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11-07-2002 Regular Meetinge 800X ~~rkG~~:7{~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SEVENTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND TWO PRESENT; Robert C. Claud,. Sr., Chairman Richard K. MacManus, Vice Chairman Stan D. Clark Phillip A. Bradshaw Henry H. Bradby Also Attending: Jacob P. Stroman, N, County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Claud called the meeting to order at 2:00 p.m. /1 Supervisor Clark delivered the invocation.. // The Pledge of Allegiance was conducted. // Chairman Claud called for Special Presentations. Chairman Claud welcomed Jacob P. Stroman, N, as the new County Attorney. Mr. William. E. Laine, Jr., Clerk of the .Circuit Court of Isle of Wight County, requested funds in the amount of $23,388, ~ the amount .the Compensation Board will reduce the Circuit Court. Clerk's. Office budget. He explained that funds for the operations of his office has already been allocated in the County's current budget and the County receives reimbursement from the Compensation Board each month from an expense report he .submits to the Compensation Board. He stated the proposed decrease in funding would result in a 40% reduction in personnel in his office (twa (2) positions out of his current :five (5) positions). He stated certain things are only done in the Circuit .Court .Clerk's Office such as recording of land records; probating estates; filing of lawsuits; trial of felonies; conduct of .jury trials;. issuing marriage licenses and concealed weapon permits; obtaining passports; and, performing title work. He stated the only way his office can absorb the proposed reduction in his budget is to 1 n B~t~n ~~ rAGE2:71 reduce the .number of hours the office is open to the public which would inconvenience citizens and attorneys. He stated the Board would not be setting a precedent. by funding his request as the Board is currently funding. salaries for certain positions in the Commissioner of Revenue's Office, Treasurer's Office and- Sheriff's Office. He stated the State auditor has determined that. if the County provides a copy machine, the paper and the' maintenance, then the money- can go to the County. He states he .expects this .amount to be approximately $15,000 to $16,000, per year. Supervisor MacManus offered to make a .motion that the County allocate whatever funds are received from the copy machine back to the Clerk of Circuit Court's Office to offset-some of the reductions. Supervisor Bradby stated the Clerk's Office provides a service to the citizens of the County, and he would recommend that the County fund whatever amount the .State is not going to fund so that the :operation of the Clerk's Office goes smoothly. .Supervisor Clark asked Mr. Laine to come back later in the meeting when the Board could further discuss the matter under New Business. Supervisor MacManus withdrew his .previous motion. County Administrator Casket' notified the Board that Sheriff Charles W. Phelps .has requested that his :appearance to discuss an increase in the training fees at the Crater.Criminal justice Academy from $5,600#0 $11,357 be deferred until the Board's November 21, 2002 meeting. Mr. Matt Favre, .Director- of Operations, Charter Communications, notified the Board. that the October 31, 2002 deadline. for the complete. cable. build-out for the County had been achieved. He stated high-speed data and digital services have been provided to all. areas of the County. He invited the Board to attend a TNT Premiere at The Smithfield Center in December,. 2002. // Chairman Claud indicated the Consent Agenda (Item 2) included the following items: A. Memorial Garden Application B. Capital Projects Update- C. Removal of Pear Trees at Boykin's Tavern D. Proclamation Declaring November 20, 2002 as GIS Day 2 i 1' ~o~ .21 ra<<2~2 E. Summary of State Budget Reductions - FY 03' F, Appropriation of Carryover Grant Funds - FY 02' G. Action List Status Update H. Actions. of the Isle of Wight County- Planning Commission Meeting of October 8, 2002 I October 3, 2002 Regular Meeting Minutes Chairman Claud asked if there were any items .for removal.. County Administrator Caskey noted that the Action List Status Update. was distributed prior to the meeting and should be included in the Consent Agenda. Supervisor MacManus moved the Board add the Action 'List Status Update to the Consent Agenda and adopt all items. The motion. was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. // Chairman Claud called for Regional Reports:. Supervisor MacManus reported the Southeastern Public Service Authority is reviewing a number of recycling options and a copy of .the initial cost estimates