08-24-2005 Amended Meeting
AMENDED MEETING MINUTES OF THE ISLE OF WIGHT COUNTY
BOARD OF SUPERVISORS HELD THE TWENTY-FOURTH DAY OF
AUGUST Ilv THE YEAR TWO THOUSAND AND FIVE
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PRESENT: Phillip A. Bradshaw, Chairman
Thomas J. Wright, III, Vice-Chairman
Henry H. Bradby
Richard K. MacManus
Stan D. Clark
Also Attending: Jacob P. Stroman, IV, County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant
County Administrator/Operations
E. Wayne Rountree, P.E., Assistant County
Administrator/Development
Anne F. Seward, Assistant County Administrator/
Administration
Carey Mills Storm, Recording Secretary
Chairman Bradshaw called the meeting to order at 6:00 p.m.
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Supervisor Bradby delivered the invocation.
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The Pledge of Allegiance was conducted.
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Chairman Bradshaw called for approval of the agenda.
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County Attorney Stroman requested that the .following amendments be
made to the agenda: Move Consent Agenda Item "D", :Status Report -
School Appropriations by Category, to Old Business; add a Closed Meeting
to discuss personnel, specifically the performance of certain specified County
employees, after Citizens Comments; add a matter concerning the resignation
of a CASA Board member and potential appointment to the CASA Board
under Appointments; add a report from Public. Works entitled "Convenience
Center Update" under Old Business; add a matter concerning Code
Violations on Route 17 .under New Business; add. five (5) matters, for a total
of fourteen (14) matters, to the Closed Meeting; move Citizens Comments to
follow Special Presentations; add Item (C), Bicycle and Pedestrian Facilities
Committee Presentation, under Special Presentations; and, reverse the order
of the presentations. to reflect that the first presentation by the Tourism
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.Relations Committee is.Item (A), and the presentation by the Virginia Port
Authority is Item (B).
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Supervisor Clark tt~oved that the Board approve .the agenda, as
.amended. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark .and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
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Chairman Bradshaw called for Special Presentations.
Chairman Bradshaw. recognized Mr: Lawrence and. Mr. Lawyer, Boy
Scouts who were attending the meeting to work on their merit badge.
.Chairman Bradshaw called for presentation of the Tourism Relations
Committee report...
Peter Lowery of 20259 Paleo Point Lane in Smithfield spoke on behalf
of the Tourism Relations Committee with. respect to a report published
several weeks ago outlining the Committee's .observations and
recommendations to improve tourism.
.Supervisor MacManus moved the Board accept the report and .direct
the County Administrator, in conjunction with staff, to review it, contact the
Town of Smithfield to request its feedback. on the issue, and return to the
Board with recommendations and alternatives for the Board's consideration
at its September 15, 2005 meeting. The motion was adopted by a vote of (5-
0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting
in favor of the motion, and no Supervisors voting against the motion.
Mike Crist, Moffett and Nickel, briefed. the Board on the intermodal
park study prepared for the Virginia Port Authority and designed to address
what needs to happen in the region to help facilitate. movement of cargo after
it leaves the Craney Island marine terminal. He noted that intermodal parks
serve as centralized locations for the processing and distribution of import
cargo, and are typically located near a cargo point-of--entry with easy access
to extensive and reliable transportation networks. He stated what is driving
the growth and need for distribution centers is a strong rise in cargo demand
at the port. He stated containerized cargo in Hampton Roads is anticipated to
reach over 3,000,000 containers annually by 2030, and this level of activity.
will require the construction of 20-60 million square feet of new distribution
space.. He stated that the County is an ideal place because. of its availability
of large tracts of land in its rural areas, He stated planning ahead will allow
traffic congestion to be addressed, and the distribution and warehouse sector.
will offer potential employment of up to 26,000 jobs, at wages of
$788,000,000 annually, for a total regional impact of $2.7 billion dollars.
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Leah Dempsey, Chairman of the Bicycle and Pedestrian Facilities
Committee, on behalf of that Committee, requested $30,000 to hire. a
consulting agency to assist with completing and refining the draft plan being
developed by that Committee, emphasizing community involvement.
Supervisor Clark moved that the Board discuss the Bicycle and
Pedestrian Facilities Committee's request further under New Business. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
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Chairman Bradshaw indicated the Consent Agenda included the
following items:
A. Fee Schedule for Use of Buses
B. Post-Disaster Volunteer Recruitment Update
C. 2005 General Obligation Bond Refunding
D. Status Report -School Appropriations by Category
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E. Resolution Authorizing the County Administrator to Approve the
Temporary Closure of Certain Streets/Roads Within Isle of
Wight County and the Towns of Windsor and Smithfield
F. Planning Commission. Action List of July 26, 2005
G. Delinquent Real Estate Tax Collection Monthly Report
H. July 25, 2005 Regular Meeting Minutes
Chairman Bradshaw asked if there were any items for removal.
