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07-03-2003 Regular MeetingBOCK 21 •Ar tj~SR REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRD DAY OF JULY IN THE YEAR TWO THOUSAND AND THREE PRESENT: Richard K. MacManus, Chairman Stan D. Clark, Vice-Chairman Phillip A. Bradshaw Henry H. Bradby Robert C. Claud, Sr. Also Attending: Jacob P. Stroman, IV, County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant County Administrator/Director of Human Resources Carey Mills Storm, Recording Secretary Chairman MacManus called the meeting to order at 4:00 p.m. // Supervisor Claud delivered the invocation. // The Pledge of Allegiance was conducted. 1/ Chairman MacManus called for approval of the agenda. County Attorney Stroman requested that the legal matter listed under his report be removed as opposing counsel was to have provided certain information for consideration by the Board; however, he did not receive it. He further requested .that nine (8) matters be added to the agenda under Section 2.2-3711.A.7 of the Code of Virginia concerning five (5) matters of consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation and/or advice of counsel, and under Section 2.2-3711.A.1 concerning three (3) personnel matters. Supervisor Claud moved the .Board approve the Agenda, as amended. The motion was adopted (5-0) with Supervisors MacManus, Bradby,. Bradshaw, Clark and. Claud voting in favor of the motion, and no Supervisors voting against the motion. // Chairman MacManus called for Special Presentations. 1 eooK 21=~~~:•6~~ Greg Grootendorst, Economist with the .Hampton Roads Planning District Commission, presented to the Board the updated draft of the Cash Proffer Study. He stated the Study consists. of five (5) categories that include public schools; recreational facilities; County buildings; rescue squads; and, fire- departments. Mr. Grootendorst stated the total suggested cash proffer is a summation of those five categories. He stated the suggested cash proffer amount under the public schools category for single- family homes is $9,641; .$12,141 for amulti-family units; and, $9,893 for mobile homes. He stated the suggested cash proffer amount under recreational facilities category for single-family homes is $695; $540 for multi-family units; and, $640 for mobile home units. He stated the suggested cash proffer amount under the County buildings category is $362 for single- family units; $452 for multi-family units; and, $487 for mobile homes. He stated the suggested cash proffer amount under the rescue squads category is $54 for single-family homes; $42 for. multi-family units; and, $50 for mobile homes. He stated. for non-residential (offices), the amount was $67; business parks was $64; retail shopping was $103; manufacturing was $36; and, warehousing was $25. He stated the suggested cash proffer amount under the fire department category for single-family. homes, multi-family units, and mobile homes were ali $438. He stated for non-residential development, the amount was $529 per 1,000 square feet of business space. Mr. Grootendorst stated the. total suggested cash proffer amount for single- . family residential is $11,189; .$13,611 for multi-family; and, $11,507 for mobile homes. He stated the non-residential suggested cash proffer amounts are $596 for office; $593 for business parks; $632 for retail shopping; $565 for manufacturing;. and, $554 for warehousing. County Administrator Caskey acknowledged the efforts exerted by John Waley and Greg Grootendorst in accomplishing the cash proffer study. He noted that the cash proffer study would be included in the Board's July 17, 2003 agenda for action by the Board. Supervisor Claud stated that as a result of the Hampton Roads Planning District Commission doing the cash proffer study for the County, the County saved substantial money by not hiring private consultants. Jamestown 2007 Community Project Proclamation:. Diane Spencer Woolley, Director of Tourism, reported that Chairman MacManus was presented a Proclamation by the Governor on June 11, 2003. for the County's part in the community project. Nancy Guill, on behalf of the Isle of Wight County Beautification Committee, requested $350 to funds a roadside litter project scheduled for Saturday, September 27, 2003 at 9:00 a.m. Donald M. Long, Director of Public Works, recommended that the funds be taken.. from the Litter and Recycling grant. eooX 21 r~~:6~0 Supervisor Clark moved that the Board appropriate $350 to cover the cost of advertisement in the local newspapers and: letters to various organizations, and that the Director of Budget and Finance determine the budget line item of choice for funding. