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06-15-1995 Regular Meeting
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Box ~6Pa~E345
REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE FIFTEENTH DAY OF JUNE IN THE YEAR
NINETEEN HUNDRED NINETY FIVE
1
PRESENT: Malcolm T. Cofer, Chairman
O. A. Spady
Henry H. Bradby '
Lud Lorenzo Spivey
Phillip A. Bradshaw
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator
M. Christine Ledford, Director of Budget and Finance
Donald T. Robertson, Assistant to the
County Administrator
Melinda J. Goodwyn, Temporary Secretary
//
Chairman' Cofer called the meeting to order at 6:00 p.m. The
invocation was delivered by Supervisor Bradshaw.
//
Chairman Cofer called for Special Presentation.
1
Chairman Cofer stated that Patricia Flemming was unable to attend
the meeting tonight. On behalf of the Board of Supervisors and the citizens
of Isle of Wight County, Chairman Cofer presented a plaque to Ms.
Flemming as the County Volunteer of the Year. In the absence of Ms.
Flemming, Chairman Cofer asked Supervisor Spivey if he would see to it
that Ms. Flemming received the plaque.
f/
Chairman Cofer called for Transportation Matters.
R. Bryan David, Director of Planning and Zoning handed out to the
Board a letter from MacFarlar-d Neblett, Virginia Department of
Transportation, Resident Engineer, regarding VDOT's response to the
repaving and restriping of Route 58 Business (Carrsville Highway) from
Franklin to the. Suffolk CorporaEe Limits.
Supervisor Bradby requested the status of Route 683. Attorney Crook
stated. that his office was attempting to get the right-of-way deeds signed
by the Joyners; after that he would see what could be done to obtain the
signatures of the Chapmans.
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//
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Chairman Cofer called for Citizens Comments.
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BOOK .. ~U PAGE 346 ,
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Bobby Holloman and Eleanor Hawkins appeared before the Board
representing the Youth Services Advisory Board. They handed out
information to the Board requesting a $15,455 local cash contribution to the
Office on Youth's Budget for FY 1995-96.
David Hardy appeared stating his support for the request of the ,
Youth Services Advisory Board.
Luther W. Boone appeared before the Board to invite the Board.
members to attend the 10th Annual Carrsville Community Day, at Knight's f
Inn in Carrsville, on July 1, 1995, at 12:00 p.m. ~ '
Grace Keen appeared on behalf of the Isle of Wight Citizens
Association asking the Board to share in their effort and support of an Isle
of Wight County Family Health Day Program to be held on.May 4, 1996.
Ms. Keen stated that the need for. such a program was brought to their
attention by citizens concerned with the rising rate of teenage pregnancy,
cancer and many other health problems. Ms. Keen stated that the citizens
also wanted more information on prevention fitness and wellness. Ms.
Keen stated that the main purpose of the program is to help improve the.
health and quality of life of all residents of the County.
Supervisor Spady acknowledged that this was a tremendous task that
the Association was undertaking.
Chairman Cofer stated that it-would be appropriate for a resolution
to be adopted by the Board after the first of January, 1996.
r
Supervisor Spivey briefly remarked on the status of the Committees
work involving intensive agricultural operations. Supervisor Spivey stated
that letters had been set out to six (6) farmers asking for opinions and
responses to the issue on intensive agricultural operations but he had not
as yet received their responses.
Ms. Keen stated that the Defense League would like to meet with
Supervisors Spivey and Bradby again, as soon as possible, to inform them
of information they had received.
David Hardy stated that he would like Ms. Keen to pass ~on to Linda
Porter the information relative to the Isle of Wight County Family Health
Day Program..
//
Chairman Cofer called for the Community Development report.
R. Bryan David, .Director of Planning and Zoning, presented the
following for the Board's consideration:
A. Application of Letcher C. Eley and Mary Jean Eley for a
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BOOK ~ ~6 RAGE 347
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Conditional Use Permit to locate a mobile home to be occupied
by their. daughter, Julia Gills and her immediate family, on
approximately thirteen (13) acres of land, located at 22507
Courthouse Highway (Route 258) in Windsor Magisterial
District:
Mr. David stated `.the application was considered by the Planning ,
Commission at their regular meeting of June 13, 1995 and the Commission
recommended approval of the application to the Board. Mr. David stated
Mr. Eley was present and available to answer any questions the Board
might have.
