that the Board direct staff to contact the
VDOT Resident Engineer, and provide a report back to the Board. The
motion was adopted by a vote of (5-0) with Supervisors Bradby, Bradshaw,
Clark, Wright and Ivy voting in favor of the motion, and no Supervisors
voting against the motion.
Michael. Uzzell of Central Hill expressed concern with the number of
accidents that have recently occurred at Highway 620 and Route 258. He
requested that a caution light be installed warning motorists of the upcoming
intersection.
Chairman Bradshaw moved that the Board direct staff to work with
VDOT on Mr. Uzzell's safety concerns with the intersection of Route 620
and Route 258, and report back to the Board. The motion was adopted by a
vote of (5-0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy
voting in favor of the motion, and no Supervisors voting against the motion..
Mr. Uzzell requested that a warning sign be installed before the stop
sign at Route 258 and Route 637.
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Chairman Bradshaw moved that the Board direct staff to work with
VDOT on Mr. Uzzell's concern with Central Hill Road and the stop sign.
visibility with Route 258, and report back to the Board. The motion was
adopted by a vote of (5-0) with Supervisors Bradby, Bradshaw, Clark,
Wright and. Ivy voting in favor of the motion, and no Supervisors voting
against the motion.
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Mr. Rogers presented a Resolution Establishing the Recommendations
of the Board of Supervisors of Isle of Wight County, Virginia, for the
FY2007-2012 Virginia Transportation Improvement Program of the
Commonwealth Transportation Board and Virginia Department of
Transportation for the Board's consideration.
Supervisor Clark moved the Board adopt the following Resolution:
RESOLUTION ESTABLISHING THE RECOMMENDATIONS. OF THE
BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA,
FOR THE FY2007-2012 VIRGINIA TRANSPORTATION
IMPROVEMENT PROGRAM OF THE COMMONWEALTH.
TRANSPORTATION BOARD AND VIRGINIA DEPARTMENT OF
TRANSPORTATION
WHEREAS, the Commonwealth Transportation Board and the Virginia
Department of Transportation will conduct a public meeting for Interstate,
Frimary, and Urban System Transportation Improvements in the Hampton
Roads District on Wednesday November 2, 2005 at .2:30 p.m. at the
Chesapeake Conference Center, 900 Greenbrier Circle, Chesapeake, Virginia
23320, and,
WHEREAS, Isle of Wight County, Virginia, wishes. to make
specific recommendations for transportation improvement projects to be
included in the Virginia Transportation Development Plan by the.
Commonwealth Transportation Board, and
WHEREAS, the most critical corridor in need of improvement is the
Route 258 corridor from the Town of Smithfield to Route 58 Business, and
WHEREAS, this corridor serves as the primary north-south access to
the .two major industries in the County, Smithfield Foods, Inc. and
International Paper Corporation, accounting for considerable truck traffic
along with the regular traveling public, school buses and farm equipment,
and
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors
of Isle of Wight County, Virginia, that the following corridor is considered
the highest priority transportation .improvement for the County because of its
potential to address serious vehicle safety problems as well as to provide
significant economic benefits for the movement of goods and services within
the County and the Hampton Roads Region:
Realignment and the widening of Route 258 to four-lanes
between Route 10-Smithfield Bypass to Route 58, including:
a. The construction of the Route 258-Windsor Bypass and its
.grade-separated crossing at the Norfolk Southern rail line;
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and,
b. The construction of the connector highway (Berms Church
Connector) to relocate Route 258 south of Route 10
between Benns Church and Isle of Wight Courthouse:
and,
c. The reconstruction and widening of Route 258 south of
Smithfield to extend the center turn lane to Route 620.
BE IT FURTHER RESOLVED that the Board of Supervisors of Isle of
Wight County., Virginia, supports improvements to U.S. Route 460 between.
Petersburg and the Suffolk Bypass. This segment of Route 460 is projected
to be heavily congested in the future, yet supports one-quarter of .the freight
.needs of the Hampton Roads region, and as a consequence has a death rate of
twice the statewide average.
BE IT FURTHER RESOLVED that the Board of Supervisors of Isle of
Wight County, Virginia, supports the establishment of high speed rail service
to the Hampton Roads region along the Route 460 corridor.
