10-02-1997 Regular Meeting.:
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REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE SECOND DAY OF OCTOBER IN THE YEAR
NINETEEN HUNDRED NINETY SEVEN
.PRESENT: Henry H. Bradby, Chairman
Robert C. Claud, Sr., Vice-Chairman
O. A. Spady
Malcolm T. Cofer (Left at 6:00 p.m
Phillip A. Bradshaw
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Donald T. Robertson, Assistant to the County
Administrator/Director of Human Resources
Carey H. Mills, Recording Secretary
Chairman Bradby called the meeting to order at 2:00 p.m. The invocation
was delivered by Supervisor Spady.
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Chairman Bradby indicated the following Consent Agenda included Item
1, A through E, and asked if there were any items for removal:
A. Virginia Cooperative Gypsy Moth Suppression Program
B. Delinquent Real Estate Tax Collection Monthly Report
C. August 21, 1997 Regular Meeting Minutes
D. August 27, 1997 Continued Meeting Minutes
E. September 4, 1997 Regular Meeting Minutes
There being no items requested by the Board members for removal,
Supervisor Cofer moved the Board approve all items of the Consent Agenda.
The motion was adopted. unanimously (5-0).
//
Chairman Bradby called for Transportation Matters.
Jonathan W. Hartley, Director of Planning and Zoning, formally introduced
George E. Morrison, who is filling the vacant position of Environmental Planner.
Mr. Hartley. stated the Board had previously indicated than before it would
support the installation of certain traffic control signage along Battery Park Road
that it wished to know the number of interested residents. In this regard,
enclosed in the Board's package is a petition containing fifty-seven (57)
signatures and two letters requesting the Board approve the request due to
hazardous conditions.
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Noting that the majority of the community is in favor and thatthe funds
will come from the County's secondary maintenance fund, if not from private
sources, Supervisor Spady moved the. Board adopt the following resolution:
RESOLUTION REQUESTING THE INSTALLATION OF
"WATCH FOR CHILDREN" SIGNS
ON BATTERY PARK ROAD (ROUTE 704) .
WHEREAS, residents of the Battery .Park community have requested that
"WATCH FOR CHILDREN" signs be installed on Battery Park Road (Route
704) at points .located 0.12 miles north of Country Way (Route 671) and 0.10
..miles southeast of Newport Street (Route 1002); and,
WHEREAS, the Virginia Department of Transportation requires that a
..resolution be prepared requesting the installation of these signs and designating
the source of funding for their installation.
NOW, THEREFORE, BE IT RESOLVED that the Is1e~ of Wight County
Board of Supervisors .requests that the Virginia Department of Transportation
install "WATCH FOR CHILDREN" signs on Battery Park Road (Route 704)..
BE IT FURTHER. RESOLVED that the Isle of Wight County Board of
Supervisors requests that the installation of these signs be funded from the
Secondary Construction Allocation for Isle of Wight County.
The motion was adopted unanimously (5-0).
Supervisor Spady moved the Board also adopt the following resolution:
RESOLUTION REQUESTING THE INSTALLATION OF
"SPEEDING ADDITIONAL $200 FINE" SIGNS
ON BATTERY PARK ROAD (ROUTE 704)
.WHEREAS, residents of the Battery Park community have requested that
"SPEEDING ADDITIONAL $200 FINE" signs be installed on Battery Park Road
(Route 704) at points located 0.12 miles north of Country Way (Route 671) and
0.10 miles southeast of Newport Street (Route 1002); and,
WHEREAS, the Virginia Department of Transportation requires that a
resolution be prepared requesting the installation of these signs and designating
the source of funding for their installation:
NOW, THEREFORE, BE IT RESOLVED that the Isle of Wight County
Board of Supervisors requests that the Virginia Department of Transportation
.install "SPEEDING ADDITIONAL $200 FINE" signs on Battery Park Road
(Route 704)..
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BE IT FURTHER RESOLVED that the Isle of Wight County Board. of
Supervisors requests that the installation of these signs be funded from the
Secondary Construction Allocation for Isle of Wight County.