for the different options has been .forwarded to the Board for its information. He stated this issue will also be discussed with the Towns of Smithfield and Windsor at the Intergovernmental Committee meeting scheduled for -November 20, .2002- to consider their potential participation in this process. Supervisor Bradshaw notified the Board that the committee consisting of himself, the County Administrator and the Director of Parks and .Recreation had met with- the Mayor of Franklin .and the .Franklin City Manager to discuss the situation .involving the skating rink. He noted the City of Franklin would: be getting back with him. with its comments in the near future. Supervisor Bradshaw stated he, the County Administrator and the Director of Social Services had met with Dean Lynch of VACo and a liaison with the Virginia Department of Social Services to discuss courses of action 3 1 1 1 f ' 6.046 21 ~~~:~~:'J for the Social Services/Health Department buildings. He stated he would. have a report on their recommendations for the Board at a later date. Chairman Claud reported the Hampton Roads Economic Development Alliance held a retreat on October 3l, 2002. He recommended the. County have a designated representative on the Alliance rather than rotating this position annually (due. to the Board's rotation of Chairmanship)...He noted the Alliance would have to change its bylaws to make this happen. and it is his hope that some effort will be undertaken in the future to do so. Chairman Claud reported that he, the County .Administrator and the Administrative Analyst had attended the Mayors and Chairs Caucus meeting and .presented a request that the Caucus endorse a cigarette tax proposal that will be considered by the General Assembly at its next session. He stated the Caucus did unanimously endorse the County's cigarette tax proposal. Chairman Claud reported t}~,e Intergovernmental Relations Committee is scheduled- to meet on November 20, 2002. with the Towns of Windsor and Smithfield. Supervisor Clark reported. the Western Tidewater Regional Jail Authority is continuing to interview applicants for the position of Jail Superintendent. /I Chairman Claud called for. Transportation Matters. James A. Randolph, Planner, referred to the final report in the Board's agenda on South Johnson Avenue. He noted that relocation of electric utilities would not be necessary. Mr. Randolph notified .the Board that staff had met with the VDOT District Administration concerning ongoing and' future projects and information from that meeting will be updated and presented to the Board. under its. Current Highway .Project List at the November 21, 2002 Board meeting. James A. Randolph, Planner, referred to a letter contained in the agenda from James S. Givens, VDOT, listing the. changes to the State System of Secondary Roads in the County for the month of September, 2002 which is for the Board's information. Supervisor Bradshaw noted his appreciation to Mr. Randolph for his efforts in working with VDOT, the Board and the citizens on various road issues. e~o~ 2~. ~a J~294 .Supervisor Bradby requested Mr. Randolph investigate why VDOT stopped the centerline striping of Fire Tower Road at the point where the roadway enters into the Hardy District. // Chairman Claud called for Citizens Comments. Gill Previtt, Head Coach of the Smithfield Pop Warner Football Youth League, requested sponsorship from the Board. ' Chairman Claud noted stafF would. advise Mr. Previtt of any action the Board takes regarding his request. // Chairman Claud called for the County Attorney's report.. County Attorney Stroman. distributed copies. to the Board of a report prepared by the former County Attorney.. He noted that the report contained .correspondence concerning the. appeal of a denial of a grant of an exemption under the Chesapeake Bay Ordinance that will be coming to trial on November 22, 2002 and items concerning land disturbing permits;. contracts, and various ordinances. County Attorney Stroman- reported -that he had rnet individually with. County Department Heads to begin to assess their legal needs. He stated he has begun, but not completed, his meetings with the Constitutional Officers and Judges. County Attorney Stroman noted he is prepared to address the Board at -its Retreat with his thoughts about relevant issues. /J Chairman Claud called for the Community Development Report. Jonathan W. Hartley, Director of Planning and Zoning, stated the .High Growth Coalition has in past years hired a lobbyist to represent the Coalition which benefits both the Coalition and the County. .Supervisor. Bradshaw moved the Board approve a contribution to the Virginia High Growth, Coalition .for the purpose of hiring a lobbyist in the- amount of $1,000 to come .from the General .Fund Contingency Account. The motion was. adopted by a vote of {5-0} with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors. voting as?ainst the motion. 