10-31-1996 Continued Meeting~o~K 17 ~~~: ~~3
CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRTY-FIRST DAY OF OCTOBER IN THE
YEAR NINETEEN HUNDRED NINETY SIX
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PRESENT: Phillip A. Bradshaw, Chairman
Henry H. Bradby, Vice Chairman
O. A. Spady
Robert C. Claud, Sr.
Malcolm T. Cofer
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
Carey H. Mills, Assistant Clerk
Chairman Bradshaw called the meeting to order at 2:00 p.m.
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R. Bryan David, Director of Planning and Zoning, stated -the purpose
of the work session today is to provide the Board an opportunity to further
discuss the Draft Zoning Ordinance and An Ordinance to Amend the
Subdivision Ordinance to Remove 21 Acres Exemption and to Reduce
Exempted Lots From Three (3) to Two (2). Mr. David discussed the sliding
scale option which establishes a ceiling on the number of lots that can be
created .from a piece of property located in the Rural Agricultural
Conservation District.
Supervisor Claud asked if the sliding scale restricts the number of
.driveways to a public road.
Mr. David replied that curb cuts are not limited, rather this is an issue
that will be taken, up at the rezoning of the property.
Supervisor Spady stated limiting the number of curb cuts may be the
answer to limiting strip development. Supervisor Spady stated the County
is attempting to concentrate development in the Development Service
Districts and also be aware of what is happening in the rural areas for lots
which do not require rezoning, however, it is also attempting to restrict the
number of curb cuts on its County roads.
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Mr. David stated the sliding scale option imposes a ceiling on the
number of lots that can be subdivided #rom the property, however, it does
not speak to whether the lots fronton the road, the access point or whether
or not the lots are located off the road. Mr. David stated the County can
be#ter deal with providing services to homes in the rural area if it knows
that the majority of the its growth will be located in the yellow area.
Mr. David presented the Board with various scenarios illustrating how
property owners or developers could subdivide property from a 100. tract
of land. Mr. David stated if the twenty-one acre exemption was still in
effect, a property owner could- create four twenty-one acre tracts, totaling
84 acres, .which would not be subject to any rezoning. Mr. David
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distributed examples of properties that were recently subdivided consisting
of twenty-one to thirty acre tracts of land for residential purposes. Mr.
David .stated it is not the twenty-one acre exemption that is causing the
problem, the long-term problem is the further subdivision of these
properties. Mr. David stated according to the sliding scale, if a particular
tract of land has at least twenty acres, another home site can be created,
which is subject #o a rezoning.
Supervisor Cofer stated. as long as the County keeps the twenty-one
acre exemption, it will not have the opportunity to note on the plat advice
to all potential buyers that a particular piece of property will be served by
a private road rather than a State .maintained road which would not. be
taken into the State's system.
Supervisor Bradby stated it is not the responsibility of the County to
provide a State maintained road and keeping individuals informed may
resolve unwanted conflicts.
Mr. David presented a scenario to the Board illustrating what a
property owner could do with a 100 acre tract of land if the County did not
have. the twenty-one exemption and there were still the three lots
exemption. Mr. David stated the State's criteria specifies that in order to be
eligible for the Rural Addition Program, .there must be at least three lots
and the County would be setting. itself up to have these three lots qualify
the road, but by reducing the lots to no more than two, such a joint
driveway would never be .eligible.
William Riddick, attorney, suggested that the Board make it less
expensive for landowners to resort to clustering. Mr. Riddick stated the
Board should -make a cluster scenario more affordable and attractive,
otherwise landowners will be encouraged to strip develop their lots along
the road front.
Mr. David stated regarding clustering costs, each one of the options
requires a central. water system. Under the Subdivision Ordinance all
systems must be built to the County's specifications and, if over fifteen lots,
the water system must be conveyed to the County. It would be reasonable
to determine that on some of the other scenarios the number of lots that
can be realized are less than fifteen and perhaps dropping the central water
system requirement to mirror what the Subdivision Ordinance requires
would be in order, stated Mr. David.
Supervisor Claud stated that while he does not wish to encourage
property owners to develop their land, he also ,does not wish to make it
impossible for them to sell it.
Supervisor Spady suggested property owners and developers. be
limited to a certain number of curb cuts per a certain amount of feet on the
public road. Supervisor Spady stated the 200 foot setback may be excessive,
however, developments should be located off the road.
Mr. David stated he would prepare a report for the Board. at their
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November meeting illustrating the changes as proposed by the Board today,
i.e., drop the setback to 100 feet .across the board for all clustering with 50
feet to be landscaped and the water system requirements mirroring the
Subdivision Ordinance.
Regarding Mr. Woltman's comments concerning the proposed General
Industrial Conservation District, Mr. David stated there should be
additional uses provided for Union Camp Corporation.
Chairman Bradshaw asked Mr. David to explain why it is necessary
for the County's ordinance to contain a requirement of tree protection along
the corridor district.
Mr. David stated the concept for preserving small strips of trees along
these major corridors is that the County is providing water and sewer along
these corridors .and, at some point, before a second cut. is ever realized,
there will be development occurring along -these corridors. In order to
make sure these developments are enhancing the County's rural character
and trying to preserve the natural environment, the proposed no cut zone
of 50 feet is attempting to do this, stated Mr. David.