The motion was adopted unanimously (5-0).
Supervisor Spady moved that staff be directed to correspond with VDOT
requesting the Department's review of the passing zone in the Battery. Park Road
area. The motion was adopted unanimously (5-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION
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WHEREAS, the streets of Isle of Wight Industrial Park Road, from Route
10/32 to 0.26 miles south west of Route 10/32 and Commerce Lane, from Isle of
Wight Industrial Park Road to 0.09 miles north west of Isle of Wight Industrial
Park Road aze shown on plats recorded in the Clerk's Office of the Circuit Court
of Isle of Wight County; .and,
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised the Isle of Wight County Board of Supervisors the
streets meet the requirements established in accordance with secondary road
policies and the Subdivision Street Requirements of the .Virginia Department of
Transportation and the. Isle of Wight County Subdivision Ordinance relating to
acceptance of streets into the State's Secondary Road System.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets of Isle of Wight
Industrial Park Road, from Route 10/32 to 0.26 miles south west of Route 10132
and Commerce Lane, from Isle of Wight Industrial Park Road to 0.09 miles north
west. of Isle of Wight Industrial Park Road to .the secondary system of state
highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's
Subdivision Street Requirements; and,
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of--way, as described, and any necessary easements for cuts,
fills and drainage; and,
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of
Transportation.
The motion was adopted unanimously (5-0).
Mr. Hartley .informed the Board that Franklin E. Hall recently
corresponded with the Governor in which he described his. concerns with the
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hazardous intersection of Benn's Church Boulevard (Route 10) and the
Smithfield .Plaza .Shopping Center and in which he recommended four (4)
potential solutions. Mr. Hartley distributed a letter from VDOT which addresses
this intersection as well as two others. in which staff has requested a study of the
speed limit by VDOT.
Supervisor Spady requested this issue be placed on the list of items to be .
discussed at the Board's meeting with the General Assembly delegation on .
October 16, 1997 and that a copy of the letter from VDOT which was distributed
today be forwarded. to Frank Hall for his information.
Mr. Hartley noted that the VDOT District Administrator has advised staff
that VDOT is currently studying the flooding problem at the Jones Creek
causeway and that a meeting with County officials will be held upon completion
of VDOT's initial review.
County Administrator Caskey presented for the Board's consideration a -
request by the Town of Windsor to hold a homecoming parade in the Town. ;
Supervisor Claud moved the Board approve the parade and directed that
the County Administrator communicate such approval to the Windsor Town
.Manager. The motion.-was adopted unanimously (5-0).
Mr. Hartley informed the Board that, in June, Matthew Woodzell requested
a stop light be installed at Nike Park Road and Battery Park Road. Mr. Hartley
presented VDOT's response to Mr. Woodzell's request to the. Board.
Supervisor Spady requested that the Director of Planning and Zoning
forward a copyof VDOT's correspondence to Mr. Woodzell.
Supervisor Claud requested Mr. Hartley arrange a meeting with VDOT to
discuss certain drainage problems on Courthouse Highway.
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Chairman Bradby called for Citizens Comments.
Grace Keen, on behalf of the Isle of Wight Concerned Citizens Association,
suggested the Board appoint a committee to conduct a study on the environment
of the school .buildings in the County.
At the request of the Chairman, County Attorney Crook responded to Mrs.
Keen that her request should be presented to the School Board for their
consideration rather than the Boazd of Supervisors. He explained to her that the
public schools aze under the ownership and control of the School Board, not the
Board of Supervisors.
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Roy Ruth presented a petition. containing. 183 signatures concerning the
paving ,requirement at his business located on Route 460 in Windsor .and
requested the Board consider changing the Highway Corridor Overlay District
requirements, as contained in the County's Zoning Ordinance.
Supervisor Claud clarified that the applications voted on by the Board at
its last meeting were approved for the proposed new project. The paving
associated with his existing business was approved previously which stipulated
that the paving must be accomplished and it would have taken additional action
by this Board to rescind a previous action, noted Supervisor Claud.
