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02-20-1997 Regular Meeting.: 1 e~r« i`l f~t~3 REGULAR MEETING OF TI-iE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE. TWENTIETH DAY OF FEBRUARY IIV THE YEAR NINETEEN .HUNDRED NINETY SEVEN PRESENT: Henry H. Bradby, Chairman Donald T. Robertson, Assistant to the County Administrator/Director of Human Resources Carey H. Mills, Recording Secretary Chairman Bradby. called the meeting to order at 6:00. p.m. The invocation was delivered by Supervisor Cofer. // Chairman Bradby called for Special Presentations. Supervisor :Cofer moved the Board adopt he following resolution: RESOLUTION OE APPRECIATION FOR CONTRIBUTIONS OF THE CHRISTIAN .OUTREACH PROGRAM TO CITIZENS OF ISLE OF WIGHT COUNTY WHEREAS, the. Christian Outreach Program' is an interdenominational volunteer organization serving the citizens of Isle "of Wight County; and, WHEREAS, the Christian Outreach .Program has: participated in several .fund raising projects including the annual "Souper Saturday" wherein the proceeds. are donated for the benefit of needy families within ..the County; and, - 1 WHEREAS, the Christian Outreach Program has also participated in .projects including .the rehabilitation of homes,. the development of a dental program for senior citizens, and the provision of volunteer tutors for.. the schools; and,. WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia desires to express its appreciation for the many contributions of the Christian Outreach Program. Robert C. Claud, Sr., Vice Chairman O. A. Spady Malcolm T. Cofer Phillip A. Bradshaw Also Attending: H. Woodrow Crook,. Jr., County Attorney W. Douglas Caskey, County Administrator NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of .Isle of Wight,. Virginia does formally express its appreciation to the .members of .the Christian Outreach Program for their .contributions to the citizens of the County of Isle of Wight.. 1 ~ 80@~ 1? ~Af ~5~ The motior< was adopted unanimously (5-0). Becky Farmer, President, Christian Outreach Frogram, Inc. accepted the resolution on 'behalf of the Christian Outreach Program, Inc. Ms. Farmer .requested the active members in the audience to stand and be recognized by the. Board. ~~ Chairman Bradby indicated the following Consent Agenda included Item 2, A through F, and asked if there were any items for removal: A. Preliminary Plat Showing Subdivision of Wrenn's Mill Estates, Section 111-B, Plantation Lane, Route 1414, Hardy Magisterial District (Tax Parcel No. 13D-3,4,5,6 & 7) B. Delinquent Real Estate Tax Collection Monthly Report C. Continued Meeting Minutes of January 7, 1997 D. Regular Meeting Minutes of Januaryl6, .1997 E. Continued. Meeting Minutes of January. 30, 1997 F. Continued Meeting Minutes of February. 4, 1997. Therebeing no items requested by the Board members for removal, .Supervisor Bradshaw moved the .Board' approve all items of the Consent Agenda. The motion was adopted .unanimously (5-0). // Chairman Bradby called for Transportation Matters. R Bryan David,. Director of Planning and .Zoning, requested the Board .authorize staff to advertise the Draft Isle of Wight County Six-Year (1997- 2003) Secondary Improvement Priority Plan and Construction Budget for- the-Board's 'March 20,.1997 meeting. Mr. David noted one significant change 'is that the VDOT Resident Engineer's direction from the State is to stop the County's secondary road projects at the point that funding .ceases. MacFarland Neblett, Resident Engineer, Virginia Department of Transportation, presented tentative allocations estimated to be approximately $1.18 million to $1.22- million, per year. Supervisor Spady moved the Board authorize staff to advertise the Plan and Construction Budget for public hearing at the Board's March 20, 1997 meeting. The motion was adopted unanimously (5-0). Supervisor Bradshaw requested Colosse Road from Stephens .Road to Route 258 be added to the candidate list as priority #11. 2 1 1 f ~. 1 1 { BOQK 1? ~~~r..f15:) Regarding the FY98 Revenue Sharing Program, Supervisor Spady moved the Board allocate $500,000..as the County's matching funds. The motion was adopted unanimously (5-0). Regarding Franklin Equipment Company's previous request' fore an entrance. onto Union Camp Drive (Route 656), Mr. Neblett noted VDOT is currently performing a speed study which splits the lanes in each direction and he will advise the Board of the. results. ..Reference Raynor Road, Route 681, County Attorney Crook advised Henry Bell that a1T property owners have signed deeds except for the missing Hall heir and that there will be a delay of a couple of months while the Court's order .regarding presumption of death is published in a newspaper in Texas. Mr. Bell requested attention be given to repainting the .yellow line in the center of the road from the old Delk Store to