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Supervisor Wright moved that the Board pull Item (E), Resolution
Authorizing the County Administrator to Approve the Temporary Closure of
Certain Streets/Roads Within Isle of Wight County and. the Towns of
Windsor and Smithfield and Item (D), Status Report -School Appropriations
by Category, and approve the remaining items listed in the Consent Agenda.
The motion was adopted by a vote of (5-0) -with Supervisors MacManus,
Bradby, Bradshaw, Clark and Wright. voting in favor of the motion, and no
Supervisors voting against. the motion.
With respect to Item (E), Resolution Authorizing the County
Administrator to Approve the Temporary Closure of Certain StreetslRoads
Within Isle of Wight County and the Towns of Windsor and Smithfield,
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Supervisor MacManus tated typically the Smithfield Town Council controls
closure of its own roads, and he would recommend that "towns" be changed
to reflect "town" in the Resolution.
Supervisor Clark moved the Board direct. staff to amend the language
to reflect that it is specific to the Town of Windsor only,. as the. Town of
Smithfield controls its own road closures (or "Town" versus "Towns")..The
motion was adopted by a vote of (5-Q) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors. voting against the motion.
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Chairman Bradshaw called for Citizen's Comments.
Jack Finley, Senior Vice Commander,. Veterans of Foreign Wars,
requested that the VFW members of Post 8545 be allowed to use the building
recently vacated by the Real Smithfield Jaycees (old. agricultural building).
Supervisor Clark moved the Board direct the County Administration, in
conjunction with staff, to contact Mr. Finley to discuss the possibility of
accommodating his request to utilize the old agricultural building. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
John Graham of 113 Jericho Road in Smithfield thanked the Board for
sponsoring the forum on affordable housing with David Rusk. He offered to
share with staff information learned from his visit to Fairfax County.
Herb DeGroft of Mill Swamp Road encouraged the Board to continue
its efforts to implement shared services between the County and the school
administration without the services of a consultant. With respect to .the
Office on Youth, he suggested that the Board appoint a special commission
under the direction of the County Attorney to investigate what has. been
going on in that office, and if there has been a misuse of public funds..
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Supervisor Wright moved that the Board. hear Regional Reports at this
time. The motion was. adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the. motion.
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Chairman Bradshaw called for Regional Reports.
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Chairman Bradshaw reported that the Hampton Roads Partnership had
not met.
Chairman Bradshaw reported the Economic Development .Alliance
would be holding its meeting tomorrow. ,
Chairman Bradshaw reported that. the Mayors and Chairs meeting was
cancelled this month.
Chairman Bradshaw reported that the Southside Mayors and Chairs
meeting was cancelled this month.
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Chairman. Bradshaw reported that the VACo Summer Conference was
held in Charlottesville last week. He :stated staff would be providing a report
at the Board's next meeting on the 2007 initiatives for the NACo meeting
that will be held in Virginia.
Supervisor MacManus reported that the next Southeastern Public
Service Authority meeting would be held next week..
Supervisor MacManus reported at the most recent Intergovernmental
Relations Committee tourism was addressed, as well as two (2) other items in
Closed Meeting.
Supervisor MacManus reported that a matter discussed at the Western
Tidewater Water Authority meeting would be discussed in Closed Meeting.
Supervisor MacManus reported that a Coalition of High Growth
Communities meeting was held during the VACo Summer Conference. He
advised that additional administrative staff has been hired, and the
organization is moving ahead accordingly in a progressive manner. He
further advised that the budget was approved. He commented that all three
(3) gubernatorial candidates attended the VACo Summer Conference, with
the major theme of the Education Steering Committee achieving full funding
of SOQs.
Supervisor Clark reported that the Hampton Roads Planning District
Commission did not hold a meeting. He advised .that Oceana had survived
the BRAC cut, and that the City of Virginia Beach must make certain land
use changes over the next six (6) .months. to ensure that Oceana is not in
jeopardy of closure. He noted that Fort Monroe would be closed.
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Chairman Bradshaw reported that the August meeting of the Hampton
Roads Mayors and Chairs Caucus had been cancelled, and that an invitation
has been extended to all three (3) gubernatorial candidates to meet withthe
Caucus. He stated that County Administrator Caskey would keep the public
informed on when their visits would occur.
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Chairman Bradshaw reported that he and Vice-Chairman Wright have
signed up for the eighteen (18) month VACo/Board of Supervisors' ~
Certification Program.
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At 7:00 p.m., Supervisor Wright moved the Board amend the order of
the. agenda in order to conduct the public hearings. The motion was adopted ,
by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and
Wright voting in favor of the motion, and no Supervisors voting against the
motion.