Steven Key, Luther Puckett and Lawrence Hams spoke in favor of Mr.
Ruth not being required to pave the area around his radiator shop.
County Attorney Crook stated the Planning Commission considered the
matter after extensive. review and this is what they recommended unanimously
to the Board.
Supervisor Bradshaw moved the Planning Commission be requested to
review the Highway Corridor Overlay District regulations with regard to the
problems incurred by Mr. Ruth. The motion was adopted unanimously (5-0).
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Chairman Bradby called for the Community Development report.
Mr. Hartley presented for the Board's consideration a request by Susan
.Chance and Tom Kirk for an exception to the Chesapeake Bay Preservation Area
ordinance to allow the construction of a single family dwelling in the required
one hundred foot (100) Resource protection area buffer.
Ken Phillips, Courtney and Associates, stated the Planning Commission
recommended denial of the application and it was the understanding of the
applicants that the meeting was closed to the public. The applicants based their
understanding on a letter from John Edwards which described what was included
in the agenda package and that any comments from the meeting would be
forwarded to them.
Tom Kirk stated Susan Chance and he were never informed that they
needed to be present at the Planning Commission meeting. Had they known they
could attend the meeting, they: certainly. would have .been present, stated Mr.
Kirk.
Susan Chance provided a copy of the letter from Mr. Edwards to the Board
and stated she would have been present if she had known otherwise.
Supervisor Spady stated he normally follows the Planning Commission's
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recommendation,, but because the applicants-have. not had an opportunity to
present heir case, he would move the Board send the application back to the
Planning Commission for its consideration and recommendation and that the
applicants be requested to be present at the Planning Commission meeting to
represent themselves. The motion was adopted unanimously (5-0).
Mr. Hartley noted included in the agenda for the Board's information is a
schedule of the CIl' process, a listing of the departments and organizations which
will be contacted for project requests and a summary sheet of frequently asked
questions about the CIP process and purpose..
//
Supervisor Claud moved the Board amend the order of the agenda to
consider the item under the County Administrator's report concerning the request
of the Windsor Volunteer Fire Department. The motion was adopted
unanimously (5-0).
Willie B. Copeland, Chief, Windsor Volunteer Fire Department, presented
a request to the Board to fund the purchase of a generator, as budgeted in the
1997-98 Capital. Budget, in the amount of $45,000.
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Supervisor Claud moved to proceed with securing the generator in the
amount of $45,000. The motion was adopted unanimously (5-0).
//
County Attorney Crook requested an executive session under Section 2.1-
344 A7 of the Freedom of Information Act for advice of counsel and staff relative
to a matter of potential litigation; and under Section 2.1-344 A3 concerning
acquisition and/or use of public property for public purposes.
Supervisor Bradshaw moved the Board enter executive .session for the
reasons stated by the County Attorney. The motion .was adopted unanimously {5-
0).
Upon returning to open session, Supervisor Cofer moved the Board adopt
the following resolution:.
CERTIFICATION OF EXECLITIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by
this Board of Supervisors that such executive meeting was conducted in
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conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution
applies, and (ii) only such public business matters as were identified in the
motion convening the executive meeting were heard, discussed or considered by
the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (5-0).
//
Chairman Bradby called for the Public Utilities report.
E. Wayne Rountree, P.E., Director of Public Utilities, noted he had three
(3) matters for executive session later in the meeting.
Supervisor Bradshaw requested that the Director of Public Utilities
provide the Board with a proposed water service rate structure at its October 16,
1997 meeting for advertisement for the Board's November 20, 1997 meeting.
//
Chairman Bradby called for the Economic Development report.
Evelyn Chandler provided the Board with an update on the Boykin's Tavern
initiative. Ms. Chandler requested the Board's permission to erect a four (4) by
eight (8) sign on the grounds of Boykin's Tavern to draw attention to the project.