the Pons Store. Mr. Neblett advised that he had previously: arranged for the repainting and will look into the matter. Mr. David .noted the 1997 Preallocation Hearing for interstate, primary and urban funding by the Commonwealth Transportation Board. and the ..Virginia Department of Transportation isscheduled for March 27, 1997 at the Suffolk District auditorium. Mr. David. noted he will have a draft resolution for the Board's consideration at its March 6, .1997 meeting. The Board requested the Director of Planning and Zoning to make the widening of Route 258 to four (4) lanes from Carrsville Highway (Route 58- Business) to Route 10 bypass as the #1 priority and .include the grade separated interchange of Windsor and the Cypress Creek bypass connector. The Board further requested the Director of Planning and Zoning incorporate the four-laving of Route 10 bypass into priority #5. Supervisor Spady requested the VDOT Resident Engineer provide the: Board with traffic counts and accident records, including fatalities, on Route :258. Supervisor Cofer requested the .Director of .Planning .and Zoning list. priority #1 as the County's main priority in the resolution and then list the balance of the priorities #o draw attention that #1' is the County's first priority. Supervisor Bradshaw requested the Director of Planning and Zoning contact -the. County's legislative representatives #o request that they speak in support of the County's priorities at the Preallocation Hearing. For the Board's information, Mr. David noted Senate Bill 1077, introduced and approved by both the House and Senate, provides flexibility of paving unpaved roads wherethe right-of-way is less than forty (40} feet. // 3 eaoK 17 ~~r+156 Chairman Bradby called for Citizens, Comments. Supervisor Spady recognized Boy .Scout Troop. #36 from Carrollton as being in attendance. Supervisor Spady recognized Elliott Pagano and Leif Gordon, neither of whom was present, for recently being pinned Eagle Scouts.. Elva- Colburn requested the Board's assistance in removing the dumpster site located at the intersection of Old Stage Highway {Route 10) and the Route 10 Bypass due to individuals .congregating and discharging firearms. Ivls. Colburn further requested VIBOT find an alternative site for the burial of animals killed along the roadways. , Supervisor Bradshaw requested the. County. Administrator contact the Sheriff and request his immediate attention to concerns expressed by Ms. Colburn. // Chairman Bradby called for the Community Development report. A. The application of Onni M. Sironen for a Conditional Use .Permit to occupy an existing mobile home for .thirty-six (36) 01 f 1 nd located at 4150 Ryland Lane in ~. months on 1 acres o a Windsor Magisterial District. 1VIr. David stated. the: Planning Commission recommended the Board approve the application. Supervisor Bradshaw moved the Board approve the application. of Onni M. Sironen. The motion was. adopted unanimously (5-0). B. Exhibit showing 40'x40' building area .footprint on Lot 17, Subdivision of Ashby, Section III, Route 17, Carrollton Boulevard,. Newport Magisterial District. Mr. David stated the Planning Commission recommended the Board . approve the request. Supervisor Spady moved the Board approve the recommendation of the Planning Commission subject to site approval by the Planning :and .Zoning Department. The motion was adopted unanimously {5-0). // Chairman Bradby called for the Public Utilities report. E. Wayne Rountree, P.E., .Director of. Public Utilities,. reported all systems were functioning properly. Regarding the well testing authorized by the Board at their last meeting, Mr. Rountee noted he will provide the Board with a report on the yield for the Carrisbrooke. well. IVIr. Rountree noted that the yield produced by he Carrisbrooke well is the amount -the 1 1 1 • r aa~K . ~7 i~~:r157 County will be permitted for and same should meet the County's short-term goal to serve new projects.. Mr: Rountree stated. engineering proposals for the design of the elevated tank and the off-site transmission mains are: underway and a report will be presented to the Board at its March 6; 1997 meeting.. Mr. Rountree stated as the consultant is several months away from completing the water source study. `underway for Franklin, Isle of Wight and Union Camp, he would .recommend the Board first consider the findings of this report before making a decision on -the City of Virginia Beach's request .relative to Lake Gaston water. // Chairman Bradby called for the County Attorney's report. County Attorney Crook. presented a Note and. Deed of .Trust on the proffers made by the Payne Plantation Subdivision and stated he .has reviewed and recommends same to the Board. Supervisor Spady moved the Board approve_and accept the Note-.,and Deed of Trust and authorize the Chairman to .sign same on behalf of the .County. The motion was adopted unanimously (5-0). 