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08-31-1999 Continued Meeting CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTY-FIRST DAY OF AUGUST IN THE YEAR NINETEEN HUNDRED NINETY NINE PRESENT:.. O. A. Spady, Chairman Malcolm T. Cofer, Vice-Chairman Henry H. Bradby Phillip A. Bradshaw Robert C. Claud, Sr. Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Casket', County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Spady called the continued meeting to order at 2:00 p.m. for the .purpose of conducting a work session on the. proposed Capital Improvements Program 2000-2004 and the proposed Capital Budget FY99- 00. // Chairman Spady requested Peter Andreu address the issue of what can. be done in the form of renovation to the old Windsor Elementary School to alleviate the situation with the sixth graders which are currently being bused from the Windsor Middle/High School. Peter Andreu, addressed the Board on the status of usable items in the old Windsor Elementary School and presented three (3) cost. scenarios for renovating it, as follows: 1) renovate the existing physical structure consisting of 49,495. square feet (35.0 student capacity) for approximately $1.5 million, 2) renovate the primary wing with additional cosmetics at a cost of $2.8 million, and 3) prototype the Oakland Elementary School. Chairman Spady asked what it would take to alleviate overcrowding at the Windsor Middle/High School. Dr. Alec Decker stated if the Windsor Middle/High School was enlarged to accommodate. 1,000 students, or approximately 150 additional students than presently .enrolled at the facility, the cost would be approximately $5 million.. Dr. Decker warned that when more than the 90% utilization rate is exceeded, it will be necessary for teachers to instruct by cart and that for the $5 million the County will only be placing 150 additional students in an already crowded. school. Dr. Decker stated there have been cost figures obtained for the Smithfield Middle School fora 150 student addition to the school at an approximate cost of $1.9 million. Dr. 1 1 9ooK 18 ~„-:! 587 Decker stated the Carrollton Elementary School is now designed for 750 students and the question is how large does the County want that school to be? He stated there are people who believe that when young children are placed in a large environment, the children are not nurtured, as they should be. r~ ~ ~!~ Peter Andreu noted that whether the Board chooses to fix up the school or not, the building should be preserved by at least putting on a new roof at an approximate cost of $521,000. Supervisor Claud stated .both short-term and long-term options must be reviewed. He stated as the Board moves forward and evaluates its. objectives, it is important that all. children have equal opportunity for education in the County. Dr. Decker, responding to Supervisor Bradby's question if an additional five (5) classrooms at the Carrollton Elementary School will have a profound effect on the students located there, stated he is not certain that five (5) additional classrooms will not negatively. impact these students. Dr. Decker stated schools must give students the klnd of nurturing that is missing in this day and time when parents are extremely. busy and the schools are tasked with providing a more nurturing environment. Dr. Decker stated he is not an advocate of increasing the Carrollton Elementary School enrollment, as it is large enough presently. 1 Jonathan W. Hartley, Director. of Planning and Zoning, presented the Proposed Capital Improvements Program for FY2000-2004 to the Board for its consideration. He noted t11e Planning Commission held its public hearing on the CIP in May, 1999. On Page 2, under Economic Development, Chairman Spady suggested Item 2 (IOW County Industrial Park -Phase II) and Item 3 (Shell Building Program) be moved .back one year because the County is in the process of hiring a new Economic Development Director who may introduce a new plan which may or may not involve these funds. On Page 3, under Carrsville Volunteer Fire Department, Supervisor Bradshaw requested the Director of Budget and Finance check on Item #7 and #3 as he believes these items may be duplicated. 1 On Page 4, under Rushmere Volunteer Fire Department, Supervisor Cofer noted. Item I (Pumper/Tanker) should be ret7ectedrn the Capital Budget for this year. Under Item 4 (Communications Equipment), Chairman Spady requested $ 18,000 be deleted. On Page 4, under Smithfield Volunteer Fire. Department, Chairman Spady suggested $25,000 be deleted for the Chief's Vehicle/Command Post unless the County is prepared to buy a vehicle for each agency. 2 BUM 1V ^n~zr~:Jl/ On Page 4, under Windsor Volunteer Fire Department, Chairman Spady suggested Supervisor Claud .speak with the members of the organization regarding their request .fora 1250 GPM Pumper at a cost of $220,000. Chairman Spady suggested that the $220,000 be left in the Program in the meantime. On .Page 5, under .Health Department, Item 1 (Facility), Supervisor. Cofer suggested Mr. Hartley move the Health Department facility back two (2) Years. On Page 5, .Parks and Kecreation, Item 1 (Carrollton Nike Park Renovations) and Item 2 (Central County Park), Supervisor Claud stated Master Plans are needed for both facilities and he would suggest that some funds be designated (via reserve funding) for Parks and Recreation to do one project or the other, or both projects.. Mr. Hartley stated the Planning Commission recommends that schools should be .designed as multi-use facilities and the County should not duplicate existing facilities, public or .private. Mr. Hartley noted the Planning Commission is also recommending that not just a plan be done for a Central County Park, but that a countywide Parks and Recreation Plan be developed, as well Supervisor Bradshaw suggested Mr. Hartley, the. Chairman of the Planning Commission and school representatives. meet to develop a master plan. On Page 5, under Parks and Recreation, Item 9 (Jones Creek Boat Ramp), Supervisor Cofer recommended the $92,000 and the $45,000 be pushed. back one (1) year each and if the County receives grant funds in the meantime, the amount can be brought back forward and added back to the Plan. On Page 6, under Planning and.Zoning, Item 6 (Camptown/Jamestown CDBG), Mr. Hartley noted that $230,000 should be reflected in the 1999- 2000 column as opposed to the listed $30,000. On Page 6, Public. Libraries, Item 2 (Carrollton automated circulation system), Mr. Hartley noted that $25,800 no longer needs to be listed and will be deleted as construction. is complete. On Page 7, under Department of Public Utilities, Item 6 (Field Operations Maintenance Building), Chairman Spady suggested Mr. Rountree not spend the allocated $10,000 until a site is finalized. Under Item 15 (Master Water and Sewer Plan), Chairman Spady requested that the $100,000 be moved over one (1) year as this follows the approval of the Cornprehensive Plan in March of 1999. 1 1 3 eooK 18 ~:,:.~53~ On Page 7, under Public Works, Chairman Spady requested the Director of Public Works provide the Board with an explanation of Item 2 (Self Contained 20 cubic yard compactor) at the Board's regular meeting on Thursday, September 2, 1999. Supervisor Bradby left the meeting at 5:30 p.m. Chairman Spady stated the FY2000-2004 Capital Improvement Program has already been advertised with the exclusion of the school's portion and he would suggest that the Finance Cormmittee come up with -a school plan to be included in the CIP for advertisement and brought back to the Board. Supervisor Cofer stated the CIP must be advertised first and then the Capital Budget must be advertised and approved. The Board came to a consensus that the .school CIP needed. to be advertised for a night meeting. Supervisor Cofer suggested that the Board hold the public hearing on the current year's Capital Budget after that. Supervisor Cofer stated it should be sent for advertisement the second meeting in September for pubic hearing at the October meeting. // Supervisor Cofer moved the Board adjourn. The. motion was adopted (4-0). O. A. Spa hairman W. Doug s skey, Cle 4