Supervisor Bradshaw moved the Board authorize the Public Works
Department to erect a four (4) by eight (8) sign as requested by Evelyn Chandler.
The motion was adopted unanimously (5-0).
Lynn P. Hams, Director of Economic Development, provided the Board
with a proposed Scope of Work. Ms. Harris noted the building will most. likely
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have to be sprayed for insects which is not included in the estimate.
Ms. Chandler stated she has not seen the proposed Scope of Work and she.
would. like. the opportunity to review same.
.Supervisor Bradshaw moved the Board forward the Scope of Work to the
Historical Society for their review and recommendation, including the proposed
- use of the second floor, to the Board. The motion was adopted unanimously (5-
0).
Ms. Harris provided the Board with her proposed Strategic Plan for. the
Board's information.
Supervisor Spady requested the Director of Economic Development to
have an overview page (chronological time line) for the Board's consideration at
its Retreat scheduled for October 17, 1997..
Ms. Hams stated. the County was previously approached by Forward
Hampton Roads Economic Development Alliance .requesting the County's
membership and inviting the County to join. At that time the price was
prohibitive and the County has now been invited again to join at a dollar per
capita figure which will include the County in all projects, including all
marketing efforts of the Alliance, stated Ms, Hams.
Supervisor Bradshaw moved the Board direct the Director of Economic
Development to request that a representative from the Forward Hampton Roads
Economic Development Alliance speak to the Board at its November 6, 1997
meeting. The motion was adopted unanimously (5-0).
Supervisor Bradshaw further .moved that the Director of Economic
Development present the Board- with a listing of the different alliances and
regional committees that the County is currently involved with and the amount
of funding the County is providing to each. The motion was adopted
unanimously (5-0).
Ms. Hams noted for the Board's information, the Planning District
Commission will consider a targeted marketing study for the County as a
regional effort. The Cities of Suffolk and Franklin and Southampton County are
willing to participate and the PDC is reviewing the request. This project should
be in progress in the next two (2) to three (3) months, stated Ms. Harris.
Ms. Hams stated the EPA has reviewed its -ozone and particulate matters
standards which are expected to become more stringent. DEQ and the HRPDC
anticipate the County will .remain in the attainment area. Ms. Harris
.recommended staff remain involved with the DEQ and PDC on this issue.
Supervisor Bradshaw moved the Board direct staff to contact the County's
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Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO ENDORSE IMPLEMENTATION OF THE
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congressional delegation (Sisisky, .Robb and Warner) to voice concerns with the
proposed EPA Clean Air standards. The motion was adopted (4-0). Supervisor
Cofer was not present for the vote.
Ms. Hams informed the Board that the County's new Web. page is under
construction and may be expanded at any time to include additional County
government departments.
Supervisor Bradshaw requested the Director of Economic Development
notify VACo and. NACo of the County's web site upon completion.
//
Supervisor Spady moved the Board take a ten minute recess at 3:30 p.m.
The motion was adopted unanimously (5-0).
Returning to open session at 3:45, Vice-Chairman Claud, in the absence
of Chairman Bradby, called for the County Attorney's report.
County Attorney Crook noted he had four (4) items for executive session
later in the meeting.
//
Vice-Chairman Claud called. for the County .Administrator's report.
HEALTHY FAMILIES SOUTH HAMPTON ROADS PROGRAM
IN ISLE OF WIGHT COUNTY
WHEREAS, the Healthy Families South Hampton Roads is a
public/private partnership of more than thirty (30) organizations collaborating
together to coordinate prevention and early intervention programming for new
parents and their families; and,
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia desires to provide programs whichwill improve the quality of life and
strengthen the relationships of families.
NOW, THEREFORE, BE IT AND iT IS HEREBY RESOLVED that the
Board of Supervisors of the County of Isle of Wight, Virginia endorses
implementation of the Healthy Families South Hampton Roads Program in Isle
of Wight County.
The motion was adopted unanimously (5-0).
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County Administrator Casket' presented a request from a resident of the
Carrisbrooke Subdivision for the County to initiate curbside recycling services...