5 1 1 earn 2~. ~M~~2~5 Mr. Hartley presented a request. for the nomination- of Ragged Island Creek as an Exceptional Waterway for the Board's consideration. 1 Chairman Claud suggested the County Attorney first ,have an opportunity to review the information to see if he has any suggestions or commentsthat he would like to pass on to the Board... Supervisor Clark moved the. Board request. the County. Attorney review and advise any impacts, as well as review. the original letter dated July 19, 2001 to determine if there are any recommended. changes. Tlie motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no .Supervisors voting against the motion. // 11 Chairman Claud called for the Public Utilities Report. E. Wayne Rountree, P.E., Director of Public Utilities, presented the proposed amendments to the Water .and Sewer Ordinances for the Board's review and discussion:. He requested the Board authorize the Ordinances for public hearing, if appropriate. Chairman Claud stated the language is not clear under Section "F" where it refers to the connection. fee for the projects served by a master meter. for residential units. He asked if he had an apartment complex and plans to go with master meter, what. would the fee per unit be? Mr. Rountree stated an apartment would use approximately 75% of the amount of water used by a household and the benchmark is asingle-family residence which is assumed. to use 250 gallons of water per day. He stated the connection fee for residential is $4,000 and the connection .fee .per apartment would be $3,000. Chairman Claud stated the language needs to be clear. to anyone who reads it as to what the Board is trying to do and based on Mr. Rountree's interpretation the language-does need to be revisited and be specific about what the Board intends it to be. He requested staffto also look at the billing procedure .for both residential and commercial. Supervisor .Bradshaw requested the County Attorney review Article .III, "A" to determine whether it is needed as it can create discontent amongst citizens when discretion -under unusual circumstances is exerciseel. Regarding the connection fee, he suggested. a sliding scale based on the size of a building be created as small businesses will .pay more on a per footage basis than larger businesses. 6 Boos 21 ~~~~2~6 Chairman Claud moved the Board refer this matter to staff' and the County Attorney to bring back recommendations to the Board. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud. voting in favor of the emotion, .and no Supervisors voting against the motion. // Chairman Claud called for the. Emergency Management report.. Sherri A. Bush, Emergency Communications Director, presented a Resolution to .Request Agency Membership for Isle of Wight Emergency Communications Department with the Hampton Roads Criminal Justice Training Academy. Supervisor Bradshaw .moved the Board .adopt the following Resolution: RESOLUTION TO.REQUEST AGENCY MEMBERSHIP FOR ISLE OF WIGHT EMERGENCY COMMUNICATIONS DEPARTMENT WITH THE HAMPTON ROADS CRIMINAL JUSTICE TRAINING ACADEMY WHEREAS, Isle. of Wight County, Isle of Wight. County Sheriffs Office and Towns of Smithfield and Windsor have consolidated dispatching functions for all County Public Safety agencies in one Central Dispatch Center, and .have entered into a Memorandum of Understanding and have agreed to the Bylaws set forth for Centralized .Emergency Communications; and, WHEREAS, all Law Enforcement Dispatchers. in the Commonwealth of Virginia, to .include the Isle of Wight County Emergency Communications Department employees, are mandated by the .Virginia Department, of Criminal Justice Services to complete specific training and certification requirements set. forth by Code of Virginia Section 9-L70(8), (1.950, as amended), giving the Virginia Department of Criminal Justice Services' Board Committee on Training. the. authority to establish Compulsory Training Standards for Dispatchers set .forth under Virginia Code Rules 6VAC 20-60; and, WHEREAS, -the Board of Supervisors of the County of Isle of Wight, Virginia recognizing this mandate, requests .membership fore the Isle of Wight County Emergency Communications agency with the Hampton Roads Criminal Justice Training Academy, and understanding the annual membership fee of One .Hundred and Eighty Dollars ..per Certified Dispatcher per year, totaling Two Thousand Eight Hundred and .Eighty Dollars for all employees, will be appropriated from -the FY 2002-03 