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Mr. David then stated that the first step in the adoption process is for
the Board to adopt the Zoning Ordinance. Once this is accomplished, maps
can .then be created to reflect the new Zoning Ordinance. During this
process, there is an opportunity in doing a comprehensive zoning to change
the zoning of pieces of property. For example, if a property is currently
zoned R-3, there may be more flexibility given the property owner or
developer in changing it to an urban residential district under the proposed
Zoning Ordinance. It would be a trade off as the County would be giving
something, but there would need to be something given in return to make
it mutually beneficial #o both parties, stated Mr. David.
Supervisor -Spady stated each situation should be reviewed on a case
by case basis as the result should be mutually beneficial to both parties.
Mr. David stated he would provide the Board with a copy of
additions/deletions to the proposed Zoning Ordinance for its consideration.
As a late item for the Board's consideration, Mr. David stated the
developer of Gatling Pointe is requesting the Board to approve an extension
of the preliminary plat approval granted by the Board in May of 1996.
Supervisor Cofer moved the Board approve the request for extension
of the preliminary plat approval for Gatling Pointe. The motion was
adopted (40) with Supervisor Spady abstaining from voting.
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Chairman Bradshaw called for New Business.
County Administrator Caskey .distributed to the Board for their
consideration a resolution recognizing the twentieth anniversary of the
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Smithfield/Isle of Wight County Museum.
Supervisor .Cofer moved the Board adopt the following resolution:
RESOLUTION. TO RECOGNIZE THE
TWENTIETH ANNIVERSARY OF THE
ISLE OF WIGHT COUNTY MUSEUM
WHEREAS, the Isle of Wight County Museum officially opened on
November 21, 1976; and,
WHEREAS, the. Isle of Wight County Museum is housed in the former
Bank of Smithfield which was built in 1913 and served as a hub of business
and finance for Isle of Wight residents; and,
WHEREAS, the Museum has an extensive collection of nearly 12,000
artifacts and displays representing .some of the history of Isle of Wight
County; and,
WHEREAS, for twenty (20) years, people have enjoyed this
magnificent repository of historical treasures from Isle of Wight County.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia #hat the Isle
of Wight County Museum be recognized and congratulated for twenty (20)
years of service to the community.
The motion was adopted unanimously (5-0).
County. Administrator Caskey presented .for the Board's consideration
the annual lease between the County and the United States Department of
Agriculture for their use of office space in the Hurnan Resources Building.
Mr. Caskey stated the County Attorney has reviewed the lease and
recommends same as to form.
Supervisor Claud moved the Board authorize its Chairman to sign the
annual lease between the County and the United States Department of
Agriculture for their use of office space in the Human Resources Building.
The motion was adopted .unanimously (5-0).
County Administrator Caskey stated the County is required to comply
with State and EPA standards which require that fuel tanks left behind to
the rear of the courthouse be closed out and possibly removed. Attached
to the Board's report is a memorandum from the Director of Public Utilities
which provides cost quotes received to conduct this work, stated Mr.
.Caskey.
Supervisor Cofer moved the Board authorize the Public Works
Department to proceed with the closure process based on the quoted low
bid with the funds to be drawn from the contingency fund of the Capital
Projects Budget. The motion was adopted unanimously (5-0).
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County Administrator Caskey presented for the Board's consideration
a request from William Brown, Director of the Rawls Library and Museum,
to retain a surplus of $792 in funds from their FY1995-96 allocation to
purchase a light pen in the amount of $540 and retain the additional $252
for any additional needed expenditures.
Supervisor Bradby moved the Board approve the request from
William Brown, Director of the Rawls Library and Museum, to retain a
surplus of $792 in funds remaining from their FY1995-96 allocation to
purchase a light pen in the amount of $540 and retain the additional $252
for any additional. needed expenditures. The motion was adopted
unanimously (5-0).
Regarding an RFP for emergency services in the County, Donald T.
Robertson, Assistant to the .County Administrator/Director of Human
Resources, stated the State, through the Department of .Fire Programs,
prepares the types of studies the Board has discussed conducting in the
County at potentially no cost to the County. Mr. Robertson distributed a
draft letter to the Board requesting that this type of study be conducted by
the Virginia Department of Fire Programs.
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County Administrator Caskey stated the Board, at their previous
meeting, requested staff to develop. a draft RFP and submit same to .the Fire
and Rescue Association for their input.. Mr. Caskey requested the- Board to
advise if the Board wished to coordinate this with the Association before
sending the letter.
Supervisor Claud suggested .staff request input from the Association
for items it wants included.
Mr. Robertson indicated he would send the letter to initiate. the
process and touch base with the Fire and Rescue Association to acquire its
feedback.
Mr. Robertson stated based on the Board's previous authorization, the
Plans Examiner position in the Department of Inspections has been offered
to an existing County employee which means he will be trying to fill the
vacancy at the lower level position.
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Chairman Bradshaw called for Old Business.
Chairman Bradshaw stated he met with Supervisor Claud and
members of Parks and Recreational Facilities Authority and .the school
administration to address the recreational needs in the central part of the
County. Chairman Bradshaw stated he and Supervisor Claud will make a
recommendation to the Board at its next meeting on a task force of County
citizens to be appointed by the Board who will identify such recreational
needs.
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At 4:02 p.m., Supervisor Cofer moved the Board adjourn. The motion
was adopted unanimously (5-0).
P ' ip A. Bradshaw, Chairman
W, Dou as skey, Clerk
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