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08-30-2000 Called Joint Meeting.: 1 1 CALLED JQINT MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS AND PLANNING COMMISSION HELD THE THIRTIETH DAY OF AUGUST IN THE YEAR TWO THOUSAND PRESENT: Board of Supervisors Henry H. Bradby, Vice-Chairman Robert C. Claud, Sr. - Stan D. Clark Richard K. MacManus ABSENT: Phillip A. Bradshaw, Chairman PRESENT: Planning Commission Larry J. O'Bryan, Chairman Wesley Ray Holland J. Kevin Duck Lawrence Pitt Ronald York J. C. Jenkins Edna R. King R. L. Walker Judy Begland W. Martin Jones John Springfield .ABSENT: None .Also Attending: H. Woodrow Crook, Jr:, County Attorney Donald T. Robertson, Assistant . County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Jonathan. W. Hartley, Director of Planning and Zoning Vice-Chairman Bradby of the Board of Supervisors and Chairman O'Bryan of the Planning Commission. called the joint meeting of the Board of Supervisors and the Planning Commission to order at 4:00 p.m. Jonathan W. Hartley, Director of Planning and Zoning, provided a brief overview of the status of the Comprehensive Plan. He noted the basic objective of the Comprehensive Plan is to .reduce the size of the development districts and target sites for economic development to enhance the tax base.. He stated the draft Comprehensive Plan is anticipated to be complete in early October with community .meetings held in mid-October, public hearings in November/December of 2000 and adoption in January of 2001. He recommended the Board authorize him to hire an additional l e ao~K 19:~:~3~~ Planner to assist with the. updating of the ordinances upon adoption of the Plan. Supervisor Claud recommended Mr. Hartley develop a plan, to .include the needs and costs, and submit it to the Board for consideration. Concerning the issue of the Chesapeake Bay .Act and regulations, Supervisor MacManus asked for suggestions- from the. Planning Commission members regarding a more timely turnaround in the Comprehensive Plan. Commissioner Pitt, noting that staff has a tremendous job on a day-to- day basis, stated the Comprehensive Plan has been the lower priority, He stated staffing with the Department of Planning. and Zoning is not adequate to address the workload. Commissioner King noted that service needs are different and the amount of growth has driven a need for more time to be spent in the design of the Plan in order to meet. the concerns of the citizens. Supervisor Clark requested Mr. Hartley develop a plan on what is needed in his office to handle the additional workload. Commissioner Pitt noted that the current Plan addresses land use, but a plan for roads, water, sewer and schools is needed, which. will require additional staff time. Supervisor 1VIacManus noted that while the Northern Development Service District has been reduced significantly, it appears thax there are still large spaces available for development. Commissioner Springfield noted the Plan is driven on transportation and utilities issues. He noted the Plan does not lay out specific timetables and he would not recommend it do so. Regarding the size of the NDSD, he . stated it ties into the main transportation leg through the County and the water .system. He noted the reduction in size is adequate. Supervisor Clark inquired if the. density is reduced as well as the geographically area of the NDSD. Mr. Hartley noted the density. is substantially reduced :and the range is ' not .out of order with development anticipated. over the next twenty (20) years. Regarding the Chesapeake Bay Act Regulations, Supervisor Clark stated he -would like the County to be more proactive in ensuring that the County becomes leaders in the area of environmental issues. He stated he would like staff to review what some. of the other jurisdictions are. implementing that are considered leaders in the State. 2 i r ~o~R l~ :..:~`.?~35 T'. Mr. Hartley stated a new methodology is needed -for delineating wetlands. He noted the Environmental Planner is in the process of obtaining a Masters Degree in Biology with a wetlands specialty. Supervisor MacManus stated regarding wetlands and BMPs, Henrico County is looking at options with smaller land BMPs. He suggested pooling the funds instead of requiring different property owners and creating small BMPs that are hard to maintain and manage is a way the County may want to go in the future. Regarding the Capital Improvements Plan process, Anne F. Seward, Director of Budget and Finance, noted the CIP should be completed by January, 2001. Commissioner Begland stated the CIP can be the tool for planning for schools and. roads because it is a five (5) year commitment of where the County intends to make investments in those infrastructure pieces. Vice-Chairman Bradby asked how the County can impose mandatory proffers in the Plan. L' 1 County Attorney Crook stated the Board can not turn down a development for a lack of