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06-27-1995 Continued Meeting ~ ~ , rt enox .16pacE3~5 CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD. THE TWENTY-SEVENTH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED NINETY FIVE i~ PRESENT:. Malcolm T. Cofer, Chairman O. A. Spady Henry H. Bradby Phillip A. Bradshaw ABSENT: Lud Lorenzo Spivey Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator M. Christine Ledford, Director of Budget and Finance Donald T. Robertson, Assistant to the, County Administrator Melinda J. Goodwyn, Temporary Secretary // i, Chairman Cofer called the continued meeting to order at 3:00 p.m. The invocation was delivered by Supervisor Bradshaw. // Chairman Cofer called for Appointments. A. Appointment of the School Board Members for the Hardy Election District and Windsor Election District to the School Board of Isle of Wight. County,. Virginia, for the Term of Four . Years to Begin July 1, 1995 Chairman Cofer stated he had received the following letter from Supervisor Spivey: 18 B. Ave. Windsor, VA 23487 June 27, 1995 TO: Fellow Board Members FROM: Lud L. Spivey RE: School Board Appointment(s) 1 On my Doctor's advice, I will not be at our scheduled 3:00 p.m. meeting today. I hereby re-iterate my endorsement of Patricia Flemming, for reasons previously assigned and explained, to serve the Windsor District~and Isle of Wight County. _ 1 °, BOOK . Z6 PA~f 376. In the Hardy District, were I to vote, I would support ~ierb DeGroft. I intend to support your .recommended candidates in future appointments, so long as I am on the Board. I appreciate all your prayers, thoughts, concerns and good wishes during this time. Further, I hope to rejoin you soon in carrying out the duties of my ~~ office. .Whatever your decision(s), I respect your position and vote. I very much would like to be with you but must follow my Doctor's advice, until he releases me to return home. Sincerely, Lud L. Spivey 6-27-95 Chairman Cofer called for the appointment of the School Board Member for the Hardy Election District. Supervisor Bradby moved the Board appoint Herbert W. DeGroft to the Isle of Wight County School Board to represent .the Hardy Election District. Following comments from the Board, the motion was adopted unanimously (4-0). Chairman Cofer called for the appointment of the School Board Member for the Windsor Election District. Supervisor Bradshaw moved the Board reappoint Pamela J. Edwards to the Isle of Wight County School Board to represent the Windsor Election District. Following comments from the Board, the motion was adopted unanimously (4-0). // Chairman Cofer called for Old Business. A. FY 1995-96 Proposed Operating Budget. M. Christine Ledford, Budget .and Finance Director, stated at the Board's meeting of June .15, 1995 she received directions on the operating budget and those directions. have been incorporated in the figures presented in the agenda package and were also noted in her letter to the County Administrator. Ms. Ledford stated the Capital Improvements Budget was 2 f 1 2 Y t i r B~~x 16 PA~f 3~7 1 not discussed at the June meeting. She stated -that she has deleted the funding for payment to the Windsor Volunteer Fire Department which had been made this fiscal year. Ms. Ledford stated that she had received information. after the agenda was mailed out to the Board from the State Supreme Court to William Laine, Clerk of the Circuit Court, informing her that Mr. Laine's optical scanner will be $85,000 instead of $60,000 which. should be installed beginning in March, with payment within .ninety (90) . days after installation. , Under Expenditures, Supervisor Bradshaw. suggested the Economic Development line item be increased from $74,966 to $100,000. Under .Transfers, Supervisor Spady asked Linda Bean, Director of Social Services, if a .full-time person would be hired for the Section 8 Program. Ms. Bean replied "yes". Supervisor Spady asked what would be this person's duties other than the Section 8 Program. 1 Ms. Bean replied,. "nothing other than Section 8". Ms. Bean stated. that the $44,924 was only the administrative cost of the Section 8 Budget, and that they were administering several hundred thousands of dollars. She stated they currently have one Section 8 administrative agent. Ms. Bean stated due to the increase in both the number of units that have been. given by the State of Virginia and the increases in the complexity of the Program that is required by the Federal government, it is no longer possible for one person to do the job. Ms. Bean stated she has been assigning many of the tasks to social workers with the Department of Social Services and that she really cannot continue- to do that either. Supervisor Spady suggested the Youth Services line item be reduced from $15,455 to $13,455. Chairman Cofer suggested the Tourism Bureau line item be increased from the recommended $46,000 to $50,000. i Supervisor Bradshaw stated that in going through the budget process, the Board hasn't basically really increased a whole lot as far as the County Departments are concerned, and the Board has not really taken a hard line approach to the budget. He stated he thinks next year the Board will have quite a few tasks that they will be looking at