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Chairman. Bradshaw called for a public hearing on the following:
The application of William C. Sawyer, Sr. for a change in .zoning
classification from Rural Agricultural Conservation. (RAC) to
Conditional-Rural Residential (C-RR) of 9.054 acres, and to
Conditional-Rural Agricultural Conservation (C-RAC) of
approximately fifty-six (56) acres of land .located on the north side of
Bowling Green Road (Route 644), between Bob White Road (Route
652) and Carroll Bridge Road (Route 654),. in the Windsor Election
District. The purpose of the application is for two (2) single-family
.residential lots, as conditioned.
Chairman Bradshaw called for persons to speak in favor of, or in
opposition to, the proposed application.
Attorney Al Jones presented the application on behalf of the applicant.
He stated the applicant has offered proffers in the full amount, and that there
would be no family member transfer.
Chairman Bradshaw closed the public hearing and called for comments
from the Board.
Supervisor Clark moved the Board approve the application of William
G Sawyer, Sr., as conditioned. The motion .was adopted by a vote of (5-0)
with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in
favor of the motion, and no Supervisors voting against the motion.
Chairman Bradshaw called for a public hearing on the following:
The application of James M. Carroll, Jessie B. Carroll and Carroll
Family Living Trust, for a change in zoning classification from Rural
.Agricultural Conservation (RAC) to Conditional-Rural Residential (C-
RR) of 2.0 acres of land located at 9086 Stallings Creek Drive,
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Smithfield, in the Hardy .Election .District. The purpose of the
application is for one (1)single-family residential. lot, as conditioned.
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Chairman Bradshaw called for persons to speak in favor of, or in
opposition to, the proposed application.
Attorney Al Jones represented the application on behalf of the
.applicant. He stated the home has been located at this site for 250 years, and
the applicant is requesting to subdivide only two. (2) acres. He stated. the
applicant did not proffer on the balance of the land because. of the length of '
time the home has been there. He stated the Planning Commission
recommended approval, and he requested that the Board approve it as well.
Chairman Bradshaw closed the public hearing and called for comments
from the Board.
Supervisor Clark commented that the applicant did not proffer that
there would be no family member transfer on this application.
Supervisor Bradby moved the Board approve the application of James
M. Carroll and Jessie B. Carroll, Carroll Family Living Trust, for a change in
zoning classification from Rural Agricultural Conservation (RAC) to
Conditional-Rural Residential (C-RR) of 2.0 acres of land located at 9086
Stallings Creek. Drive. The motion was adopted by a vote of (3-2) with
Supervisors Bradby, Bradshaw and Wright voting in favor of the motion, and
Supervisors MacManus and Clark voting against the motion.
Chairman Bradshaw called for a public hearing on the following:
The application of James M. Carroll, Jessie B. Carroll and Carroll
Family Living Trust for a change in zoning classification from Rural
Agricultural Conservation (RAC) to Conditional-Rural Residential (C-
RR) of twenty-one (21) acres, and to Conditional-Rural Agricultural
Conservation (C-RAC) of approximately 125 acres of land located on
the west side of Mill Swamp Road (Route 621 /626), south of James
Wilson Way, in the Hardy Election District. The purpose of the
application is for one (1)single-family residential lot, as conditioned.
Chairman Bradshaw called for persons to speak in favor of, or in
opposition to, the proposed application.
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Attorney Al Jones represented the application on behalf of the
applicant. He stated the applicant has proffered that there will be no family
member transfers on the balance of the property, and he requested the Board
approve the application.
Chairman Bradshaw closed the public hearing and called for comments
from the Board.
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Supervisor Clark moved the Board approve the application of James M. o
Carroll and Jessie B. Carroll, Carroll Family Living Trust, for a change in
zoning classification from .Rural Agricultural Conservation. (RAC} to
Conditional-Rural Residential (GRR) of twenty-one (21) acres, and to
.Conditional-Rural Agricultural Conservation (C-RAC) of approximately 125
acres of land located. on the west side of Mill Swamp Road (Route 621 /626),
south of James Wilson Way, as conditioned. The motion was adopted by a
vote of (5-0} with Supervisors MacManus, Bradby, Bradshaw, Clark .and
Wright voting in favor of the motion, and no Supervisors voting against the
motion.
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Supervisor Wright moved the Board return to the regular order of the
agenda. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
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County Attorney Stroman requested that the Board convene in a closed
meeting pursuant to Section 2.2-3711.A.1 to discuss performance of County
employees, and under Section 2.2-3711.A.7 to receive legal advice.
Supervisor Wright moved the Board enter. a closed. meeting for the
reasons stated by the County Attorney. The motion was adopted by a vote of
(5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright
voting in favor of the motion, and no Supervisors voting against the motion.
Supervisor Clark moved that the Board return to the open meeting.. The
motion was adopted by a vote of (5-0) with Supervisors MaeManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Supervisor Clark moved the Board adopt the following Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors. has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification by .this Board of Supervisors that such closed meeting was
conducted inconformity with Virginia law;
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NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business .matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, .discussed or
considered by the Board of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Wright
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
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Chairman Bradshaw called for Transportation Matters.