BE IT FURTHER RESOLVED by the Board of Supervisors of Isle of
Wight County, Virginia, that the following projects are considered to be other
important and vitally necessary transportation improvement priorities in the
County:
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1. Construction of capacity and safety improvements to
Route 10 in Isle of Wight County, including the widening
of Route 10-Bypass to four (4) lanes, along with similar
improvements within the Counties of Surry and Prince
George.
2. Full funding for the construction of dedicated left-turn
lanes on Route 460 in the Town of Windsor from Route
258 eastward to Hidden Acres Circle.
3. .Full funding for the replacement of the Blackwater Bridge
between Isle of Wight County and the City of Franklin.
4. Full funding of the second phase of the Route 10 widening
project from Fort Huger Drive, Route 676, to Track Lane,
Route 624.
5. Construction and improvement of turn lanes on Route 17
and its intersection with Route 659, Kings Cove Way.
6. Improving the Benns Church intersection at Route- 258.
and Route 10 to include additional turning lanes.
7. Installation of variable message signs as a component of
the Advanced Warning System for the James River
Bridge.
8. Improvement of the .drainage piping under Route 17 at
Ragged Island Creek to accommodate additional flows,
located 0.75 miles from the James River Bridge.
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BE IT FURTHER RESOLVED by the Board of Supervisors of Isle of
Wight County, Virginia that the County Administrator is to forward a copy of
this resolution to the County's legislative delegation and to the Virginia
Department of Transportaton for inclusion in the official record of the 2005
public meetingsfor the Virginia Transportation Development Plan.
The motion was adopted by a vote of (5-0) with Supervisors Bradby,
Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and no
Supervisors voting against the motion.
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Chairman Bradshaw called for Citizen's Comments.
Betsy Egan of 205 Clipper Creek Lane submitted a Position Statement
from the Citizens for the CASA Program.. She expressed opposition to
bringing a new CASA Coordinator into an unhealthy supervisory
environment. She requested that Mr. Robertson be removed from. his
supervisory chain of command on the CASA Program. She further requested
that a target date of June, 2006 be established for. bringing the program back
to a healthy state, and that the reinstatement of the CASA Advisory Board be
added to the CASA Action Plan.
Sharon Hart notified the Board that the previous request of Jerianne
Gardner for an air-sampling monitoring device has never been addressed by
staff. She requested that a target date be established for the CASA Program
to ensure the citizens that the program will be re-evaluated, and a report will
be presented to the citizens.
Jim Steinke of Riverview Road requested the Board to approve the
Hazard Mitigation Plan under consideration later in the meeting.
Lois Chapman, Citizens for the CASA Program, requested an
amendment to the current Action Plan for the -CASA. Program stating "it
welcomes. and values citizens input during this transition time"; that a target
date be established for the reestablishment of the CASA Board; and, that the
current members. be retained on the CASA Board, to include William C.
Johnston.
Supervisor Clark moved that the matter of the CASA Program be
moved to OId Business for discussion. The motion was adopted by a vote of
{5-0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in
favor of the motion, and no Supervisors voting against the motion.
William C. Johnston expressed concern with .the inability of staff to
locate the records pertaining to the CASA Program. He recommended that
the Board hire a competent person as the CASA Coordinator..
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Grace Keen of Benn's Church Boulevard notified the Board concerning
three (3) .robberies that recently occurred at her home on Benn's Church
Boulevard. She noted a need for additional Deputies in the Sheriff's
Department, and requested that a Sheriff's Precinct be established in the '
Newport District.
General Aaron Lilly addressed the Board concerning the County's lack
of emergency preparedness. He stated the County's responsibility for cars
traveling along the County's roadways during emergency events, to include
broken down cars, and cars that have run out of gas, have not been addressed.
He stated the County is in need of volunteers, and staff needs to develop a
volunteer recruiting program,. and. then proceed with initiating the training of
those volunteers. He advised that he has developed a plan to evacuate
students from the. Carrollton Elementary School that has been approved by
the Sheriff's Department should a shooting incident or other major
emergency occur, and that he will continue to proceed with developing the
necessary plans for the other schools in the County.
County Administrator Caskey advised that the Director of Emergency
Management would be making a formal presentation to the Board at its
November 3, 2005 meeting on the County's emergency preparedness.
Thomas Finderson addressed the Board concerning the need of the
County to plan for aclass-three (3)-storm event.
