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09-04-1997 Regular Meetingefln~ 17•~~~4t~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FOURTH DAY OF SEPTEMBER IN THE YEAR NINETEEN. HUNDRED NINETY SEVEN PRESENT: Henry H. Bradby, Chairman Robert C. Claud, Sr., Vice Chairman O. A. Spady Malcolm T. Cofer Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Bradby called the meeting to order at 2:00 p.m. The invocation was. delivered by Supervisor Bradshaw. // Chairman Bradby called for Special Presentations. Barry Duval, President, Hampton Roads Partnership, provided the Board with a brief presentation on the Partnership's undertaking of a Metropolitan Area Projects Strategies Program (MAPS). Mr. Rick Horrow will provide consulting services for the Hampton Roads Partnership for a period of one (1) year to determine if this. process should` be further explored for Hampton Roads. Initially, there will be a public awareness phase which will last approximately eight (8) months, essential criteria will be developed, as well as a list of potential projects for the region. If the region. agrees to proceed at that point, Mr. Horrow will be retained for an additional year and permission will be sought from the General Assembly for this type of development strategy across municipal boundaries involving regional revenue generation. Ultimately, a referendum wilt be tendered to the public later in 1999. Mr. Horrow has been associated with twelve (12) referendums around the country, eleven (11) of which have passed, stated Mr. Duval. Rick Horrow stated the timing is advantageous, both nationally and regionally, to accomplish some of the significant infrastructure projects and processes through the Hampton Roads Partnership. Mr. Horrow stated he has attended a number of meetings in the. community to gage the interest and the goals and objectives are consistent with a MAPS related infrastructure process. Communities of all sizes have attempted to put together public/private partnerships as a vision for the future with significant success. The only way this plan will be presented to the Board is if it can be proved to the Board and other 1 eoe~ ~ ~.7 ~~~;• 403 ~~ elected bodies that the sum total of the projects could be done more efficiently, quickly, and through a regional effort. These plans are controversial, cumbersome, time consuming and very complex and this plan would only be created, expanded and developed to the extent we have taken the time to develop. consensus. I believe that the plans and a series of projects properly developed is within the economic capacity of the entire Hampton Roads region and there is no inherent reason not to succeed, stated Mr. Horrow. Major Riddle Hines, stated the VOPEX 9T exercise was held at the Surry Power Plant and seventeen (17) objectives were completed in the County. The drill lasted four and one-half (4.5) hours and sixty-five (65) employees were evaluated by FEMA employees. The FEMA evaluators gave the County a favorable rating. Some minor expenses were incurred and the County will be reimbursed by the State for same, stated Major Hines. County Administrator Caskey presented for the Board's consideration an Emergency Services Performance Partnership Agreement between the County and FEMA. Such Agreement assists the County in its overall emergency services effort and allows the County to be eligible for funding. Such funding is being. used to supplement the salaries of emergency services personnel and to secure needed materials and equipment, stated Mr. Caskey. i~ 1 County Attorney Crook noted that he had reviewed the Agreement and recommends it to the Board. Supervisor Bradshaw moved the Board authorize execution of the Emergency Services Performance Partnership Agreement. The motion was adopted unanimously (5-0). Nancy Pavona, Regional Coordinator for Healthy Families, South Hampton Roads, stated the Healthy Families program is an initiative to establish a universal system of support for all new families. The goals are to assess families' strengths and needs and refer them to community services as needed, to enhance family functioning by building trusting relationships, teach problem solving skills, improve the family support system, and promote positive parent/child interaction and healthy childhood growth and development. There are. seventeen (17) existing communities with healthy family initiatives and another eight (8) developing sites in the State of Virginia. Ms. Pavona requested the Board's support as she moves forward with Suffolk and the County doing this as a partnership. Ms. Pavona stated the initiative is presently funded through grants and the City of Hampton, after a period of years, has .begun to see the dollars coming from both city and State resources verses grant funding. // Chairman Bradby indicated the following Consent Agenda included Item 2, A through C, and asked. if there were any items. for removal: 2 BOOR ~ 1 ~A~4U~ There being no items requested by the Board members for removal, Supervisor