1 1 County Attorney Crook stated pursuant to the Carrollton Library architectural proposal he has prepared a contract which contains a flat fee .proposal. County Attorney Crook indicated he would share the flat fee proposal with the Board but would rather not discuss the. negotiations on this in public as it is a matter still being negotiated. Regarding the .engineering study on the Paul D. Camp Community. College tower located near Windsor, Supervisor Spady requested the County Attorney advisee Paul. D. Camp of the County's decline to use -the tower if the School Board is not interested. Regarding the letter from the City Manager of Virginia Beach dated February 6, 1997 requesting the County make a firm financial commitment within 60 days if it plans to participate in the Lake Gaston project, County Attorney Crook stated the 1983 permit for.60;000,000gallons of water per day was for 1,000,000 gallons of water per day for Isle of Wight County and the. most recent negotiations stipulated that there would not be a time limit on the County's option to purchase: such water: County Attorney Crook requested the Board .authorize him to respond that. there. is no time. limit on this. County .Attorney Crook further requested the Board not make a decision at this time. Supervisor Bradshaw moved the Board authorize the County Attorney to respond.. to the request of the City Manager of Virginia Beach. The motion was .adopted unanimously (5-0). // • At 7:00 p.m., Supervisor Bradshaw moved the Board amend the regular. order of the agenda in order to conduct the public hearings.. The 5 '~~ 1? f~Gr158 eoox motion was adopted. unanimously (5-0). // Chairman Bradby-called for. a public hearing on the following: A. The application of Carolina Cold Storage Limited .Partnership. for. a Conditional Use Permit .for; a water supply that is designed to withdraw 288,000 gallons of water per day at the Richmond Cold Storage Smithfield.: Division facility which is .located at . 10070 Old Stage Highway in -Hardy Magisterial District. The actual usage: proposed and o be permitted by the Virginia Department of Environmental Quality is 50,000 per .day. Chairman ;Bradby called. for citizens fo .speak in favor ;.of or in opposition to the application.. Upon no one appearing, Chairman Bradby closed the public .hearing and called. for comments from the Board. .Supervisor Cofer moved the Board approve the application. The motion was adopted unanimously_(5-0), B. The application of David. A. & Joline M. Finke for a Conditional Use Permit to operate a .private breeding kennel, as conditioned, on their property which contains 10.35 acres of land located at 403 Quillens :Point ..Lane (Route 1620) in Hardy Magisterial .District... .Chairman.-Bradby called for citizens #o speak in favor of or in ..opposition to the proposed application. David. Finke appeared. He stated the request is for a very limited. population of small dogs-.for private breeding. ..Chairman Bradby acknowledged a letter addressed to the Board dated. February 19, 1997 from Ed Porter expressing his opposition to the application. Mr. David. stated his .office had also received a letter. from a property .:owner in Mannex Estates in opposition, however, the letter has been misplaced and cannot be produced for the record at this time. County Attorney Crook referred to a letter .dated December 5, 1996 from Ed Porter and stated the. Planning Commission was under the impression when it considered the application that the problems had been .worked out satisfactorily by the applicant, however, there is now a second letter. submitted from the same person continuing his opposition. .Chairman Bradby closed the public hearing and called for comments from the Board. :~ ,. 1 1 1 f, f f '~ D ~. eaeK 17 yR.a15~ Supervisor Bradshaw moved the Board refer the matter to the Planning Commission for its further review of the additional information submitted to the .Board of Supervisors. The motion was adopted unanimously (5-0). C. An Ordinance to Amend. Section 16.1.15 of the Isle of Wight County Code to Provide A Reduction of Connection .Fees for. Water Systems When .Installed. by the Developer Chairman Bradby called for citizens to speak in favor of or in opposition to the proposed Ordinance. David Whitley, a .building contractor, spoke in favor of implementing any :reduction in water tap fees. Mr. Whitley also spoke in favor of implementing a grace period before any new fees are implemented. Mr. Rountree presented a letter from Branch Lawson of Gatling Pointe supporting -the combined water and- sewer connections fees going up from $2,800 to $3,600- as opposed to the proposed $6,000.. IVIr. Rountree s#ated Mr. Lawson is suggesting theconnection fees take effector July 1,.1997and that the Board