Albert Burckard of the Newport District recommended that the Board
proceed with the hiring of a Tourism Director.
Jerianne Gardner of the Newport District advised the Board that few
changes have been made regarding emergency management during the last
four (4) years. She requested an answer to her earlier question posed to the
County Administrator regarding the County's procedure with respect to
employee evaluations. She further expressed to -the Board concerns
regarding the County's procedure for _ anonymous complaints of codes
violations, which places staff in the position of having to mediate. She
advised the Board that the Red .Cross considers the emergency preparedness
plan to be presented by the Director of Emergency Management to be vague.
Michael Huffman, Hardy District, addressed his concern with the
administrative management of the County. He stated the departure of key
personnel .from County staff will affect the overall quality of life of all
County citizens; leave gaps in the overall daily administrative operations of
the County; and, cause delays in processing, operation, and land preservation.
He also noted concerns with the management of County in the areas .of
morale and job satisfaction; effectiveness; public relations with County
residents; continuance of emergency planning; personnel utilization, and job
responsibility. He requested that the Board review the overall track record of
the County Administrator and his Assistants. He requested that the citizens
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be provided an explanation .for why personnel have suddenly departed
employment with the County; why funds were not properly utilized as
prescribed by regulation; why vague .answers are given to citizens on issues
of concern; why there is snot a qualified oversight committee to assist the
Board, staff and citizens on issues involved with the .Office on Youth, County
Fair or VDOT matters. He requested that County staff that are in a position
of responsibility be held .accountable for their actions, or their lack of action,
on certain issues.
Nancy Guill of 10108 Riverview Bluff stressed her concern with
missing volunteer records associated with the CASH Program, and she
requested staff to continue to attempt to locate them. She asked the Board to
keep in mind that for a citizen to ask for the removal of an individual. from
employment with the County is very difficult, and it illustrates the level of
dissatisfaction, or lack of faith or belief, that things will change in the future.
Herb DeGroft of 15411 Mill Swamp Road expressed his concern that
the Assistant County Administrator/Administration is resigning. He thanked.
her for her service to the County, and requested that her replacement come
from existing County staff. He stated that the Board needs to further address
emergency preparedness in the County.
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Chairman Bradshaw called for the County Attorney's report.
County Attorney Stroman noted that he would be discussing the twelve
(12) items indicated under the Approval of the Agenda later with the Board
during the Closed Meeting..
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Chairman Bradshaw moved the Board take a ten (10) minute recess.
The motion was. adopted by a vote. of (5-0) with Supervisors Bradby,
Bradshaw, Clark, Wright and Ivy voting in favor of -the motion, and no
Supervisors voting against the motion.
Chairman Bradshaw moved the Board return to open session. The
motion, was adopted by a vote of (5-0) with Supervisors Bradby, Bradshaw,
Clark, Wright and Ivy voting in favor of the motion,. and no Supervisors
voting against the motion.
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Chairman Bradshaw called for the Community Development Report.
Mark Harrup, Planner presented an overview: of the Request for
Proposals pertaining to the Isle of Wight County Affordable Housing
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.Strategy. He advised that a two (2) income household of $60,000 would be
eligible for a mortgage of $152,000, and that an individual earning $36,000
would be eligible for a mortgage of $110,000, both of which fall short of the
average price of homes sold today in the County. He stated a requirement in
the Code of Virginia stipulates that the Comprehensive Plan shall include a
designation of areas and implementation of measures for the construction,
rehabilitation and maintenance of affordable housing which is sufficient to
meet -the current and future needs of residents at all levels of income in a
locality while considering the current and future needs of the planning
district within which. the locality is situated; ,however, the definition of
affordable housing. is not defined in the state statute. He presented the
recommendation of staff that it be authorized to obtain the services of a
consultant to facilitate a taskforce to develop an affordable housing strategy;.
perform research and obtain data; advise who needs. affordable housing in the
County, and where affordable housing should be located; and, propose
solutions and provide documentation of proposed policies and strategies for
addressing affordable housing issues..
Beverly H. Walkup, Assistant Director of Planning and Zoning,
advised that the Code of Virginia does. include a reference to an affordable
dwelling unit program which defines affordable as housing for which persons
or households do not expend more than thirty percent (30%) of their income.