as far as consultants. with the pay in progression and the performance system. Supervisor Bradshaw stated next. year the Board is going to have to take a harder approach to the budget because we're going to have a lot of capital debt that will be incurred. County Attorney.Crook inquired of Ms. Ledford where the additional revenues would come from to balance their suggested increases. Ms. Ledford responded that in her opinion the Revenue from use of money could be increased from $230,000 to $257,034 which would balance the total 3 i ~, BOOK ' ~6 PAGf 37H budget to offset the suggested increases. Supervisor Bradshaw moved the Board adopt the Line Item Operating Budget, for FY 1995-96 as recommended by the Director of Budget and Finance with the specific changes as .follows: an increase in Revenue From Use of Money line item from $230,000 to $257,034. - an increase in Economic Development line item from $74,966 • to $100,000 with a line item for marketing - a decrease in Youth Services line item from $15,455 to $13,455 - an increase in Tourism Bureau line item from $46,000 to $50,000 • giving a total budget of $39,561,019. The motion was adopted unanimously (4-0). B. Proposed Capital Projects Budget 1995-96 Under Economic Development - Infrastructure/Industrial Park, Supervisor Spady asked Lynn Harris, Economic Development Director, how much of the $660,000 would be used this year. Ms. Harris stated they may not start construction until the sewer line is in place, however, with the EDA grant being awarded at the end of July or August, construction needs to begin within ninety (90) days of the awarding of the grant, so the County would need to have $445,000 in • matching funds. Supervisor Spady suggested the Economic Development Infrastructure/Industrial Park line item be reduced from $660,000 to $445,000. Under Animal Control,- Supervisor Spady recommended a decrease in that line item from $87,500 to $7,500. Under Parks and Recreation, Supervisor Spady asked Alan Nogiec, ! Director of Parks and Recreation, what was going to be done with the $160,000 recommended for Carrollton Nike Park.Improvements. Mr. Nogiec stated the $160,000 was the first phase of a multi-phase renovation project. Mr. Nogiec stated the lighting system on the. softball field is in poor condition and the building in the back needs to be repaired. Mr. Nogiec stated the Building and Grounds Committee will determine the order of the priorities. ~• ~ Supervisor Bradshaw asked what happened to the lights that came from Windsor High School. Mr. Nogiec stated that they were in storage and they may be used at another field in the County, it all depends. ., 8nox 16 Pact 379 Supervisor Spady stated that he thinks a lot of items being put in the CIP Budget should be in the Operating Budget. Supervisor Spady stated unless we can come up with a better way to finance the CIP then the items should be put back in the Operating Budget. 1 Supervisor. Bradshaw requested County staff to look into incorporating the buying and .the replacing of vehicles back into the Operating Budget instead of the CIP Budget for the next fiscal year and give the Board a recommendation sometime in October, 1995. Mr. Nogiec stated the budget request was submitted with specific things in mind and the recommendation which came from Budget and Finance. may not always fit in with what the committee and staff plans are. ' Mr. Nogiec stated that if there was some flexibility in what the money could be used for, it would be a big help. Supervisor Spady suggested a decrease in Parks and Recreation- Carrollton Nike Park Improvements line item from $160,000 to $100,000 and stated he wanted to see how the money was spent. 1 Under Carrollton. Library, .Supervisor Spady stated the Carrollton Library has to move in 1997 and .they are filing for a grant which is supposed to be in by July 20th. Supervisor Spady recommended an increase in the Carrollton Library line item from $100,000 to $300,000 which would be stretched out over a period of two (2) to three (3) years. Supervisor Spady stated that if a lease is acquired, the money would not be spent. Under Windsor Volunteer Fire, Chairman Cofer stated that $88,000 needed to be deleted for the fire engine. Under Windsor Volunteer Rescue, Chairman Cofer recommended that $31,500 be deleted for the crash truck. Supervisor Bradshaw requested County staff to formulate some guidelines pertaining to purchasing and consolidation of buying equipment for fire and rescue services. Supervisor Spady moved the Board adopt the FY 1995-96 Capital Projects Budget excluding Fire and Rescue with the specific changes, as follows: i - a decrease in Economic Development-Infrastructure/Industrial Park line item from $660,000 to $445,000 a decrease in Animal Control-Shelter Renovation/Enlargement line item from $87,500 to $7,500 - a decrease in Parks and Recreation-Carrollton Nike Park Improvements line item from $160,000 to $100,000 - an increase in Carrollton Library line item from $100,000 to $300,000 for a total budget of $1,817,617. The motion was adopted unanimously (4- 5 ., BpOX ~~ PAGE 38O 0). . Supervisor Bradshaw moved the Board adopt the Fire and Rescue FY 1995-96 Capital Projects Budget as recommended by the Fire and Rescue Association