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04-29-1996 Continued Meetingeoor, ~6 ~~~.•f 3~_ CONTINUID MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTY-1VINTH DAY OF APRIL IN THE YEAR IVINET'EEN HUNDRED NII~TETY SIX 1 PRESENT: Phillip A. Bradshaw, Chairman Henry H. Bradby, Vice Chairman O. A. Spady Robert C. Claud Malcolm T. Cofer Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Casket', County Administrator Donald T. Robertson, Assistant to the County Administrator Carey H. Mills, Assistant Clerk Chairman Bradshaw called the meeting to order at 3:50 p.m. // Chairman Bradshaw called for Agenda Item 1: Old Business A Isle of Wight County Schools Proposed Budget for FY1996-1997 1 Anne F. Seward stated the recommended State figure of $15,766,989 is $54,438 short of what the School Board has been advised they will receive in State funds. Ms. Seward stated if the Board desires to increase the School Board's budget by $54,438, the recommended total contribution will be $30,661,784. Supervisor Cofer stated he would recommend that the $54,438 be added to the State revenue and reduce the recommended amount. Supervisor Cofer stated the County has also been notified by the State that it will receive an additional $329,552 based on average daily membership and he would further recommend that this additional revenue be applied to the School Board budget without any reduction in local funds. Dr. Jane T. York, School Superintendent, stated regarding the $54,438 in anticipated State revenue, the budget is based on what the School Board believed it would be on March 31, 1996. Dr. York stated the School Board is asking that the Board show the $54,438 increased State revenue which means the local revenue request would decrease by $54,438. Dr. York stated when the School Board received its March 31, 1996 enrollment this year the final printouts on State revenue came back $329,000 more than anticipated at this time last year. Dr. York stated the School Board is asking the Board to combine the $329,000 and the $54,438 and put these funds in next year's budget. 1 Ms. Seward stated if the Board incorporates these changes, the School Board budget will be in the total amount of $30,991,336, with local funds in the amount of $15,169,909. 1 eoo~ 16 ~~:~672 Supervisor Cofer moved the Board adopt the School Board budget in the total amount of $30,991,336, with local funding at $15,169,909. The motion was adopted unanimously (5-0). // Supervisor Spady moved the Board adopt the. following resolution: RESOLUTION TO APPROPRIATE SEVEN THOUSAND DOLLARS TO CONSTRUCT AN ACCESS ROAD TO SERVE THE JONES cREEIC coNVENIENCE CENTER SITE WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia desires to facilitate access to the customer service area of the Jones Creek Convenience Center site; and, WHEREAS, funds in the amount of seven thousand dollars. ($7,000) need to be appropriated from the unappropriated fund balance of the General Fund to the appropriate line item for Building and Grounds projects in the 1995-96 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that seven thousand dollars ($7,000) be appropriated from the unappropriated fund balance of the General Fund to the appropriate line item for Building and Grounds projects in the 1995-96 budget of the County of Isle of Wight, Virginia. ~'he motion was adopted unanimously (5-0). It. Bryan David, Director of Planning and Zoning, presented an analysis of operating and capital expenses to be incurred with continuing the development of a comprehensive attended/unattended waste collection system serving the entire County and / or transitioning into adoor-to-door collection system within the three Development Service Districts. Mr. David stated the best available information points to the County transitioning into door-to-door collection with a modified attended/unattended system verses. the continued development of the comprehensive attended/unattended system. Supervisor Cofer requested Mr. David contact surrounding jurisdictions to determine how they bill for door-to-door trash collection. Supervisor Bradby stated he is not in favor of requiring citizens to pay for door-to-door trash collection, only in circumstances where a citizen requests this service. Supervisor Cofer moved the Board direct the report be forwarded to the Planning Commission for their review and recommendation. The motion was adopted unanimously (5-0). Supervisor Claud requested the status of having the SPSA transfer 2 :. 1 [] 1 eooK 16 -~~.