She stated that while staff is continuing to attempt to define the need for
affordable housing, and what population is being targeted in the County,
steps have already been taken to provide affordable housing in the St. Lukes
project. She stated a consultant is the first step in defining what affordable
housing means, and .will provide staff with .data to use on a case-by-case
basis, similar to the way staff has utilized the Cash Proffer Study.
Supervisor Clark moved the Board approve the Request for Proposal
for the Isle of Wight County Affordable Housing Strategy. The motion was
adopted by a vote of (5-0) with Supervisors Bradby, Bradshaw, Clark,
Wright. and Ivy voting in favor of the motion, and no Supervisors voting
against the motion.
Mr. Harrup briefed the Board on staff's efforts to date with respect to
the Isle of Wight County Hazard Mitigation Grant Program (HMGP) as it
relates to administrative policies intended to make the project equitable for
all property owners participating in the project.
Supervisor Wright moved the Board approve the Hazard Mitigation
Grant Program Administrative Policies. The motion was adopted by a vote
of (5-0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in
favor of the motion, and no Supervisors voting against the motion.
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Chairman Bradshaw called for the Emergency Management report.
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Richard O. Childress, Director of Emergency Management, presented a
.Resolution to Appropriate. $25,000 from. the Unappropriated Fund Balance. of '~
the General Fund to Provide Funding to Carrsville Volunteer Fire
Department for the Replacement of a Brush Truck. for the Board's
consideration.
Chairman Bradshaw moved the Board approve the request as presented
by the Fire and Rescue Association, and adopt the following Resolution:. '
RESOLUTION TO APPROPRIATE TWENTY FIVE THOUSAND
DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE
GENERAL FUND TO PROVIDE FUNDING TO CARRSVILLE VFD FOR
THE REPLACEMENT OF A BRUSH TRUCK-
WHEREAS, Carrsville Volunteer Fire Department was awarded a Fire
Act Grant in the amount of $112,500 for the purchase of a Brush Truck; and,
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
..Virginia has approved advance funding to reimburse Carrsville Volunteer
Fire Department for their costs .associated in the replacement of the brush
truck; and,
WHEREAS, the funds in the amount of twenty-five thousand dollars
($25,000). need to be appropriated from the Unappropriated Fund Balance for
said expenditures in the FY 2005-06 Capital Budget of the County of Isle of
Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that twenty
five thousand dollars ($25,000) from the Unappropriated Fund Balance of the
General Fund be appropriated to the appropriate line item in the FY 2005-06
Capital Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the. County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
thin resolution. effect.
The motion was adopted by a vote of (5-0) with Supervisors Bradby,
Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and no
Supervisors voting against the motion.
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Chairman Bradshaw called for the County Administrator's report.
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County Administrator Caskey presented a request from the Smithfield
Town Council relative to establishing a redundant secondary emergency
dispatch center for the Town of Smithfield. He relayed staff s
recommendation is that the request be referred to the Emergency
Communications Center Board for further review and recommendation.
Responding to an inquiry from Supervisor Clark if it was previously
discussed and agreed upon that there would be a redundant secondary
emergency dispatch center for the Town. of Smithfield, Sheriff C. W. Phelps
advised that the Board of Directors had previously discussed utilizing the
existing center in the Town of Smithfield for a redundant site; however,. he
did not recall a consensus ever being reached. He advised. that no direction
was given or funds allocated for that purpose.
Responding to Supervisor Clark's concern with cost to accomplish a
.redundant center, Supervisor Ivy noted that the cost is approximately $72,000
and $3,500 monthly for the E-911 switch. He advised that the reason for the
Smithfield Town Council passing a resolution in support of a redundant
center is because of the recent failure experienced by .the County's dispatch
center. He stated that the previous Emergency Communications Director had.
incorrectly informed the Smithfield Town Council that a mutual aid
agreement existed with the City of Suffolk or the City of Chesapeake in the
event that the County's center was lost to a natural disaster. He stated no
such mutual aid agreement exists, and the Smithfield Town Council
acknowledges that a redundant center is needed, and there is an existing
facility in the Town of Smithfield that could be utilized as a secondary center.
Sheriff. Phelps clarified Ghat he was not opposed to having a redundant
center; however, the question is whether or not it is feasible. He advised that
the emergency communications system. recently experienced a lightening
strike, and was down for approximately thirty (30) minutes, but the issues
that caused it to be inoperable have been addressed by increasing the battery
back-up capacity and other measures to prevent it from happening in the
future. He stated .the building being destroyed by a natural disaster is a
genuine concern; however, his concern is more with a fire occurring in the
center which could not be quickly extinguished.