Chairman Cofer called for citizens to speak in favor of or in '
opposition to the proposed application.
Upon no one appearing, Chairman Cofer closed the public hearing
and called for comments. from the Board.
Supervisor Spivey, moved the Board approve the application. The
motion was adopted unanimously (5-0).
B. Application of Linwood Lassiter fora .Conditional Use Permit
to locate a mobile home to be occupied by his daughter, Carol
L. Ellis and her immediate family, on one (1) acre of land,
located on the east .side of Jenkins Mill Road (Route 615) in
Windsor Magisterial District.
Mr. David stated the application was considered by the Planning
Commission at their regular meeting of June 13, 1995 and the Commission
recommended approval of the application to the Board.
Chairman Cofer .called for citizens to speak in favor of or in
opposition to the proposed application.
Upon no one appearing, Chairman Cofer closed the public hearing
and called for comments from the Board.
Supervisor Bradshaw moved the Board approve the application. The
motion was adopted unanimously (5-0).
C. Application of John Terry Kelly, III, for a Conditional Use
Permit to continue the location of a mobile home for a period of
twelve (12) months while completing construction of a
permanent residence on 5.108 acres of .land, located at 7133
Yellow Hammer Road (Route 645) in Hardy Magisterial District.
Mr. David stated that the application was considered by the Planning
Commission at its meeting of .June 13, 1995 and the Commission
recommended approval with the condition that the applicant. obtain a
building permit from the County and make substantial progress within the
initial twelve (12) .months time period. Mr. David stated Ms. Kelly was
present and available to answer any questions the Board might have.
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Chairman Cofex called for citizens to speak in favor of or in
opposition to the proposed application.
Upon no one appearing, Chairman Cofer closed the public hearing
and called for comments. from the Board.
Supervisor Bradshaw moved the Board approve the application with
the recommended conditions of the Planning Commission.. The. motion
was adopted unanimously (5-0).
D. Shady Grove Estates, Shady Grove. Drive off of Smiths's Neck
Road (Route 665) in Newport Magisterial District.
Mr. David stated the request was considered by the Planning
Commission at their regular meeting of June 13, 1995 and the Commission
recommended approval of the request to the Board. Mr. David stated
William H. Riddick, III, attorney representing the applicant, was present
and available to answer any questions the Board might have.
Chairman Cofer called for comments from the Board.
Supervisor Spady asked if the plat in the agenda package had been
recorded.
Mr. David stated that the plat had been recorded.
Supervisor Spady moved the Board approve the request for an
exception to Section 4-4-1-5 of the Subdivision Ordinance. The motion was
adopted unanimously (5-0).
a E. Performance Surety Reduckion of Gatling Pointe South -Phase
~ ~ 1A
Mr. David stated a representative of the development was present and
available to answer any questions the Board might have.
Chairman Cofer called for comments from the Board.
Supervisor Bradshaw moved the Board approve the request to reduce
the performance surety fore Gatling Pointe South -Phase 1A to $16,500
which incudes the standard contingency allowance of ten percent (10%).
The motion was adopted (41) with Supervisor Spady abstaining from the
vote.
//
Chairman Cofer called for the County Attorney's Report.
County Attorney Crook stated he had concluded the negotiations with
the Town of Smithfield for the acquisition of land adjacent to the landfill
and the deed had been signed by all necessary parties. County Attorney
Crook presented the following resolution for approval by the Board for
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purchase of same.
