09-03-1998 Regular MeetingeooK ~8 ~~~~~.~~
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRD DAY OF SEPTEMBER IN THE YEAR
NINETEEN HUNDRED NINETY EIGHT.
PRESENT: Robert C. Claud, Sr., Chairman
O. A. Spady, Vice-Chairman
Malcolm T. Cofer
Henry H. Bradby
ABSENT: Phillip A. Bradshaw
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Director of .Human
Resources
Carey H. Mills, Recording Secretary
Chairman Claud called the meeting to order at 2:00 p.m. The invocation
was delivered by Supervisor Spady.
The Pledge of Allegiance was delivered.
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Chairman Claud indicated the following Consent Agenda included Item 1,
A and B, and asked if there were any items for removaL•
FY1999 Senior Services of Southeastern Virginia Agreement
August 6, 1998 Regular Meeting Minutes
Supervisor Cofer moved the Board adopt the Consent Agenda. The motion
was adopted unanimously (4-0).
Chairman Claud publicly thanked the individuals who were involved in
manning the shelters during Hurricane Bonnie. .
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Supervisor Cofer moved the Board amend the regular order of the agenda
in order to conduct a public hearing at this time. The motion was adopted
unanimously (4-0).
Chairman Claud called for a public hearing on the Community
Development Block Grant Funding.
Lynn P. Harris, Director of Economic Development, noted today's public
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hearing, the,first of two (2) such hearings required by the Department of Housing
and Community Development, is to solicit public comments on the grant to assist
an existing industry with their expansion. Mrs. Harris submitted for the record.
a legal notice transmitted via facsimile from K.W. Poore & Associates, dated
September 2, 1998.
Chairman Claud called for persons to speak in favor of or in opposition to
the Community Development Block Grant. There being none, Chairman Claud
.closed the public hearing noting no action. on the part of the Board is required at
this time.
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Chairman Cofer moved the Board return to the regular order of the agenda.
The motion was adopted unanimously (4-0).
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Chairman Claud called for Transportation Matters.
MacFarland Neblett, Resident Engineer, VDOT, noted the following
projects have been completed in the current Six-Year Plan: Smith Neck's Road;:
Waterworks Road; and, West Blackwater Road between Routes 258 and -657
with the exception of an outfall ditch. Mr. Neblett noted design work is in the
.process .for Four. Square Road and West Blackwater Road. Mr. Neblett
suggested the. Board may wish to begin the process of considering the addition
of projects to the Six Year Plan. Mr. Neblett noted that the roads in
Jamestown/Camptown would not- only need to be placed in the Six Year Plan,
but the upcoming year°s budget as well. Mr. Neblett noted a section of Route
603, West Blackwater Road, between. Route 642, Pear Tree Road, and Route
643, Wood. Duck Drive, could be added to the Six Year Plan.
Supervisor Spady moved that the Board authorize staff to advertise the Six
Year Plan for Secondary Roads for public hearing at the Board's October 15,
1.998 meeting. The motion was adopted as follows: Claud, Cofer, Bradby and
Spady voting in favor of the motion (4-0); .none voting against.
Supervisor Spady requested the Resident Engineer investigate where the
tide washed out the shoreline along Rescue Road in Battery Park.
Mr. Hartley distributed correspondence referencing the issues discussed
in the recent quarterly meeting with VDOT representatives.
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Chairman Claud called for Citizens Comments.
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Grace Keen and Pat Clark invited the Board to attend the Isle of Wight
Citizens Association meeting scheduled for 7:00 p.m. on September 14, 1998 at
Nike Park.
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Chairman Claud called for the Community Development report.
Jonathan W. Hartley, Director of Planning and Zoning, noted the
Jamestown/Camptown CDBG Comprehensive Community Development Grant
has been awarded. The Board of Supervisors is required to appoint. a Housing
Rehabilitation Advisory Board to review and approve the housing rehabilitation
program features and oversee the program after the locality's .governing body
adopts the program design, stated Mr. Hartley.
Supervisor Bradby moved the Board appoint the recommended persons,
as follows, to the Housing Rehabilitation Advisory Board:
Phillip A. Bradshaw - as a Board of Supervisors' representative
Alan S. Nogiec, Director of Parks and Recreation - as a County
Administrator's designee
Della Stokes - as a resident of the Jamestown/Camptown target area
who will not benefit from the project
Edna King - as a resident of Jamestown/Camptown community and
member of the Camptown Coalition
Carolyn Bryant - as a realtor, providing expertise in subsidized
program financing and eligibility criteria, property values, etc.
