05-07-1998 Continued Meetingsoak ~ 17 :~~:~ 6~~5
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SEVENTH DAY OF MAY IN THE YEAR
NINETEEN HUNDRED NINETY EIGHT
PRESENT: Robert C. Claud, Sr., Chairman
O. A. Spady, Vice-Chairman
Malcolm T. Cofer
Phillip A. Bradshaw
Henry H. Bradby
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas. Caskey, County Administrator
Donald T. Robertson, Assistant to the
County Administrator/Director of Human
Resources
Carey H. Mills, Recording Secretary
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Chairman Claud called the continued meeting to order at 1:00 p. m. for the
purpose of discussing the appointment of an Economic Development Advisory
Committee, as well as discussion on the functions of the Industrial Development
Authority (IDA).
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Lynn P. Harris, Director of Economic Development, distributed a
summation of the recent joint meeting between the Industrial Development
Authority and the Board. Ms. Harris further distributed copies of past Board
reports on the Overall Economic Development Committee, along with its
presently appointed members and the bylaws established in the 1980's. The
historic function of the IDA was to fund bonds for existing and .new industry,
stated Ms. Harris.
County Attorney Crook responded to Supervisor Bradshaw that the IDA's
powers and goals are set forth under the guidelines of the statutes and the reason
the. IDA was originally formed was to assist Union Camp in bond issues for
development back in the early 1970's.
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Chairman Claud noted he sees the function of the IDA is to serve as a
financial mechanism with the Economic Development Advisory Committee
performing other advisory functions, in addition to making recommendations to
the Board.
Supervisor Spady noted his preference is for the IDA to perform the
financing functions, as well as serve as a financial analysis committee. The other
committee, whether it be .the Overall Economic Development Committee or the
Economic Development Advisory Committee, should perform the marketing side
of County industrial property, stated Supervisor Spady.
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Chairman Claud noted for the record. that the Board's general consensus is
for the IDA to continue to function as a financial mechanism for existing and
new industry.
County Attorney Crook read for the Board's information the purpose of the
IDA according to the General Assembly which adopted the Act allowing
localities to create IDAs.
Supervisor Spady suggested the County Attorney write a memorandum
from the Board to the IDA and to bring such memorandum back to the Board for
its consideration addressing the IDA's role as understood by the Board.
Regarding the issue of an Economic Development Advisory Committee,
.Supervisor Cofer noted the Overall Economic Development Committee has
already been established and has a set of bylaws, however, he does have a
problem with a committee that large in members.
Supervisor Spady. suggested fine tuning the bylaws of the .Economic
Development Committee of 1984, incorporating same into the Overall Economic
Development Committee.
Supervisor Bradshaw stressed that the Board should have some definition
as far as what is the purpose of the Committee, such as a policy drafted by the
County Attorney.
Following discussion by ,the Board on the number of members, it was the
consensus of the Board that the Committee have two (2) members from each
district, to include one (1) member from each Town, and one (1) member
nominated from the IDA, for a total of eleven (11) members..
Supervisor Bradshaw requested that when the Committee meets. that Ms.
Harris provide the Board with agendas and copies of the minutes.
Supervisor Bradshaw requested the County Attorney amend Article II and
draft a policy statement defining the Committee's purpose for the Board's
consideration.
Ms. Hams noted she sees the Committee's function as advising the Board
on new industries considering locating in the County. Further, the Committee
would make recommendations to the Board as to whether a proposed industry is
suitable for location in the County. .The Committee would also be used as a
marketing .tool and accompany her on local site tours. The Committee would
ma~Ce recommendations in the site selection process and, relative to any new
initiatives that .might come along, it would provide the .Board. with a
recommendation, stated Ms. Harris.
Supervisor Bradshaw moved. the Board direct the County Attorney to
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develop guidelines and offer the Board suggestions far the policy statements for
both the IDA and the Economic Development Committee and to make the
necessary changes in the bylaws for the Committee as directed by the Board. The
motion was adopted by the following vote, as follows: Claud, Cofer, Bradby,
Bradshaw and Spady for the motion; none against.
Supervisor Spady noted. the presence of E. Wayne Rountree, P.E., .Director
of Public Utilities, and stated the Board may wish to go over his budget as he was
not present at the budget work session held previously by the Board..
Chairman Claud requested Mr. Rountree elaborate. further on his
equipment request for the Public Utilities Department.
Mr. Rountree stated there is a person and a half in the Utility Billing office
and he is requesting modular furniture as this office will remain located. in the
main Courthouse as it should be kept in close proximity to the Inspections and
Planning and Zoning offices. Mr. Rountree explained his request for a portable
trailer mounted high pressure sewer cleaner noting the County presently hires
someone to perform these duties and, as his office has, as of January 1, 1998,
picked up the Gatling Pointe system, this more than doubles the number of sewer
customers. He is further requesting an air compressor, jack hammer and trash
pumps because it is not longer feasible to rent these items or hire contractors. He
is requesting a walk: behind trencher for taps, a permanent generator to be utilized
during power. outages and installed in the well system for Gatling Pointe. Mr.
Rountree pointed out that. generators can also serve to keep the sewer pump.
stations operational.
Supervisor Spady noted it may be more flexible if the County had two
portables because .the County. may be able to keep from having to buy ten (10)
or twelve (12) generators. The Board may find itself in a position to have to set
some kind of policy that a generator .will not be installed unless there are a
certain number of residents on a system.
Chairman Claud noted he thought it would be reasonable forthe County
to own one portable generator that could be moved around and rental of
generators, when necessary.
Supervisor Bradshaw noted the City of Franklin just purchased a sewer
cleaner he believed and he would suggest that the County investigate the
possibility of having a contract with the City of Franklin to utilize its sewer
cleaner, as necessary.
Mr. Rountree stated his .request for a small dump truck is because the
County currently owns only one (1) small dump truck used by Public Works and
more and more his operation has a need for hauling large heavy items such as fill
material
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Mr. Rountree stated regarding his request for a new position of Pump
Station Mechanic, the County previously had six (6) pump stations in the
Camptown area. Since January of 199.8, the County picked up an additional six
(6), as well as pump stations at the Ashby and the Carrollton Forest Subdivisions.
A pump station is also planned in Windsor with one more proposed at a
subdivision on the north end of the County. Mr. Rountree stated the. position is
a full-time position as each pump station should be checked daily.
There being no further discussion by the Board, Supervisor Cofer moved
the Board adjourn its continued meeting at 1:55 p.m. The motion was adopted
unanimously (5-0).
Robert C. Claud, Sr., Chairman
W. Dou s skey, Cl