Sandon Rogers, Transportation Planner, advised that contained in the
agenda is a -list of VDOT responses to action items from various Board
meetings through August 1, 2005.
Responding to Supervisor MacManus, MacFarland Neblett, VDOT
Resident Engineer, offered to investigate and report back if the bids were
received by VDOT today on the Four Square Road project.
Jonathan W. Hartley, Director of Planning and Zoning, briefed the
Board on the status of the Route 460 Location Study. He advised that he did
met with VDOT officials and citizens of the Mill Creek area to discuss the
process to date. He noted that VDOT staff has not clearly stated that they
will be making a recommendation at this point in time; however, the study
will be before the Commonwealth Transportation Board as early as
September 1 S, 2005.
Chairman Bradshaw noted that the Board had. previously made a
motion to direct staff to formally notify VDOT and the Commonwealth
Transportation Board of the Board's concerns with the current alignment as it
related to the Mill Creek area. He stated the Board also wanted the
interchange at the Shirley T. Holland Commerce Park included, and he had
also advocated that the .alignment have as little residential impact. as possible
as it crosses the Blackwater River.
Mr. Hartley offered to send afollow-up letter to VDOT.
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County Administrator Caskey noted that the letter did contain language
that numerous citizens have expressed their concerns regarding the ~
residential ..impact, and the County requests that VD4T keep these
homeowners in mind ~ it works towards moving. from a corridor study.
towards design engineering.
Chairman Bradshaw stated it would be appropriate for staff to send
another letter.
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Chairman Bradshaw moved that staff be directed to forward another,
more detailed, letter to VDOT with a request that the alignment be reviewed
due to the impact it would have on the existing twenty-three (23) homes in
the Zuni and Mill Creek area. The motion was adopted by a vote of (5-0)
with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in
favor of the motion, and no Supervisors. voting against the motion.
Chairman Bradshaw reported that a-sign unveiling ceremony had been
held today for the dedication of the King Family Bridge on the Route 258
Bypass near the Camptown community.
Chairman Bradshaw requested that Mr. Neblett elaborate on his earlier
conversation with him today during the dedication of the King Family Bridge
as it relates to the status of the Suffolk District Office.
Mr. Neblett reported that to the Board that the County would be
becoming a part of the Waverly Residency,. which includes the Counties of
Sussex and Surry, as a result of the City of Suffolk. assuming its own road
maintenance program, effective July 1, 2006. He stated -that he remains .the
contact person for the County at this time.
County Administrator Caskey offered to further communicate the
Board's desire to have the VDOT Residency office located in the Town of
Windsor at the next quarterly meeting between staff and VDOT officials,
which includes the District Administrator, and which takes place on August
29, 2005. Understanding. that the Windsor Town .Manager already attends
such quarterly meetings,. Supervisor Wright offered to also invite the Mayor
of Windsor to the meeting.
Supervisor Wright advised that he was pleased to report that a roadway.
project in the Windsor area done by Blair Brothers had been completed ahead
of schedule, and under budget.
Supervisor MacManus inquired if it is accurate that design delays for
warning signs/gates at the James River Bridge has caused .the. funding to be
list.
Mr. McFarland explained that funding .for warning signs/gates became
an issue because there were a number of other facilities in addition to the
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James River Bridge. He stated that while design delays initially caused the
funding to be lost, VDOT is proceeding to seek funding for all six (6)
locations, to include the James River Bridge.
Supervisor MacManus encouraged VDOT to take .appropriate action
with the consultant who caused the funding to be Lost and caused this impact
for the Hampton Roads community.
Supervisor Clark stated he would also like to know if the design
specifications are complete and, if and when, the funding -will be available
again.
Supervisor Clark moved- that the Board .request Mr. Mike Dangerfield
to address the Board concerning its previous request for gates and warning
signs on the James River Bridge. The motion was adopted by a vote of (5-0)
with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in
favor of the motion, and no Supervisors voting against the motion.
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Chairman Bradshaw called for the County Attorney's report
II
County Attorney Stroman presented a lease between the County and
Mr. James Edward Crocker and. Mr. Peter Frank Crocker for a portion of
property to be utilized as a convenience center..
Supervisor Wright moved the Board authorize the Chairman, on behalf
of the Board, to enter into a Real Property Lease Agreement with Mr. James
Edward Crocker and Mr. Peter Frank Crocker for a portion of property.
located at 9421 Whispering Pines Trail for the purpose of operating a
manned convenience center. The motion was adopted by a vote of (5-0) with
Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor
of the motion, and no Supervisors voting against the motion.
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County Attorney Stroman referred to the report on affordable housing
contained in the agenda. He provided a timetable of November/December of
2005 if the Board wished to pursue an affordable dwelling unit ordinance, as
the matter must first be referred to the Planning Commission because it
involves an amendment to the County's .Zoning Ordinance. He stated the
Board could. include a reference to affordable. housing in the current Cash
Proffer Policy, although he recommends that the. Board include it in the Non-
cash Proffer Policy, which .could be brought back to the. Board for
consideration in January, 2006.