Claud moved the Board approve the Consent Agenda. with a correction on Page 13, last paragraph, to reflect one hundred twenty-four thousand five hundred fifteen dollars ($124,515) rather. than the stated one hundred forty-two thousand five hundred fifteen dollars ($142,515). The motion was adopted unanimously (5-0). /J Chairman Bradby called for Transportation Matters. Jonathan W. Hartley, Director of Planning and Zoning, presented a request .for two traffic control signs to be installed on Battery Park Road. Supervisor Spady moved the Board table consideration of the Resolution Requesting the Installation of "Watch For Children" signs on Battery Park Road {Route 704) and directed staff contact the individual who initially made the request to see if there is additional support from the community.. The motion was adopted unanimously (5-0). Supervisor Spady also moved the Board table consideration of the Resolution Requesting the Installation of "Speeding Additional $200 Fine" signs on Battery Park Road (Route 704) and directed staff contact the individual who initially made the request to see if there is additional support from the community. The motion was adopted unanimously (5-0). Mr. Hartley noted that VDOT has advised of the recent amendment to Section 33.1-80.1 of the Code of Virginia that allows for the paving of unpaved secondary roads carrying over fifty (50), but not more than 750, vehicles per day on aright-of--way less. than forty (40) feet in width subject to certain conditions.. Supervisor Bradshaw requested Mr. Hartley to be prepared to provide the Board with a status report on Pruden Road at its next meeting. Supervisor Claud requested staff to review with VDOT the portions of dirt ..roads which actually need paving improvements due to the number of houses fronting along the road section and/or the traffic count. Mr. Hartley noted staff would discuss with the Resident Engineer a priority methodology for such roadways or sections of roadways. Mr. Hartley advised Chairman Bradby that staff would again request the status of the speed reduction request for Route 709 from the Resident Engineer. R L. Walker requested the Board's assistance in having the hole in the pipe on Central Hill Road (Route 637) repaired/replaced. 1 ~ 1 3 II 1 1 eo~~ ~ ~7~.~~:•405 ~~ Chairman Bradby called for Citizens Comments. David Hardy suggested the Board have an open forum meeting to address the concerns of citizens in conjunction with NACo's "Countdown 2000 Program". Supervisor Bradshaw moved staff be directed to further evaluate David Hardy's suggestion. The motion was adopted unanimously (5-0). Raymond Winnegan and Herman Jones of Stallings Creek requested the. Board to investigate a potentially illegal mobile home in their community. Mr. Hartley advised that the mobile home, under the current Zoning Ordinance, is allowed by right. Mr. Hartley noted the .mobile home owner has agreed to address certain setback issues and he would further investigate Mr. Winnegan's concerns. Grace Keen notified the Board of her concern with the Board utilizing taxpayers' funds to travel to Isle of Wight England. Mrs. Keen requested the Board to reconsider what it means to use taxpayers' dollars to finance the trip and reschedule their departure so as to allow the Board's regular night meeting (September 18, 1997) to be held. // Supervisor Cofer moved the Board. amend the order of the agenda to conduct the public hearings. The motion was adopted unanimously (5-0). Chairman Bradby called for a public. hearing on the following: A. The application of Roy D. & Shelvia A. Ruth for a change in zoning classification from A-l, Business General to C-Ml, Conditional Industrial Limited, approximately .5 acre of land located at 9495 Windsor Boulevard in Hardy Magisterial District. The purpose of the application is for amini-storage building, as conditioned. Chairman Bradby called for persons to speak in favor of or in opposition to the application. Roy D. Ruth, applicant, stated he desires to tear .down the old Windsor Peanut building and construct amini-storage building, however, the County has informed him that until the blacktopping requirement is accomplished- for his existing business, no further requests can be granted. Chairman Bradby closed the public hearing and called for comments from the Board 4 BORIC ~7 •a~:'4VU Supervisor Claud stated he is in favor of the proposed property to be rezoned and he would also not have a problem with granting the request for the .two (2) exceptions under the Community Development report because if Mr. Ruth were to come back and pave from the entrance over to the unit to be built the appearance would probably be worse from Route 460. Supervisor Claud stated he believes that the parking area that is located next to the radiator shop should be paved, as well as the new entrance into his radiator shop. Supervisor. Claud asked what leverage does the County have to ensure that the parking area that should have been paved before and the new entrance into the