E911 Operating Budget, and the same amount to follow annually from the E91 l Operating Budget, of the County of Isle of Wight, Virginia. ., 1 1 BA~~ ~~ r~r,'2~7 NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of .Isle of Wight, Virginia requests membership for the Isle of Wight Emergency Communications agency. with the Hampton Roads Criminal Justice Training Academy, and membership fee of One Hundred and Eighty Dollars per Certified .Dispatcher per year, totaling Two Thousand Eight Hundred and Eighty Dollars for all employees, be appropriated from the FY 2002-03 E91 l Operating Budget, and the- same amount to follow annually from the E911 Operating Budget, of the County of Isle of Wight, Virginia.. BE IT FURTHER RESOLVED that the County Administrator of the .County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted by a vote of (5.0) with Supervisors MacManus, Bradby, Bradshaw, .Clark and Claud voting. in favor of the motion, and no Supervisors voting. against the motion. /J Chairman Claud called .for the County Administrator's report: Demetrios Peratsakis, Executive Director, Western Tidewater Community Services. Board presented the FY2003 Performance Contract for the Board's consideration. He noted the. State Department of Mental Health is cutting his budget approximately 10% which equates to $16,000,000 at a loss of service to approximately 20,000 consumers.. He noted the County contributed $124,845 last year -and the Health Department was able to provide approximately $2,000,000 in services to Isle of Wight's citizens. County Attorney Stroman noted that he has reviewed the contract -and recommends it as to form to the Board for approval. Supervisor .Bradshaw moved the Board approve the FY2003 Community Services Board performance Contract and authorize the. Chairman to sign it~on behalf of the County. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw,. Clark and Claud voting. in .favor of the motion, and no Supervisors voting against the motion. Donald T. Robertson, Assistant County Administrator/Director of Human Resources, .presented a report to the Board on the Livestock Compensation Program. He noted this is a Federal program provided, to individuals in the agricultural industry impacted by this year's drought. He stated this year the USDA announced the provision of this program on September 19, 2002, and concurrent with the announcement of the program I 8 fl001c 21rA~f2.70 the deadline was announced for submission of documents to be September 19, 2002.. He stated most localities, like the County, were not prepared to meet this deadline, assuming they even knew it was going to happen, which resulted in the County's farmers, while being eligible for low-interest loans, were not eligible for Federal grants that might otherwise be made available to them through this grogram. He stated the.Governor is requesting relief from the Secretary of Agriculture and the. County congressional delegation is also soliciting assistance at the Federal level. He stated'staff is requesting the Board's consideration of participating in an effort :being coordinated by several localities throughout the State. Supervisor Bradshaw appealed to the press present at the meeting to .print in their respective newspapers that ,the County is attempting to participate in this program so that Federal funds will be available to them. Supervisor Clark moved the Board. authorize the Chairman to sign a document in support of this effort to be submitted at the VACo .Conference. ..The motion was adopted by a vote of (5-0) with .Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors votingagainst the motion. County Administrator Caskey noted a representative from Congressman Forbes' office would be at the Courthouse tomorrow and staff would again advise him of the County's position and concerns. County Administrator Caskey requested. the Board's direction in responding to the request for sponsorship from .the Smithfield Packers Pee Wee Football Team which was discussed under Citizens Comments earlier in the meeting. Supervisor MacManus moved the -Board pledge_ $1,000 to the Smithfield Packers Pee -Wee Football Team and that such funds be taken from the FY2002-2003 Contingency Fund. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. County .Administrator .Caskey stated the County has traditionally provided a sponsorship for the Leadership Isle of Wight 2003 Program and he -would .recommend, the. Board authorize sponsorship equal to one.. (1) ,participant in the.upcoming program. Supervisor -Clark moved the Board sponsor a participant in the 2003 Leadership. Program at an .amount of $750 to be allocated from the FY2002- 2003 Contingency Fund (with the option to consider two (2) individuals for partial funding). The motion was adopted by a vote of (5-0) with .Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting: against the motion. 9 1 1 1 K @OOM ~~ :~ra2;'9 1 County Administrator Caskey presented the construction contract for security alterations to initiate work at the County court building which he recommends the Board approve. County .Attorney Stroman stated he has reviewed the construction contract and. recommends approval as to forma Chairman Claud. moved the Board authorize the Chairman to sign the Construction Contract for Security Alterations to the County Court Building with a change in the. signature line of County Attorney to reflect Jacob P. Stroman, IV. The. motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting .against the motion. County Administrator Caskey requested the Board's consideratio:~ of the, County's assessment cycle being changed from every four (4) years to every two (2) years. 1 Supervisor MacManus moved the Board direct staff to come back with a plan. of action on how to implement a two (2) year assessment cycle, as well as any associated costs. The motion was. adopted by a vote of (5-0) with Supervisors MaeManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. County Administrator. Caskey presented the County's 2003. Legislative Priority List for the Board's consideration. Supervisor Bradshaw moved the Board accept the .County's 2003 Legislative Priority List as presented by staff and that it be provided to the members of the General Assembly as the County's legislative. items prior to the Board's .Retreat. The motion.. was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion... County Administrator Caskey noted he would prepare an agenda .for the Board Retreat to be delivered to the Board this weekend. He further noted the Board would -need to continue its meeting tonight. to the Retreat time and place. 1 Anne F. Seward, Director-of Budget and.Finance, requested the Board authorize staff to advertise a public hearing for .the $8,900,000 General Obligation Public Improvement Bonds to support the .Capital Budget for fiscal year 2003. She distributed a proposed timetable for the bond issue. Supervisor Bradshaw moved -the Board. authorize a notice for public hearing to be held by the Board on November 21, 2002 on a proposed issuance of general. obligation public improvement bonds of the County in 10 ~Q~ 21 ~~~t30O an estimated maximum principal amount of $8,900,000. The motion was adopted by a vote of (S-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. // Chairman Claud called for Old Business.. A. An Ordinance to Amend Certain Provisions of Chapter 4.1 of the Isle of Wight County Code for Licensing and Regulating Cable Television Systems (Tabled August 15, 2002). County Attorney Stroman recommended the Board table consideration of the Ordinance so that he could review certain issues in greater detail and respond. to the Board prior to its consideration. Supervisor Clark moved the Board. table .consideration of the Ordinance until the Board's December 5, 2002 meeting to allow the County Attorney time to review the. matter. The motion was adopted by a vote of (5- 0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of-the motion, and no Supervisors voting against the motion. B. Cable. Television Franchise Agreement/Wavelength Technologies, L.L.C. (formerly Computex) Grig Scifres, an attorney with Williams, Mullen, Clark & Dobbins, .representing Wavelength Technologies, stood ready to answer any questions the Board might. have regarding the .proposed franchise agreement. He stated Wavelength proposes to provide services to the subdivisions of Eagle Harbor, Gatling Pointe and Founders Point. He stated the proposed franchise agreement has a fifteen (1 S) year initial term with a 5% franchise fee of the gross and advertising revenues related to cable television. He .stated there are -provisions for the educational. and governmental access channels. Chairman Claud requested the County .Attorney to review the proposed franchise agreement and make a recommendation to the Board. Supervisor Clark moved the .Board revisit the Cable Television Franchise Agreement between the. County and Wavelength Technologies, L.L.C. at the Board's November 21, 2002 meeting. The motion was .adopted by a vote of (5-0) with Supervisors MacManus, .Bradby, Bradshaw, Clark. and Claud voting in favor of the motion, and no Supervisors voting against the motion. Supervisor MacManus requested the County Attorney to insure that a penalty clause for performance is included. 11 1 1 1 ~~oo~ 21.