Supervisor MacManus suggested that a special committee be formed
consisting of two (2) Planning Commission members from each of the Towns
of Smithfield and Windsor, as well as the County, in combination with three
(3) .members. from the .development community, for a total of nine. (9)
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members, to develop a policy that would be unified throughout the County
and the adjoining two (2}towns. ~
Supervisor Clark sated that he was not convinced that an affordable.
housing policy. is in the County's best interest. He stated that while
affordable housing was successfully .accomplished at the St. Lukes
development, each development is different, and should be considered on a
case-by-case basis.
Mr. Hartley commented that staff has really not yet. looked at what is
the true nature of the .problem in the County, and a better understanding of
the problem is needed before proceeding in any direction. He stated because
of pressing priorities, staff .does not have the time to perform the needed
analysis; however, a task force such- as recommended by Supervisor
MacManus could address a joint effort between the three (3) jurisdictions.
Beverly H. Walkup, Assistant Director of Planning and Zoning,
advised that staff has discussed studying the need to address what the market
would be in the County, to include what incomes would be affected, and how
should the County proceed with solving the problem in .County. She stated
staff is not in a position to do this, and recommends selecting an expert to
develop the necessary guidelines. and further study the issue before staff
begins to make decisions about it, since staff does not know what the issues
are.
Supervisor MacManus moved that the Board direct staff to present a
recommendation to the Board at its September 15, 2005. meeting on how to
approach the issue of affordable housing and, to develop a common, County-
wide solution.. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
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County Attorney Stroman indicated that included in the agenda is a
brief report on the August 13, 2005 meeting of the VACo Administration of
Government Committee on which he serves as the Board's representative.
County Attorney Stroman advised that he would have fourteen (14)
matters for discussion with the Board later inclosed meeting.
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Chairman Bradshaw called for the Community. Development Report. ~
County Attorney Stroman noted that Supervisor MacManus had
indicated that he had certain .items that he wanted to make staff aware of with
the regard to the "Final" Subdivision Plat of Lawnes Point on the James, and
he would recommend that the Board receive that information and table
consideration of the application in lieu of removing it from the agenda.
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Supervisor MacManus moved that the Board table -the "Final"
Subdivision Plat of Lawnes Point on the James to the Board's September 1,
2005 meeting in order to allow staff additional time to address the concerns '
expressed by Supervisor MacManus with Lots t40, 38 and 39 regarding the
potential difficulty in the construction of homesites in the shaded historical
areas. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Mr. Rogers presented the "Final" Subdivision Plats of Founder's
Pointe, Phase'2, Sections 2A, 2B, 2C and ZD, Sugar Hill Road, Route 661,
Newport Magisterial District, for the Board's consideration.
Responding to Supervisor MacManus' concern with the size of the lots,
Mr. Rogers advised that he had requested the developer and Civil Engineer
working on the project to again compute all the lots to verify they are of
sufficient building size.
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.Supervisor Clark moved the Board approve the "Final" Subdivision
Plats of Founder's Pointe, Phase 2, Sections 2A, 2B, 2C and 2D. The motion
was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
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Chairman Bradshaw called for the Parks and Recreation Report.
Chairman Bradshaw reminded the Board that Supervisor .Clark had
made a motion under Special Presentations to discuss the Bicycle and
Pedestrian Facilities Committee's request further under New Business.
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Chairman Bradshaw called for the Public Utilities report.
Columbus Grant, III presented a renewal agreement for the professional
engineering services with R. Stewart Royer for the .Board's consideration.
He stated that the County Attorney has reviewed the .agreement and
recommends it as to form.
Supervisor Clark moved .that the Baard authorize the County
Administrator to enter into an agreement with R. Stuart Royer & Associates,
Incorporated, commencing on June 4, 2004 and continuing for one (1) year,
with the option to renew for two (2) additional one (1) year terms at the
option of the County. The motion was adopted by a vote of (5-0) with
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Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor
of the motion, and no Supervisors voting against the motion. ~
Supervisor MacManus encouraged Mr. Grant to continue looking at the
amount of funds being spent on professional engineering contracts to
determine if there is a point that a staff person should be brought on-board to
address some of the duties.
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Chairman Bradshaw called for the Emergency Management report.
Richard O. Childress, Director of Emergency Management, presented a
request from. the Fire and Rescue Association to hold its annual meeting with
the Board.-
Supervisor Clark moved that the Board hold its annual meeting with
the Fire and Rescue Association on Wednesday, November 16, 2005 at 6.:00
p.m. The motion was adopted by a vote of (5-0) with Supervisors MacManus,
Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Mr. Childress requested the Board forward any issues to him for
inclusion in the agenda, which is to be provided to the Board one (1) month
in advance of the meeting.
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Chairman Bradshaw called for the County Administrator's report.