Evelyn Chandler, Secretary of the Carrisbrooke Community Association
Board, informed the Board that the Association has not been notified of this
request.
..
Supervisor Spady moved that staff advise the Carrisbrooke Community
Association in care of Evelyn Chandler that a request has been made and the
Board is requesting that they make a recommendation to the Board prior to the
Board considering the matter. The motion was adopted unanimously (5-0).
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County Administrator Casket' stated staff has been meeting with the Public
Recreational Facilities Authority staff to discuss its upcoming transition into a
County department. Mr. Casket'. stated several scenarios have been discussed
and two (2) alternatives have been proposed for the Board's consideration.
Alan S. Nogiec, Director of Parks and Recreational Facilities Authority,
informed the Board the Commissioners of the Authority would like to further
discuss the details of the transition with the Board at its November meeting.
Supervisor Cofer stated it has been the Board's intention all along that all
functions would be taken over intact and reviewed later on and moved that
Alternative #2 (Leave all maintenance responsibilities as they are) be approved
and that. the Director of Parks and Recreation notify the Commissioners of the
Board's action. The motion was adopted unanimously (5-0).
Supervisor Cofer requested that the Director of Parks and Recreation
inform the Commissioners that the Board is desirous of having a meeting with.
them at either. 1:00 p.m. or 6:00 p.m. on November 6, 1997. Mr. Nogiec was
requested to advise the Board if this .meeting is agreeable with the
Commissioners.
County Administrator Casket' stated the Board recently discussed the need
to appoint a committee to engage the process of site selection for the proposed
Central County Park. Mr. Casket' stated Supervisors. Bradshaw and Claud have
previously interacted with representatives from the Parks and Recreation
Authority on this issue.
Mr. Nogiec noted the committee has targeted the Route 258 Corridor
between Route 460 and the Courthouse.
Supervisor Bradshaw moved the Board designate the Board's Parks and
Recreation Committee and the County Administrator to continue to meet with
their counterparts from the Parks and Recreation Authority on matters of site
selection for the proposed Central County Park. The motion was adopted
unanimously (5-0).
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Supervisor Claud moved the Board adopt the following resolution:
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RESOLUTION TO ACCEPT AND APPROPRIATE THIRTEEN
THOUSAND NINE HUNDRED TWENTY-TWO DOLLARS FROM THE
COMMONWEALTH OF VIRGINIA FOR DELINQUENCY PREVENTION
INCENTIVE GRANT
WHEREAS, the Isle of Wight Office on Youth has received grant funding
from the Department of Criminal Justice Services, Get Hip About Delinquency
and Youth Violence Campaign; and
WHEREAS, the funds in the amount of thirteen thousand nine hundred
twenty two dollars ($13,922) need to be appropriated to the appropriate line item
in the 1997-98 Operating Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that thirteen
thousand nine hundred twenty two dollars ($13,922) to be received from the
Commonwealth of Virginia, Department of Juvenile Justice Services be-
appropriated to the appropriate line item in the 1997-98 Operating Budget of the
County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to give
this resolution effect...
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE NINE. THOUSAND
TWO HUNDRED SIXTY-TWO DOLLARS. FROM THE FEDERAL
GOVERNMENT FOR CARRYOVER V-STOP GRANT PROGRAMS
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has received grant funding for V-Stop grant programs; and,
WHEREAS, the funds in the amount of nine thousand two hundred sixty
two dollars ($9,262) in carryover grant funds need to be appropriated to the
appropriate line item in the :1997-98 budget of the County of Isle of Wight,
Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that nine thousand
two hundred sixty two dollars ($9,262) in carryover grant funds to be received
from the federal government be appropriated to the appropriate line item. in the
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1997-98 Operating Budget of the County of Isle of Wight, Virginia..
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to .make the appropriate.
.accounting adjustments in the .budget and to do all the things necessary to give
this resolution effect.
The motion was adopted unanimously (5-0).
County Administrator Caskey presented a request from Judge Rodham T.