1
Supervisor Clark moved that the Board request the Emergency
Communications Center Board to provide a recommendation and report back
to the Board and the. Smithfield Town Council on a redundant .secondary
emergency dispatch center for the Town of Smithfield. The motion was
adopted by a vote of (5-0) .with Supervisors Bradby, Bradshaw, Clark,
Wright and Ivy voting in favor of the motion, and no Supervisors voting
against the motion.
In response to Grace Keen's notification earlier in the meeting that
three (3) robberies had recently occurred at her. home on Benn's Church
Boulevard,. and her subsequent request for additional deputies and that a
0
I4
Sheriffs Precinct be established in the Newport District, .Sheriff Phelps
advised Supervisor. Clark that he could not guarantee that there would not be
additional robberies along Route 10 if the Board approved additional deputy ~
positions .within his .Department. He confirmed that additional deputies
would only decrease response time after an incident had already occurred,
and they would not have a deterrent effect.
Chairman Bradshaw stated the main deterrent of crime is lighting, and
he recommended that the Board reconsider the policy adopted in the past to
not install street lights.
Sheriff Phelps concurred with Chairman Bradshaw's recommendation.
He stated. while his office is in need of additional deputies, it will not stop
burglaries. ,
Chairman Bradshaw and Supervisor Clark, as the Board's
representatives on .the Law Enforcement Committee, o€fered to meet -with
Sheriff Phelps to discuss how the County can assist .his .department in
deterring future crime in the Newport District.
County Administrator Casket' presented a report for the Board's
information concerning the Office of Youth responsive to the meeting held
on October 12, 2005, and that was attended by Ms. Seward, Mr. Robertson,
Mr. Popovich and himself.
.County Administrator Casket' called the Board's attention to the Isle of
Wight County. Annual Financial Plan, which was prepared by the Department
of Budget and Finance, and which is for the Board's reference..
/!
Chairman Bradshaw called for Appointments...
Supervisor Clark moved the Board appoint Thomas R. Ivy, replacing
Richard K. MacManus, on the Chamber of Commerce. The motion was
adopted by a vote of (5-0) with Supervisors Bradby, .Bradshaw, Clark,
Wright and Ivy voting in favor. of the motion, and no .Supervisors voting
against the motion.
Supervisor Wright moved the Board appoint Thomas R. Ivy as the
.alternate member, replacing Richard K. MacManus, on the Western
Tidewater Water Authority. The motion was adopted by a vote of (5-0) with
Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the
motion, and no Supervisors voting against the motion.
//
Chairman Bradshaw called for Old Business.
15
1
Donald M. Long, Director of Public Works, addressed the issue of
utilization of the Old Agricultural Building, specifically the request of the
Veterans of Foreign Affairs to utilize the building for their meetings. He '
advised that the Department of Public Works is currently using the building
for storage purposes, and he requested the Board's permission to work with
the Veterans of Foreign. Wars and address their needs.
r
County Attorney Stroman recommended that the Board have an
agreement with anyone who is regularly utilizing County property .to protect
the County from any liability.
Chairman Bradshaw moved .that the Director of Public Works, in
conjunction with the County Attorney, develop a lease agreement between
the County and the Veterans of Foreign Wars to utilize the Old Agricultural
Building. The motion was adopted by a vote of (5-0) with Supervisors
Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and
no Supervisors voting against the motion.
1
County Administrator Caskey distributed a copy of correspondence
received from Dr. Michael W. McPherson, School Superintendent,
transmitting a formal motion of consideration for additional shared services
between the County and the school administration relative to four (4) major
areas of shared services. He noted that the School Board is also interested in
hiring a consultant to review and analyze the benefits of that effort.
Supervisor Clark requested the County Administrator to advise the
Board by e-mail when the next meeting is set with school administration
personnel regarding shared services between the County and the school
organization.
E. Wayne Rountree, P.E., Assistant County
Administrator/Development, addressed Item (E), Biosolids Monitor, which
was removed from the Consent Agenda earlier in the meeting.. He advised
that monitoring is anticipated to performed by field personnel within the
Department of Planning and Zoning.
