04-10-2000 Continued Meeting90L'~ ~~ ~ ;;.~iJ7
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE TENTH DAY OF APRIL IN THE YEAR
TWO THOUSAND
PRESENT: Phillip A. Bradshaw, Chairman
Henry H. Bradby, Vice-Chairman
Robert C. Claud, Sr.
Stan D. Clark
Richard K. MacManus
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Anne F. Seward, Director of Budget and Finance
Donald T. Robertson,.Assistant to the
County Administrator/Director of
Human Resources
Carey H. Mills, Recording Secretary
Chairman Bradshaw called the continued. meeting to order at 8:00 a.m.
for the purpose of conducting a budget work session for FY2000-2001.
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Supervisor MacManus requested that -stag` develop a list of
recommendations to help shorten the length of the Board meetings....
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Chairman Bradshaw requested Anne F. Seward, Director of Budget
and Finance, to prepare a ten (10) year history of the school's budgets and
funding showing what was requested versus what was approved; the amount
of carryover funds .appropriated afterwards; any miscellaneous
appropriations done outside of the budget; include the Capital Budget; ask
Lyle Hornbaker to be present at the meeting on Apri125, 2000; ten (10) year
trend on the tax rates; ten (10) year trend an the expenditure summary
(actual expenditures).
Supervisor MacManus requested the Director of Budget and Finance
relay the message to the School Board that its proposed budget is not
acceptable to the Board of Supervisors and that the School Board come up
with a reduction in the requested amount of funding to meet what the
County. can provide.
Chairman Bradshaw requested the Director of Budget and Finance
investigate and report back to the Board on what is ..the highest amount. that
can be charged for County decals.
Chairman Bradshaw requested that the E-911 fee be raised to $3.00.
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Chairman Bradshaw suggested that lap tops be deleted until after the
budget is prepared to see what is left over.
Chairman Bradshaw suggested cutting $25,000 from the contingency
fund.
Under County Administrator, Chairman Bradshaw. suggested putting
on hold the funds for. the laptop and furnishings until. the audit is completed
and the County sees what financial shape. it is in.
Under County Attorney, Chairman Bradshaw recommended an
analysis be completed for full-time staff versus contractual. He further
suggested that a job description be drafted noting the responsibilities of-the
County Attorney's office.
Supervisor Clark moved the Board authorize the Director of Budget
and Finance to include. fringe benefits for the part-time County Attorney
Assistant. The motion was adopted with Supervisors MacManus, Bradby,
Bradshaw, Clark and Claud voting in favor of the motion (5-0) and no
Supervisors voting against the motion.
County Administrator Caskey informed the Board that GTE
anticipates removing the pay telephone located at the entrance to the
Commissioner of Revenue and Treasurer's office. because it currently does
not generate a certain amount of revenue per month. County Attorney
Crook suggested locating the English phone booth, which was removed from
the Town of Smithfield location due to abuse, to the Courthouse complex.
Under .Economic Development, Chairman Bradshaw requested the
Director of Budget and Finance invite Mr. Small to address the Board
regarding his marketing needs.
Supervisor. MacManus moved the Board authorize Supervisor
MacManus and the Director of Budget and Finance to meet with the Town
of Smithfield to discuss the possibility for having a hoteUmotel located in
the Town of Smithfield. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
.motion (5-0) and no Supervisors voting against the motion.
Under Planning and Zoning, .Supervisors MacManus and Claud
requested that the Highway Master Plan be deferred .and Cash Proffer Plan
in the amount of $135,000.
Supervisor Claud. requested that the County maps be completed soon.
Chairman Bradshaw. requested that Lyle Hornbaker, GIS Coordinator,
provide the Board with an update on where the County is with the GIS and
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how the program can be phased in. He further requested that the Director of
Economic Development also brief the Board on how-the GIS enhances his
department.
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Chairman Bradshaw requested the Director of Budget and Finance.
update her previous report on staffing, to include Constitutional Officers, the
Sheriff's office and Social Services.
Under Public Works, Chairman Bradshaw requested the Director of
Budget and Finance to get an explanation far the concrete pad and dug out
repair at the Camptown Park. He further. requested her to see how much the
Park is being utilized. Instead of $22,000 for overtime, Supervisor
MacManus recommended $5,000 and that creative scheduling and comp
time be utilized. Chairman Bradshaw requested that the Director of Budget
and Finance request a memo from the Director of Public Works detailing the
scheduling of his employees within that department. Regarding the total list
of repair and maintenance, Supervisor MacManus .directed the Director of
Budget and Finance to cut this amount $3.0,000 from the total amount.
Regarding repairs, Supervisor Clark requested the Director of Public Works
to provide the Board with photographs and list examples of the types of
repairs he wishes to be funded by the Board. Chairman Bradshaw requested
the Director of .Public Works provide the Board with a long-range
preventative maintenance program.
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Under Public Works, Chairman Bradshaw requested additional
information on the replacement types for mobile radios and the reason
behind the request for replacement units.
Under Tourism,. Chairman Bradshaw recommended that the. part-time
public relations person be under the Human .Resources Department.. He
requested the Director of Budget and Finance provide additional information
on the proposed position, to include a job description. Supervisor Clark
requested the Director of Budget and Finance to provide the Board a copy of
the report by the Director of Tourism illustrating numbers of visitors and
revenue generation projections on revenues brought in.