Delk, Jr. regarding funds needed for the purchase of a laptop computer for his
use and for a computer for a new. Law Clerk position.
Supervisor Cofer moved the Board approve $1,200 from the contingency
account to pay for the computer requested by Judge Delk. The motion was
adopted unanimously (5-0).
Supervisor Spady moved the Board direct staff to write the Judge advising.
him that the Board will. share in the funding of the Law Clerk position in the
upcoming budget. The motion was adopted unanimously (S-0).
Supervisor Cofer moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE FIFTY DOLLARS IN
' DONATED FUNDS FROM THE VIRGINIA DINER FOR THE REPAIR
AND MAINTENANCE OF THE SMITHFIELD ENGLISH PHONE BOOTH
WHEREAS, the Board of Supervisors of the County of Isle of Wight has
received a donation for the repair and maintenance of the Smithfield English
phone booth; and,
WHEREAS, the funds in the amount of fifty dollars ($50) need to be
appropriated to the appropriate Line. item in the 1997-98 operating budget of the
County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that fifty dollars
($50) to be received from the Virginia Diner be appropriated to the appropriate.
Iine item in the 1997-98 Operating Budget of the County of Isle of Wight,
Virginia.
BE IT FURTHER RESOLVED that the. County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to give
this resolution effect.
The motion was adopted unanimously (5-0).
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County Administrator Caskey noted included in the agenda is a proposed
list of potential legislative items for the Board's consideration. Mr. Caskey
reminded the Board that it would be meeting with the County's legislative
delegation at its October 16, 1997 meeting to address the County's transportation
issues.
Supervisor Claud suggested "proposed" be added to Repeal of Personal
Property Taxes on the list.
Supervisor Spady emphasized that the top priority should be the four-
laning of Route 258.
Donald T. Robertson, Assistant to the County Administrator/Director of
Human Resources, provided the Board with information responsive to the
Board's request at its April meeting directing staff to develop a report for the
Board's consideration on comparing the County's comprehensive benefits for
employees to the benefits offered by other localities. Mr. Robertson noted he will
bring additional information to the Board on The Intergovernmental Personnel
Advisory Committee (IPAC) and that same will be brought to the Board in
advance of the Board's next budget process. Mr. Robertson noted the City of
Franklin and Southampton County will also be included in the Study.
Regarding the fire and rescue study, Mr. Robertson noted he will continue
to contact the Department of Fire. Programs routinely in an effort to keep the
issue alive.
County Administrator Caskey noted the Board's Retreat is scheduled for
Friday, October 17, 1997 from 8:30 a.m. until 5:00 p.m. in the President's
Conference Room at the Tidewater Community College. Dr. Don Lacy will be
the facilitator, stated Mr. Caskey.
County Administrator Caskey informed the Board of a request from the
Worker's Compensation Commission to use the Board Room two (2) days per
month for conducting hearings on workers' compensation claims.
Supervisor Spady moved the Board grant the request of the Commission
and authorize the County Administrator to coordinate a schedule to use the Board
Room that does not conflict with any other County activity. The motion was
adopted unanimously (5-0).
Regarding a previous request from David Hardy to hold a "Tovm Meeting",
Supervisor Bradshaw suggested the issue be further discussed at the Board's
Retreat on October 17, 1997.
County Administrator Caskey requested the Board direct him on how to
.respond to a previously mailed copy of a letter to the Board from Ed Phillips,
Secretary, Zuni Raritan Club, listing the Club's concerns with .utilities,
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improvements to roadways and a trash disposal site located on Yellowhammer
Road.
Supervisor Bradshaw suggested the Director of Public Works meet with
Ed Phillips to discuss the Zuni Ruritan Club's issues as they relate to the
improvement of the road. Further, staff should communicate to Mr. Phillips that
staff is looking into their concerns.
//
Chairman Bradby called. for Old Business.
Supervisor Claud informed the Board that the Ruths are not interested in
further negotiations and other alternatives will need to be explored for a manned
convenience center in the Windsor area.
