11-06-1997 MeetingR
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MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
AND THE PARKS AND RECREATIONAL FACILTTIES AUTHORITY HELD
THE SIXTI-I DAY OF NOVEMBER IN THE YEAR NINETEEN HUNDRED-
NINETY SEVEN
PRESENT: BOARD OF SUPERVISORS:
Henry H. Bradby, Chairman
Robert C. Claud, Sr., Vice Chainman
O. A. Spady
Malcolm T. Cofer
Phillip A. Bradshaw
COMMISSIONERS: (PUBLIC PARKS AND
RECREATIONAL FACILITIES AUTHORITY)
Jeremiah H. Cuffey, Jr., Chairman
Allen Brown, Vice Chairman
Charles E. Jones
John B. Nelms
Also Attending:. H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Alan S. Nogiec, Director of Parks and Recreational
Facilities Authority
. Donald T. Robertson, Assistant to the
County Administrator/Director of Human
Resources
Carey H. Mills, Recording Secretary
Chairman Bradby called the meeting to order at 1:00 p.m.
/f
Regarding the responsibilities of the Advisory Commission, the Board .
noted its approval of Alternative #1, as follows:
A. Review and recommend through the Director;
. Annual operating budget
Proposed Capital improvements program
Proposed policiesthat directly relate to parks and recreation
issues
B. Advise the Director on issues such as:
Priorities as they relate to Capital Budget spending
Priorities as they relate to facility renovations, or construction
of new facilities
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C. ,Act as liaison to the general public on parks and recreation matters
Supervisor Bradshaw moved the Board direct staff, and request the Parks
and Recreation Director and the County Attorney prepare responsibilities and a
resolution for the Board to review at its December 4, 1997 meeting. The motion
was adopted unanimously (5-0).
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Regarding existing Authority policies dealing with specific situations such
as the use of facilities, use of equipment, prohibition of alcohol on premises and
receipt of donations, Supervisor Claud recommended the .Board adopt these
policies and that County staff and the Director of Parks and Recreation amend:
such policies at a later time, as may be warranted.
Regarding the issue of donations, Supervisor Cofer suggested Anne F.
Seward, Director of Budget and Finance, hold donations in a reserve. far the
museum when the donations transfer over to the County in January.
Alan Nogiec, Director of Parks and Recreation, noted a contribution to the
museum may not strictly be limited for museum purposes as it may not be
specific to one facility although it may be specific to a cause such as historical
facilities.
Ms. Seward questioned the Board as to how it wishes her to separate the
revenues for Parks and Recreation. Does the Board wish her to report these
revenues separately or integrate with County revenues, questioned Ms. Seward?
Supervisor Bradshaw recommended the Commission members advise the
Board as to .what the most appropriate method would .be in handling these
revenues.
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Regarding the position that was recently filled by the Authority, but not
addressed in the County's new pay plan, Donald T. Robertson, Assistant to the
County Administrator/Director of Human Resources, stated the recommendations
made by the County's consultant are what the County will look to as the
recommended titles for respective positions. The current Administrative .Aide
position will be changed to Administrative Assistant as these positions are graded
at the same level and the salary ranges are identical. Regarding upgrade of
positions, Mr. Robertson stated the existing Maintenance Worker position was
identified in the pay plan at a starting salary of $14,263 or $618 above the
existing budget. Mr. Robertson askedthe Board to advise whether it wished to
make adjustments mid year, effective January 1, 1998 or if these changes should
be incorporated into the budget process for adoption on July 1, 1998.
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Regarding two requests for positions, Supervisor Cofer stated he would
recommend they be handled during the normal budget process.. Regarding the
three positions that require a pay grade change, he would recommend adjusting
these January 1, 1998 to get them in line with the County's pay scale.
Mr. Cuffey stated he would like to make a recommendation in the near
future to the Board on the.. Maintenance Worker position, as well as the
Administrative Aide position.
Supervisor Bradshaw suggested Mr. Robertson review the consultant's
report and come back with a recommendation to the Board .based on the
consultant's report so that it can be implemented on January 1, 1998.
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There being no further business presented for discussion, Supervisor Cofer
moved the Board adjourn at 1:4S p.m. The motion was adopted unanimously (5-
0).
Henry . Bradby, Chairman
W. Doug skey, Cler