with the specific changes as follows:. - delete $88,000 from Windsor Volunteer Fire-Engine line item and delete $31,500 from Windsor Volunteer Rescue-Crash Truck line item, for a total budget of $164,600. The motion was adopted unanimously (4-0). Chairman Cofer stated the Fund. Balance for the proposed Capital Projects Budget including Fire and .Rescue is $1,982,217. Supervisor Bradby moved the Board adopt An Ordinance to Set and Impose Tax Levies as follows: AN ORDINANCE TO IMPOSE TAX LEVIES FOR ISLE OF WIGHT COUNTY, VIRGII\1IA FOR FISCAL YEAR JULY 1, 1995 THROUGH .JUNE 30, 1996 BE IT AN IT IS HEREBY ORDAINED BY THE BOARD OF SUPERVISORS of the County of Isle of Wight, Virginia, to-wit: (1) That .there is hereby levied for the fiscal year beginning July 1, 1995, a tax of $0.72 per one hundred dollars of assessed valuation on all taxable real estate, and all real and personal property of public service corporations in accordance with Section 58.1-2606 of the Code of Virginia, as amended; (2) That there is hereby levied for the fiscal year beginning July 1, 1995 a tax of $0 95 per one hundred dollars of assessed valuation on i~ machinery and tools .used in manufacturing, mining, processing and re- processing businesses as defined. in Section 58.1-3507 of the Code of Virginia, as amended; (3) That there is hereby levied for the fiscal year beginning July 1, 1995, a tax of $0.91 per one hundred dollars of assessed valuation on farm machinery and implements as defined. in Section 58.1-3505 0~ the Code of Virginia, as amended; (4) That there is hereby levied for the fiscal year beginning July 1, 1995, a tax of $1.00 per one hundred dollars of assessed valuation on boats, ~_ r watercraft and aircraft as defined in Section 58.1-3506 of the Code of Virginia, as amended; (5) That there is hereby levied far the fiscal year beginning July 1, s 1995, a tax of $4.40 per one hundred dollars of assessed valuation on all i other tangible personal property as defined and classified in Sections 58.1- } 3500, 58.1-3501, 58.1-3502, 58.1-3503, 58.1-3504 and 58.1-3506 of the Code of 6 1 ,. BnOK ~,6PAcf381 Virginia, except that all household goods .and personal effects as defined and classified in Section 58.1-3504 are exempt from said levy; (6) That there is hereby levied for -the fiscal year beginning July 1, 1995, a tax of one-half of one percent of the gross receipts on all telephone and telegraph companies, water companies and heat, light and power. companies accruingfrom business in the. County of Isle of Wight, Virginia, pursuant. to Section 58.1-3731 of the Code of Virginia, as amended, however, in the case of telephone companies, charges for long distance telephone calls shall be included in gross receipts for purposes of license taxation. BE IT FURTHER ORDAINED AS FOLLOWS: (a) That all proceeds received for the fiscal year beginning July 1, 1995, from the County general tax rate levies, from other local revenue, from Federal and State funds and supplements and from all other funds and sources for general County functions and purposes, including public schools- and public welfare,. be credited to the General Revenue Fund of this County, and, when and if appropriated by the Board of Supervisors of this County, shall be used for such functions and purposes and to defray the charges and expense of said County and all necessary- charges incident to or arising. from the execution of the lawful authorize of the Board of Supervisors of this County; 1 (b) That lump sum appropriations are hereby made on an annual basis for the fiscal year beginning July 1, 1995, from the General Revenue Fund to the funds and for the separate items, categories, functions and purposes as shown and indicated in the budget adopted by the Board of Supervisors June 27, 1995. (c) That the County Administrator is hereby authorized to make all expenditures in payment of all line items in said budget at any time during the fiscal year in any amounts so long as said amounts are not greater than the amount available in the fund for such item or category and said County Administrator is hereby authorized to make line item transfers within categories and from category to category so long as said. transfers of line items are within said budget and dv not exceed the funds available for such purpose... ' (d) That all encumbered funds which are .earmarked for specific projects which are not expended during the current fiscal year will be carried over as encumbered funds for said projects for the ensuing years unless said encumbrances are removed by action by the Board of Supervisors. 1 (e) That the Treasurer of Isle of Wight County is hereby authorized and directed to transfer to the indicated appropriated "funds" in the aforesaid Budget estimates from the. General Revenue Fund, from time to time, as monies become available, sums equal to but not in excess of the appropriation .herein made to such "funds" for the functions and purposes therein indicated from the General Revenue Fund for the period covered by this appropriation ordinance. 