RESOLUTION TO APPROPRIATE FIFTY NINE THOUSAND FOUR
HUNDRED DOLLARS FROM THE UNAPPROPRIATED FUND
BALANCE OF THE. GENERAL-FUND FOR THE ACQUISITION OF
PROPERTY
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the expenditure- for the acquisition of property; and, '
WHEREAS, the funds in the amount of fifty nine thousand four
hundred dollars ($59,400) need to be appropriated from the unappropriated
fund balance of the general fund for the acquisition of property in the 1994-
95 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that fifty nine
thousand .four hundred dollars ($59,400) from the .unappropriated fund
balance of the general fund be appropriated for the. acquisition of property
in the 1994-95 budget of the County of Isle of Wight, Virginia.
I~
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia.. is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to
give this .resolution effect.
Supervisor Spady moved the Board adopt the resolution. The motion
was adopted unanimously (5-0)
County Attorney Crook recommended the Board renew the contract
with James L. Windsor, Attorney, which expires June 30, 1995, for two (2)
years under the same terms for collection of delinquent taxes. County
Attorney Crook stated Mr. Windsor has worked on collecting delinquent
taxes for the County for two (2) year periods of 1991-93 and 1993-95, and
has collected over $765,000 dollars and his fees average 13% to 16% of the
amount collected which is very reasonable.
Chairman Cofer called for comments from the Board.
Supervisor Bradshaw moved the Board approve and authorize the
Chairman to sign the contract. The motion was adopted unanimously (5-0).
County Attorney Crook stated that the low bidder for the contract for
grass cutting services was J. R. Edwards, Jr. and the County submitted to
him the contract. County Attorney Crook stated that one of the provisions
of the contract was for Mr. Edwards to maintain workman's compensation
for his employees as well as public liability and property damage insurance.
County Attorney Crook stated that Mr. Edwards has indicated that he has
only one (1) employee and thus under Virginia Compensation statue, he is
not required to maintain. workman's compensation. He is requesting that
the County waive the requirement for workman's compensation.. County
Attorney Crook further stated under public liability insurance, the contract
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called for $1,000,000 coverage. County Attorney Crook stated Mr. Edwards '
has indicated that his carrier has, however, provided him with only
$600,000 coverage. County Attorney Crook recommended the Board
approve the amended grass cutting contract with the low bidder, John R.
Edwards, Jr. waiving the workman's compensation requirement and
reducing the $1,000,000 required for public liability insurance to $600,000.
Chairman Cofer called for comments from the Board.
Supervisor Spady asked if a letter should be sent to Mr. Edwards
informing him, realizing he is not required by State law to have workman's
compensation, that he takes full responsibility for any accidents and the
County is not liable.
County Attorney Crook stated he believed that was included in the
contract but if not, an amendment or letter signed by Mr. Edwards would
be a good idea.
Supervisor Spady moved the Board approve the contract, as amended.
The motion was adopted unanimously (5-0). '
//
Chairman Cofer called for the County Administrator's Report.
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE ONE MILLION DOLLARS
FROM THE 1995 SCHOOL BOND ISSUE PROCEEDS
TO THE SCHOOL CONSTRUCTION FUND
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
..Virginia has approved the school construction program; and,
WHEREAS, the funds in the amount of one million dollars
($1,000,000) need to be appropriated from the 1995 School Bond Issue
Proceeds to the school construction fund in the 1994-95 budget of the
County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the -County of Isle of Wight, Virginia that one
million dollars ($1,000,000) from the 1995 School Bond Issue Proceeds be
appropriated to the school construction fund in the 1994-95 .budget of the
County of Isle of Wight.
+ BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the. budget and to do all the things necessary to
give this resolution effect.
The motion was adopted unanimously (5-0).
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Box 16 PAGf 351
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County Administrator Caskey stated the Board, at its March continued
meeting, directed staff to solicit bids for a water storage tank to provide fire
suppression capability at the County's Courthouse Complex. .County
Administrator Caskey stated .included in the agenda package were the bid
specifications received from .the contractors who had submitted bid
proposals and the Board needs to consider the specifications base bid ,
scenario that would best fit .the expectations of the County in terms of the
size of the tank .and the .type of the tank that should be used. County.
Administrator Caskey stated the these were all steel tanks and steel frames.
He further stated the Director of Public Utilities had determined in the
bidding process .that fiberglass is not considered a suitable structure for
above ground water storage. County Administrator Caskey stated the low
bid was received .from Christian & Pugh for all four (4) separate. bid
scenarios.