Supervisor Wright commented that he had expected Rachel M. Morris,
Rural Economic Development Manger, to be the monitor because of past her
experience.
1
Supervisor Clark recommended that when the Monitor is selected, it
should be one (l) specific employee, and not several different individuals.
He stated Ms. Morris was hired to be a farming advocate, and to be the
Biosolids Monitor might place her in an awkward position.
Mr. Rountree .advised that the first application approved by the state
would not result in the application of Biosolids until sometime next year as it
16
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is now too .late in the season, He advised that if monitoring was to be
performed at this time, Ms. Morris would be involved because of her past
training. He offered to reevaluate the matter and report back to the Board e
with a recommendation of who should be the Monitor.
Supervisor Clark moved that the Board table the matter until. the
Board's November 3, 2005 meeting, and direct staff to reevaluate the matter
based on the comments of the Board with respect to who should be appointed
as the Monitor, and that. the Monitor should be .one (1) specific individual, ~
and not several. The motion was adopted by a vote of (5-0) with Supervisors
Bradby, Bradshaw, Clark, Wright and .Ivy voting in .favor of the motion, and
no Supervisors voting against the motion..
With respect to the CASA Board, Supervisor Clark advised that it is the
Board's obligation to reinstate. the CASA program as quickly and efficiently
as it can be done. He recommended that the Director's position be full-time.
Chairman Bradshaw noted that by making the Director's. position full-
time, .the program could possibly become a regional program as
recommended by the Judges. He stated the Cities of Suffolk and Franklin,
and the Counties of Southampton, Sussex and. Surry do not have a CASA
program in place.
County Administrator Caskey advised that when the CASA program
was established in the County, it was intended to be the model for the rest of
the district. He stated the .question of whether the CASA program will be
government or 501(3)C funded will be addressed by July, 2006, as set out in
the Action Plan.
Supervisor Clark moved that the Board direct staff to explore the cost
of hiring afull-time person; staff is to advise the Board if it believes an
individual could be-hired part-time who is qualified; and, whether or not this
action will more quickly achieve the Board's goal in reestablishing the
CASA program. Staff is to report back to the Board at its November 3, 2005
meeting. The motion was adopted by a vote of (5-0) with Supervisors
Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and
no Supervisors voting against the motion.
Anne F. Seward, Assistant County Administrator/Administration,
briefed the Board on the status. of the missing CASA files. She advised that
nineteen (19) of the twenty (20) files have been found, and that a meeting
with CASH volunteers has been set for Thursday, October 27, 2005.
Chairman Bradshaw stated pursuant to a motion he had made at an
earlier meeting to identify homebuilders interested in developing housing in
the southern end of the County, and because of the initiative that staff has
begun working with the Peninsula Homebuilders Association, -the RFP is no
longer necessary...
17
I~
Chairman Bradshaw moved to rescind his previous motion directing
staff to issue an RFP to identify .home builders interested in developing
housing in the southern end of the County. The motion was adopted by a '
vote of (5-0) with Supervisors Bradby, Bradshaw, Clark,. Wright and Ivy
voting in favor of the motion, and no Supervisors voting against the motion.
//
Chairman Bradshaw called for New Business.
Supervisor- Ivy moved that the Director of Economic Development be
directed to work in conjunction with the Director of Budget and Finance and
the Commissioner of Revenue to analyze, reevaluate, and report back to the
Board with recommendations on potential issues associated. with the County
retaining the current boat tax versus what other communities in the area are
doing. The motion was adopted by a vote of (5-0) with Supervisors Bradby,
Bradshaw, Clark, Wright and Ivy voting in favor of the motion, and no
Supervisors voting against the motion.
1
Supervisor Clark stated the revitalization of the Route 58 corridor
pertains to landscaping, easements, grants and matching funds to beautify the
corridor in an inexpensive fashion. He stated the Board previously allocated
$15,000 for these efforts, and the Route 58 Revitalization Committee should
have its own set of bylaws and guidelines.
Patrick J. Small, Director of Economic Development, clarified that the
funds that were allocated are being .held by the Industrial Development
Authority, which will be the responsible agency for spending the funds.
Supervisor Clark moved that the Board direct staff to move forward
with the development of the Route 58 Revitalization Committee guidelines
and Action Plan, and that staff ensure that the beautification aspect is
addressed as a separate item. The motion was adopted by a vote of (5-0) with
Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor. of the
motion, and no Supervisors voting against the motion.