The motion was adopted unanimously (4-0).
Mr. Hartley. noted staff has negotiated a contract with Redman/Johnston
Associates, Ltd. to update the Comprehensive Plan. Such contract, as proposed,
is in the amount of $65,640, but only $27,500 is currently budgeted. As a result,
an additional amount of $39,000 needs to be allocated for this. project. Mr.
Hartley stated the County Attorney has reviewed the contract and recommends
one (1) change. Also, the Chesapeake Bay Local Assistance Department has
reviewed and recommends two (2) references be added to the Plan.
Supervisor Cofer moved the Board adopt .the following. resolution
allocating the additional $39,000 necessary for this project from the
unappropriated fund balance of the General Fund:
RESOLUTION TO APPROPRIATE THIRTY. NINE THOUSAND
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DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE
GENERAL- FUND FOR AN UPDATE OF THE COMPREHENSIVE PLAN
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WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved an update of the Comprehensive Plan for the County of
Isle of Wight; and,
WHEREAS, the funds in the amount of thirty nine thousand dollars
($39,000) need to be appropriated from the unappropriated fund balance of the
General Fund of the 1998-99 budget of Isle of Wight County for .an update of the.
Comprehensive Plan of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that thirty nine
thousand dollars ($39,000) be appropriated from the unappropriated fund
balance of the General Fund of the 1998-99 budget of Isle of Wight County for
an update of the. Comprehensive Plan of the County of Isle of Wight.
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BE IT FURTHER RESOLVED that the County Administrator. of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give this
resolution effect.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
Supervisor Spady moved the Board award the contract to
Redman/Johnston Associates, Ltd. subject to further review and approval of the
contractual agreement changes by the County Attorney. The motion was adopted
as follows: Claud, Cofer, Bradby and Spady voting in favor of the motion (4-0);
none voting against.
Mr. Hartley provided the Board with an update on the Virginia Coalition
of High Growth Communities..
Chairman Claud requested staffto contact VACo requesting a preliminary
draft on the wording of certain issues and bring same back to the Board for
consideration at its meeting on September 17, 1998 for inclusion in the County's
legislative package.
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Chairman Claud called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public Utilities, offered no report to
the Board.
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Chairman Claud called for the Economic Development report.
Lynn P. Harris, Director of Economic Development, noted the Industrial
Development Authority recently approved a resolution for $3.5 million dollars
in Industrial Revenue Bonds fora 19,000 square foot addition to Smithfield Ham
and Products Company. In this regard, the Board is required to adopt an
approving resolution which she has prepared for the Board's consideration, noted
Ms. Harris,
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Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION APPROVING ISSUANCE OF
INDUSTRIAL DEVELOPMENT REVENUE BONDS
FOR SMITHFIELD HAM & PRODUCTS, INC.
WHEREAS, there have been described to the Industrial Development
Authority of the County of Isle of Wight (the "Authority"), the plans of The
Smithfield Ham & Product Co. (The "Company"), to construct and equip a
19,000 square foot meat processing facility at 401 N. Church Street, Smithfield,
Virginia 23430 (the "Project"); and,
WHEREAS, the Project will be owned and operated by the Company and
the Authority has held a public hearing on August 26, 1998, with respect to the
Project and the issuance of bonds with respect thereto (the "Bonds") as required
by Virginia law and the Internal Revenue Code of 1986, as amended (the
"Code"); .and,
WHEREAS, the Code provides that the highest elected governmental
officials of the governmental units having jurisdiction over the issuer of private
activity bonds and over the area in which any facility financed with the proceeds
of private activity bonds is located shall approve the issuance of such bonds.