refund any $3;000 .fees already collected since October of 1997. Mr. Rountree suggested the Board make adjustments only on connection fees in the future because to repeal the Ordinance the Board will also repeal user fees already adopted and currently in effect. Chairman .Bradby closed the public hearing and called for comments from the Board. Supervisor Spady moved the Board adopt the following Ordinance amendment: AN ORDINANCE TO AMEND SECTION 16.1.15 OF THE ISLE OF WIGHT COUNTY CODE TO ..:PROVIDE A REDUCTION OF CONNECTION FEES FOR WATER .SYSTEMS WHEN INSTALLED BY THE DEVELOPER WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, adopted an Ordinance. to Repeal Chapter 16.1 Water, of the Isle of Wight County Code and adopted an Ordinance providing rates and regulations on November 21, 1996; and, WHEREAS, the Board of .Supervisors deems it to be in the best interests of the. citizens of Isle of Wight County to amend said Ordinance to provide for a reduction in connection, fees for water systems when installed by the developer. NOW, THEREFORE, be it and it is hereby ordained that Section 16.1.15 Charges generally, paragraph (b), be amended be adding thereto the following: When .application for service, including payment of fees, for 7 eoa~ 17 ~~r~160 single-family residential services is made .for a system installed totally by a developer and. conveyed to the County at no cost, the connection fee will be reduced to 60% of the amounts in (a). .. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board authorize staff. to prorate refunds for those developer-installed connections made .since November 21, 199b pursuant to the ordinance amendment. The motion was adopted unanimously (5-0). D. ...The application of Alton R. Jewell for a change in zoning classification from A-1, Agricultural Limited to C-RA, Conditional Rural Residential,'approximately thirty (30) acres of land located on the north side of Rattlesnake Trail (Route 646) near .the terminus of Rattlesnake Trail (Route 646) in Hardy .Magisterial District. The purpose of the application is for no more than four (4) single family lots, as conditioned. (Tabled January 16, 1997). Chairman Bradby called for citizens to speak in favor. of or in opposition to the application.: William Riddick, attorney, appeared on behalf of the applicant, Alton R. Jewell.. Attorney. Riddick stated the written proffers now are as follows: (1) no more than four lots shall be divided-from the tract, (2) a cash proffer ' of $1,500 per lot, (3) no mobile homes shall be located on the property and, {4) a strip will be dedicated, if necessary, to widen Route 646 as such. time as VDOT deems necessary. .Attorney Riddick stated Mr. Jewell. further proffers that there will be no further subdivision of ,the parent tract. for residential purposes. Chairman Bradby closed the public hearing and called-for comments from the Board. i I Supervisor Spady moved the Board approve .the application. The motion was adopted unanimously (5-0). E. The application. of Jimmy C. Hodges for a change in zoning classification .from A-1, Agricultural Limited to C-M1, Conditional Industrial Limited, .25 acre of land located at 20220 Waterfront Lane .which is located off Reynolds Drive (Route 665) in Newport Magisterial District. The purpose of the application is for storage and maintenance of his contractor's equipment, as conditioned.. (Tabled January 16, 1997). Chairman Bradby referred to a letter from the applicantrequesting that the matter be tabled until .the Board's March 20, 1997 meeting. Supervisor Spady moved the .Board approve the request of the applicant to table the matter until the Board's March 20,1997 meeting. The motion was adopted unanimously (5-0). 8 1 1 U 1 1 ao~~ 1? y~,~iE F. The application of Herrala Brothers, Inc. for a change in zoning. "classification from A-1, Agricultural Limited to C-Bl, Conditional Business General .approximately 1.5 acres of .land located on the south side of Walters Highway .(Route 258) between Ballard Road (Route 614) and Duke Meadows Lane in Windsor Magisterial District. The purpose of the application is forspecific business as conditioned. Chairman Bradby called for citizens to .speak in favor of or in opposition to the application. Jim Herrala, co-owner and Vice. President. of _Herrala Brothers, Inc. appeared and spoke on behalf of the application. Chairman Bradby closed the public hearing and called for comments from the Board. Supervisor Bradshaw moved the Board. approve. the application as .conditioned. The motion was adopted unanimously (5-0). // At 7:20 p.m., Supervisor Spady _moved the Board take aten-minute recess. The .motion was adopted unanimously (5-0). .Upon returning. to open session at 7:30 p m., Chairman Bradby called for the continuation of the County Attorney's report... County Attorney Crook stated he .has :prepared a lease agreement between the Carrsville Athletic, Association. and the County .which he recommends to the Board. Supervisor:.Bradshaw.moved the Board approve the agreement. The motion was adopted. unanimously (5-0). ~ County Attorney Crook stated under the statute, the County. is required to have a public hearing on annexation after the Commission on .Local Government. has made its report. At such time, Mr. Crook stated he will come back to the Board to request it schedule a public hearing, most likely at the Board's second meeting in May, 1997.. County Attorney Crook noted he .had several matters for executive session later in the meeting. // Chairman Bradby called for .the .County Administrator's report. Re ardin the eneral reassessment of real ro erties, Su rvisor g g g P P Pe Spady suggested the Board. authorize staff prepare an RFP and, in the meantime, should. the Board.. decide to have a Reassessment .Department within the County it could do so. 9 eoo~ 17 yRr~16? Supervisor' Spady moved the Board authorize. staff to prepare an RFP for bids on the reassessment in coordination with the County Attorney. The motion was adopted unanimously (5-0). Supervisor Spady .moved the Board authorize advertisement. of an RFP. The motion was adopted unanimously (5-0). Supervisor Spady moved that staff make. application for all permits necessary for a'temporary office facility to be located at the Courthouse complex for use 'by reassessment personnel. The motion was adopted unanimously (5-0). Anne F. Seward, Director of Budget and Finance, stated the State Literary Loan Fund currently has a $5,000,000 limit, however, legislation is pending. t© raise this amount to $7.5 .million. Should this legislation not pass, staff will proceed .with the $5 million amount with the .balance being pursued either through Virginia Public School. Authority (VPSA) bonds or the County issuing its own bonds, stated Ms. Seward... Supervisor Bradshaw moved the Board adopt the following resolution pending. review by the County Attorney: RESOLUTION APPROVING THE FILING OF AN.APPLICATION TO T'HE LITERARY FUND FOR A LOAN IN A PRINCIl'AL AMOUNT NOT TO EXCEED $7,500,000 WHEREAS, the Board of Supervisors. (the "Board") of Isle of Wight County, Virginia (the "County"), in collaboration with the Isle of Wight County School Board, has determined that it is necessary. and desirable for the County to undertake capital .improvements for its public school system; . Ttn l~Tl 1. !1T T(.TT !1'1'!. - tat; 1'1' KtrSULVr;ll t~Y ~l~riC t~UAlVJ Vt' ~Urr.ltvt~vl~~ yr t~Ln yr WIGHT COUNTY, VIRGINIA: 1. The: Board hereby approves -.the filing of an application to the Literary Fund for a loan to the .County in an ..amount not to exceed $7,500,000 to finance capital,improvements for its public school system. The actions of the County Administrator, in collaboration with the other officers o£ the County and the Isle of Wight County School Board, in completing and delivering an application to the Literary. Fund are hereby approved. 2. This resolution. shall. take. effect immediately. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved .the .Board adopt the following resolution pending review by the County Attorney: RESOLUTION APPROVING THE FILING OF AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY FOR A LOAN IN A PRINCIPAL AMOUNT NOT TO EXCEED $6,000,000 10 .. 1 1 1 - {, 1 - ~ ,'. eo~K ~ 1? ~~r.,~.63 WHEREAS, the Board of Supervisors (the "Board") of Isle of Wight County, Virginia (the "County"), in collaboration with the Isle of Wight County School Board, .has .determined that. it is necessary and desirable: for the. County to undertake capital. improvements for its .public school system;.. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY, VIRGINIA: "1. The Board hereby approves the filing of an application to the Virginia Public School .Authority for a loan to the County in an amount not to exceed $6,000,000 to finance :capital improvements for its public school system. The actions of the County Administrator, in collaboration .with the other officers of the County and the Isle of Wight County School Board, in completing and delivering an application to the Virginia Public School Authority are hereby approved. 2. This resolution shall take effect immediately. 1 1 The motion was adop#ed unanimously (5-0). Ms. Seward requested the Board's authorization to advertise a notice of public hearing- for the issuance of a maximum of .