J/
County Attorney Stroman requested a closed meeting pursuant to the
Code of Virginia, Section 2.2-3711.A.7 to receive legal advice regarding the
pending lawsuit against the County by East West Partners with respect to
utility connection fees; pursuant to Section 2.2-3711.A.7 to receive legal
advice regarding the Board's request for categorical appropriations for public
education; pursuant to Section 2.2-3711.A.7 to receive legal advice regarding
a proposed contract with Advance PCS Help; pursuant to Section 2.2-
3711.A.7 to receive legal advice on a proposed charitable contribution to
Windsor Youth Foundation; pursuant to Section 2.2-3711.A.7 to receive
18
~flC~f (~-f ~~~
legal advice concerning the possible recovery of damages from a former
tenant of County property; pursuant to Section 2.2-3711.A.7 to receive legal
advice concerning a claim related to the water system for Smithfield Heights;
pursuant to Section 2.2-3711.A.3 concerning the acquisition of real property
for a public purpose; and, pursuant to Section 2.2-3711.A.1 regarding five (5)
personnel matters to discuss the assignment, appointment, promotion,
performance, demotion, disciplining or resignation of specific public officers,
appointees, or employees of the County.
Supervisor Wright moved the Board enter the .closed meeting for the
reasons stated. The motion was adopted by a vote. of (5-0) with Supervisors
Bradby, Bradshaw, Clark, Wright and- Ivy voting in favor of the motion, and
no Supervisors voting. against the motion.
Supervisor Wright moved the Board. return to open session and that the
Board only discussed three (3) personnel issues as opposed to the- five (5)
personnel issues stated in the motion.. The motion was adopted by a vote of
(5-0) with Supervisors Bradby, Bradshaw, Clark, .Wright and Ivy voting in
favor of the motion, and no Supervisors voting against the motion..
Supervisor Clark moved the Board adopt the following Resolution:
CERTIFICATION OF CLOSED MEETING
.i
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia. requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business .matters lawfully exempted from open meeting .requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) -only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Bradby, Bradshaw, Clark, Wright and Ivy
NAYS: 0
ABSENT DURING VOTE: 0
19
ABSENT DURING MEETING: 0
//
1
Supervisor Wright moved that the Board extend its 11:00 p.m.
adjournment time until the .remainder of the business items have been
addressed. The motion was adopted by a vote of (5-0) with Supervisors
Bradby, Bradshaw,. Clark, Wright and Ivy voting in favor of the motion, and
no Supervisors voting against the motion.
//
Supervisor Clark moved. the Board reconvene in the closed meeting
pursuant to the Code of Virginia pursuant to Section 2.2-3711.A.1 to discuss
two (2) personnel items, and pursuant to Section 2.2-3711.A.3 relative to
acquisition of real property for a public purpose, which was requested by
staff to be withdrawn. The motion was adopted by a vote. of (5-0) with
Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the
motion, and no Supervisors voting against the motion..
1
Supervisor Wright moved the Board return to open session. The
motion was adopted by a vote of (5-0) with Supervisors Bradby, Bradshaw,
Clark, Wright and Ivy voting in favor of the motion, and no Supervisors
voting against the motion.
Supervisor Wright moved the Board adopt the following Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
1
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters .lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board. of Supervisors.
VOTE
AYES: Bradby, Bradshaw, Clark, Wright and Ivy
20
NAYS: 0 ... ~~ -~~2
ABSENT DURING VOTE: 0 ~
ABSENT DURING MEETING: 0
//
Supervisor Clark moved that the CASA Director position be changed
to full-time status, and that staff be directed to provide a recommendation of
appropriate changes to the budget. The motion was, adopted by a vote of (5-
0) with Supervisors Bradby, Bradshaw, Clark, Wright and Ivy voting in favor
of the motion, and no Supervisors voting against the motion.
//
At 12:05 a.m., Supervisor Bradby moved the Board adjourn its
meeting. The motion was adopted by a vote of (5-0) .with Supervisors
Bradby, Bradshaw, Clark, Wright and Ivy voting in favor of the .motion, and
no Supervisors voting against the motion.
P p A. Bradshaw, Chairman
W. Douglas as y, Clerk