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08-05-1999 Regular Meeting4: 90~n 1~7 ~r'~5J REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIFTH DAY OF AUGUST IN THE YEAR NINETEEN HUNDRED NINETY NINE :] PRESENT: O. A. Spady, Chairman Malcolm T. Cofer, Vice-Chairman Henry H. Bradby Robert C. Claud, Sr. ABSENT: Phillip A. Bradshaw . Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Adminisirator~Director of Human Resources Carey H. Mills, Recording Secretary Chairman Spady called. the meeting to order at 2:00 p.m. The invocation was delivered by Supervisor Bradby. The Pledge of Allegiance was conducted // Chairman Spady indicated the following Consent Agenda included Items 1, A through D, and asked if there were any items for removal: A. Preliminary Plat of Gatling Pointe South Subdivision, Phase 4 B. Korean War Commemoration C. Continued Meeting Minutes of June 30, 1999 D. Regular Meeting Minutes of July 1, 1999 Supervisor Cofer moved the Board approve all items of the Consent Agenda. The motion was adopted with Supervisors Cofer, Bradby,. Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. /1 1 Chairman Spady called for Transportation Matters. Lyle Hornbaker, GIS Coordinator, in the absence of the Director of Planning and Zoning, presented a request of residents to close Lakewood Court fora neighborhood. block party on August 21, 1999. Mr. Hornbaker stated the Sheriffs Department and various fire and rescue. departments. 9008 18 ~h:~554 were contacted, but expressed no concerns as long as emergency access could be maintained. Supervisor Claud moved the Board approve the request to close Lakewood Court for a neighborhood block party, provided emergency access is maintained during the event. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion{4-0} and no Supervisors voting against the motion. her. Hornbaker presented a Resolution of the Board of Supervisors of Isle of Wight County, Virginia Requesting That the Pave-In-Place Concept Be Utilized on .Certain Unpaved Roads in the County for the Board's consideration. Supervisor Claud moved the Board adopt the following resolution with a con-ection io the spelling of Campbells Chapel Road: RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA REQUESTING THAT THE PAVE-IN-PLACE CONCEPT BE UTILIZED ON CERTAIN UNPAVED ROADS IN THE COUNTY WHEREAS, the Code of .Virginia was amended in 1997 to add Section 33.1-70.1, establishing the Pave-In-Place program for improving unpaved roads throughout the Commonwealth; and, WHEREAS, the Board of Supervisors fully supports the Pave-In-Place concept. by allowing existing roads to be improved on their present right-of-- way and alignment where traffic volumes may not warrant more substantial. improvements typically required by today's design and construction standards; and, WHEREAS, the Board of Supervisors is committed to improving the remaining sixty (60) miles of unpaved roads in Isle of Wight County in the most expeditious and cost effective manner given available funding levels; and WHEREAS, the Pave-In-Place program provides an opportunity to maintain the rural character and scenic qualities of the more remote, less traveled, toads- of Isle of Wight County, consistent with the objectives of the County's Comprehensive Plan; and, WHEREAS, the Board of Supervisors recognizes that by employing. the Pave-In-Place concept that it may require a reduction in posted speed limits and the installation of caution signs as determined appropriate by the VirginiaDepartment of Transportation. 2 9a~~ ~ ~8 -..:::555 1 NOW; THEREFORE BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the following roads be improved under the Pave-In-Place program according to the recommendations. of the Resident Engineer, MacFarland Neblett, stated in his attached letter dated July 14, 1999: Blue Ridge Trail (Rt. 600) Pope Swamp Trail (Rt. 647) Sandy Ridge Road {Rt. 601) Country Way (Rt. 671) Twin Hill Lane (Rt. 667) Campbell's Chapel Road (Rt. 665) Duck Town Road (Rt. 648), and Ballard Road (Rt. 614). These improvements would be made according to the schedule and funding levels contained in the most recently adopted Six. Year Plan .For Secondary Roads, as may be amended annually by the Board of Supervisors. - BE IT FURTHER RESOLVED that the Board of Supervisors urges the Resident Engineer to seriously consider. a reduction in pavement width to sixteen (16) feet (unless lessor widths are already recommended) for roads currently handling less than one-hundred. (100) vehicle trips per day as indicated in Mr. Neblett's letter. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. Mr. Hornbaker presented a request of residents for speed limits and other signs on Ashby Way East for the Board's consideration. Chairman Spady moved that a formal request be submitted to the Resident Engineer. for further consideration by VDOT and that staff be directed to prepare an appropriate resolution for the Consent Agenda for the.. Board's consideration at its next meeting. The motion. was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. 1 Supervisor Bradby requested the status of his earlier .request for. a speed limit sign on Whispering Pines Trail County Administrator Casket' advised that such a request for. signage was initiated and he would check with Mr. Hartley, upon. his return, regarding the status of this request and report back to the Board on the matter. 3 90~M 10 -; ;~i~6 County .Administrator Caskey reminded the Board that VDOT's Route 260 Connector Project public hearing for location and .design has been scheduled .for Tuesday, August T7, 1999 .from 4:00 p.m. until 7:00 p.m. at the Camptown Park and Community Center. County .Administrator Caskey notified the Board that. the quarterly meeting with VDOT has been rescheduled for Monday, August 23, 1999 at 2:00 p.m. at the VDOT office in Suffolk. He requested Board members to contact him with their individual concerns prior to this meeting. // Chairman Spady called for Citizens Comments.. Kurt Falkenstein, Windsor Town Manager, thanked the Board for staffs cooperative efforts in securing a $1.25 million Community Development Block Grant for water and sewer improvements.. // Chairman Spady called for the Community Development report. Mr. Hornbaker informed the Board that the Town of Windsor has been advised that the Virginia Department of Housing and Community Development has approved the grant application for the Windsor Railway South/Route 258 Community Development Block Grant (CDBG) .project. He stated the County, in conjunction .with the Town, has been. working on the preparation of a CDBG grant which was initiated by the County in hopes of addressing a need for public sewer in the area.. He stated the funding commitment on the part of the County is reflected in the proposed 1999- 2000 Capital Improvements program recommended by the Planning Commission. Mr. Hornbaker informed the Board that he would be providing them with a presentation on the Geographic Information System (GIS) at their meeting in September. // Chairman Spady called for the Public Utilities report. E. Wayne Rountree, P.E., Director of Public Utilities, presented a resolution for engineering design services for Queen Anne's Court sewer system for the Board's consideration.. Supervisor Claud moved the Board adopt the following resolution, subject to the approval as to form of the County Attorney: 1 1 1 4 Bann 18 a:~~7 RESOLUTION TO APPROPRIATE FIFTEEN THOUSAND DOLLARS FOR ENGINEERING DESIGN SERVICES FOR QUEEN ANNE'S COURT .SEWER SYSTEM 1 WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the funding for the design of modifications to the Queen Anne's Court sewer system; and, WHEREAS, the funds in the amount of fifteen thousand dollars ($15,000) need to be appropriated from the Utility Construction Fund to the 1999-00 Capital Projects Budget of Isle of Wight County for the design ~of modifications to the. Queen Anne's Court. sewer system located in :Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifteen thousand dollars ($15,000} be appropriated from the Utility Construction Fund to the 1999-00 Capital Budget of Isle of W fight County. BE IT FURTHER RESOLVED that the County. Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget .and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. Supervisor Claud further moved that the Board approve the agreement and authorize the Chairman to sign it on behalf of the County, subject to the approval of the County Attorney. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) arrd no Supervisors voting against the motion. Mr. Rountree presented .the Miss Utility Agreement for the Board's consideration noting that the County's anticipated cost is $200-$300 per. month. Mr. Rountree stated .funds to provide .this service are included in the FY99-00 budget. 1 Supervisor Cofer moved the Board approve the Miss Utility Agreement. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion {4-0) and no Supervisors voting against the motion. Mr. Rountree .requested the Board's direction in selecting the tank shape for the Southern Development Service District (SDSD) elevated water tank. 5 go~~ 18h:558 Supervisor Cofer moved the Board select the HydropillarlFluted Column tank shape. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. // Chairman Spady called for the Economic Development report. Debbie J. Sivertson, Administrative Analyst, presented a Resolution to Accept and Appropriate $290,000 in Grant .Funds From the .Department of Historic Resources for Renovation of Boykin's Tavern for the Board's consideration. Supervisor Bradby moved the Board adopt the following resolution and approve the Historic Preservation Grant Agreement: RESOLUTION TO ACCEPT AND APPROPRIATE TWO HUNDRED NINETY THOUSAND DOLLARS IN GRANT FUNDS FROM THE DEPARTMENT OF HISTORIC RESOURCES FOR RENOVATION OF BOYKINS TAVERN WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved agreements for .grant .funding to be received from the State Department of Historic Resources for the renovation of Historic Boykins Tavern; and, WHEREAS, funds in the amount of two hundred ninety thousand dollars ($290,000) or so much as shall be received needs to be appropriated to the appropriate line item for the renovation of Historic Boykins Tavern in the 1999-00 Operating Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board Supervisors of the County of Isle of Wight, Virginia that two hundred ninety thousand dollars ($290,000) or so much as shall be received from the State Department of Historic Resources need to be appropriated to the 1999- 00 Operating Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. 1 6 eon 18 : r;-5~~ Ms. Sivertson presented a Resolution to Accept and Appropriate $375,000 in Grant Funds From the Federal ISTEA Program for Renovation of Boykin's Tavern for the Board's consideration. 1 Supervisor Claud .moved the Board adopt the following resolution for the ISTEA Agreement for Development and Administration:. RESOLUTION TO ACCEPT AND APPROPRIATE THREE HUNDRED SEVENTY FIVE THOUSAND DOLLARS IN GRANT FUNDS FROM THE FEDERAL ISTEA PROGRAM FOR RENOVATION OF BOYKINS TAVERN WHEREAS, the Board of Supervisors of the County of Isle. of Wight, Virginia has approved agreements for grant funding to be received from the Federal ISTEA program for the renovation of Historic Boykins Tavern; and, WHEREAS, funds in the amount of three hundred seventy five thousand dollars ($375,000) or so much as shall be received need's to be appropriated to the appropriate line item for the renovation of Historic Boykins Tavern in the 1999-00 Operating Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board. Supervisors of the County of Isle of Wight, Virginia that three hundred seventy five thousand dollars. ($375,000) or so much as shall be received from thee. Federal ISTEA program need to be appropriated to the 1999-00 Operating .Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the. appropriate adjustments in the budget and to do all. things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. Paul Kapp, Architect for the Boykin's Tavern Renovation project, briefed the Board on the scope of construction. 1 Evelyn Chandler noted she spoke with Delegate Barlow regarding the requested $65,000 for July 1, 2000 which was vetoed by the Governor. She stated if the Governor does not place the funds in his budget next year,. the budget will again be amended. Supervisor Bradby moved the Board authorize acceptance of the revised low bid by Virtexco in the amount of $848,380, subject to the contract being prepared, completed and approved by the. County Attorney. 7 eooK 18~r:~5fi0 (It was .noted acceptance of the low bid must also be approved by -the Commonwealth Transportation Board at its.August 19, 1999 meeting). The motion was adopted with Supervisors Cofer, Bradby, Spady .and Claud voting in favor of the motion (4-Q) and no .Supervisors. voting against the motion. // Chairman Spady called for the Parks and Recreation report. Alan S. Nogiec, Director of Parks and Recreation, informed the. Board that the Department of Parks and Recreation has been. advised by the Senior Services. of Southeastern Virginia that it intends to close. out the nutrition program at the Camptown site on October 1, 1999 and consolidate the participants from. the Camptown site with the Martin Luther .King site in the .City of Franklin. County Attorney Crook referred to a letter he received from. Mr. Nogiec concerning the renewal of the Windsor Elementary School gym lease. He stated the lease is due to expire between the County and the School Board on August 7, 1999 and he is requesting the Board authorize renewal of it. Supervisor Cofer moved the Board authorize staff and, the County Attorney. to .renew the lease for the Windsor Elementary School gym. The motion was .adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. // Chairman Spady called for the County Administrator's report. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, presented a proposal for paid fire and. rescue personnel. Supervisor Cofer recommended the Board proceed now with paid personnel as residents are incurring no response situations. He further recommended that fire and rescue hire and pay their own personnel at this point in time. Supervisor. Bradby recommended the County release the funds in order to do what is necessary to get the kind of rescue service needed in the Count}. Supervisor Claud agreed that while there is a need for paid personnel, he feels strongly that these individuals should be County employees: He 8 6o~n ~ 18 ~;:-:~561 .stated this is the beginning and to change the process down the road would make it more difficult. Chairman Spady appointed Supervisors .Cofer and Claud to a committee to meet with the Town's Fire and Rescue Committee to discuss the issues. Chairman Spady moved. the Board direct staff to correspond with the Smithfield Town Manager or Mayor noting that the County is interested in proceeding with paid personnel and that the Board supports a Committee of Supervisors Cofer and Claud to meet with the Town's Committee and other appropriate agencies to discuss in detail how paid personnel will be implemented. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. County Administrator Caskey. stated Grace Keen had previously recommended that the Board give consideration to forming an "Events Committee" to focus on volunteer recognition and be a standing committee to deal with events throughout the calendar year. In this regard, Mr. Caskey stated he has prepared an outline of what was discussed in his meeting with Grace Keen and Betty Pulley. Grace Keen stated an Events Committee would assist with volunteer recognition and other special events throughout the calendar year. Chairman Spady suggested there be two (2) representatives from each election district. Supervisor Claud moved the Board support the establishment of an Events Committee consisting of two (2) representatives from each election district with the duties as outlined in staffs report. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. County Administrator Caskey noted this matter would be included in the Appointments Page of the. Board's agenda. for its consideration at a future meeting. Chairman Spady responded to questions of Michael Uzzle regarding a recent letter the Director of Public Works sent to Michael Uzzle concerning scavenging at trash collection sites. County Administrator Caskey presented for the Board's consideration. a Resolution to Appropriate $90$,705 for Various Capital Projects to the 1999-00 Capital Budget. 9 ~o~~~ Z8:~:562 Supervisor Claud stated there is $12,000 in the 1998-99 Capital Budget for the Mass Casualty Trailer and he would recommend" adding the $12,000 into the $908,705 resolution under consideration today. Supervisor Cofer moved the Board adopt the following amended resolution to include $12,000 for a mass casualty trailer and that the Budget and Finance Director review the specifications for a generator and put it out for RFP: RESOLUTION TO APPROPRIATE NINE HUNDRED TWENTY THOUSAND SEVEN HUNDRED FIVE DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR VARIOUS CAPITAL PROJECTS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved funding for various capital projects as listed below ; and, WHEREAS, the funds in the amount of nine hundred twenty thousand seven hundred five dollars ($920,705) need to be appropriated to the appropriate line items in the 1999-00 Capital Budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that nine hundred twenty thousand seven hundred five dollars ($920,705) designated for the following purposes be appropriated to the appropriate line item in the 1999-00 Capital Budget of the County of Isle of Wight, Virginia. Paul D. Camp Community College Regional Workforce Development Center $.150,000 Public Works Renovation -Human.-Resource Building 26,200 Rushmere Volunteer Fire"Department Pumper Tanker 305,071 Carrollton Volunteer Fire Department Replacement Tanker 52,500 Response Vehicle 20,000 Carrsville Volunteer Fire Department Building Expansion 130,000 Generator 45,000 Smithfield Volunteer Fire Department Brush Truck 28,934 Windsor Volunteer Fire. Department Fumper/Tank Replacement (2) T6,000 Isle of Wight Volunteer Rescue Squad Remount Ambulances (3) 50,000 Windsor Volunteer Rescue Squad 1 [J 1 10 1 90~~ ,Ambulance Mass Casualty Trailer 18 -~::5fi3 85,000 12,000 920 705 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with .Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FIVE I-IUNDRED THOUSAND DOLLARS FOR SCHOOL TEXTBOOK FUNDS WHEREAS, the School Board of the County of Isle of Wight has received funding for the. School Textbook Fund; and, 1 WHEREAS, the funds in the amount of five hundred thousand dollars ($500,000) need to be appropriated to the appropriate Line item in the 1998- 99 budget of the. County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that five hundred thousand dollars ($500,000) be appropriated to the 1998-99 School Board budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to .make the appropriate accounting adjustments in the budget and to do all. things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. Chairman Spady moved the Board adopt the follotiving resolution: 1 RESOLUTION TO ACCEPT AND APPROPRIATE FIFTY FIVE THOUSAND EIGHT HUNDRED SEVENTEEN DOLLARS IN DONATED FUNDS FOR 1998-99 CONSTRUCTION PROJECTS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received donations for community improvements and 9ooK 18 ~„:~564 construction of the Windsor Library, Carrollton Library and the Boykins Tavern Project located in the County of Isle of Wight; and, WHEREAS, the funds in the amount of fifty five thousand eight .hundred seventeen dollars ($55,817) need to be appropriated to the appropriate line items in the 1998-99 Capital. Budget of the County of Isle of Wight, Virginia. .NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifty five thousand eight hundred seventeen dollars ($55,817) received from the following organizations for the noted. projects be .appropriated to the appropriate line item in the 1998-99 Capital Budget of the County of Isle of Wight, Virginia.. Donation Received: For: Amount: Friends of the Carrollton Library new facility $43,292.00 Friends of the Windsor Library addition 10,000.00 Isle of Wight Historical Society Boykins Tavern 2,524.64 55 816:64 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting. adjustments in the budget and to do .all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE SIXTEEN THOUSAND DOLLARS FROM THE UNITED STATES DEPARTMENT OF EDUCATION- WHEREAS, the School Board of the County of Isle. of Wight has received grant funds for the Tidewater Summer Regional Governor's School for Science & Technology from the United States Department of Education; and WHEREAS, the funds in the amount of sixteen thousand dollars ($16,000) need to be appropriated to the appropriate line item in the 1999- 00 school operating. budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the "County of Isle of Wight, Virginia that sixteen thousand dollars ($16,.000) be appropriated for the Tidewater 1 12 9ooR 18 ,,:.:565 Summer Regional Governor's School for. Science & Technology line item in the 1999-00 operating budget of the County of Isle of Wight. 1 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the. appropriate accounting adjustments. in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. County Administrator Caskey presented the regional transportation. projects to the Board, as recommended to the .Metropolitan Planning Organization (MPO) by the Chief Administrative Officers. Mr. Caskey stated the MPO is requesting the region's respective governing bodies' review and provide input. Chairman Spady requested Supervisor Claud to include Route 460 in his discussions with the MPO. 1 County Administrator Caskey stated under the provisions of the Virginia Water and Waste Authorities Act, SPSA has a fifty (50) year life limitation, set to expire in .the year 2023. County Administrator. Caskey reviewed the draft legislation which was forwarded to member communities for comment with the Board.. The Board provided general direction to Supervisor Cofer, the County's representative to the SPSA Board of Directors. County Administrator Caskey. presented guidelines drafted. by staff to address requests for funding sponsorship for the Board's consideration. Chairman Spady recommended that a minim. of twenty percent (20%), rather than the stated .ten percent (10%) of Isle of Wight citizen participation be demonstrated by the organization requesting funding. Chairman Spady moved the matter. of guidelines for funding sponsorship be tabled until Supervisor Bradshaw has the opportunity to comment on the matter. The motion was adopted with .Supervisors. Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. 1 County Administrator Caskey distributed a letter dated July 30, 1999 from himself to Supervisor Bradshaw which. addressed improved site lighting at the Carrsville Convenience Center. Chairman Spady moved the Board authorize the installation of lights by Community Electric. Cooperative for the Carrsville Convenience Center, 13 as presented,. and. to .proceed with similar lighting at the Wrenns Mill. Convenience Center. The motion was adopted .with .Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) .and no Supervisors voting against the motion. Mr. Robertson distributed a copy of the public advertisement for the position of Director of Economic Development which was. placed last. week in several newspapers. He noted sixteen (l6) responses have been received to date and that the closing date for the position is August 27, 1999. Chairman Spady requested the Board address the issue. of the proposed water agreement for the purchase of water from the Town of Smithfield. Supervisor Cofer stated commercial and industrial development .will not be attracted to areas without fire suppression and water lines .and for this reason the Board should approve the agreement to have water and fire suppression in place so that commercial. and industrial businesses can move into the County. Chairman Spady moved the Board .approve the proposed water- agreement for the purchase of water from the Town of Smithfield on behalf of the County. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. // Chairman Spady called for Old Business. Supervisor Claud addressed the Board on the recent meeting held with representatives from the Builders and Realtors Associations on August 2, 1999 in which land use issues and concerns of the County. in attempting to manage growth were discussed. He noted issues to be discussed at the Coalition of High Growth Communities meeting will be presented and discussed at a future meeting with this group, yet to be scheduled. Responding to Supervisor Claud's request for a status report concerning a recent problem with radio equipment for the rescue agencies, Mr. Robertson addressed the Board on damage to communications equipment caused by a recent electrical storm. Mr. Robertson noted a temporary solution for incoming calls has been made with the Sheriff's .Department and that permanent equipment, has been ordered and should be installed in the. near future.. Supervisor Claud recommended the Board consider some form of back-up in the future for the rescue squads. 14 // 9004 10 .' X67 Chairman Spady called for New Business. There was-no new business offered for discussion. 1 // Chairman Spady called for Appointments. Supervisor Cofer moved the Board appoint W. Douglas Caskey as a Director on the Tourism Board. -The motion was adopted unanimously (4- 0). I/ Chairman Spady called for the County Attorney's report. County Attorney Crook presented a Resolution to Appropriate $27,852 From the Unappropriated Fund Balance of the General Fund to the Industrial Development Authority for the Board's consideration. Supervisor Cofer moved the Board. adopt the following resolution: 11 RESOLUTION TO APPROPRIATE TWENTY SEVEN THOUSAND EIGHT HUNDRED FIFTY TWO DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE INDUSTRIAL DEVELOPMENT AUTHORITY WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved a contribution to the Industrial Development Authority to be used to enhance economic development within the. County of Isle of Wright, Virginia; and; WHEREAS, the funds in the amount of twenty seven thousand eight hundred fifty two dollars ($27,852) needs to be appropriated to the appropriate line item in the 1999-00 Industrial Development Fund Operating Budget of the County of Isle of Wight, Virginia: NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that twenty seven thousand eight hundred fifty two dollars ($27,852) designated for the enhancement of economic development within the County of Isle of Wight, Virginia be appropriated to .the 1999-00 Industrial Development Fund Operating Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate IS 9JJ~ 1V !ti;r~~V .accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. // County Attorney Crook requested an executive session under Section 2.1-344 A7 of the Freedom of Information Act for consultation with legal counsel and briefings by staff members pertaining to actual or potential. litigation or other specific legal matters requiring the legal advice of counsel; under Section 2.1-344. A3 concerning contract negotiations involving property and. services; and, under Section 2.1-344 A 1 concerning a personnel matter. County. Administrator Caskey requested an executive session under Section 2.1-344 AS concerning a potential economic development prospect involving the potential acquisition. of property. Supervisor Cofer moved. the Board enter executive session. for the ..reasons stated. The motion 'was adopted with Supervisors Cofer, Bradby, Spady and Claud voting in favor of the motion (4-0) and no Supervisors voting against the emotion. Upon returning to open session, Supervisor Cofer moved the Board :adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions ofthe Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, 'I'HEREFURE, BE IT RESOLVED. that the Board of Supervisors hereby certi-fees that, to the best of each .member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as :were identified in the .motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. 1 1 16 1~ -56~ i~ 1 1 VOTE ea~~ rK:: AYES: 4 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 1 The motion .was adopted -with Supervisors Cofer, Bradby, Spady arid Claud voting in favor of the motion (4-0) and no Supervisors voting against the motion. At 5:15 p:m., Supervisor. Cofer moved the. Board adjourn. The motion was adopted unanimously (4-0). Ch i~ r ~~S'~ I~ ___._