County Administrator Caskey presented a contract amendment for
assessment services which has been reviewed by the County Attorney and
approved. as to form.
Supervisor MacManus moved the Board .authorize the Chairman to
sign the contract for assessment services, Addendum No..l, on behalf of the
County. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, .Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
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County Administrator Caskey stated responsive to an Invitation for
Bids for the roof replacement on the courts building, the FY04-O5 Capital
Budget includes $60,000 for this effort. He stated that staff is recommending
that they be permitted to proceed with the procurement of roof replacement,
which will require an additional allocation of $3,375.
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Supervisor Wright moved the Board adopt the following Resolution to
Appropriate Funds From the Designated Fund Balance of the Capital Fund
for the Replacement of the Courts Building Roof:
RESOLUTION TO APPROPRIATE FUNDS FROM THE
DESIGNATED FUND BALANCE OF THE CAPITAL FUND
FOR THE REPLACEMENT OF THE COURTS BUILDING
ROOF '
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the carryover of previously appropriated funds for the.
replacement of the Courts Building roof; and,
WHEREAS, the funds in .the .amount of sixty thousand dollars
($60,000) need to be appropriated to complete an approved Capital Budget
project from the Designated Fund Balance to the 2005-06 Capital Budget of
the County of Isle of Wight.
1
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that the sum of
sixty thousand. dollars ($60,000) from the Designated. Fund Balance be
appropriated to the 2005-06 Capital Budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Supervisor MacManus moved the Board appropriate $3,375 from the
Capital Contingency Fund. The motion was adopted by a vote of (5-0) with
Supervisors MacManus, Bradby, Bradshaw, Clark and. Wright voting in favor
of the motion, and no Supervisors voting against the motion.
//
Chairman Bradshaw called for Appointments.
Supervisor Clark moved the Board accept the resignation of Nancy
Guill from the CASA Board. The motion was adopted by a vote of (5-0) with
Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor
of the motion, and no Supervisors voting against the motion.
Supervisor Clark moved the Board appoint Lois Chapman to serve on
the CASA Board as an at-large representative. The motion was adopted by a
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vote of (S-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and
Wright voting in favor of the motion, and. no Supervisors voting against the
motion.
Chairman Bradshaw requested that County Attorney Stroman proceed
with developing the -appropriate. bylaws and terms of office for. the CASA
Board, and that staff work in conjunction with the various Board members to
determine what district they are representing.
Chairman Bradshaw moved that the Board direct the County Attorney
to review the members currently serving on the Youth Services Advisory
Board, and provide a report to the Board at its September 1, 200.5 meeting on
the accurate Board. appointees, to include the district they are representing..
The motion was adopted by a vote of (S-0) with Supervisors MacManus,
Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Supervisor Clark moved the Board direct staff to provide the Board
with an update on the attendance of individuals appointed by the Board to the
various boards/committees/commissions. The motion was adopted by a vote
of (5-0) with Supervisors MacManus, .Bradby,. Bradshaw, Clark and Wright
voting in favor of the motion, and no Supervisors voting against the motion.
.Supervisor MacManus moved that the Board .approve Stan D. Clark, E.
Wayne Rountree, P.E., Arthur E. Berkley, Tarri Jones and David Moose as
the individuals to serve on the Housing Rehabilitation Advisory Board. The
motion was adopted by a vote of (S-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
//
Supervisor Clark moved the Board take afive-minute recess. The
motion was adopted by a vote of (S-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark .and Wright voting in favor of the motion,. and no
Supervisors voting against the motion.
Supervisor Clark moved the Board return to open session. The motion
was. adopted by a vote of (S-0) with Supervisors MacManus, .Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
//
Chairman Bradshaw called for Old Business.
County Administrator Casket' stated with respect to the issue of shared
services with the school system, he had met with Dr. Michael W. McPherson,
School Superintendent, and discussed the feasibility of moving forward with
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a consultant.. He noted contained in the agenda is the letter provided to him
by Superintendent McPherson citing the advantage of hiring a consultant
would be that there might be issues that an individual with that expertise
would identify of which staff might not be aware. He advised pursuant to
Chairman Bradshaw's request, staff had contacted appropriate individuals in
Spotsylvania County that. had a familiarity with that effort and had obtained a
copy of the report done by its consultant. He stated that as of now, that study
is sitting on a shelf. He stated he also contacted his counterpart in Gloucester
County and was informed that the study that was done several years ago had
not been put into. practice. He stated there are challenges across the state
relative to the issue of shared services.
.-
Supervisor Clark stated the issue is to share services in order to save
money, not. share the cost of hiring a consultant. He stated that the school
administration is moving in the wrong direction.
Chairman Bradshaw stated his approach is not to dictate what needs to
be done, but for staff to get together because they are the ones who know
what can be done more efficiently. He stated the same procedures are being
done today as done twenty (20) years ago, and .technology is constantly
changing.