7 ~~++ Q. 8001( , ~U P0.Ci ~ V ~ (f) That the Treasurer of Isle of Wight County is hereby authorized to honor and pay all warrants and to pay out funds from the various. "funds" indicated in said Budget estimates for any contemplated expenditure for which. funds have been. made available and appropriated for such contemplated expenditure; (g) That this ordinance be entered in the minutes. of this Board of Supervisors and that copies hereof certified by the Clerk of this Board, be furnished .the Treasurer of this County. Chairman Cofer called for comments from the Board. Supervisor Bradshaw stated it is tremendous for the County to be able to maintain tax rates at the same level that are currently set, due to the fact that tax rates were decreased last year, :especially with the capital expansion that the County has going on in our public school .system where we're trying to provide facilities to promote quality education, and where we're bringing in the water and sewer throughout the County. Supervisor Bradshaw stated the Board is trying to look at growth and take a visionary approach and. is acquiring and accumulating a .lot of debt through the County, but we are also being able to provide and expand the services for the citizens at the same tax level. Supervisor Bradshaw stated he thinks it says a lot for the County to be able to do that. The motion was adopted unanimously (4-0). // Chairman Cofer called for New Business. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE ONE THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE SECTION 8 PROGRAM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved additional funding for the Section 8 Program; and, WHEREAS, the funds in the amount of one thousand dollars ($1,000) need to be appropriated from the unappropriated fund balance of the general fund to the Section 8 Program line item in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one thousand dollars ($1,000) from the unappropriated fund balance of the general fund be appropriated to the Section 8 Program line item in the 1994- 95 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate i .. Yc 1 1 enox ~6 Pacc 383 accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (4-0). County Administrator Caskey presented the following subdivision plat as a late item: Final Plat showing subdivision of Wrenn's Mill Estates, Section III-A, a resubdivision of Lots 4 and' 8 of Wrenn's Mill Estates, Section III, Plantation Lane (Route 1414) in Hardy Magisterial District. County Administrator Caskey stated this was a late item before the -Board and Mr. Robertson handed out a copy of the plat to the Board. County Administrator Caskey stated the plat is essentially representing a resubdivision of some previously recorded lots in Wrenn's ,Mill Estates. County Administrator stated this is a final subdivision plat which means essentially that the rezoning was approved some time ago for the entire Wrenn's Mill development. County Administrator Caskey stated R. Bryan David, Director of Planning and Zoning, advises that everything is in order and rather than hold the developer up, the plat was being submitted today to the Board for consideration. County Administrator Caskey stated this is a proposed resubdivision to create. ten (10) additional lots with the majority of the lots being .created within the boundary lines of lot #8. County Administrator Caskey recommended the Board approve the plat. County Administrator Caskey stated Sammy Stephenson, developer, was present and available to answer any questions the Board might have. Supervisor Bradby moved the Board approve the plat. The motion was adopted unanimously (4-0). // County Attorney Crook. requested. an executive session- pursuant to Section 2.1-344 A7 for consultation with legal counsel pertaining to actual and/or probable litigation and other specific legal matters requiring advice of counsel. At 4:05 p.m., Supervisor Bradby moved the Board enter executive session for the reasons stated by the County Attorney. The motion was adopted unanimously (4-~). // 1 At 4:25 p.m. upon returning to open session, Supervisor Spady moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on 9 enox ~ ~.6 Fact 3$ ~ this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public '' business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 4 NAYS: 0 ABSENT DURING VOTE; 1 ABSENT DURING MEETING: 1 The motion was adopted unanimously (4-0). // Supervisor Spady moved the Board authorize the County Attorney to prepare an amendment to the Utility Tax Ordinance to include cablevision as a utility. The motion was adopted unanimously (4-0). // Supervisor Bradshaw moved the Board adopt an Ordinance to Amend Section 3-8 of the Subdivision Ordinance of Isle of Wight County to Require Residential Zoning for All Subdivisions as an emergency ordinance effective immediately and then schedule the Ordinance for public hearings with the Planning Commission in July and the Board of Supervisors in August. The .motion was adopted unanimously (4-0). // Supervisor Bradshaw moved the Board reschedule their regular July meeting to July 27, 1995, at 6:00 p.m. The motion was adopted unanimously (4-0). // There being no further business brought before. the Board, Supervisor Bradby moved the Board adjourn at 4:30 p.m. The :motion was adopted ~ 10 1 . i ., ._ n .• i ~aaa' 16~a385 unanimously (~~ Malcolm T. Cofer, Chat W. Doug) key. Cle f' . .~ I 1 .. f ~~ i i J r ^ 11 .. I ~' ,.. ,.