$11,000,000 in General Obligation School Bond: Issue. Supervisor Bradshaw moved the Board authorize staff to prepare a notice of .public hearing for the Board's March 20, 1997 meeting at 7:00. p.m. for the issuance of a maximum of $11,000,000 .General Obligation School Bonds for the purpose of constructing a new Windsor Elementary School. The. motion was adopted unanimously (5-0). Supervisor Bradshaw moved. the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FOUR HUNDRID' EIGHTY THOUSAND ONE HUNDRED THIRTY SIX DOLLARS FROM THE FEDERAL GOVE~NT AND FIVE THOUSAND THREE HUNDRED DOLLARS FROM THE COMMONWEALTH OF VIRGINIA FOR SCHOOL GRANT .PROGRAMS WHEREAS,. the School Board of he County of Isle.: of Wight, Virginia. has received grant funds for various federal and state programs; and, WHEREAS, he funds in the amount of four hundred eighty five thousand four hundred thirty six dollars ($485,436) need to be appropriated to the school grant fund. in the 1996-97 budget of the County of Isle of Wight, Virginia.:.. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of he County of Isle of Wight, Virginia that. four hundred eighty thousand. one .hundred thirty six dollars ($480,136) o be received from the Federal Government .and five .thousand three hundred dollars. ($5,300) to be received from the Commonwealth of Virginia be appropriated to .the following line items in the 1996-97 School Budget of the 11 eooR 1? :~r.=16~ County of Isle of Wigh#, Virginia: Federal: Title I ~ $407,427 Title II Eisenhower Program 17,252 Title N 18,408 Title VI 36,065 Learn and Serve (additional :..984 State: Virginia Commission for the Arts- ' Writers in Virginia. $ 500 .Touring Assistance :4,800 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Reporting on the matter of solid waste disposal, Ludford T. Creef, III, Director of .Public. Works, noted the County currently owns. five trash trucks, four of which .are not running. Supervisor Claud moved the Board authorize the Director of Public Works solicit bids for the purchase. of a. roll-off. truck The motion was adopted unanimously (5-0). .Supervisor Cofer requested staff in conjunction .with the County .Attorney contact SPSA regarding the County's. contract, specifically as it relates to the number of pulls. Regarding the: issue of regional economic development marketing, County Administrator Casket' stated the agenda report is intended to advise the Board that there is an objective for Isle of Wight/FranklinlSouthampton ..and Union Camp Corporation to .equally share in a marketing:. effort. In anticipation of the next budget submittal the Economic Development Director proposes that .$20,000 be allocated as the County's contribution towards this. marketing effort, stated.Mr. Casket'. Supervisor Bradshaw stated he understood the two Economic Development Directors would presenf their proposal to the Regional Committee and it was the Committee that would -make recommendations to the governing bodies. Supervisor Bradshaw. requested the County Administrator contact. the Director of Economic Development and .the Chairman of the Regional Committee for .further consideration of this matter. Supervisor Claud requested. the Board discuss .the Action Plan recently prepared by the Economic Development Director, subject to .the Economic Development Committee's: review. ~~ 1 1 1 12 1 r eo~K ~ 17 ~~~~165 Linda T. Bean, Director of'Social Services, stated she has been notified by the State Department of Social Services that her Department will be receiving aone-tune only supplemental ..allocation in the amount of .$111,000. In this regard, the Social Services .Board voted to empower her to offer to the Board of Supervisors this amount as a one-time only rent and minor renovation payment for the additional office space under discussion, stated Ms. Bean.. Supervisor Spady moved the Board accept the check from the 'Director of Social Services in the amount of $111,000 as a one-time payment .for rent and minor renovation for the pending availability of certain. office. space, contingent upon the relocation of the current users. The .motion was adopted unanimously (5-0). ~~, 1 .Supervisor Bradshaw moved the Board further .refer the matter of .office space needs to the Building and Grounds Committee for its review. and: recommendation. The motion was adopted unanimously (5-0). Chief Joel Acree, Carrollton Volunteer Fire Department., stated the: truck for which the County allocated $190,000 .this fiscal year' has been delivered.. Chief Acree .stated .ordering this particular truck .saved the County approximately $40,000 as it is apre-engineered truck. In September, it was anticipated that the EPA was going to regulate that this ,truck engine be placed out of use on highways due to pollution. As a result, the Carrollton Volunteer. Fire Department approached the Board requesting funding in an effort to save the County additional costs. Chief Acree 'stated the Department was now requesting he second $190,000 payment be made earlier than anticipated in an effort to save the Department approximately $5,000 to $6,000 in lease payments. Supervisor Bradshaw recommendedthe Board in .the future solicit RFPs which would eliminate the situations that the fire and