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. // Chairman MacManus indicated the Consent Agenda. (Item 3) included the following items: A. Fixed Asset Policy -Proposed Revision B, Resolution to Accept and Appropriate State and Federal 'Grant Funds for the Department. of Social Services C. Resolution to Appropriate Revenue Sharing Funds From the General Fund Reserve Fund Balance D. Administration Building Construction .and .Renovation Progress Report E. Home and Garden Show/Isle of Wight County Beautification Committee F. Action List. Status Update G, June 5, 2003 Regular Meeting Minutes Chairman MacManus asked if there were any items for removal. Supervisor Claud moved the Board adopt the Consent Agenda, as presented. The motion was adopted by a vote of (5-0) -with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. // Chairman MacManus called for Regional Reports, Chairman MacManus reported that the Hampton Roads Partnership meeting had a strong emphasis on economic development and the upcoming transportation proposal. He stated the business community was requested to provide leadership and the Partnership .challenged local community governments to address concerns in the Hampton. Roads region with their respective legislative delegations. 3 B~~K 2~. rpl,' U~~~ Chairman MacManus reported that the Mayors and Chairs meeting was cancelled. Supervisor Clark reported that the Southside Mayors and Chairs discussed the merging of the Peninsula Hampton Roads Alliance with the Hampton Roads Economic Development Alliance at their meeting.. County Administrator Caskey reported that the Draft 2026 Transportation Plan was discussed at the Hampton Roads Planning District Commission and approved by the MPO, as recommended by the region's. managers and administrators. County Administrator Caskey reported that SPSA discussed the issue of identifying which localities had committed to curbside recycling, and what level of service they might wish to maintain was discussed. He stated the Board agreed to the need to develop a curbside recycling policy that all member jurisdictions could endorse. He stated SPSA also discussed issues with their identification as a regional authority and what improvements they might make to the identity they have as a regional agency and service provider of solid waste. Supervisor Claud reported the Intergovernmental Relations Committee is having ongoing .discussions that will be followed up in a subsequent meeting. Supervisor Claud reported that the Coalition of High Growth Communities' meeting was held in Hanover County. He stated there was a presentation by Loudoun County regarding unbridled growth; a panel discussion on affordable housing; a presentation on an adequate public facilities ordinance (the video tape will be made available to the Board members through the County Administrator's office); and, discussion about the need for administrative staff. // Chairman MacManus called for Transportation Matters. Mr. Randolph presented a draft. list of transportation items, and requested the. Board. advise him of their individual items to be communicated to the VDOT Resident Engineer prior to his quarterly appearance before the Board on July 19, 2003. Supervisor Claud requested that the ~TDOT Resident Engineer be prepared to address the status of the right-of--way project on Muddy Cross Road. 4~ BooK 21 ~~~! 6'•~2 Supervisor Bradshaw requested Mr. Randolph follow up with the concerns he spoke to him about .regarding Carrsville Highway and the community in Camptown. Supervisor Bradby requested Mr. Randolph follow-up with his concern with the pothole located in the driveway of the Rushmere Volunteer Fire Department, as well as a tree that is growing in the ditch. Mr. Randolph- noted that this issue has been forwarded to VDOT staff who are in the process of scheduling this work. Supervisor Clark requested that. the VDOT Resident Engineer be prepared to discuss traffic .calming measures on Battery Park Road in response to concerns voiced by the Gatling Pointe South Community Association. Chairman MacManus requested that the VDOT Resident Engineer be prepared to update the Board and advise of an implementation schedule on the Hampton Roads Transit (HRT) route proposed between Smithfield and Newport News, and the project status of the third lane for Church Street. Mr. Randolph noted the VDOT Resident Engineer could address the Church Street issue at his quarterly .appearance, and he had. met with HRT representatives this week to begin planning for the route from Newport News to Smithfield. He noted that the route should be running by December, 2003 and improvements to the commuter lot are also being considered. Supervisor Claud reported that Old Mill Road is closed to through traffic, and he is unaware of anyone being notifying of the closure. Mr. Randolph stated that he had spoken with the VDOT residency about the closure; however, no one was aware of any permits that had been issued and further investigation is warranted. Chairman MacManus moved that staff review the Rural Rustic Roads Program that became effective July 1, 2003 in regards to evaluating the appropriate resolutions necessary for participation in that program for presentation back to the Board at its August 7, 2003 meeting for specific roads to be approved and forwarded to VDOT for consideration. The motion was adopted (S-0) with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. Grace Keen requested that the VDOT Resident Engineer be prepared to address the status of the Benns Church .intersection- at his. quarterly presentation. She, noted that the .congestion has reached a critical point, 5 BOOK 21 ~-a;: UC.