~fi ~3 station open on the weekends. Ludford T. Creef, III, Director of Public Works, stated the County may be able to get a key to the transfer station gate for the County's use which would enable the maximum dumping of four loads during their non-duty hours. Supervisor Spady moved the Board adopt the following resolution: RESOLUTION ACCEPTING AND APPROVING THE ISLE OF WIGHT COUNTY 1996-2002 SECONDARY SIX-YEAR IMPROVEMENT PRIORITY PLAN AND FISCAL YEAR 1996-97 SECONDARY CONSTRUCTION BUDGET PRIORITY PLAN WHEREAS, the Isle of Wight County Board of Supervisors and the Virginia Department of Transportation held a public hearing on March 21, 1996, to solicit citizens' comments and recommendations concerning the Isle of Wight County 1996-2002 Secondary Six-Year Improvement Priority Plan and Fiscal Year 1996-97 Secondary Construction Budget Priority Plan; and, WHEREAS, comments .and recommendations have been received during the public hearing on this matter, and such have been considered and incorporated as appropriate in the 1996-2002 Secondary Six-Year Improvement Priority Plan and Fiscal Year 1996-97 Secondary Construction Budget Priority Plan. ~7 NOW, THEREFORE, BE IT RESOLVED, that the Isle of Wight County Board of Supervisors does hereby accept and approve the Isle of Wight County 1996-2002 Secondary Six-Year Improvement Priority Plan and Fiscal Year 1996-97 Secondary Construction Budget Priority Plan as previously presented to the Board. BE IT FURTHER RESOLVED that the County Administrator is hereby authorized to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). County Administrator Caskey stated the Lone Star Lakes facility is available for a Board retreat on August 24, 1996 and requested the Board to check their calendars for availability. Supervisor Cofer stated he, as the Board's representative, was in favor of $.50 for the SPSA curbside.service which he felt would keep individuals involved. in door-to-door recycling. Chairman Bradshaw distributed information jointly received from Southampton County and the City of Franklin in their request to -the County to become partners of their regional venture. 1 Supervisor Spady moved the Board direct staff to forward the letter to the Planning .Commission for their input on the County's role in this regional venture. The: motion was adopted unanimously (5-0). 3 BOOK 1U ~a';` V ~~ Regarding regional sports opportunities, Supervisor Cofer moved the Board endorse the proposal. of the Mayors and .Chairs Caucus and direct the County Administrator to send a letter to Mayor Ward that the County endorses a consultant be hired by the Hampton Roads Partnership. The motion was adopted unanimously (5-0). Chairman Bradshaw stated the Hampton Roads Partnership will hold an organizational meeting on May 15, 1996 at 2:00 p.m. which he and the County Administrator will attend. Chairman Bradshaw stated he would + make a recommendation that the Senior Vice President of Union Camp serve as a Director on the Partnership. Supervisor Cofer moved that the County's budget advertisement contain no change in the tax rates from FY1995-9b. The motion was adopted unanimously. (5-0). Supervisor Cofer moved the Board authorize staff to advertise the County's budget for public hearing at the Board's May 16, 1996 meeting at 7:00 p.m. The motion was adopted unanimously (5-0). // County Attorney -Crook requested an executive session pursuant to Section 2.1-344 A3 of the Freedom of Information Act concerning acquisition and/or use of public property for public purposes; under Section 2.1-344 Al concerning a personnel matter; and, under Section 2.1-344 A7 concerning advice of counsel on legal matters requiring advice of counsel. At 4:45 p.m., Supervisor Bradby moved the Board enter executive session for the reasons stated by the County Attorney. The motion was adopted unanimously (5-0). ',~~ Upon returning to open session at 5:13 p.m., Supervisor Claud moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING ,. WHEREAS, the Board of Supervisors has convened an executive , meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, 1 4 II II 1 ~~±± 604N ~~ ~-;''V~J discussed or considered by the Board of Supervisors. VOTE ' AYES: 4 NAYS: 0 ABSENT DURING VOTE: 1 ABSENT DURING MEETIi1G: 0 The motion was adopted (4-0). Supervisor Spady left the meeting during executive session and did not return. At 5:14 p.m., Supervisor Cofer moved the Board adjourn. The motion was adopted (4-0). .. A. Bradshaw, Chairncv~n W. Dou as skey, Cl ,. 5