//
Chairman Bradby called for New Business.
County Administrator Caskey stated the Board visited the Registrar's Office
today to view the operation of the new voting machines. In this regard, the
Registrar noted the need to take some action on the relocation and storage of the
previously used voting machines.
Supervisor Spady moved the Board direct staff to communicate with the
electoral officials in the States of North Carolina and Pennsylvania advising that
the County has voting. machines and will be disposing of same within the next
three (3) to four (4) weeks and, if interested, to please contact the County. The
motion was adopted unanimously (5-0).
Supervisor Spady further moved that the Board declare the voting
machines as surplus equipment. The motion was adopted unanimously (5-0).
//
Chairman Bradby called for. Appointments.
Supervisor Bradshaw moved the Board reappoint Della Stokes to the
Youth Services Advisory Board for an additional- three (3) year tenor pending
'eligibility to be verified by the Assistant to the County Administrator/Director of
Human Resources. The. motion was adopted unanimously (5-0).
Supervisor Cofer. moved the Board reappoint Carl M. Beale,. Jr.
representing the Smithfield District. on the Board of Building Appeals for an
additional five (5) year term. The motion was adopted unanimously (5-0).
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Supervisor Bradshaw requested the Assistant to the County
Administrator/Director of Human Resources contact Sandra Freeman to
determine if she is interested in continuing to serve on the Southeastern
Tidewater Opportunity Project.
Chairman Bradby read for the record the resignation of Mary Catherine
Foster from- the Senior Services of Southeastern Virginia .Board of Directors,
effective September 30, 1997.
//
County Attorney Crook requested an executive session under Section 2.1-
344 A7 of the .Freedom of Information Act for advice of counsel. relative to four
matters of potential litigation and under Section 2.1-344 A3 for advice of counsel
and staff concerning acquisition and/or use of public property for public
purposes.
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County Administrator Caskey requested an executive session under Section
2.1-344 AI of the Freedom of Information Act concerning three matters
involving interviews of consultants for contracted services; and under Section
2.1-344 A3 involving two matters concerning acquisition and/or use of public
property(s) for public uses.
Supervisor Cofer moved the Board enter executive session for the reasons
stated by the County Attorney and County Administrator. The motion was
adopted unanimously (5-0).
Upon returning to open session, Supervisor Spady moved the Board adopt
the following resolution:
1
('FRTIFICATION OF EXECUTIVE MEETILIC
WHEREAS, the Board of Supervisors has convened an executive meeting
on this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, 2.1-344. lA of the Code of Virginia requires a certification by
this Board of Supervisors that such executive .meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the .best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the executive meeting to which this certification resolution.
applies, and (ii) only such public business matters as were identified in the
motion convening the executive meeting were heard, discussed or considered by
the Board of Supervisors.
15
~o~~ 1? >h~4`36
yOTE
AYES: 4
NAYS: 0
ABSENT DURING VOTE: 1
ABSENT DURING MEETING: 1
The motion was adopted (4-Oj. Supervisor Cofer left the meeting during
executive session and did not return to the meeting.
Supervisor Bradshaw moved the Boazd direct County staff and the County
Attomey to negotiate a contract with the Boazd's first choice for the ground water
.monitoring. The motion was adopted (4-0).
Supervisor Bradshaw moved the Boazd direct County staff and the County
Attorney to work .out a contract of employment for easement acquisition based
on the first choice of the Board.. The motion was `adopted (4-0).
Supervisor Bradshaw moved the Boazd direct County staff and the County
Attomey to negotiate a contract for a Project Administrator based on the Board's
first choice. The motion was adopted (4-0).
Supervisor Spady moved the Board adjourn its meeting and direct staff to
advertise the October 16, 1997 meeting to begin at 4:00 p.m. for the purpose of
the Board meeting with the County's legislative delegation and that the regular
meeting will commence at 6:00 p.m. The motion was adopted (4-0).
Henry H. Bradby, Chairman
~~
W. Dou as key, Cler