~~ Supervisor Bradshaw requested that the VDOT Resident Engineer be prepared to address. Michael Uzzell's previous request for the installation of road flares and the missing speed limit sign on Central Hill Road. Mr. Randolph informed the Board that the missing speed limit sign has been replaced, and the VDOT Traffic Engineer is in the process of reviewing the request for the road flares. // Chairman MacManus called for Citizens Comments. Grace Keen, representing the Commission on Aging relayed the following concerns of County senior citizens: l) that the tax relief for the elderly and handicapped be raised to $25,000; 2) that the restrooms be updated at Nike Park, to include separate rooms for men and. women; 3) that the restrooms at Nike Park also be made handicapped accessible; 4) and, that the furniture be replaced in the Mary Wells Senior Building. She thanked the Board for its efforts in having the mailboxes relocated along Route 258. Supervisor Bradshaw responded that he is on the committee that is tasked with evaluating the issue of tax relief for the elderly and handicapped. He noted a recommendation will be forthcoming to the Board during the upcoming budget year. Chairman MacManus noted that the issues raised by Mrs.. Keen concerning Nike Park would be addressed under New Business. Mrs. Keen, representing the .Isle of Wight Citizens Association, relayed a suggestion of the Association that the Board members follow the same Travel Policy guidelines as followed by County staff. Mrs. Keen addressed a recent article from the Isle of Wight Citizens Association to the editor of a local newspaper. She noted that the letter was intended to be addressed to the School Board, and not the Board of Supervisors. // Chairman MaclVianus called for the County Attorney's report. County Attorney Stroman stated that he would be addressing later in the meeting the eight (8) matters added to the agenda under Section 2.2- 3711.A.7 of the Code of Virginia concerning five {5) specific legal matters requiring the provision of legal advice; and under Section 2.2-3711.A.1 concerning three (3) personnel matters. 6 eooK 21.~,~~6~.~4 County Attorney Stroman noted that pursuant to the Board's. action at its June 19, 2003 meeting with respect to delinquent utility bills, he is requesting that the Board authorize him to send demand letters and initiate lawsuits, where appropriate, to collect such delinquent utility bills. He further noted that in the event that he is unable to collect certain overdue bills, they would be turned over to a collection agency of the Board's choice, He recommended that in lieu of writing off all bills. contained. in the .prior Board Report for the years 1991 through 2000, that he, and the collection agency, attempt to collect those accounts showing a delinquency for the years 1997 through 2000. He noted that collection efforts for. earlier years will be fruitless in light of the statute of limitations, and he would recommend that the Board authorize him to write off accounts in the years 1991 through 1996. He noted that the Board could handle this matter at its July 17, 2003 meeting when it considers its Utility Ordinance amendments that are set for public hearing, and that he would have a report to staff, with copies to the Board, of the additional write-offs that will be necessary for that period, which will include most, perhaps all, of 1997, and a portion of 1998. . // Chairman MacManus called for the Community Development Report. Jonathan W. Hartley, Director of Planning and Zoning, requested the Board's comments on Mallory Pointe located in the Town of Smithfield. He noted that this rezoning request is being referred to the Board pursuant to the annexation agreement between the Town and the County. Supervisor Bradshaw moved that the Board direct the Director of Planning and Zoning to develop a Position Statement based on the following comments and forward it to the Chairman for review and. approval prior to sending it to the Planning Commission where their comments will be reviewed and added. prior to sending it to the Town of Smithfielde Chairman MacManus noted the importance of details being provided in the letter to the .Smithfield Planning Commission and Town Council of the issues at hand. He stated it never hurts to be very specific in the concerns that the County has as to the potential impact to both the County and the Town. Supervisor Clark noted that he is not in favor of adding any additional homes along Nike Park Road and Battery .Park Road. He stated there are other projects that have been approved, but not yet built, that will add to the congestion along these roadways, He further stated the County, and perhaps the Town, needs to address whether community associations really understand what is being required when they .accept responsibility for retention ponds and other best management practices, 7 eooK 21 a~.: E~~ Supervisor Bradshaw concurred with Chairman MacManus' comments pertaining to detail, as well as the vagueness of cash