1
Supervisor MacManus moved that the Board direct staff to send. a letter
to the Chairman of the School Board advising that .per the School Board's
agreement. with .the Board, there will be a joint effort to share services
between the County and the school administration, and the Board declines the
School Board's offer to proceed with hiring a consultant. The letter is to be
signed by the Chairman and the other members of the School Board are to be
copied. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
With respect to Item (D) on the Consent Agenda, Status Report -
School Appropriations by Category, Liesl R. DeVary, Director of Budget and
Finance, advised that the school's Finance. Director has proposed the form in
the packet to be presented: to the Board each month to show that the school
system is in compliance with funding by category.. She noted that this
method is after the expenses have been incurred, and it does not require prior
approval by categories. She stated the school system is supposed to get prior
approval for expenditures when a budget is approved by category.
Chairman Bradshaw stated if the Board accepts the report, it will be
signaling its approval of the budget amendments.
Supervisor Clark moved that the Board object to the report in its
current format, and direct staff to return it to the school administration with a
request that they propose specific budget amendments that they are
requesting for the Board's consideration. The. motion was adopted by a vote
4q9
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of (5-0) with Supervisors MaeManus, Bradby, Bradshaw, Clark and Wright
voting in favor of the motion, and no Supervisors voting against the. motion,
Following a briefing from Donald M. Long, Director of Public Works,
on the progress made in establishing a manned convenience center. in Orbit,
Supervisor Wright moved the Board direct staff, within the next thirty (30)
days, to remove the dumpster. from the Orbit site; to proceed with closing the
site down; and, to continue efforts to find a suitable place to reestablish a
dumpster site. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
Mr. Long requested the Board's direction with respect to the holiday
schedule for Public Works.
Supervisor Wright moved that all convenience center sites remain open
on all holidays (full 12 hours), except for Christmas, and that staff be directed
to come back with a feasible schedule to support the openings. The motion
was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw,. Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
.i
Chairman Bradshaw requested Mr. Hartley to. investigate the status of
the state and federal governments issue with respect to the Airway Motel
He suggested that Mr. Hartley speak with the Sheriff, as well as the Chief of
Police in Franklin.
/!
Chairman Bradshaw called for New Business.
Supervisor Clark stated the Route 17 Revitalization Committee met
recently and identified certain properties that are in violation of the County
Code along Route 17, specifically the abandoned trailer towards the Suffolk
line, the burned out building at Channel Way, and E & E.
Supervisor Clark. moved the Board direct .the Codes Enforcement
Officer to see if he can identify any properties along the Route 17 corridor
that -have potential safety and/or code violations, specifically the abandoned
trailer near the Suffolk line,. the burned out building at .Channel Way, and E
& E, as recommended by the Route 17 Revitalization Committee. -The
motion was adopted by a vote. of (5-0) with .Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, .and no
Supervisors voting against the motion.
Supervisor Clark requested Mr. Childress to address the issue of LC.E.
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Mr. Childress stated LC.E was invented by a London paramedic
recently, and he thought it would be helpful in an emergency to identify a
victim by using LC.E to identify certain numbers to be contacted in an
emergency.
Supervisor Clark moved the Board direct Mr. Childress to list the I.C.E
issue on the next Fire. and Rescue's agenda, and bring back a report to the
Board at its November 3, 2005 meeting for discussion .and consideration. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark -and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
.~
Regarding the earlier request of Ms. Dempsey on behalf of the Bicycle
and Pedestrian. Facilities Committee for funding to hire a consultant,
Supervisor Clark moved the Board. direct staff to review the Committee's
request for $30,000 to hire a consulting. agency to assist with completing and
refining the draft plan being developed by that Committee, and provide the
Board with a recommendation at its November 3, 2005 meeting. The motion
was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Alan S. Nogiec, Director of Parks and .Recreation, requested the Board
consider a date and time for a dedication of the Heritage County Park and
Fairgrounds.
Supervisor Clark moved the Board schedule its dedication ceremony
for the Joel C. Bradshaw Fairgrounds for 4:00 p.m. on Thursday, September.
15, 2005 at the .Heritage County Park, and staff is to advertise the event
accordingly in the newspapers. The motion was adopted by a vote of (5-0)
with Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in
favor of the motion, and no Supervisors voting against the motion.
Supervisor MacManus moved .the Board direct. staff to invite the
individual who gave the presentation at the VACo Summer Conference on
residential development and the tools utilized for road systems, to make a
presentation to the Board in November, 2005 at The Smithfield Center, and
that staff should also invite the members of the. Planning Commissions, the
Town Council members, and the civic associations to attend. The motion was
adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw,
Clark and Wright voting in favor of the motion, and no .Supervisors voting
against. the motion.
Chairman Bradshaw moved .the Board direct staff to obtain the
demographic information presented at the VACo Summer Conference, .and
have it available for review by the Board, Planning staff, and members of the
Planning Commission. The motion was .adopted by a vote of (5-0) with
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Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor
of the motion, and no Supervisors voting against the motion.