proffers only and the Planning Commission has repeatedly impressed upon developers that the County wants .proffers .and wants them in accordance with the Tischler Study. He stated if the Planning Commission and the Board can. establish a policy of what the County is looking for in the way of proffers, then the County can get .sufficient proffers. He recommended that developers be referred to staff and counsel. to negotiate proffers. Mr. Hartley distributed a handout from .Hanover and Chesterfield Counties relative to adopted policies on proffers. Regarding the issue of the Planning Commission schedule, Commissioner O'Bryan noted that the Planning Commission voted by majority vote to remain with the same meeting schedule. He noted he polled citizens that attend the Commission meetings regularly and the majority like the current meeting schedule due to other activities being held in the evenings. He noted that when the Commission meetings run late, because they begin at 2:00 p.m., the meetings do not run late into the night. Commissioner Holland stated he has not .seen that meetings held at 2:00 p.m. deter citizens from attending. He noted that when. controversial issues are discussed, the room is full. He :noted. the role. of the Commission is to advise the.Board of Supervisors and by meeting in the afternoon, this gives people who can't come at night a chance to attend the meeting. 3 ii 80^r 1:1 ~,,:r3~s Commissioner Walker asked the Board why it wants the Commission to change its meeting schedule. He stated the time and dates for the meetings are set by the Planning Commission as provided for in the Code of Virginia and he would recommend keeping this schedule. Commissioner York noted that there may be times when it is impossible for a person to attend a meeting and when this happens he gives a list of signatures on a petition as much creditability as someone standing at the podium. Commissioner King noted that in the past the Commission has had very long .meetings which could. happen again when.. dealing with comprehensive planning and other plans to guide decision making. Commissioner Janes stated he preferred the afternoon, but he did not have a problem with a change in the meeting schedule. Commissioner-Pitt stated attorneys representing clients have to come to the meetings. He stated there are .other subcommittee meetings held with citizen involvement on the Comprehensive Plan and Capital Improvement Plan outside of the normal schedule. and. he would prefer the current meeting schedule. Commissioner Jenkins asked if there has been a public request for the change in times of the meetings. Chairman Bradby stated .citizens have advised the Board that they would have attended: the Commission meeting but could not due to work schedules. Supervisor MacManus stated the Planning Commissioners are servants to the public. He noted that he has received concerns that people could not. address the Commission .about their concerns because of daytime work schedules. He stated surrounding growing communities have benefited from having night-time hours. He stated he is disappointed that the Commissioners have chosen to keep their regular meeting schedule because he believes the community will be better served by night meetings. Supervisor Clark stated the people that don't attend day meetings are 'the growing population of this County. He stated the people entering the County are day-time .workers that commute and can not attend meetings during the day. He suggested the Commission consider an alternative of . every other month going to an evening meeting and see if there is not more participation. .Commissioner Springfield.. stated the main emphasis should be what the citizens' want. He suggested perhaps meeting at 4:00 p.m. or holding a referendum. •~ 4 .: ,I eo~r 19 , . ;?R~i' 1 i~ 1 Regarding public comments, Commissioner Pitt stated the role of the Planning Commission is to advise- the Board. ofSupervisors and he feels that people with concerns should take them to the Board for evaluation which could either act on the matter or return it to the Planning Commission for recommendation. Commissioner Begland stated she would value residents coming forward with comments about the business being conducted. Under other matters, Commissioner .Pitt- stated in-ground heat and cooling systems are a tremendous waste of resources and he would suggest further study of this issue. Mr. Hartley stated the Health Department issues. permits for withdrawal of the water, however, they do not regulate about how the water is discharged.. i Supervisor MacManus .stated he would support any investigation the Planning Commission may want to make into this issue looking. at other local communities and any modification to the Zoning Ordinance. There being no further business for- discussion, the Board -and the Planning Commission adjourned their joint meeting at 5:45 p.m. // j P ip A. Bradshaw, Chairman