proffers. He stated, with respect to fire and rescue, response time and support for rescue. have been a major. concern; with respect to transportation, he does not know how any increased traffic can be handled in this already congested area, particularly at peak times; and, with respect to the environment, the Town of Smithfield should follow the same .guidelines as the County, and there should be an evaluation and recommendation from CBLAD. Supervisor Claud noted it would be very difficult for the County to be able to support the proposed three (3) year build-out for schools and other infrastructure. He further noted that the Town of Smithfield should use the same philosophy as the County in collecting proffers, as the proffers offered are inadequate to address public facilities. The motion was adopted (5-0) with Supervisors MacManus, Bradshaw, Bradby, Clark and Claud. voting in favor of the motion, and no Supervisors voting against the motion. Chairman MacManus reiterated to Mr. Hartley that the cash proffers are inadequate; copies of the draft Cash Proffer Study should be provided to the Planning Commission; any infringement into the RPA could be a significant liability as it is the responsibility of the Homeowners' Association; is there sufficient frontage provided through that area to allow Battery Park Road to become afour-lane road in the future; further address the new utilities being placed underground, as it infers that there is a differentiation between new and older existing utilities not being placed underground; there should be proffered conditions pertaining to pools and pool decks, as well as specifics to tying those along with their clubhouse; the size of the pool should be reconsidered in view of the estimated 200+ school-age children; further address pedestrian nature trails and bicycle walking paths that would be linked to other communities; require specifics on the proposed medians, specifically whether they intend to provide a median throughout the community; further define numerous open spaces; address BMPs, discharge. easements as they pertain to Homeowners' Associations; provide protection to future homeowners by ensuring that the foundations do address the soil; require environmental impact studies and historical. and archeological surveys to ensure that this development is the one being promised to the Town in this application. Mr. Hartley announced that Mike Chandler is scheduled to hold a Board of Zoning Appeals workshop on Tuesday, July 22, 2003 from 3:00 p.m. until 9:00 p.m. at .The Smithfield Centere He requested that Board members interested in attending to please advise him. // 8` BOQK ~~ yA!"V~J6 Chairman MacManus called. for the Emergency Management report. Richard O. Childress, Director of Emergency Management, advised of the Fire and Rescue Association's desire to conduct a joint meeting with the Board. Supervisor Claud moved that the .Board direct the Director of Emergency Management to set up a joint meeting between the two (2) bodies for September 4, 2003 at 7:00 p.m. The motion was adopted (5-0) v~~ith Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Bradby inquired if there are. any funds available through the Office of Domestic Preparedness through the Virginia Department of Emergency Management for the purchase of equipment to be used in the event of a chemical or biological weapons emergency. Mr. Childress stated the County did receive grants in 1999-2002, which have already been eanmarked for law enforcement equipment. He stated in 2003, the County only received $38,000, and staff is evaluating how to best spend these funds. He stated the County was recently denied one (1) grant, and. is awaiting notification from another grant. He stated he is planning on attending a drill sponsored by the Metropolitan Medical Response System, and he was notified this morning that. this region will be conducting a similar drill next year. Mr. Childress noted that the ambulance for the Carrollton Volunteer Fire Department has been delivered and is being prepared for service. // Chairman MacManus called for he County Administrator's report. County Administrator Casket' introduced the Quarterly Update of Action Steps to the Board for its discussion and direction. , Noting that there is a new date for the Zoning Ordinance, Chairman MacManus inquired if a September 1, 2003 date is realistic. He noted that the Board previously instructed staff to report to the Board any Planning Commission members that are not attending the work sessions. Mr. Hartley noted that the Planning Commission was one (1) member short of a .quorum at its last work session, and offered to provide the Board with a summary sheet of the Planning Commission's work sessions on the Zoning Ordinance so that the Board .would know which Commission members are actively involved. He noted .that he would provide the Board a detailed timetable for the Zoning Ordinance, to include a proposed schedule of work sessions with. the Board. 