new radiator shop are paved if the Board approves the rezoning. County Attorney Crook stated the Planning Commission is not in favor of waiving the paving requirements within the Highway Corridor District and the .Board of Supervisors compromised with the applicant and his attorney that the entrance would be paved to the radiator shop, but not around the storage facility. The Planning Commission is concerned that the applicants have not met the requirements that the Board of Supervisors imposed, but instead is now coming -back with this additional request. The. Planning Commission is recommending that until the applicant complies with the Board of Supervisors' last decision, the Board should not approve this application. The Board could treat this application .separately and then direct staff to enforce the conditions that were previously: imposed by the Board, stated Mr. Crook. Supervisor Claud noted that a good deal of the paving in the initial application is no longer needed at this time because Mr. Ruth has put in a new entrance on Route 460 which he is planning to pave. Supervisor Bradshaw stated the Board is considering a request from a business that is willing to remove an eyesore that sits on the main corridor of the County and build a legitimate business more acceptable to what the Board wishes to have in the County. Supervisor Bradshaw stated if the applicant has to spend $10,000-$15,000 to make it presentable based on a plan that the Board thinks would be in the best interest .then the Board is making a deterrent and the applicant may not take down the .building. Supervisor Spady stated he has no problem with the rezoning and he does not have a problem with not paving the entrance that is now going into the mini- storage area because he does not believe it will generate that much business, but he does feel the entrance to the radiator shop should be paved. Supervisor Claud stated the parcels are separate entities and moved the Board approve the application. of Roy D. &Shelvia A. Ruth for a change in zoning classification. The motion was adopted unanimously (5-0). Regarding the request for an exemption to Section 8C-10-2.a of the Isle of Wight County Highway Corridor Overlay District prohibiting the location of large bay doors facing or opening toward the highway by Roy D. &Shelvia A. 5 -i 1 1 eo~~ ~.7.~•4U7 Ruth at 9495 Windsor Boulevard, (listed under the Community Development Report), Supervisor Claud moved the Board approve the request: Supervisor ..Claud further requested adefinition/clarification from the Planning Commission on the issue of bay doors and the application of these provisions in such cases. The motion was adopted unanimously (5-0). Regarding the request for an exemption to Section 8C-10-3.g of the Isle of Wight County Highway Corridor Overlay District regarding paving of vehicular. movement and parking areas by Roy D. & Shelvia A: Ruth at 9495 Windsor Boulevard, (listed under the Community Development Report), Supervisor Claud moved the. Board approve the request. The motion was adopted unanimously (5- 0). Supervisor Claud further moved that staff meet with Mr. Ruth to work out a new site plan with the new entrance and driveway in order to assure the required paving on the site of the radiator shop operation is accomplished. The motion was adopted (4-1). Chairman Bradby and Supervisors Claud, Cofer and Spady voted in favor of the motion and Supervisor Bradshaw voted against the motion. B. The application of Bruce R. Spady, owner and Michael G. Johnson, prospective owner, for a change in zoning classification from RAC, Rural Agricultural Conservation, to C-SE, Conditional Suburban Estate, approximately five and one-half (5.5) acres of land located on north side of Mallard Cove Lane in Newport Magisterial District. The purpose of the application is for the division of the property into two (2) lots, as conditioned. Chairman Bradby called for persons to speak in favor of or in opposition - to the proposed application. Michael G. Johnson, prospective owner, stated the proposed lot adjoins an existing lot and the proposed use inconsistent with the community.. Mr. Johnson stated the surrounding community supports and feels this is an appropriate. use of the subject property. Chairman Bradby closed the public hearing and called for comments from the Board. II Supervisor Spady reminded Mr. Johnson that this is a private road and he will be responsible for its maintenance.. Supervisor Spady moved the Board approve the application of Bruce R. Spady, as conditioned. The motion was adopted unanimously (5-0). // Supervisor Cofer moved the Board return to the regular. order of the 6' 80QK ~~ r,ot'408 agenda. The motion was adopted unanimously (5-0). // Chairman Bradby called for the Community Development report. A. The application of Thomas R. Hill for. a Conditional Use Permit to locate a mobile home, to be occupied by Pierre. Hill, son on approximately 3.36 acres of land located at 11009 Blair's Creek Way in Hardy Magisterial