rescue squads are now experiencing.. Supervisor Cofer.. noted the County currently has only a 10% cushion in the unappropriated. fund balance and the Carrollton Volunteer Fire ' Department has already made arrangements to .handle the request. . Supervisor Cofer stated perhaps the Board can make some arrangements in .the operating fund to see what can be done next year. Supervisor Bradshaw moved the Board adopt the. following resolution: RESOLUTION TO APPROPRIATE TWENTY TWO THOUSAND SEVEN HUNDRED THIRTY DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE TO THE FIFTH DISTRICT COURT.SERVICES UNIT WHEREAS, the Board. of Supervisors of the County of Isle of Wight, Virginia has appropriated funds to secure detention and provide for the placement of youth.through the Fifth District Court Services Unit; and, WHEREAS, the funds in the amount. of twenty two thousand seven hundred thirty dollars. ($22,730) need to be appropriated from the 13 80~K 17 ~~trr166 unappropriated ~ fund balance of the General Fund for additional expenditures to secure detention .and .provide for the placement of youth .through-the Fifth District Court Services Unit. NOW,. THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of .Supervisors. of the County of Isle of Wight, Virginia that twenty .two thousand seven hundred .thirty dollars ($22,730) ..from. the unappropriated fund balance of the General Fund be .appropriated for additional expenditures to secure detention and provide for the placement of youth through the. Fifth District Court Services Unit in the 1996-97 budget of the County of Isle of Wight. BE IT FURTHER. RESOLVED. that the County Administrator of the County. of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all hings necessary to give 'this resolution effect. The motion was adopted unanimously (5-0). Reporting on the issue of the acquisition of a radio tower owned by -Paul D. Camp Community College, County Administrator Caskey noted he will advise .officials of Paul D. Camp .Community College. Ghat the .School Board Administration is interested in the tower and both parties should proceed with .their own negotiations. Regarding the County's efforts to remove the fuel tanks located at the ream of the. Courthouse complex, Ludford. T. Creef, III, Director of Public Works, advised test wells have been. installed. Mr. Creef stated the tanks have been.. pumped .and staff is waiting for .the State to sign off on the paperwork for mitigation of the site. Supervisor Spady moved the Board approve the use of Capital Budget Contingency Funds with pending reimbursements by VDEQ and the State Police.. The motion was :adopted unanimously. (5-0). Donald T. Robertson,: Assistant to the County Administrator/Director of Personnel, distributed .additional information on the Compensation and Classification Study which the:. Board requested last month. Ivlr. Robertson suggested the Board set a date for a work session with the Constitutional Officers. Supervisor Bradshaw moved that the Personnel Committee meet with the Constitutional Officers and bring .their recommendation to the. Board for its consideration. The motion was adopted unanimously (5-0). County Attorney Crook asked the Board. if it is its desire that the RFP for the residential solid waste collection provided by Mr. David be distributed The Board indicated its desire #hat the RFP be sent out and directed Mr. David to proceed with. same. 14 ,. 1 1 ... r~ L.JI~ 1 B~~K ~~ -RT~~~~ County Administrator Caskey distributed information on the restoration of Boykins Tavern to the.Board which. he noted wily be placed on the Board's agenda for March 6, 1996 for further discussion. Regarding a request dated February 14, 1997 from Debra H. Weir, Recreation Specialist, Public Recreational Facilities Authority, Supervisor Bradshaw moved the Board authorize use of the Courthouse property by the Isle of Wight County Public Recreational Facilities Authority on March. 29, 1997. The motion. was adopted unanimously (5-0). County Administrator Caskey presented a request from the Registrar. for an appropriation of funds in the amount of $475 for the production~of 150 souvenir tote bags to be distributed to attendees at an upcoming. workshop for Registrars,. Supervisor Bradshaw moved the Board appropriate. $475.00 from the contingency fund for. the production of 150 souvenir tote. bags to be distributed. to attendees at an upcoming workshop .for- Registrars. ' The motion was adopted unanimously (5-0). Supervisor Spady requested any remaining tote bags be returned to // Chairman Bradby called for Old Business. 