WHEREAS, the Authority issues its bonds on behalf of the County of Isle
of Wight (the "County"), the Project is located in the County and the members of
the Board of Supervisors of the County of Isle of Wight (the "Board") constitute
the highest elected governmental officials of the County; and,
WHEREAS, ,Section 15,2-4906 of the Code of Virginia of 1950, as
amended, provides that the Board .shall within sixty (60) calendar days from the
public hearing with respect to industrial development revenue bonds either
approve or disapprove the issuance of such bonds; and,
WHEREAS, a copy of the Authority's resolution approving the issuance of
the Bonds, a reasonably detailed summary of the comments expressed at the
public hearing with respect to the Bonds and a statement in the form prescribed
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by Section 15.2-4907 of the Code of Virginia of 1950, as amended, have been
filed with the Board, together with the Authority's recommendation that the
Board approve the issuance of the. Bonds; and,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF ISLE OF WIGHT, VIRGINIA:
1. The recitals made in the first preamble to this Resolution are hereby
adopted as a part of this Resolution.
2. The Board of Supervisors of the County of Isle of Wight, Virginia
approves the issuance of the Bonds by the Authority to assist in the
plan of finance described herein for the benefit of the Company to
the extent required by the Code and Section 15.2-4906 of the Code
of Virginia of 1950,. as amended-(The "Virginia Code'°).
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3. The approval of the issuance of the Bonds, as required by the Code
and Section 15.2-4906 of the Virginia Code, does not constitute an
endorsement to a prospective purchaser of the Bonds of the
creditworthiness of the Project or the Company, and, as required by.
Section 15.2-4909 of the Virginia Code, the Bonds shall provide that
neither the County nor the Authority shall be obligated to pay the
bonds or the interest thereon or other costs incident thereto except
from the revenues and moneys pledged therefore and neither the
faith or credit nor the taxing power of the Commonwealth of
Virginia, the County nor the Authority shall be pledged thereto.
4o This Resolution shall take effect immediately upon its adoption.
The motion was adopted as follows:.. Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
Ms. Harris notified the Board that the deadline for the .Shell Building
Initiative Program has-been changed from October 16, 1998 to November, 1998.
Ms. Harris noted she does not feel the County's phases are currently in place as
to infrastructure, to include sufficient pressure for fire suppression for a building
and roads, is required to first be in place. Mr. Harris noted that she has requested
Mr. McKinney, Betty Anne Teeter and Robert Gibson to be present at the Board's
retreat to provide additional information on the issue.
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Ms. Harris rioted stockholders have been requested to review the merger
of Bell Atlantic and GTE. In anticipation of this, she has prepared a resolution
in support of comparable telecommunications service resulting from the merger
for the Board's .consideration. Ms. Harris recommended the Board reform a
committee for extended area calling.
County Attorney Crook noted a correction should be made to paragraph # 1
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of the resolution changing "merger" to "merge".
Chairman Claud requested a copy. of the resolution also be forwarded to
Bell Atlantic and GTE.
Supervisor Bradby moved the Board adopt the following resolution as
amended in paragraph # 1 which changes "merger"' to "merge" and directed staff
to forward same to the FCC, the State Corporation Commission, Bell Atlantic
and GTE:
RESOLUTION IN SUPPORT OF COMPARABLE
TELECOMMUNICATIONS SERVICE RESULTING FROM THE
CORPORATE MERGER OF
BELL ATLANTIC AND GTE.
WHEREAS, Bell Atlantic and GTE have announced plans to merge
corporate entities in order to provide higher quality business and residential
telecommunications service; and,
.WHEREAS, Isle of Wight County is part of the Norfolk, Newport News
Metropolitan Statistical Area; and,
WHEREAS, telecommunication service in Isle of Wight County is
provided by GTE and the majority of customers in the Metropolitan Statistical
Area are otherwise served by Bell Atlantic; and,
WHEREAS, those Isle of Wight County consumers are not provided
comparable service with their MSA counterparts in the Bell Atlantic service area
as demonstrated by rate and service comparisons.
NOW, THEREFORE, BE IT RESOLVED that Isle of Wight County
petitions the Federal Communications Commission to assure businesses and
residents of Isle of Wight County that economic and provider benefits, notably
equal rate, service structure and calling area offered by Bell Atlantic in the
Norfolk, Newport News Metropolitan .Statistical Area are conveyed in the
merger.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
Supervisor Spady further moved to reactivate the Extended Calling Area
GTE Committee. The motion was adopted as follows: Claud, Cofer, Bradby and
Spady voting in favor of the motion (4-0); none voting against.
Ms. Harris provided for the Board's information and review information
concerning the procedures for obtaining Industrial Development Bonds.
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Ms. Farris recommended the Board proceed with finding individuals to
serve onanon-compensated committee to oversee the beautification efforts in the
County. Ms. Harris noted the Committee's chairman would report to the Board
on an as-needed basis. Ms. Hams presented the Board with a Mission
Statement.