District. Mr. Hartley noted the Planning .Commission voted unanimously to recommend approval of the application to the Board. Supervisor Bradby moved the Board. approve the application of Thomas R. Hill.. The motion was adopted unanimously (5-0). Mr. Hartley presented the following late item for the Board's information: Application of Virginia Beach Rifle and Pistol Club to locate a shooting range facility in Southampton County adjacent to the Isle of Wight/Southampton line near Zuni. John Edwards, Planner/GIS Coordinator, stated the proposed range at any point is no closer than 400 feet to a property line. Upon contacting Southampton County, he was advised that the range would be facing away from Isle of Wight County, stated Mr. Edwards. It was also noted that a number of residents in the Zuni community had expressed opposition to the proposed shooting range. Noting there were no conditions in the applications, County Attorney Crook advised Supervisor Bradshaw that if the health and welfare of the citizens of the County are involved, i.e., shooting across the River, the Board could take legal action to oppose the proposed application in court. Supervisor Bradshaw moved the Board direct staff to send a letter to Southampton County expressing the County's concerns over the application being presented to the Southampton County Planning Commission and the need for more detailed information and also that County staff have a representative at the Southampton County Planning Commission meeting to present the County's concerns. The motion was adopted unanimously (5-0). Supervisor Spady requested staff to specifically inquire as to the exact .proposed location and how far the site is proposed from. the river/property line.. // Chairman Bradby called for the Public Utilities Report. 7 ,~ J ,~ E. Wayne Rountree, P.E., Director of Public Utilities, stated the area utility directors meeting under an umbrella committee of the Hampton Roads Planning District Commission have been studying the issue of a regional watershed management proposal. The Corps of Engineers came before the Board several months ago with the concept of developing a watershed management study for the Nansemond-Chuckatuck River Watershed. Isle of Wight's share of this study, if the County were interested, would have been approximately $250,000. The USGS has approached the Planning District Commission with a proposal for a scoping study for an approximate amount of $28,100 to be funded $16,000 through six (6) southside localities (Norfolk, Portsmouth, Chesapeake, Virginia Beach, Suffolk and the County) and $12,100 from USGS. At its August 18, 1997 meeting of the area utilities committee, the scoping study was authorized with five (5) of the six (6) localities agreeing to pay their pro-rata share. Mr. Rountree informed the committee that funding for the County's portion was not available and must be authorized by the Board of Supervisors. When the committee comes back with a proposal, the Board will need to determine if its wants to participate in the study and Mr. Rountree recommended the Board appropriate $2,667.00 and become a part of the scoping study to determine what it wishes to do when the other proposal comes back to the Board for consideration. II Supervisor Spady moved the Board approve the Nansemond-Chuckatuck Watershed Assessment scoping Study and authorize $2,667..00 from the contingency fund as the County's one-sixth (1/6) share. The motion was adopted unanimously (5-0). /! Chairman Bradby called for the Economic Development Report. Lynn P. Harris, Director of Economic Development, noted she would present her Strategic Plan to the Board at its October 2, 199? meeting. // Chairman Bradby called for the County Attorney's report. County Attorney Crook stated following questions raised by members of the Recreational Authority Board. of Directors concerning their authority to act when their terms have expired, the Articles of Incorporation approved in a resolution creating the Authority adopted by the Board of Supervisors in 1974 provides that members of the Authority shall hold office until their successors have been appointed. County Attorney Crook stated the County was previously presented a Model Ordinance for regulation of Open Bunting in the County, which the Board 8 Bfl~R ~7 =,,' ~~U chose not to adopt. Mr. Crook stated he has received a letter from the- Department of Environmental Quality stating that they want the County to amend its ordinance to include the open burning prohibitions under the Clean Air Act. Those open burning qualifications are exactly what the Model Ordinance contained which is .another way of encouraging the Board to adopt the requirements under the Clean Air Act. The County could be in a position. of having some action taken against it by the Federal and State Department of Environmental Quality-for not complying with the Federal Act and he would recommend the Board adopt the Model Ordinance. Supervisor Claud moved the Board authorize the County Attorney to advertise the