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12-03-1998 Regular MeetingeooK 18 -ae-242 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRD DAY OF DECEMBER IN THE YEAR NINETEEN HUNDRED NINETY EIGHT PRESENT: Robert C. Claud, Sr., Chairman Malcolm T. Cofer O. A. Spady Phillip A. Bradshaw Henry H. Bradby Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Claud called the meeting to order at 2:00 p.m. and delivered the invocation. 11 Chairman Claud called for Special Presentations. Chairman Claud recognized the members of the Isle of Wight Academy Football Team who were in attendance. Supervisor Spady moved .the Board adopt the following Resolution to Recognize the 1998 Isle of Wight Academy Football Team:. RESOLUTION TO RECOGNIZE THE 199$ ISLE OF WIGHT ACADEMY FOOTBALL TEAM WHEREAS, the Isle of Wight Academy Football Team participates and competes in Division I of the Virginia Independent Schools Football Association; and, ' WHEREAS, the 1998 Isle of Wight Academy Football Team completed its most successful season in the School's history by winning the State Division I Football Championship with a victory over Fuqua; and, WHEREAS, the 1998 Isle of Wight Academy Football Team completed its championship season with an. outstanding record of twelve (12) wins and no losses; and, WHEREAS, during the course of the season, the 1998 Isle of Wight Academy Football Team outscored its opponents 544-40, including seven (7) shutouts; and, K 1 1 1 ,.. eoQr ~ 18 ~~~~2~3 WHEREAS, the Board of Supervisors of the County of Isle of Wight wishes to recognize this significant accomplishment. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the 1998 Isle of Wight Academy Football Team be recognized for .its superior achievements in Virginia High School athletics. 'The motio:~ ~'as adopted unanimously (5-0). William A. Bell, Jr., Chairman of the Electoral Board,. requested the Board consider a change in the present location of the Smithfield Polling Place from the Smithfield Volunteer Fire Station to the YMCA located on James Street in Smithfield. Mr. Bell noted the following will be required in order to change the location of the Smithfield Polling Place: 1) installation of a handicapped ramp. and, 2) modification of the outside door. to allow it to be opened from the outside. 1 County Attorney Crook advised the Board that in order to change the Location of the polling place, an appropriate ordinance would need to be prepared. In addition, appropriate public hearings and approval from the State and Federal governments will be required. He further advised that the facility must be upgraded to make it handicapped accessible. Supervisor Cofer moved the Board proceed with the request to change the Smithfield Polling Place from the Smithfield Volunteer Fire Station to the YMCA located on James Street in Smithfield, directing the County. Attorney to initiate this procedure and draft an appropriate ordinance for the relocation of the precinct.. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (S-0); none voting against. // Chairman Claud indicated the following Consent Agenda included Items 2, A through D, and asked if there were any items-forremoval: 1 A. Community Policy Management Team/Quarterly Report B. C&P Water Company and Queen. Anne's Court Water System C. October 27, 1998 Continued Meeting Minutes D. November 5, 1998 Regular Meeting Minutes Supervisor Bradshaw moved the Board adopt. the Consent. Agenda with a correction to .Page 21 of the November S, 1998. Minutes reflecting the correct spelling of ~#~pervisor Cofer and on Page 25 of the November 5, 1998 Minutes noting that the Board had met with .the General Assembly members who had, in turn, suggested the Board meet with .the members of 2 eo~K 1$ ~arr244 the: Commonwealth Transportation Board. The motion was adopted unanimously (5-0). // Chairman Claud called .for Transportation Matters. County Administrator Casket', in the absence of Jonathan W. Hartley, Director of Planning and Zoning, presented the proposed Secondary Construction Budget for 1999-2000 for the Board's consideration. Mr. Casket' noted the matter is listed under Old Business on the agenda Table of Contents, however, he .explained that the Board could take action at this time if they wished. Supervisor Spady moved the Board adopt the Secondary Construction Budget for 1999-2000. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Administrator Casket' noted staff would continue to keep the Board apprised of the progress of the TransAmerica Corridor Feasibility Study. Such study evaluates the highway corridor along Route 460. The final results will be presented to the Commonwealth Transportation Board later this month, stated Mr. Casket'. Mr. Casket' notified -the Board of a letter received from James S. Givens, State Secondary Roads Engineer, advising the Board that. the roads in Edgewood Estates have been. accepted. into the State secondary system as pf November 9, 1998. James Edward Crocker requested. the Board's assistance in having the entire portion of Route 620 from Foursquare Road to Comet Road widened so that there are no gaps in the improvements to this roadway. Supervisor Bradshaw requested Mr. Neblett, who was in attendance, to speak to the Griffins and to also arrange a meeting with Mr. Beale regarding Pruden Road. // Chairman Claud called for Citizens Comments. James Edward .Crocker requested that the original dumpster site in Central Hill be reinstated. Mr. Crocker noted the original dumpster site is located off the road and is more aesthetically pleasing. 1 ~~~ 3 ... '~ 88~K 18 ~h,:~245 Supervisor Cofer made reference to a second site which. may be appropriate and requested staff prepare a report for the December 17, 1998. Board meeting evaluating the two (2) potential sites. 1 Iv'atalie Bradby, Chairperson, Commission on Aging, requested fund;ng in the amount of $250 to be used for a Christmas party set for December 18, 1998 at 10:30 a.m. at Nike Park.. Ms. Bradby extended an invitation to the Board members to attend, Supervisor Bradby moved the Board approve ..the request of the Chairperson for the Commission on Aging for funding in the amounts of $250 for a Christmas party scheduled for December 18, 1998 at 10:30 a.m. at Nike Park. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. // Chairman Claud called for the Community Development xeport 1 There was no Community Development report offered for discussion. // Chairman Claud called for the Public Utilities report. E. Wayne Rountree, P.E., Director of Public Utilities, introduced Phil Hecht, of Gannet Fleming, who briefed the Board on the study for the Central Development Service District (CDSD) water supply. Mr. Hecht noted the following four (4) alternatives have been evaluated as potential sources of water: 1) Town of Windsor -estimated cost $100,000, 2) treatment of emergency well on Kellos Lane -estimated cost $2,036,000, 3) treatment of a new well at the industrial park site -estimated cost $2,348,000, and 4) Western Tidewater Water .Authority -estimated cost $11,890,000. Mr. Hecht. recommended the Board approve the Town of Windsor (Alternative # 1) as the recommended approach to a water supply for the Central Development Service District. Supervisor Spady requested that copies of the Windsor Water Study be provided to the T3oard. Mr. Rountree noted he would bring the. final draft of the CDSD Water Supply Study back to the Board for its consideration. Mr. Rountree briefed the Board on the Water Feasibility Report and Preliminary Engineering Report prepared by R. Stuart Royer for the Northern Development Service District. He noted the report is now in final form and approval has been received from the State Health Department. Mr. 4 eoeK 18 ~A~~~4fi Rountree .requested that any interested Board member desiring a full copy of the report to notify him. Responding to a previous request made by Carolyn Sternberg-Jackson concerning water rates for the residents of Springdale Apartments, Mr. Rountree presented three (3) options for the Board's consideration should they wish to make an adjustment in the water rates. The. options are as follows: 1) make no changes to the current billing procedure, 2) the Department of Fublic Utilities cease reading the individual meters and read only the .master meter with water charged at $31.50 plus $2.00 per 1,000 gallons for all water in excess of 3,000 gallons per month and, 3) the existing water ordinance be amended to provide for a master meter rate (bulk rate) with a lower minimum per unit (example $10.00 rather than $20.00) since the County does not own and maintain the onsite water lines. Supervisor Spady requested Mr. Rountree investigate the billing method used at the Smithfield Assisted Living Facility (i.e., master meter) and report back to the Board on his findings. Supervisor Bradshaw moved the Board direct the County Attorney and the Director of Public Utilities to draft an appropriate ordinance .following option #3. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the .motion (5-0); none voting against. Mr. Rountree. stated the Western .Tidewater Water Authority,. at its September 18, 1998 meeting, directed its Technical Committee and Finance Committee to investigate and make recommendations regarding the most expedient method for extending water to the Northern Development Service District of the County. The .recommendation was that the Authority run mains from the Chuckatuck water treatment plant located in Suffolk, then westward across the Chuckatuck Creek and parallel to Carrollton Boulevard to an elevated water tank to be constructed in the Bartlett area. Because the Authority is not in a position to fund this project, it was decided that the County would fund the design portion of the line from Chuckatuck Creek up to Sugar Hill Road. The City of Suffolk would design the portion of the line from the end of Crittenden Road across the Chuckatuck Creek and tie into that line. Bath of those expenditures. would become .loans back. to the Authority to be reimbursed and constructed by the Authority. Mr. Rountree requested that the Board authorize the design of the additional 8,300 feet of pipe from Sugar Hill Road to the Chuckatuck Creek and appropriate $77,600 from the County's $14,250,000 bond issue to cover the design as a loan to the Authority. Supervisor .Spady moved the Board authorize the design of approximately 8,300 feet of water main from Sugar Hill Road to the Chuckatuck .Creek under the "time is of the essence" provision of the State Code: The .motion was adopted as follows: Cofer, Bradby, Claud, 1 5 {; aooK ~ 18 ra~~24? Bradshaw -and Spady voting in favor of the motion (5-0); none voting against the motion. Supervisor Spady further moved the Board .adopt the following resolution approving an appropriation of $77,600 from the $14,250,000 bond issue for this work: RESOLUTION TO APPROPRIATE SEVENTY SEVEN THOUSAND SIX HUNDRED DOLLARS FROM THE UTILITY CONSTRUCTION FUND FOR THE DESIGN OF A WATER LINE IN THE NORTHERN DEVELOPMENT. SERVICE DISTRICT ' WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the funding for the design of a water line in the Northern Development Service District from Sugar Hill Road to the Chuckatuck Creek; and, WHEREAS, the funds in the amount of seventy seven thousand six hundred dollars ($77,600)-need to be appropriated from the Utility Construction Fund to the l 998-99 Capital Projects Budget of Isle of Wight County for the design of said water line to serve the Northern Development Service District located in Isle of Wight County. i 1 NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County ofIsle of Wight, Virginia that seventy seven thousand six hundred dollars ($77,600) be appropriated from the Utility Construction Fund to the 199:8-99 Capital Budget of Isle of Wight County. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolutions effect. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Responding to an inquiry from Supervisor Bradshaw, Mr. Rountree advised that the completion date for the Camptown sewer improvements was to be October 31, 1998. While most of the work has .:been accomplished, the work on the pump stations is not complete, stated Mr. Rountree, Supervisor Bradshaw requested the County Attorney take the necessary steps to determine .the ownership of the land of the pump station. // 6 Boor 18 raC~?48 Chairman Claud called for the Economic Development report. In the absence of Lynn P. Harris, Director of Economic Development, Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, briefed the Board on the Isle of Wight County Industrial Park development. Mr. Robertson stated several steps remain, as follows: l) the development of a site plan, 2) the design of a pump station at the .site and, 3) completion and construction of the entryway and road design. Chairman Claud requested that Ms. Harris be. instructed to provide the Board with a more .precise cost for .,the needed improvements. Following discussion that this. is a project for the Economic Development .Committee, the Board .requested than all related .information be forwarded to the Committee's attention for their recommendation to the Board. C. J. Michaels, Rural Development Specialist with the U.S. Department of Agriculture, briefed the Board on the various grant and loan programs offered to provide- employment opportunities .for rural communities and fund infrastructure, land acquisition and buildings. Supervisor Bradshaw. moved the Board forward the information to the Economic Development Committee for its review and recommendation to the Board. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of .the motion (5-0); none voting against. Regarding the Industrial Access Roads Program, Mr. Robertson noted that the program is .designed to finance the construction of industrial access roads. There is a cap on the level of funding the County can request subject to the State's availability of funds. Mr. Robertson noted that the VDOT Resident Engineer, MacFarland Neblett, was present to address any questions the Board may have. Supervisor Bradshaw moved the Board direct that the report. be forwarded to the Economic Development Committee for its review and recommendation to the Board. 1'he motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw .and Spady voting in favor of the motion (5-0); none voting against. Mr. Robertson presented the Board with an update of the most recent Isle of Wight County/Economic Development Committee meeting. The Committee has requested that a consultant address construction of shell buildings at its December-l4, 1998 meeting. Interested. Board members are invited to attend, noted Mr. Robertson. // Chairman Claud called for the County Administrator's report. 1 1 7 BOOK 18 ~~~:`24'J 1 County Administrator Caskey .presented a request from the Superintendent of the Western Tidewater Regional Jail .regarding a resolution which was forwarded to other participating localities outlining support that the General Assembly repeal the reduction in Compensation Board funding to regional jails. Supervisor Spady moved the Board adopt the following resolution: RESOLUTION TO REQUEST THE GENERAL ASSEMBLY REPEAL LEGISLATION TO REDUCE COMPENSATION BOARD FUNDING FOR REGIONAL JAILS WHEREAS, the Western Tidewater Regional Jail Authority has entered into contracts with the U. S. Marshall's Service to house inmates at the Regional Jail when the Jail has bed space that is not being used for local inmates or State inmates; and, WHEREAS, the purpose. of renting excess beds is simply to reduce the significant appropriations each of the participating localities are required to make toward the operation of the Regional Jail, even considering the contribution that the Commonwealth makes toward- local correctional needs through Compensation Board funding and to increase cost effectiveness and maximize the utilization of existing facilities; and, WHEREAS, the General Assembly has adopted legislation in .the Appropriations Act ~~hich requires regional jails to share such revenue with the Commonwealth through a reduction in Compensation Board funding, the effect of which is to reduce Compensation Board funding to the Regional Jail by hundreds of thousands of dollars; and, WHEREAS, the participating localities believe that the Regional Jail's Compensation Board funding should not be reduced due to the fact that the subsequent reduction in local appropriations is much mare significant to the localities than it into the Commonwealth, because the Compensation Board would pay the same. amount toward local correctional costs regardless of whether any beds were rented to the federal government, and all inmates benefit from additional revenue; .and, WHEREAS, the participating localities are going to need this additional revenue ever.- more when the Regional Jail opens another cell block paid for by the localities, since their local.contributions are expected to increase due to the requirement to pay for their share of the debt service. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the County's General Assembly delegation be requested to introduce language in the 1999 Session of the General Assembly to remove the reduction in 8 eo~~ 18 ~~~t250 Compensation Board funding based on revenue received from the rental of excess bed space to the federal government. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Sheriff C. W. Phelps, requested the Board's assistance in providing funding for the burial of human remains found in the Jones Creek area. Sheriff Phelps noted he received a call from the County Administrator who requested that the Director of Budget and Finance review the matter. Upon her review, Ms: Seward notified the County Administrator that there would be $500 available from the General Relief Program, administered by the Department of Social Services, and that the Sheriff could make application to receive these funds. Sheriff Phelps requested the Board direct him as to what action he should take to acquire necessary funds to bury the remains. Supervisor Spady moved the Board authorize the Sheriff to .negotiate with a vendor for the burial of the remains not to exceed $2,825. Such funds are to come from the contingency fund. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. Anne F. Seward, Director of Budget and Finance, stated at the Board's request, the issue of an in-house assessment office was discussed between herself and the County Attorney. For growth reasons, Ms. Seward recommended the Board proceed with atwo-year reassessment cycle verses a four-year cycle. Supervisor Bradshaw moved that the Board direct staff to work with the Commissioner of the Revenue to develop a plan which includes a cost comparison of all options, how the County can implement the in-house plan, what other localities are doing in this regard and that such plan be for a two (2) year period for reassessments. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. County Administrator Caskey noted the Board previously authorized a disbursement in the sum of $13,322.04 in museum donations to the Museum Foundation. Mr. Robertson is distributing an amended resolution to accomplish this action, stated Mr. Caskey. Supervisor Cofer moved the Board adopt the .following amended resolution: RESOLUTION TO APPROPRIATE THIRTEEN THOUSAND THREE HUNDRED TWENTY TWO DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE MUSEUM .FUND TO THE MUSEUM FOUNDATION i' !, 9 1 WHEREAS, the Isle of Wight County Museum Committee has now formed the Isle of Wight County Museum Foundation and established said Museum Committee members as members of the Isle of Wight County Foundation; .and, WHEREAS, donations in the amount of thirteen thousand three hundred twenty two dollars ($13,322) were solicited and acquired by the Isle of Wight County Museum Committee and earmarked for various museum projects; and, 1 WHEREAS, the Isle of Wight County Museum Foundation. has requested that the funds so donated and received by it as the Isle of Wight County Museum Committee be appropriated to the Isle of Wight County Museum Foundation for the purpose of carrying out the specific conditions of said donations; and, WHEREAS, the Board of Supervisors of the County of Isle of Wight,. Virginia has approved the disbursement of said donations collected by the Isle of Wight Museum Committee to the Isle of Wight County Museum Foundation for' use at the Isle of Wight County Museum; and, WHEREAS, the Board of Supervisors of Isle of Wight County recognizes that all donations received from this resolution date forward by the Isle of Wight County Museum shall be earmarked for the Museum and administered by Isle of Wight County and all corresponding donations received by the Isle of Wight County Museum Foundation shall be eanmarked and administered by the Foundation. WHEREAS, the funds in the amount of thirteen thousand three hundred twenty two dollars ($13,322) need to be appropriated from the unappropriated fund balance of the Museum Fund of the 1998-99 Operating. Budget of Isle of Wight County for disbursement to the Isle of Wight County Museum Foundation. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia. that thirteen thousand three hundred twenty two dollars ($13,322) be appropriated from the unappropriated fund balance of the Museum Fund of the 1998-99 budget of Isle of Wight County. -~ BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. { 10 eoeK 18 ~a~~252 The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady. voting in favor of the motion (5-0); none voting against. County Administrator Casket' notified the Board that the plans for refunding of certain. bonds as previously recommended by .the County's financial Advisor has been terminated due to the fact that the majority of the bonds referred have already been refunded, but were not identified as such due to an error in the Bloomberg database responsible for tracking such information. County Administrator ,Casket' stated the Board, at its last meeting, adopted a resolution to declare certain items surplus property to be sold at public auction. Staff is requesting that two. (2) of these items be removed from the list for use by various departments, stated Mr. Casket'. Supervisor .Bradby moved the Board authorize staff to remove the "John Deere Backhoe 310A" and the "Ford 4 Door SDN" from the surplus property list. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and .Spady voting in .favor of the motion (5-0); none voting. against. Regarding a request received at an earlier meeting for funding of a fire safety trailer, Supervisor Bradshaw recommended each participating locality contribute a sum of $1,500 with the remaining funding coming from private locations. Supervisor Bradshaw moved the .Board allocate $1,500 towards the purchase of the Fire Safety Trailer and that said funds be taken from the contingency fund. The motion was adopted as follows:. Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. County Administrator Casket' requested the Board authorize sponsorship in the Leadership Development Program .and that he be authorized to select a County employee for participation. Supervisor Bradshaw moved the Board authorize sponsorship in the Leadership Development Program in the amount of $500 and for a County employee to be selected by the County Administrator. The funds are to be taken from .the contingency fund. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. // Chairman. Claud called for Old Business 1 1 11 I' 80QK iV ''~.ar{.~IJV 1999-2000 Secondary Construction Budget Priority Plan (Tabled November l9, 1998) Chairman Claud noted this issue was considered under the Transportation Section of the agenda earlier in the meeting. // Chairman Claud called for New Business. Supervisor Bradby notified the Board of a complaint he had received from Jack Ramsey concerning the location of the dumpster site. in his area. // Chairman Claud called for Appointments. Supervisor Bradshaw moved the Board appoint Anne R. Edwards as the Parent Representative on the Community Policy Management Team. The motion was adopted unanimously (5-0). Supervisor Bradshaw requested Mr. Robertson contact the Fire and Rescue Association concerning their recommendation for a representative on the Tidewater Emergency Medical Services Council, Inc. // Chairman Claud called for the County Attorney's report. County Attorney Crook noted he had no matters for discussion during open session, but had several matters for executive session. // 1 County Attorney Crookrequested an executive. session under Section 2.1-344 A3 of the Freedom of Information Act for advice of counsel and staff concerning three (3) property matters for acquisition or public use; under Section 2.1-344 A7 for advice of counsel and staff concerning two (2) negotiations of contracts; and under Section 2.1-344 A l concerning two (2) personnel matters: County Administrator requested an executive session under Section 2.1-344 A 1 concerning two (2) personnel matters and under Section 2.1-344 A7 for advice of counsel. and staff concerning negotiations of two (2) contracts. . Mrs. Harris. requested an executive session under Section 2.1-344 AS concerning industrial prospects. 12 Chairman Claud requested an executive. session under Section 2.I-344 Al concerning one (1) personnel matter and under Section 2.1-344 A7 for advice of counsel and staff concerning contractual negotiations. Mr. Rountree requested an executive session .under Section 2.1-344 A7 concerning negotiations of two (2) contracts requiring advice of counsel and under Section 2.1-344 Al for interviews of consultants for professional services. Supervisor Bradshaw moved the Board enter executive session for the reasons stated. The motion was. adopted unanimously (5-0). Upon. returning to open session, Supervisor Bradshaw moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; -NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the. Board of Supervisors. VOTE AYES: (Cofer, Bradby, Claud, Bradshaw and Spady) NAYS:. 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). Supervisor Spady moved the Board. authorize the final payment to Central Builders for closure of the County landfill. The motion was adopted 1 1 1 13 i 1 1 1 Efl~K 10 ~~:~'~1.~1J as follows:. Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against. Supervisor Bradshaw moved the Board authorize the County Attorney and staff to negotiate a contract with the surveyors of choice of the Board. The motion was adopted as follows: Cofer, Bradby; Claud, Bradshaw and Spady voting in favor of the motion (5-0); none voting against.. Supervisor Cofer moved the Board approve the arrangements for the Planner/GIS Coordinator, as discussed. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion~(5- 0); none voting against. Supervisor .Spady moved the Board authorize staff and the County Attorney to slgn the Memorandum of Understanding between the. City of .Suffolk and the County of Isle of Wight. The motion was adopted as follows: Cofer, Bradby, Claud, Bradshaw and Spady voting in favor of the motion (5- 0); none voting against. The Board directed the County Attorney to make all necessary contacts with Union Camp representatives regarding acquisition of the solid waste site in Central Hill and the .use of same by the County pending the finalization of an appropriate deed. // Supervisor Cofer moved the Board. continue its meeting until December 17; 1998 at 4:30 p.m. for the purposes of conducting a joint work session with the School Board. The motion was adopted unanimously (5-0j. ~'-~ ., Robert C. Claud, Sr., Chairman W. Dou s askey,