Supervisor Bradby moved that the Board members proceed with finding
an individual from each election district to serve on anon-compensated
committee to oversee the beautification efforts in the County. The motion was
adopted as follows: Claud, Cofer, Bradby and Spady voting in favor of the
motion (4-0); none voting against.
County Administrator Caskey noted this item would be placed on the
appointments page for consideration by the Board at its next meeting.
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Ms. Harris noted the Department of Housing and Community
Development Proposed.Industrial Site Development Fund is to assist localities
in the development of industrial parks and related infrastructure improvements.
The General Assembly has authorized $3,000,000 for .this-Fund and the
construction of a water storage tank in the industrial park on Route 460 would
qualify for this project. Ms. Harris recommended staff prepare a proposal for
this application to determine if this project could benefit the Route 460 corridor
in the future.
Chairman .Claud moved the Board direct staff to put together a draft
proposal for funding and bring back to the Board for consideration and action.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady voting in
favor of the motion (4-0); none voting against.
Ms. Harris presented a request from the Virginia Chamber of Commerce
for support of Amendments 3 and 4 to the Virginia Constitution. to develop
economic development initiatives to assist the County in participating in regional
issues.
Chairman Claud requested staff prepare an appropriate resolution in
support of Amendments 3 and 4 to develop economic development initiatives
and bring same back for the. Board's consideration at its next meeting.
Ms. Hams noted she had several matters for executive session later in the
meeting.
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Chairman Claud called for the Parks and Recreation report.
Alan S. Nogiec, Director of Parks and Recreation, presented the Board
with information pertaining to two (2) outstanding purchase orders and requested
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$22,863 in Capital funds be reallocated.
Chairman Claud moved the Board appropriate $22,863 from the Capital
Budget Contingency Fund to pay for the designated capital projects in the
rehabilitation program for Nike Park. The motion was adopted as follows:
Claud, Cofer, Bradby and Spady voting in favor of the motion (4-0); none voting
against.
Mr. Nogiec requested the Board allocate an additional $4,872 to the
equipment line item in the Parks and Recreation Budget for the purchase of a
utility vehicle.
Supervisor Spady moved the Board allocate an additional $4,872 from the
Operating Contingency Fund to the equipment line ,item in .the- Parks and
Recreation budget, as requested. The motion was adopted as follows: Claud,
Cofer, Bradby and Spady voting in favor of the motion (4-0); none voting
against.
Mr. Nogiec noted the mortar on the outside of the Museum is deteriorating.
and not. covered by insurance. In an effort to protect the building he is requesting
the Board allocate a ,sum of $8,000 to the Museum budget .for weather proofing
the Museum.
Supervisor Cofer moved the Board allocate a sum of $8,000 to the
Museum Budget for weather proofing the Museum. The. motion was adopted as
follows: Claud, Cofer, Bradby and Spady voting in favor of the motion (4-0);
none voting against.
Mr. Nogiec notified the Board that the Museum Foundation is officially
incorporated and has. received its 501 C3 -IRS status making it a bona fide tax
exempt non-profit organization which can handle donations to the Museum. It
is their intent that the balance of funds collected in the approximate amount of
$13,322 be transferred to them, stated Mr. Nogiec.
County Attorney Crook noted there were several issues .which need.
exploring with the Director of Budget and Finance and the Director of Parks and
Recreation before he can make a recommendation to the Board.
Supervisor Spady moved the Board table consideration of the matter until
the Board's October meeting per the recommendation of the County Attorney.
In the meantime, County Attorney Crook will set up a meeting with the Director
of Budget and Finance and the Director of Parks and Recreation. The motion
was adopted as follows: Claud, Cofer, Bradby and Spady voting. in favor of the
motion (4-0); none voting against.
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Chairman Claud called for the County Administrator's report.
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.Sharon Frix, Victim Witness Coordinator, requested the Board adopt a
resolution to submit an application for V-STOP grant program funds from the
Commonwealth of Virginia, Department of Criminal Justice Services. The grant
is for stopping violence against women in the area of domestic violence, sexual
assault and stalking, stated Ms. Frix.
Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION TO SUBMIT AN APPLICATION FOR V-STOP GRANT
PROGRAM FUNDS AND TO ACCEPT AND APPROPRIATE
GRANT PROGRAM FUNDS FROM THE COMMONWEALTH OF
VIRGINIA, DEPARTMENT OF CRIMINAL JUSTICE SERVICES
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the grant application to the Commonwealth of Virginia,
Department of Criminal Justice Services for the V-STOP grant funds; and,
WHEREAS, the funds in the amount of fifty four thousand one hundred
ninety-one dollars ($54,191) or as much as shall be received from the Virginia
Department of Criminal Justice Services need to be appropriated to the
appropriate line item in the FY1998-99 operating budget of the County of Isle of
Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that fifty four
thousand one hundred ninety-one dollars ($54,191) or as much as shall be
received from the Commonwealth of Virginia, Department of Criminal Justice
Services, be appropriated to the appropriate line item in the 1998-99 budget of
the County of Isle of Wight.
BE I'~' FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give this
resolution effect.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
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County Attorney Crook requested an executive session under Section 2.1-
344. A7 regarding legal advice concerning matters requiring advice of counsel
and potential litigation.
Supervisor Cofer moved the Board enter executive session for the reasons
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stated. The motion was adopted unanimously (4-0).
Upon returning to open session, Supervisor Cofer moved the Board adopt
the following resolution:
CERTIFICATION OF E TIV . MF.F.TTNC'T
WHEREAS, the Board of Supervisors has convened an executive meeting
on this date pwsuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by
this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution
applies, and (ii) only such public business matters as were identified in the
motion convening the executive meeting were heard, discussed or considered by
the Board of Supervisors.
AYES: 4 (Claud, Cofer, Bradby and Spady)
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 1
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
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Chairman Claud called for the continuation. of the County Administrator's
report.
County Administrator Caskey noted that the Governor had declared a State
of Emergency for the Commonwealth of Virginia last week in anticipation of the
landfall of Hurricane Bonnie. The following day, he, in turn, declared a local
emergency in the County and included in the agenda is a resolution to declare an
emergency which he recommends the Board adopt.
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Supervisor Bradby moved the Board adopt the following resolution:
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RESOLUTION TO DECLARE
A LOCAL EMERGENCY
WHEREAS, due to the projected landfall and impact of Hurricane Bonnie,
the County is facing the potential for heavy rain, wind storms, and a condition of
extreme peril of life and property which necessitates the proclamation of the
existence of an emergency; and,
WHEREAS, Section 44-146.21 of the Code of Virginia provides for the
declaration of local emergencies; and,
WHEREAS, the Isle of Wight County Board of Supervisors has approved
an Emergency Operations Plan.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the
Board of Supervisors of the County of Isle of Wight, Virginia does consent to the
declaration of a local emergency.
BE IT FURTHER RESOLVED that during the existence of said emergency
the powers, functions, and duties of the Director of Emergency Services for the
County of Isle of Wight and other local officers and employees having emergency
responsibilities shall be those prescribed by the Plan and all applicable State and
Federal law; and,
BE IT FURTHER .RESOLVED that this resolution is effective this date,
and shall remain in effect until rescinded by the Board of Supervisors as provided
by law.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
County: Administrator Caskey noted in order to participate in the Forfeited
.Asset Sharing Program, the County must authorize execution of the certification
for the FY98-99 Forfeited Asset Sharing Program which he recommends the
Board's approval.
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Chairman Claud moved the Board authorize execution of the certification
for the FY1998-99 Forfeited Asset Sharing Program. The motion was adopted
as follows: Claud, Cofer, Bradby and Spady voting in favor of the motion (4-0);
none voting against.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE THREE HUNDRED
TEN THOUSAND DOLLARS FOR SCHOOL TEXTBOOK FUNDS
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WHEREAS, the School Board of the County of Isle of Wight has received
funding for the School Textbook Fund; and,
WHEREAS, the funds in the amount of three hundred ten thousand dollars
($310,000) need to be appropriated to the appropriate line item in the 1997-98
budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that three hundred
ten thousand dollars ($310,000) be appropriated to the 1997-98 School Board
budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is .authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give this
resolution effect.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE TWO THOUSAND
DOLLARS FROM THE UNITED STATES DEPARTMENT
OF EDUCATION
WHEREAS, the School Board of the County of Isle of Wight has received
grant funds for the Title VI -Innovative Education Program from the United
States Department of Education; and,
WHEREAS, the funds in the amount of two thousand dollars ($2,000) need
to be appropriated to the appropriate line item in the 1998-99 operating budget
of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia, that two thousand
dollars ($2,000) be appropriated for the Title VI -Innovative Education Program
line item in the 1998-99 operating budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator of the
County. of Isle of Wight, Virginia is authorized to .make the appropriate
accounting adjustments in the budget and to do all things necessary to give this`
resolution effect.