Supervisor Spady moved the Board accept the bid of Christian and
Pugh for the 30,000 gallon vertical storage. tank complete but that a different
location be provided for the storage tank away from the well house. The
motion was adopted unanimously (5-0).
County Administrator Caskey stated the Carrsville Volunteer Fire
Department is requesting the Board's permission to install a helicopter
landing pad on the grounds of the fire station in Carrsville.
Supervisor Bradshaw stated that the Fire Department is concerned
with the landing of the "Nightingale". Supervisor Bradshaw stated there
have been several accidents and there were not suitable locations for the
"Nightingale" to land.
Chairman Cofer asked County Attorney Crook if a site plan should
be submitted for review and approval by County Staff.
County Attorney Crook replied "yes".
Supervisor Bradshaw moved the Board approve the request with the
condition that County staff request a site plan for review and approval prior
to construction. The motion was adopted unanimously (5-0).
County Administrator Caskey noted Mr. Robertson advises that the
Department of Aviation would also have to approve the location of the
landing facility.
County Administrator Caskey stated at the Board of Supervisors' May
meeting the Board directed County staff to provide an estimate of costs
associated with improving the parking area at the Windsor Library. County
Administrator Caskey stated the .Director of Public Works has spent the
better part of the last thirty (30) days securing estimates #or the Board's
consideration. County- Administrator Caskey distributed to the Board the
following summation of three (3) different cost scenarios based on the same
area that was proposed to the Board by Marion Neighbours:
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A. Concrete 1,050 square feet (21 ft. x 50 ft.) _ $3,600
Asphalt 1,072 square feet (16 ft. x 67 ft.) _ $1,350
TOTAL $4,950
B. Concrete 2,122 square feet = $5,200
C. Asphalt 2,122 square feet _ $2,500
Supervisor Spivey stated that he was all for conserving money but for
the enhancement of the appearance of the building, he thought that the
Friends of the Windsor Library would prefer Option A.
Supervisor Spady asked why were the. Friends of the Windsor Library
requesting concrete.
.Supervisor Spivey stated he did not ask the Friends why, but they
were probably requesting concrete- to blend in with the concrete that is
already there for the handicapped parking space.
Mayor Robert C. Claud of Windsor appeared before the Board stating
there is a concrete handicapped parking area now at the Library that
extends from the building out to where the Swale would be as it goes into
the road. Mayor Claud stated that for appearances, it would look better
if it could be extended with concrete instead of asphalt.
Supervisor Spady stated that he is not in agreement because if the
' concrete is left where it is and the remaining area is asphalted, the concrete
would stand out as a handicapped area.
Mayor Claud stated the existing concrete area is properly identified
as handicapped parking.
3 Supervisor Bradshaw stated he didn't have any problem with
concreting the whole area, which would be Option B, based on the amount
of money that was saved when they built .the Library and the work the
community had contributed. Supervisor Bradshaw stated he thought the
concrete would last longer than asphalt.
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Supervisor Spady moved the Board accept and approve 2,122 square
` feet of asphalt pavement at an estimated cost of $2,500 and if the Friends
of the Windsor Library did not .agree, the matter could come' back to the
Board. The motion was adopted (4-1) with all members voting in favor
except Supervisor Bradshaw who voted against.
County Administrator Caskey stated that for the Board's information
5 .included in the agenda was a report highlighting various aspects of the new
solid waste management system .currently being developed. County
Administrator Caskey stated County staff had recently conducted a public
informational briefing primarily for .the residents around the proposed
Poorhouse Farm site and that included the slides and videos presented to
the Board at its May meeting . County Administrator Caskey stated County
staff is continuing to work on identifying potential sites in proximity to the
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Isle of Wight community and the Route 460 area of the County. He further
stated that it .would be timely to process a Special Use Permit application
in the Camptown area so that we can resolve precisely whether or not there
is a suitable site in the Camptown area that can be utilized, to what degree
that site will serve in the. overall solid waste management system and
whether it will be maned or unmanned.: County Administrator Caskey
requested .the Board's permission to move forward with a Special Use
Permit application for a solid waste collection convenience center in the ,
Camptown area.