9 f~~ eooK 21 rAG.sc~7 County Administrator Caskey reminded the Board that it had two (2) appointments remaining to be made to the Board of Assessors for the 2004 reassessment. Chairman MacManus moved the Board appoint Jeanette. Chapman to the Board of Assessors, representing -the Smithfield District, The motion was adopted unanimously (5-0). Supervisor Bradby moved the Board appoint Brandon White to the Board of Assessors, representing the Hardy District. The motion was adopted unanimously (5-0). Supervisor Bradshaw requested that the County Administrator meet with the members of the -Board of Assessors to ensure that they know their job duties and responsibilities, and also to advise them that it is the Board of Assessors that oversees assessments, not the appraisal company. // Chairman MacManus called for Old Business. Chairman,MacManus called for consideration and discussion of the Board with respect to the issue of Mosquitofish. Mr. Robertson stated to the Board's .request that .the issue of Mosquitofish be brought back to the Board for discussion at this meeting,. he has provided in the agenda updated information indicating -that the Town of Boykins is now participating in this program. He recommended .that mosquitofish be considered only as a part of the County's overall effort, as staff is working in conjunction with the Suffolk Health Department, and would want to consult them as to what would be the most ,appropriate method of mosquito control for any given request received by the County. Chairman MacManus noted a concern with stafi's time with respect to the acquisition of fish, and having to go back and forth to York County to obtain them, as the County does not have a holding location for these fish. Supervisor Claud moved that staff be authorized to move forward with obtaining the. permit so that it can be used as an option, and that staff contact the Town of Boykins to determine what they are currently doing to implement this program. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in -favor of the motion, and no Supervisors voting against. the motion. E. Wayne Rountree, P.E., Director of Public Utilities, presented information pertaining. to self sustaining water/sewer rates for the Board's information and direction. 10 eo~~ 21:a~ 6`~8 Supervisor Claud moved that the Board authorize staff to advertise the matter for public hearing at the Board's August 21, 2003 meeting for a change in water and sewer rates to be effective January 1, 2004 with increase in water. rates from $2.00 to $2.50 for the second 3,000 gallons and from $3.00 to $3.50 for all over 6,000 gallons and that the sewer flat rate be increased from $13 to $14, effective January 1, .2004. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors. voting against the motion, Supervisor Bradshaw moved that the Board direct the Director of Public Utilities to evaluate. the Carrsville water system with regard to bringing customers on-line for metered usage and bring the Board a report at its July 17, 2003 meeting. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud .voting in favor of the motion, and. no Supervisors voting against the motion. Mr. Rountree stated with .respect to the utility agreement, staff' met with the Smithfield Town Manager to discuss the Town's proposal to continue with the sewer charge of $3.00 per month per customer. He stated staff has requested clarification for what that fee would pay for and staff is preparing a report to forward to the County Administrator. Chairman MacManus reported that the issue of the surcharge is being worked out by the Town and the County at this time. Mr. Hartley presented information from staff pertaining to site plan review, which he recommends the Board support, Chairman MacManus noted that he is not ready to act upon this matter until the Board sees the new language for the Highway Corridor Overlay District. Supervisor Claud recommended that staff continue with the present policy until the new Zoning Ordinance is approved. // Chairman MacManus called for New Business. Supervisor Claud noted that the insert placed in the local newspapers regarding the Parks and Recreation programs was very informative, and he requested that the County Administrator relay his comments on to the Director of Parks and Recreation. Supervisor Claud moved that the Board direct staff to investigate what would be involved for the Director of Economic Development to bring an 11 EO~R ~~ 'U~.w~ individual on-board to assist the agricultural community, i.e., investigate what other areas are doing, in conjunction with the Extension Agent and other local agricultural representatives for their input, to see what help we can provide and bring back a recommendation to the Board on how to proceed, and the cost, at the Board's September 4, 2003 meeting. The County Administrator and the Director of Economic Development are to solicit support from the State officials with respect to the closure of the Perdue operation. The motion was adopted (5-0) with Supervisors MacManus, Bradby, .Bradshaw, Clark and Claud voting in favor of the motion, .and no Supervisors voting against the motion.. County Administrator Caskey presented a Resolution Recognizing the Contributions. of Linda A. Bean Upon Her