The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
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Regarding the solicitation of a flag design, County Administrator Caskey
offered to have staff put together some general parameters for soliciting flag .
designs from school students and stated he would discuss same with Dr. York.
County Administrator Caskey suggested a flag committee could be formed.
County Attorney Crook noted a plow was the original seal which is
currently displayed in the Circuit Courtroom. The Board has since adopted a
new seal which is currently in use and the Board may wish to consider having a
new seal made and replace the seal in the Courtroom.
County Administrator Caskey noted the issue of the flag design would be
placed on the Board's agenda for further consideration by the Board.
Chairman Claud requested County Attorney Crook inquire as to the
sentiments of the Judges regarding .the replacement of the County seal in the
Courtroom.
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION OF INVITATION TO THE
ISLE OF WIGHT, UNITED KINGDOM
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WHEREAS, the County of Isle of Wight, Virginia was established as one
of Virginia's eight original shires by the General Assembly in l 634; and,
WHEREAS, Isle of Wight County, Virginia was settled by citizens of The
Isle of Wight, United Kingdom; and,
WHEREAS, it has been the intent and honor for Isle of Wight County,
Virginia to continue and strengthen this covenant between our. two communities.
NOW, THEREFORE, BE IT RESOLVED by the .Board of Supervisors of
Isle of Wight County, Virginia that an invitation is hereby extended to the
appropriate governmental officials or their designees of The Isle of Wight, United
Kingdom of Great Britain to visit our community and its citizens in the spirit of
friendship and cooperation that has been established.
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BE IT FURTHER RESOLVED that copies of this resolution be formally
entered into the minutes of the Board of Supervisors' meeting of September 3,
1998 and a copy be furnished to the Council of The Isle of Wight of the United
Kingdom.
The motion was adopted as follows: Claud,. Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
Regarding the proposed Board retreat, County Administrator Caskey
reminded the Board that it has tentatively scheduled its retreat for October 27,
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1998 at ..the Paul D. Camp Community College/Suffolk Campus. County
Administrator Casket' suggested adding the topic of a town meeting to the retreat
agenda. He further offered to prepare a draft agenda for the Board's
consideration with the morning hours primarily delegated to economic
development speakers/issues.
Donald- T. Robertson, Assistant to the County Administrator/Director of
Human Resources, addressed the Board regarding information based on feedback
from the Board regarding the County's proposed 1999 Legislative Priority List.
A meeting has been tentatively scheduled for November 5, 1998 at 5:00 p.m. for
the County's General Assembly representatives to meet~with the Board, noted Mr.
Robertson.
Debbie Siverston presented the Board with a proposed County brochure
which furnishes citizens with services provided by the County, County phone
numbers for departments and offices and informs citizens how their tax dollars
are spent. Ms. Siverston suggested the Board may wish to provide citizens with
brochures on an annual basis.
Supervisor Cofer moved the Board authorize staff to proceed with the
printing of 20,000 County brochures at $0.08 per brochure at a total mailing cost
of $1,600. The motion was adopted as follows: Claud, Cofer, Bradby and Spady
voting in favor of the motion (4-0); none voting against.
Ms. Siverston further provided the Board with a copy of a Citizens Guide,
noting that Union Camp has donated 40,000 sheets of paper which would be
sufficient paper to print 5,000 copies of the Guide. The brochure is to be
circulated to the various museums, libraries, Chamber of Commerce, Social
Services and County offices, stated Ms. Siverston.
Supervisor Cofer moved the Board authorize staff to print 5,000 copies of
the Citizens Guide at a cost of $.33 per Guide for a total cost of $1,648. The
motion was adopted as follows:. Claud, Cofer, Bradby and Spady voting in favor
of the motion (4-0); none voting against.
Anne F. Seward,. Director of Budget and Finance, noted a single bid was
received for the dump truck included in the Capital Budget as requested by the
Department of Public Utilities. In this regard, the County's policy states that in
instances where the County receives a single response that the bid process .should
be terminated at that point and the bid returned to the bidder without being
opened.