Supervisor Bradshaw moved the Board approve authorization for
County staff to process a Special Use Permit application for a solid waste
collection convenience center in the Camptown Area. The motion was
adopted unanimously (5-0).
Supervisor Spady asked if there were many people who attended the
briefing on the June 13th. ,
Mr. David stated that there were approximately twelve (12) people in
attendance.
Supervisor Spady asked what were their responses.
Mr. Da~~id stated the citizens still did not prefer the Poorhouse Farm
site and felt the County should continue to look for other sites.
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Supervisor Spady asked County Administrator Caskey if the County
could move as fast as possible to bring finished sites on-line to look like the
ones represented in the pictures, Supervisor Spady stated it would be a lot
easier if cve had something to show other than pictures.
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION IN SUPPORT OF A RECOMMENDED POLICY FOR
PUBLICLY-FUNDED DEVELOPMENT INCENTIVES AND
IlVTRA-REGIONAL COMPETITION
t-till-iEREAS, the Board of Supervisors of Isle of Wight County supports
the efforts of Plan 2007 towards regional cooperation in economic
development initiatives; and,
V1~I-iEREAS, it is in the best interest of all Hampton Roads localities to
encourage and foster fair competition in all industrial recruitment
endeavors, specifically the use of public funds towards industrial
recruitments and,
L
Z'VHEREAS, this policy would eliminate a contentious issue that
prohibits the economic growth of the region.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of Isle of Wight County that the written policy
recommended by the regional econ©mic development professionals be
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endorsed.
The motion was adopted unanimously (5-0).
Supervisor Spivey moved the Board adopt the following resolution:
RESOLUTION TO SUPPORT THE FORMATION OF A REGIONAL
CONSORTIUM FOR THE PURPOSE OF OBTAINING HOME
INVESTMENT PARTNERSHIP PROGRAM FUNDS FROM THE UNITED
STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, the Board of Supervisors of the County of Isle of Wight
recognizes the need for greater housing opportunities for its citizens in a
time when resources for housing programs are becoming increasingly
scarce; and,
WHEREAS, HOME Investment Partnership funds will provide
additional financial resources to the region for rental assistance, new
construction, home ownership, and home. rehabilitation opportunities; and,
WHEREAS, the formation of a regional consortium is necessary in
order to receive mutually beneficial HOME Investment Partnership funds;
and,
WHEREAS, the County supports efforts to affirmatively further fair
housing opportunities wherein citizens will be afforded a safe and sanitary
environment in which to live.
. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight that the County
endorses the formation of a regional HOME Investment Partnership
Consortium.
BE IT FURTHER RESOLVED that the County Administrator is
authorized to do all things necessary to submit a proposal for funding for
the implementation of the program.
The motion was adopted unanimously (5-0).
S S d d th B d d t th f llowin ~resoiution•
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upervisor pa y move a oar a op e o g .
RESOLUTION TO REQUEST THAT THE CONGRESS OF THE
UNITED STATES SUPPORT CONTINUATION OF THE SENIOR
COMMUNITY SERVICE EMPLOYMENT PROGRAM
WHEREAS, a vital portion of the citizenry of Isle of Wight County
consists of individuals 55 years of age and older who. are interested in
rejoining the work force for a variety of reasons; and,
WHEREAS, the Senior Community Service Employment Program
provides opportunities for eligible individuals to develop marketable skills
and to receive on-the job training with public agencies for up to 1300 hours
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BOOK ~U PACE 355
for as long as two years; and,
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WHEREAS, the County of Isle of Wight has benefitted greatly from
the contributions of individuals currently participating in the program; and,
WHEREAS, the United States Congress is considering legislation
which. will delete all funding for the Senior .Community Service
Employment Program beyond June 30, 1996.
NOW, THEREFORE, BE IT AND IT IS .HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that the
Congress of the United States be .requested to favorably consider
continuation of the Senior Community Service Employment Program
beyond June 30, 1996.