Retirement that he recommended the Board approve. He noted that the Resolution would be presented to Mrs. Bean at her retirement banquet on July 24, 2003. Supervisor Bradshaw. moved the .Board adopt the following Resolutiono RESOLUTION TO RECOGNIZE LINDA A. BEAN FOR OUTSTANDING ACHIEVEMENT WHEREAS, Ms. Linda A. Bean began her employment. as the Isle of Wight County Director of Social Services in February 1975; and, WHEREAS, Ms. Bean has. served Isle of Wight County with distinction, serving as a catalyst for positive change and professionalism; and, WHEREAS, Ms. Bean has additionally distinguished herself by holding leadership positions in a number of State and Regional human service organizations; and, WHEREAS, Ms. Bean has resigned from formal employment with Isle. of Wight County, effective June 30, 2003. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED. that the Board of Supervisors of the County of Isle of Wight, Virginia recognizes and appreciates. the considerable contributions of Ms. Linda A. Bean for outstanding service to the citizens of Isle of Wight County. The motion was adopted (5-0) with .Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. 12 eoaK = 21,~.,.~~® Chairman MacManus reported that the Director of Social Services is returning $87,372 of previously allocated funding to her department back to the County due to efficiencies within her officee Supervisor Clark presented a request from the Commissioner of the Revenue to transfer $2,400 from her 2003 budget to her 2004 budget to take advantage of continuing education classes. Supervisor Clark .moved the Board allow the Commissioner of Revenue to carryover $2,400 from her operating budget that was not used in the last fiscal year to next fiscal year for training purposes. The motion was adopted (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Bradshaw noted that due to the Director of Social Services retirement, the Social Services. Board is proceeding with the process to replace her. He noted that the State has not yet sent applications for review and it will most likely be in the Fall before a new Director of Social Services is hired. Supervisor Bradshaw noted that for informational purposes all vehicles, whether operational or not, are required by County law to have a County decal. He reported that a recent article was .incorrectly published in a local newspaper advising that if citizens had. a .vehicle that was not operational, they were not required to have a County decal. Supervisor Bradshaw reported that the Electoral Board is in the process of investigating what will be involved to get the new voting machines to meet the new Federal law. He noted that further information would be forthcoming from the Electoral Board. Chairman MacManus moved that the Board direct staff to provide the Board with a recommendation and assessment on the Nike Park restrooms and furniture requested by Mrs. Keen, on behalf of the Commission on Aging, under Citizens Comments. The motion was adopted (5-~) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. // Chairman MacManus called for Appointments There were no appointments offered by the Board. // 13 aa6K 21 ~~~:~'7~11 County Attorney Stroman requested the Board enter closed session under Section 2.2-3711.A.1 of the Code of Virginia to discuss three (3) personnel. matters, and under Section 2.2-3711.A.7 concerning five (5) matters of consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation and/or advice of counsel, with one (1) matter falling into both categories. Supervisor Bradshaw moved the Board enter closed session for the reasons stated. The motion was adopted unanimously (5-0). Supervisor Claud .moved the Board reconvene its meeting. The motion was adopted unanimously (5-0). Supervisor Claud moved the Board adopt the following resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the-Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully :exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. j VOTE AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 Supervisor Bradshaw moved that the Board authorize the Director of Budget and Finance to implement the compensation for County employees discussed in closed session.-The motion was adopted (S-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. 14~. ea~~ 21 v~.; 7U2 ~~ Supervisor Clark stated that the Pop Warner organization has for many years used the football field. and other practice areas at the Smithfield High School. He noted that the Principal at Smithfield High School has recently advised that after this year the Pop. Warner organization will no longer be able to utilize the facilities and that Smithfield High School is re-acquiring the storage and concession area that the Pop Warner organization had repaired in order to sell concessions and store their equipment, He stated he would be bringing this matter up again and wanted to .make the Board aware of this matter as he may be requesting support from the Board in the future. // At 7:45 p.m., Supervisor Bradby moved the Board. adjourn. The motion was adopted unanimously (5-0). ~~'~ chard K. MacManus, Chairman .~