Under Federal Emergency Services, Supervisor Claud requested
additional details on the cost of the proposed generators and what the cost
includes.
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Chairman Bradshaw directed the County Administrator to conduct a
feasibility study of merging the Director of Emergency Management and the
Emergency Services Coordinator positions.
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Chairman Bradshaw requested the Board take a five (S) minute recess.
The motion was adopted unanimously (5-0).
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Upon returning to open session, Supervisor Claud moved the Board
direct the Director of :Budget of Finance to come back with a
recommendation on the Clerk. of Circuit Court's request for storage. The
motion was adopted with Supervisors MacManus, Bradby, Bradshaw, Clark
and Claud .voting in favor of the motion (5-0) and no :Supervisors voting
against the motion.
.Chairman Bradshaw requested the Director of Emergency
Management address the Board on his request for turnout gear and
equipment.
Supervisors Bradby and Claud requested an additional increase for the
Rushmere Volunteer Fire Department.
Supervisor Claud requested .that the Director of emergency
Management explain his individual budgets to the Board.
Chairman. Bradshaw requested that the Director of Parks and
Recreation address. the Board on his individual budget requests.
Supervisor MacManus recommended that a $2.00 fee with a $1.00 for
senior citizens and children be charged to non-County residents at the
Museum.- The Director of Budget and Finance noted she would come back
with a plan for the Board's consideration.
Supervisor -Claud requested funds be included for additional hours for
the Windsor Library.
Supervisor MacManus requested the pros and cons of whether the Isle
of Wight County library system would benefit from breaking out of the
Rawls system. He noted this could be done after the budget process.
Chairman .Bradshaw suggested the Director of Budget and Finance
and the County .Attorney discuss the feasibility of collection of delinquent
taxes being handled in-house and provide the Board with a recommendation.
County Attorney offered, in conjunction with the Director of Budget
and Finance, to convey to the .School Board that the request for local funds
is not achievable and that the County share proportionately reflect the.
percentage of new revenue to be generated of 2.3% increase or
approximately $400,000 additional local funds over the preceding fiscal
year.
Supervisor Claud directed the Director of Budget and Finance to
.include $5,000 for. Selective Enforcement under Transfer to Grants.
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Under Forestry Service, Supervisor Claud directed the Director of
Budget and Finance to investigate if other county .governments are funding
their request.
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Under Roadway Beautification, Supervisor MacManus directed the
Director of Budget and Finance to reduce the requested amount in half.
Under TRIAD, Supervisor MacManus directed the Director of Budget
and Finance to check to see if the funds.. appropriated by the Board earlier
was seed money, .rather than a yearly request.
Under Public Utilities, Supervisor MacManus directed the Director of
Budget and Finance to defer the funds for the Master. Water and Sewer Plan e
and the rate study ($150,000). Supervisor MacManus directed the Director
of Budget and Finance to adjust the line item to $7,000. Supervisor Claud
requested that the Director of Budget and Finance check with the Director of
Public Utilities to determine the number of sewer tap fees in Windsor next
year the County will pick up.
Under Skating Rink, Chairman Bradshaw requested the Director of
Budget and Finance to check what the County is charging versus what is
generated in concessions.
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Under 911, Chairman Bradshaw requested the County Administrator
provide a report to the Board when Chief Marshall provides his analysis to
the Committee.
Supervisor Claud recommended that the County Administrator and the
Assistant to -the .County Administrator/Director of Human Resources review
all personnel requests and come back with a recommendation to the Board
regarding the new position requests.
Under the tax rate for farm machinery, Supervisor Claud
recommended reducing the amount of tax paid as the equipment depreciates
over the years. He requested the Director of Budget and Finance to report
back to the Board on the estimated impact to the County if the Board were
to leave the current tax rate and reduce the tax 10% over a ten (10) year
period.
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Regarding the cell phone tax, Supervisor. MacManus recommended
$3.00 for the cell tax. Supervisor MacManus moved the Board direct the
Director of Budget and Finance, the County Administrator and the Assistant
to the County Administrator/Director of Human Resources to evaluate the
feasibility of reducing the number of cell phones utilized by County
employees and purchase pagers. The motion was adopted with Supervisors
MacManus, Bradby, Bradshaw, Clark and Claud voting in favor of the
motion (5-0) and no Supervisors voting against the motion.
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Regarding the lodging tax, Supervisor MacManus .recommended
increasing the tax to 6%. Supervisor Claud requested the Director of Budget
and Finance to find out how many facilities in the County would be affected.
Regarding an attractions tax, Supervisor MacManus recommended
having an attractions .tax in place to produce low level revenue at this time.
Supervisor Claud requested the Director of Budget and Finance to bring
back information on the cell phones and an increased lodging tax which may
be sufficient revenue producers for this year and save the. attractions tax for
next year, if possible.
Supervisor Claud requested the Director of Budget and Finance to be
prepared to present the. Board with a balanced budget taking .into
consideration what was directed by the Board today.
At 12:00 p.m., Supervisor Claud moved the Board continue its
..meeting until April 25, 2000 at 3:00 p.m., prior to the Board's regular
meeting, for the purpose of conducting a budget work session. The motion
was adopted .with Supervisors MacManus, Bradby, Bradshaw, Clark and
Claud voting in favor of the motion (5-0) and no Supervisors voting against
the motion.
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P ip A. Bradshaw, Chairman
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