Model Ordinance for public hearing at the Board's October 16, 1997 regular meeting. The motion was adopted unanimously (5-0). County Attorney Crook stated he had two (2) matters for executive session later in the meeting. // Chairman Bradby called for the County Administrator's report. County Administrator Caskey stated staff previously presented to the Board the County's preliminary list of its legislative priorities which includes the additional items which. the Board and staff had previously recommended. be included. Supervisor Cofer recommended staff be directed to place the matter on the October 2, 1997 agenda for the Board's review and prioritization. Supervisor Spady suggested that the Route 258 Improvements be listed as the County's top priority. Ms. Hams stated the Planning Commission previously recommended the Board appoint a committee to oversee the renovation of Boykin's Tavern and present a plan for fund raising. Ms. Harris distributed a copy of the plan to the Board and stated a Ruth Camp-Campbell Foundation grant has been submitted with an ISTEA grant to follow on January 30, 1998. All Federal funds and guidelines must be used for the $75,000 with a total project cost of over $500,000. ISTEA will provide $75,000 and the Federal government will have control over all project costs. Ms. Hams stated at the Board's direction, staff will provide Clancy and Theys Architects a scope of work. Ms. Hams stated it is also recommended that this project not be phased in order to keep the construction costs in-line. '1 Evelyn Chandler provided a brief overview of the Plan of Action to the Boazd. Ms. Chandler stated the Historical Society intends to negotiate with the Board to receive funds for the. restoration as the Board is the owner of the 1 ~I 1 9 . '' building. There is a possibility that even with. a 501 c status the Historical Society will not be able to receive funds as they are not the owners, stated Ms. Chandler.. Supervisor Bradshaw suggested the Board proceed with directing the Director of Economic Development to be the project manager. Ms. Hams noted she did not include sufficient funds in her budget this year for copies and postage and she would need additional funding for this effort. Supervisor. Bradshaw suggested Ms. Harris. contact Union Camp :and request a donation of copy paper. n Supervisor Claud suggested staff review the Plan and advise the Board accordingly. Supervisor Spady stated he would prefer Ms. Harris be the Board's representative to the Historical Society and carry out whatever the Board endorses on the Board's behalf. Supervisor Spady stated if the Historical Society could be the one to pursue the grants he believes some entities would be more favorable to this project if they thought it was more of a citizens' project. Ms. Harris stated the County must decide on a scope of work before the engineer or architect can provide an estimate to renovate Boykin's Tavern and she will bring a scope of work proposal to the Board for its consideration at its October 2, 1997 meeting. Supervisor Claud requested the County Attorney elaborate on the ISTEA grant. County Attorney Crook informed the Board that the provisions in the ISTEA grant require the County to fully reimburse VDOT 100% of all expenses incurred by VDOT in the event that this project is cancelled and that the County must maintain the project in a manner satisfactory to VDOT. When the County applies for a grant it is not simply a request for money as the County has to agree to certain responsibilities and reimbursements and the County should proceed cautiously with a grant such as this, warned Mr. Crook. Ms. Harris stated she would be forwarding the County Attorney's comments to VDOT and suggesting eliminating certain paragraphs for their consideration. Supervisor Bradshaw moved the Board direct staff to .review the Plan submitted by the Historical Society and make recommendations to the Board regarding actions at the Board's October 2, 1997 meeting. The motion was adopted unanimously (5-0). Anne F. Seward, Director of Budget and Finance, strongly recommended 10 ~~ ~~~~ i? :*:•4~2 the Historical Society collect the donations and xeturn those funds to the County for that specific use. If the County puts itself in a position of soliciting. and collecting funds, what will it do if it does not collect sufficient funds to renovate the Tavern, asked Ms. Seward? These .funds can not be returned to the citizens and the County would then be in a position of having to find another SO l c organizationto gift the funds. Ms. Seward stated since the County is not a 501 c organization, there is a legal question of whether or not the County government can accept the money. Supervisor Bradshaw moved the Board authorize the Director of Budget and Finance to contact the Internal Revenue Service (IRS) to determine if the Historical Society, with a 501 c status, can give the County funds for a special project. If the Historical Society, with a SOIc status, can not give the County funds for a