~~r30i 1 ~l Supervisor Clark requested the County Attorney to insure that all franchise agreements contain a clause providing for re-negotiation of franchise upon the sale of the assets. .Supervisor Bradshaw requested the County Attorney review the length of the franchise. Attorney Scifres clarified. that. the reason for asking .for the initial time period of fifteen (15) years is due to the return of capital investment. C. Resolution to Establish A County Funding Policy for Those Agencies Adversely Impacted by Reductions in State Funding County Administrator Caskey stated pursuant to the `Board's request he has prepared a Resolution to Establish A County Funding Policy d'or Those Agencies Adversely Impacted by Reductions in State Funding for the Board's consideration. Supervisor Clark moved the Board adopt. the following Resolution: RESOLUTION TO ESTABLISH A COUNTY FUNDING POLICY FOR THOSE AGENCIES ADVERSELY IMPACTED BY REDUCTIONS IN STATE FUNDING WHEREAS, the Commonwealth of Virginia is experiencing unprecedented revenue shortfalls due to current economic conditions; and, WHEREAS, the Commonwealth of Virginia is significantly reducing, and in some. cases .eliminating, the amount of funding being provided to .agencies and programs; and, WHEREAS, Isle of .Wight County is fiscally unable to continue to supplement or offset the substantial reductions in State funds necessary to sustain the affected agencies and programs. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that any funds reduced or .eliminated from the budget of any affected agency, board, commission, etc. as a result of cuts made by the Commonwealth of Virginia will not be absorbed. or replaced by funding from the County, unless such .loss of funding is deemed to be critical to the safety and well-being of .County citizens:.. The motion was adopted by a vote of (S-0} .with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. 12 __ -- - __ eooM 21 ~ACC302 D. Tax Relief Program for the elderly and handicapped Supervisor Bradshaw moved the Board establish a committee of himself, the County Attorney, County Administrator,. Director of Budget and. Finance, Commissioner of Revenue and. the Director of Social Services to prepare guidelines and make a recommendation to the Board.. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the .motion, and no Supervisors voting against the motion. it Chairman Claud called for New Business. Supervisor MacManus-brought up the earlier request of funds by the Clerk of the Circuit Court of Isle of Wight: County, in the amount of $23,388. He .stated the Clerk's Office has found new funds within their office and the Clerk has indicated that he has approximately $12,000 for this fiscal year. He recommended the Board allocate whatever. new revenue the Clerk finds from the copying machine and appropriate it back to his office. He noted .this would be in keeping with the Board's resolution to not give new money to any one (1) particular group, but to allow any new revenue created to stay within their office. ..County Administrator Caskey noted that he received ahand-delivered lettertoday-from Barlow, Riddick and Farm Law Firm in .support of granting the funding requested Supervisor Bradby noted. his desire for the Clerk's .office to continue serving the citizens with the same service as in the past. Supervisor. Clark stated the Board must keep in mind that groups will be requesting. funds from the Board over and over again due to State cuts and the Board will have to raise taxes again if it grants these requests. ..Supervisor MacManus stated that as long as Richmond continues-not to face revenue needs, -this Board will continue to see a reduction of the services to the citizens. He stated the County does not have the resources to fund these requests -and .the Board has already increased County taxes just to meet the County's needs because of State cuts. Supervisor MacManus moved the Board provide a reallocation of the funding that the. Clerk of the Circuit Court has indicated from the copying. machine back to his office for use in making up some of the deficit that has been created by State cuts to-date for .this fiscal year. The motion was adopted.: by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no :Supervisors voting against he motion.. 13 1 ~ ~ BOOK ~~rMGf•,Ue~ Supervisor Clark notified the Board of a complaint he received from Mark McSweeney of Gatling .Pointe concerning a lack of notice of polling precinct change. Supervisor Clark moved the Board direct the County Administrator .contact the Registrar and provide the Board with a report. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion.. Supervisor Clark notified the Board .that Mr. Jeb Bonnett advises he was erroneously listed as a delinquent taxpayer. Supervisor Clark moved the Board direct the County Administrator to investigate how this happened, provide 'the Board with a report and to correspond with Mr. Bonnett that he is investigating this matter. The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. ;J ~l Supervisor Bradshaw notified the Board that the Social Services Board would be interviewing for the position of Assistant Director next week.... Chairman Claud requested. the County Administrator send. a letter of thanks to the Blackwater Regional. Librarysystem expressing the County's appreciation for. the. booklet they had prepared and forwarded to the County. County Administrator Casket' distributed copies of the County's updated information. brochure for the Board's perusal. He noted copies of the brochure would also be distributed to all places. that normally receive this brochure. // Chairman Glaud called for Appointments. Supervisor Bradby moved the Board reappoint Willie J. Edwards, representing the Hardy District,.. on the .Industrial Development Authority. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board appoint .Becky Parker, representing the Carrsville District, on .the Beautification Committee. The motion was adopted unanimously (5-0). Chairman Claud moved the Board reappoint Richard K. MacManus to serve on the Board of Directors. of the Southeastern Public Service Authority. The motion was adopted unanimously (5-0). 14 e6o« 21 ra~-304 Chairman Claud moved the Board reappoint W. Douglas Caskey as the Alternate on the Board., of Directors of the Southeastern Public Serviee Authority. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board appoint. Tera Hardy as the youth representative on -the .Youth Services Advisory Board.. The motion .was adopted unanimously (5-0). ' Supervisor MacManus moved the Board appoint Debbie Steiger as the adult representative on the Youth .Services Advisory Board. The motion was adopted unanimously (5-0). .Supervisor MacManus moved the Board reappoint :Edith Winn, representing the Smithfield District, on the Beautification Committee. The .motion was: adopted unanimously (5-0). Supervisor Bradshaw moved the Board reappoint Richard O. Childress to the Tidewater Emergency .Medical Services Council, .Inc. The motion was adopted unanimously (5-0). Chairman Claud requested Mr. Robertson work with Supervisor Bradby and recommend a candidate for the Beautification Committee. Chairman Claud requested Mr. Robertson work with Supervisor Bradby and recommend a candidate for the Parks and Recreation Advisory Board. Supervisor Bradshaw moved the Board reappoint Manara B. Patterson to the Western Tidewater Community Mental Health and Retardation Services Board. The motion was adopted unanimously (5-0). /! County Attorney Stroman requested a closed .session pursuant to Section 2.2-3? 11.A.5 of the Code of Virginia concerning two (2) matters of prospective- business or industry or expansion of an existing business or industry where no previous announcement has been made of the business or industry's interest in locating or expanding the facility in the community, Supervisor Clark moved the Board enter closed session. for the reason stated. The. motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, Bradshaw, Clark and Claud. voting in favor of the motion, and no Supervisors voting against the motion. Upon .returning to open session, Chairman Claud moved -the Board adopt the following resolution: ~I 1 15 ii e~oK 21 r~e~~05 CERTIFICATION OF CLOSED MEETING .WHEREAS, the Boazd of Supervisors has convened a closed meeting on this date pursuant to an afErmative recorded .vote and in accordance with the provisions of the. Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Code of Virginia. requires a certification by this Board of Supervisors that such closed meeting. was conducted in conformity with Virginia law', NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully .exempted from open meeting requirements by Virginia law- were discussed in the closed. meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, .discussed or considered by the Board of Supervisors. VOTE AYES: MacManus, Bradby, Bradshaw, Clark and Claud NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted by a vote of (5-0) with Supervisors MacManus, Bradby, .Bradshaw,. Clark and Claud voting in favor of the motion, and no Supervisors voting against the motion. // At 4:50 p.m., Chairman Claud moved the Board continue its meeting until November 15, 2002 at 5:00 p,m. at the .Workforce Development Center at the Paul D. Camp Community College in the City of Franklin to conduct the Board's Annual. Retreat. The motion was adopted unanimously (5-0). W. Dou as askey, Cl C; Robert C. Claud, Sr., Chairman 16