~~ p
Chairman Bradshaw moved the Board take a five (5) minute recess.
The motion was .adopted by a vote. of (5-0) with Supervisors MacManus,
Bradby, Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
//
Supervisor Clark moved the Board amend its agenda in order to receive
introductions of representatives from the Johnson Development Associates in
connection with an economic development matter. The motion was adopted
by a vote of (5-0) with Supervisors MaeManus; Bradby, Bradshaw, Clark and
Wright voting in favor of the motion, and no Supervisors voting against the
motion.
Patrick J. Small, Director of Economic Development, formally
introduced Garrett Scott and Bryan. Nash, with Johnson Development
Associates, which will purchase 108 acres in the Shirley T. Holland
Industrial .Park with the intent of building astate-of--the-art, speculative
industrial facility, consisting of 300,000 square feet, that is expandable to up
to 800,000 square feet.
Supervisor Wright moved that the Board .exempt the first .300,000
square feet from the site plan review process, as requested by staff. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Supervisor Clark moved that the Board waive the 11:00 p.m. automatic
adjournment of the meeting pursuant to Section 3-5 of the Rules of
Procedure. The motion was adopted by a vote of (5-0) with Supervisors
MacManus, Bradby, Bradshaw, Clark and Wright voting in favor of the
motion, and no Supervisors voting against the motion.
County Attorney Stroman requested the Board convene in closed
meeting pursuant to Section 2.2-3711.A.3 of the Freedom of Information
Action to discuss the acquisition of real estate for a public purpose where no
prior announcement. has been made; pursuant to Section 2.2-3711.A.7 to
receive legal advice to discuss the investment of public funds in connection
with a contractual relationship with the Town of Smithfield for water
purchases; under Section 2.2-3711.A.7 to receive legal advice concerning the
issue of payment of proffers by the Town of Smithfield; pursuant to Section
2.2-3711.A.3 to .discuss the acquisition of real estate, and to receive legal
advice concerning the proposed acquisition of property by the County;
f
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pursuant to Section 2.2-3711 A.7 to receive legal advice concerning a
proposed settlement of actual litigation involving the Board of Equalization;
pursuant to Section 2.2-3711.A.7 to receive legal advice concerning service
on County boards and commissions; pursuant to Section 2.2-3711.A.7 to
receive legal advice concerning compliance with VDOT construction
requirements; pursuant to Section 2.2-3711.A.7 to discuss a personnel matter
relating to the performance of County staff related to the Office on Youth and
CASA; pursuant to Section 2.2-3711.A.7 to consider a personnel matter
relating to the performance and business of the County Attorney; pursuant to
Section 2.2-3711.A.6 to discuss the investment of public funds in connection
with the County's membership with the Western Tidewater Water Authority;-
. pursuant to Section 2.2-3711.A.7 to receive legal advice concerning actual
litigation involving East West Partners; pursuant to Section 2.2-3711.A.3
concerning the .acquisition of public property for a private purpose; pursuant
to Section 2.2-371I.A.3 and A.5 concerning a prospective business or
industry and acquisition of property for a public purpose; and, pursuant to
Section 2.2-3711.A.7 to receive legal advice and discuss personnel matters
related to the performance of County staff within the Commissioner of the
Revenue's office.
Supervisor Bradby moved that the Board convene in closed meeting for
the reasons stated. The motion was adopted by a vote of (5-0) with
Supervisors MacManus, Bradby, Bradshaw, Clark and Wright voting in favor
of the motion, and no Supervisors voting against the motion.
Supervisor Wright moved that the Board return to open session. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, and no
Supervisors voting against the motion.
Supervisor MacManus moved that the Board adopt the following
Resolution:
CERTIFICATION OF CLOSED MEETING
WFIEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
21
in the motion convening the closed .meeting were heard, discussed or
considered'by the Board of Supervisors.
VOTE
AYES: MacManus, Bradby, Bradshaw, Clark and Wright
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
//
Supervisor Clark moved the Board authorize an expenditure of funds as
discussed in the closed meeting regarding the Jackson property: The motion
was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion,. and no
Supervisors voting against the motion.
Chairman Bradshaw moved the Board authorize staff to submit a bid
on the property that was discussed in the closed meeting. The motion was
adopted by a vote of (5-0) with Supervisors MacManus, .Bradby, Bradshaw,
Clark and Wright voting in favor of the motion, and no Supervisors voting
against he motion.
Supervisor Clark moved to authorize the County Attorney to enter into.
the contract discussed with counsel in the closed meeting. The motion was
adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw,
Clark and Wright voting in favor of the motion, and no Supervisors voting.
against the motion.
/I
.t
At 12:05 a.m., Supervisor Bradby moved the Board adjourn. The
motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby,
Bradshaw, Clark and Wright voting in favor of the motion, aad no
.Supervisors voting against the motion.
W.
h' A. Bradshaw, Chairman
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