1 the County's Director of Economic Development for distribution. County Administrator Caskey reminded :the Board that visitors from Isle of .Wight England will be in the County -the last week of .March. Mr. Caskey recommended the Board .authorize the necessary funds for a dinner or reception for these visitors. Supervisor Bradshaw moved the. Board direct staff arrange a dinner with the England visitors and invite the School Board members .since the English visitors were primarily educators. The motion .was adopted unanimously (5-0). County Administrator Caskey noted the .Legislative Breakfast Forum is scheduled for Friday, March. 7, 1997 at 8:00 a.m. at the Windsor Community Building. Mr. Caskey requested .the Board members. advise the Recording .Secretary if they planned to attend. County Administrator Caskey noted he had several matters for executive. session later in the meeting. Chairman Bradby indicated #o the. County Attorney that the Tyler's Beach Boat 'Harbor Committee had reviewed the Draft Memorandum of Agreement of the Department of Inland Fisheries and .recommends it be executed by the County. Supervisor Claud noted a meeting was held with VDOT to discuss .various County road concerns. Supervisor Claud further noted VDOT has 15 ~ ,_ ~ eo~~ " 17 -~~r168 agreed to advise the County of reasonable dates as to when they expect to take action on the County's road concerns.. Regarding unpaved ~ road projects,. Mr. David noted that VDOT's current procedure is to have the Resident Engineer make .contact in an effort to get the necessary right-of--way donated.. In order to expedite thin process, the District Administrator. is now reviewing the feasibility of .transferring this .responsibility to the right-of-way department. // Chairman Bradby called for New Business Supervisor Bradshaw moved the Board direct staff review the feasibility of consolidation of various redundant County services, i.e., Building and Grounds. ;The motion was adopted unanimously (5-0). // Chairman Bradby called for Appointments. Supervisor Cofer moved the Board appoint Pamela.. Camper as the Smithfield District representative on the Central County Park Task Force. The motion was adopted unanimously. (5-0). Supervisor Bradby moved the Board appoint Wilton N. Wells, replacing James A. Roberts to the Tyler's Beach Boat Harbor Committee.. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board appoint Ronald York, representing the Smithfield District, replacing Mr. Manly on the Planning Commission. Mr. York's term will expire in February. of 2000. The motion was adopted unanimously (5-0). Supervisor Claud requested Mr. Robertson contact .the Sheriff to determine if he is interested in serving on the Comprehensive. Community Corrections Act .Board and advise the Recording Secretary. so that this appointment -can be removed .from the: Board's Appointments .List. Mr. Robertson was requested by Supervisor Bradshaw to provide the Board with recommendations of appointments to the Southeastern Virginia Areawide Model Program, Inc., the Southeastern Virginia Job Training Agency and the Western Tidewater Disability Services Board.. // County Attorney Crook requested an executive session under Sections 2.1-344 Al and A3 of the Freedom of Information Act for consultation with counsel and staff concerning contract negotiations for employment and use. of land .for public purposes Supervisor Bradshaw requested an executive session under Section. -. 1 1 1 16 f 1 1 1 ,+ BOOK '~~ %~tf~~U~l 2.1-344 A7 of .the Freedom of Information Act concerning litigation or other specific legal. matters requiring the provision of legal advice. by counsel. County Administrator Caskey requested an executive session under Section 2.1-344 A7 of the Freedom of Information Act for advice of counsel on specific legal matters and under Section 2.1-344 Al concerning a personnel matter. At 8:45 p.m., Supervisor. Bradshaw: moved the Board enter executive session for the reasons stated. The motion was adopted unanimously (5-0). Upon returning to open session at 9:25 p.m., Supervisor Claud .moved the Board adopt the following .resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WI IEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board. of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE TT RESOLVED-that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business .matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting- to which this certification. resolution. applies, and (ii) only such ,public. business matters as were identified in .the motion convening the executive meeting. were heard, discussed or considered. by the Board of .Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5=0). Supervisor Bradshaw moved the Board accept the recommendation from the State Compensation Board regarding a salary increase- with a position in the Commissioner of Revenue's office. The motion was adopted unanimously (5-0). 17 t eoo~ 17 y~rr170 At 9:27 p.m., Supervisor Spady moved the Board adjourn. The motion was. adopted .unanimously (5-0). .Henry H. Bradby, Chairman W. Dou as askey, C 18