County Attorney Crook noted the County is obligated to accept the lowest
bid and if the County opens the bid, it is committed to accepting it. County
Attorney Crook recommended sending out additional Requests for Bids.
Chairman Claud requested the Director of Budget and Finance to send out
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additional Requests far Bids for the dump truck.
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Ms. Seward addressed the Board on the issue of additional access points
needed for data. processing access to the County's system. Ms. Seward advised
that the committee recommended pursuing Option #3.
Chairman Claud moved the Board pursue Option #3 and authorize a
meeting with Alan Monette to negotiate agreeable terms. The motion was
adopted as follows: Claud, Cofer, Bradby and Spady voting in favor of the
motion (4-0) none voting against.
//
Chairman Claud called for Old Business.
There was no old business offered for discussion.
//
Chairman Claud called for New Business.
There was no new business offered for discussion.
//
Chairman Claud called for Appointments.
There were no nominations for appointments offered by the Board.
//
Chairman Claud called for the County Attorney's report.
County Attorney Crook reported that the Carrollton Library property deed
has been signed and recorded..
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County Attorney Crook reported that the Committee had provided the
Town of Windsor with the proposed loss of revenue which would result to the
County from the proposed boundary adjustment. The Town of Windsor further
provided the County with their estimates of proposed loss of revenue to the
County. County Attorney Crook noted another meeting has been scheduled for
September 22, 1998 to discuss revenue sharing.
Responding to Chairman Claud's inquiry concerning a letter received from
Durwood Scott regarding signs, County Attorney Crook noted he had .reviewed
the ordinance and he would like an opportunity to meet with the Director of
Planning and Zoning to discuss the issue as he does not have sufficient facts at
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this time. eo~K 18 :,;~~~.:~s
County Attorney Crook noted he recently met with the President and
Secretary and confer ed with the attorney for the Burwell's Bay Association. The
Association's bylaws are being redone and he has provided them with a copy of
the letter that he wrote to the State Corporation Commission stating the Board
of Supervisors was opposing any change in the Articles of incorporation dealing
with qualification for membership. The Association has promised to schedule
another meeting to discuss their proposed bylaws although the date of such
meeting has not yet been set, advised County Attorney Crook.
//
County Attorney Crook requested an executive session under Section 2.1-
344 A3 of the Freedom of Information Act concerning conference with staff and
counsel on two (2) property matters; under Section 2.1-344 AS for consultation
with staff concerning a matter involving industrial siting; under Section 2.1-344
A 1 for consultation with staff concerning four (4) personnel matters; under
Section 2.1-344 A7 for advice of counsel concerning three (3) litigation matters;
under Section 2.1-344 A7 concerning procurement of services for consultants;
and, under Section 2.1-3447 A7 for legal advice from counsel on matters
requiring .legal advice.
//
Supervisor Bradby moved the Board enter executive session for the
reasons stated after taking a five (5) minute recess. The motion was adopted
unanimously (4-0).
Upon returning to open session, Supervisor Spady moved the Board adopt
the following resolution:
CERTIFICATION OF F.XR(:i1TiVF. MF.F.TTN(`T
WHEREAS, the Board of Supervisors has convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1 A of the Code of Virginia requires a certification by
this Board of Supervisors that such .executive meeting was conducted in
conformity with Virginia law;.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution
applies, and (ii) only such public business matters as were identified in the
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motion convening the executive meeting were heard, discussed or considered by
the Board of Supervisors.
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AYES: 4 (Claud, Cofer, Bradby and Spady)
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 1
The motion was adopted unanimously (4-0).
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Supervisor Cofer .moved the Board authorize the County .Attorney to
prepare an option on the land to be acquired for public purposes as discussed in
executive session. The motion was adopted as follows: Claud, Cofer, Bradby
and Spady voting in favor of the motion (4-0); none voting against.
Chairman Claud moved the Board appoint Ron Pack as the Industrial
Development Authority's representative on the Economic Development
Committee. The motion was adopted unanimously (4-0).
//
At 6:12 p.m., Supervisor Cofer moved the Board adjourn. The motion was
adopted unanimously (4-0).
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W. Doug key, Cle
Robert C. Claud, Sr., Chairman
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