special project, the County shall set up a special account to receive the funds. The motion was adopted unanimously (5-0). Supervisor Bradshaw further moved that once the County receives authorization from the IRS that the Board allow the Historical Society to proceed with fund raising efforts and the County will receive the funds. The motion was adopted unanimously (5-0). .Supervisor Bradshaw further moved that staff determine what the County's recourse will be if the County receives the funds and the project does not succeed. The motion was .adopted unanimously (5-0). County Administrator Caskey noted staff will present to the Board at its- October 2, 1997 meeting astrategy/conceptual plan for moving forward with site selection for the proposed central County park. Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources, stated staff met with. representatives from the Isle of Wight and Windsor Volunteer. Rescue Squads to further discuss the agreement the Board previously adopted with regard to ,the County's relationship with the City of Franklin. Areas of designation were specifically outlined so that these specific addresses can be coded by GTE into the E-911 data base. Issues with the northern boundary lines of the Windsor Volunteer Rescue Squad's response area are still being reviewed, stated Mr. Robertson. Supervisor Bradshaw moved the Board authorize implementation of the Plan. The motion was adopted unanimously (5-0). Bill Sizemore, Captain, Windsor Volunteer Rescue Squad, requested the Board advance Capital Budget funds of at least 20% of the $150,000 budgeted in the 1997-98 Capital Budget as a down payment for the approved crash truck purchase. This would offer a savings of approximately $26,000. Supervisor Claud moved the Board authorize the purchase of the vehicle 11 ._. .. ,I 80Qu ~~ -fir'4.~1~ and the contract down payment(s) be worked out between the Rescue Squad and the Director of Budget and Finance. The motion was adopted unanimously (5-0). 1 1 Supervisor Bradshaw left the meeting and did not return. Supervisor Spady moved the Board adopt the following resolution and distribute the funds in accordance with the recommendation of the County's Volunteer Fire and Rescue Association: RESOLUTION TO ACCEPT AND APPROPRIATE ELEVEN THOUSAND. FOUR HUNDRED THREE DOLLARS FROM THE COMMONWEALTH OF VIRGINIA FOR THE TWO FOR LIFE PROGRAM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has been awarded funding from the Commonwealth of Virginia for the Two for Life Program; and, WHEREAS, funds in the amount of eleven thousand four hundred three dollars ($11,403) need to be appropriated to the Isle of Wight Volunteer Rescue Squad, Windsor Volunteer Rescue Squad and Carrollton Volunteer Fire Department line items in the 1997-98 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that eleven thousand four hundred three dollars ($11,403) be appropriated to line items 11- 3203-5605A, Isle of Wight Volunteer Rescue Squad ($6,841.90), 11-3203- 5605B, Windsor Volunteer Rescue Squad ($3,420.95) and 11-3202-5604A, Carrollton Volunteer Fire Department ($1, 140.31) in the 1997-98 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to all the things necessary to give this resolution effect. .The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. 1 Supervisor Cofer moved the. Board adopt the following resolution: RESOLUTION TO APPROPRIATE FIVE HUNDRED EIGHTY NINE THOUSAND SIX HUNDRED SIXTEEN DOLLARS TO THE SCHOOL CONSTRUCTION FUND TO COMPLETE CONSTRUCTION/RENOVATION PROJECTS WHEREAS, the Board o~ Supervisors of the County of .Isle of Wight, Virginiahas approved the school construction program; and 12 Bo~K 17.x:-414 WHEREAS, the funds in the amount of one hundred eighty nine thousand six hundred sixteen dollars ($189,616) in carryover construction funds need to be appropriated from the unappropriated fund balance of the General Fund and four hundred thousand dollars ($400,000) need to be appropriated from the 1.997 bond anticipation note proceeds to the School Construction Fund in the 1997-98 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County oflsle of Wight, Virginia that one hundred eighty nine thousand six hundred. sixteen dollars ($189,616) in carryover construction funds be appropriated from the unappropriated fund balance of the General Fund and four hundred thousand dollars ($400,000) be appropriated from the 1997 bond anticipation note proceeds to the School Construction Fund in the 1997-98 budget of the County of Isle of Wight,. Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this. resolution effect. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. Supervisor Claud requested that in the future the School Superintendent list the specific projects for which these funds will be used. Supervisor Spady moved the Board adopt the following resolution:. RESOLUTION TO ACCEPT AND APPROPRIATE CARRYOVER FEDERAL AND STATE GRANT FUNDS WHEREAS,. the School Board of the County of Isle of Wight has received carryover grants from the Federal and State Governments; and, WHEREAS, the funds in the amount of two hundred thirty three thousand five hundred ten dollars and six cents ($233,510.06) need to be appropriated. to .the appropriate line item(s) in the 1997-98 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors. of the County of Isle of Wight, Virginia that two hundred thirty three thousand five hundred ten dollars and six cents ($233,510.06) be appropriated to the following line items in the 1997-98 budget of the County of Isle of Wight: Federal: Title II (046-95) $10,044.74 13 .. .: 1 enoK 1? .~j:•41r~ 1 J Title II (046-96) 16,615.00 Preschool Incentive 9,584.46 Project UNITE 8,573.66 Title IV 1,063.11 Title VI-B 51,529.29 Carl Perkins Vocational ~~ $100,037.47 State: Technology Initiative Grant $133,472.59 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted (4-0). Supervisor Bradshaw was not present. for the vote. Supervisor Claud moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE SCHOOL TEXTBOOK ~ FUNDS WHEREAS, the School Board of the County of Isle of Wight has received funding for the School Textbook Fund; and, WHEREAS, ,the funds in the amount of five hundred thirty thousand 1 dollars ($530,000) need to be appropriated to the appropriate line item m the 1996-97 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that five hundred thirty thousand dollars ($530,000) be appropriated to the 1996-97 School Board budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight,. Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote.- Supervisor Spady moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE GRANT FUNDS FROM THE UNITED STATES DEPARTMENT OF EDUCATION eoe~ 17 >~,~41fi WHEREAS, the School Boazd oftee County of Isle of Wight has received grants from the United States Department of Education; WHEREAS, the funds in the amount often thousand seven hundred fifty dollars ($10,750) need to be appropriated to the appropriate line items in the 1997-98 budget of the County of Isle of Wight,. Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight,. Virginia that ten thousand seven hundred fifty dollars ($10,750) be appropriated to the following line items in the 1997-98 budget of the County of Isle of Wight: Special Education Interpreter Training $ 2,000 Eisenhower -Mathematics Curriculum Development 8,750 $10,750 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight,. Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted (4-0). Supervisor Bradshaw-was not present for the vote. Supervisor Claud moved the. Board adopt the following resolution: RESOLUTION TO APPROPRIATE TEN THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FORA NEEDS ASSESSMENT FOR A REGIONAL JUVENILE DETENTION CENTER WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved a .study on the long-term needs of the Fifth Judicial District regarding the Gaze and confinement of juveniles convicted or accused of committing crimes; and, WHEREAS, the Cities of Franklin and Suffolk and the County of Southampton have expressed an interest in working cooperatively with Isle of Wight County in this regard; and, WHEREAS, the funds in the amount of ten thousand dollars ($10,000). need to be appropriated from the unappropriated fund balance of the General Fund of the 1997-98 budget of Isle of Wight County for a needs assessment study for a regional juvenile detention center to serve the Fifth Judicial District. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that ten thousand 15 I~ eons '1? :~~:-4~.? dollars ($10,000) be appropriated from the unappropriated fund balance of the General Fund of the 1997-98 budget of Isle of Wight County for the needs assessment study of a regional juvenile detention center to serve the Fifth Judicial District. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the .appropriate .accounting adjustments in the. budget and to do all things necessary to give this resolution effect. The motion was adopted (4-0). Supervisor Bradshaw was not present for. the vote. County Administrator Caskey requested the Board set a compensation rate ' for the five (5) member Board of Assessors. County Attorney Crook stated the Board should establish the amount of compensation and develop the criteria for the Board of Assessors' duties and attendance and same should be relayed to them. Supervisor Spady moved the Board set a compensation rate of $75 for a minimum of four (4) hours per day for field work and/or authorized meetings with mileage reimbursement at the approved County rate for the 1998 Board of Assessors. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. r' I Mr. Robertson presented a draft resolution to the Board which addresses the issue of including Constitutional Officers and their employees. in the County's Compensation and Classification Plan. County Attorney Crook noted the draft resolution did not .include Constitutional Officers and their employees in the grievance procedure.. County Attorney Crook recommended that the Constitutional Officers not be included in the Pay and Classification Plan and excluded from the grievance procedure. Supervisor Cofer requested the County Attorney prepare an agreement and a resolution to approve the agreement for signature by the Constitutional Officers with a resolution to approve the agreement. County Attorney Crook requested Mr. Robertson, Ms. Seward and the Treasurer to meet with him to further discuss the matter. Regarding the issue of a Board retreat, Supervisor Cofer requested Mr. Robertson contact Tidewater Community College to determine if the conference room is available on Friday, October 17, 1997. The Board noted its desire to have all Department Heads in attendance at the retreat. eoeK 17 ~~:•418 Mr. Robertson noted the study of the volunteer fire departments should be underway. before the end of October and completed by early December. Further, ..staff has contacted the Virginia Department of Emergency Medical Services regarding a similar study of the volunteer rescue squads in the County. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION PROCLAIMING OCTOBER 5TH THROUGH 11, 1997 AS MENTAL ILLNESS AWARENESS WEEK WHEREAS, mental illness affects millions of Americans annually and costs our nation billions of dollars each year in lost productivity, social dependence, .and health care costs; and, WHEREAS, each year, three million or more young people are stricken with mental illness, interfering with the vital development and maturational. process ofour nation's greatest natural resources; and, WHEREAS, our elderly; the fastest growing segment of our population, are particularly vulnerable to mental illness; and, WHEREAS, mental illness, widely feared and misunderstood, is increasingly treatable, and the understanding of mental illness itself and of new and better treatment techniques can only bring about still better prospects of .amelioration and recovery of those so afflicted. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County, Virginia do hereby proclaim October 5th through 1 lth, 1997 as Mental Illness Awareness Week to enhance public awareness of mental illness and to promote greater understanding for those who suffer from the..: .disabling symptoms of mental illness. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. County Administrator Caskey informed the Board that staff is proceeding with the closure of the County landfill. DEQ has indicated that the County must record an instrument with the Clerk's Office that would pinpoint the location of the ground water monitoring wells. Supervisor Claud moved the Board proceed with hiring a surveyor to provide staff with information for a recordable plat in the. Clerk's Office. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. // Chairman Bradby called for Old Business. 17 ., ... 1 B~JK 17 ~w:I i~~ Supervisor Spady requested the plaque of appreciation in honor of Mr. Marten's generous contribution to the Animal Control facility be located on the outside of the building. // Chairman Bradby called for New Business. There was no new business offered. 1 4 // - Chairman Bradby .called for Appointments. Chairman Bradby moved the Board appoint R. L. Walker to fill the unexpired term of Stanley Turner on the Planning Commission.. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. Supervisor Cofer moved the Board appoint Debra Hicks to the Community Policy and Management Team. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. Supervisor Cofer moved the Board appoint Paul Hall, Sr. to the Virginia Alcohol and Safety.Action Program. The motionwas adopted (4-0). Supervisor Bradshaw was not present for the vote. // County Administrator Caskey requested an executive session under Section 2.1-344 A7 of the Freedom of Information Act for advice of counsel relative to a matter of litigation and under Section 2.I-344 A3 concerning acquisition and/or use of public property for public purposes. County Attorney Crook requested an executive session under Section 2.1- 344 A7 for advice of counsel relative to a matter of litigation and under Section 2.I-344 AI concerning a personnel matter. Supervisor Cofer moved the Board. enter executive session for the reasons stated. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. Upon returning to open session, Supervisor Cofer moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting 18 Ba~K 17 %~'~~`U on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting .was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which. this certification resolution .applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 4 NAYS: 0 .ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 1 The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. Supervisor Cofer moved the.Board- authorize staff to advertise the. cancellation of the September 18, 1997 Board meeting. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. // At 6:10 p.m., Supervisor Claud moved the Board adjourn. The motion was adopted (4-0). Supervisor Bradshaw was not present for the vote. W. Dou s skey, Cler Henry H. radby, Chairma 19