The motion was ado ted unanimously (5-0). ' 1
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Supervisor Spady moved the Board adopt the following resolutions:.
RESOLUTION TO APPROPRIATE ONE HUNDRED FIFTY FIVE
THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND
BALANCE OF THE GENERAL FUND FOR A DATA
PROCESSING SYSTEM
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved expenditures for a data processing system; and
WHEREAS, the funds in the amount of one hundred fifty five
thousand dollars ($155,000) need to be appropriated from the
unappropriated fund balance for a data processing system in the 1994-95
budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that one
hundred fifty five thousand dollars ($155,000) from the unappropriated
fund balance of the general fund be appropriated for a data processing
system in the 1994-95 budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect,
RESOLUTION TO ACCEPT AND APPROPRIATE LOAN PROCEEDS
IN THE AMOUNT OF EIGHTY THOUSAND SIX HUNDRED
AND FORTY DOLLARS FOR DATA PROCESSING EQUIPMENT
WHEREAS, the. Board of Supervisors of the County of Isle of Wight,
Virginia has approved expenditures for data processing equipment and the
financing of such equipment; and,
WHEREAS, the funds in the amount of eighty thousand six hundred
11
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and forty dollars ($80,640) need to be appropriated to the data processing
equipment line item in the 1994-95 budget of the County of Isle of Wight,
Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that eighty
thousand six. hundred and forty dollars ($80,640) received from loan
proceeds be appropriated to the data processing equipment line item in the
1994-95 budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all. things .necessary to give
this resolution effect.
The motion was adopted unanimously (5-0).
/f
At 7:00 p.m., Supervisor Spady moved the Board amend the order of
the agenda to hold the scheduled public hearings. The motion was adopted
unanimously (5-0).
.Chairman Cofer called for a public hearing on the following:
A. Receive Views of Citizens and Nominations for Appointment of
the School Board Members for the Hardy Election District and
Windsor Election District to the School Board of Isle of Wight
' County, Virginia, for the Term of Four Years to Begin July 1,
1995
Chairman Cofer asked County Attorney Crook to briefly explain what
will be taking place at the public hearing.
County Attorney Crook stated that as a result of the referendum of
the citizens of the County, the appointment of the School Board members
is now in the hands of the Board of Supervisors. County Attorney Crook
stated .the Board must hold a public hearing and recommendations are to
be received at the public hearing, then the Board has to wait seven (7) days
before making the actual appointments. 'County Attorney Crook stated only
those persons considered at the public hearing can be considered by the
Board for the appointments.
Chairman Cofer called the public hearing for nominations for School
Board appointment for the Hardy Election District.
. Alan Bradby from .the Hardy District appeared before the Board
nominating Herbert W. DeGroft to represent the Hardy Election District on
the Isle of Wight .County School Board. Mr. Bradby handed out to the
Board a copy of Mr. DeGroft's resume. Mr. Bradby stated that Mr. DeGroft
is married andhas two (2) sons and that Mr. DeGroft attended Junior
College in Pennsylvania and Old Dominion University. Mr. Bradby. stated
that Mr. DeGroft also served in the United Stakes Marine Corps from 1958
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to 1988. Mr. Bradby stated Mr. DeGroft serves in an executive management
position, with expertise on all aspects of employee industrial relations and
human resource development at Smithfield Packing Company. Mr. Bradby
stated that Mr. DeGroft has been affiliated with ITT since 1970 and that Mr.
1
DeGroft is presently employed as Director of Personnel at Smithfield
Packing Company. Mr. Bradby stated that Mr. DeGroft is involved in
several civic activities, including-Paul D. Carnp .Community College, the Isle
of Wight Substance Abuse Advisory Council, Isle of Wight Schools, the Isle
of Wight Red Cross, the Ruritan Club in Rushmere, and he is a member of
Beans United. Methodist Chureh and a veteran of foreign wars. Mr. Bradby
stated that he had talked to several concerned citizens in the Hardy District
and they all have the same message, that Mr. DeGroft is honest, sincere,
dedicated and believes in treating people right, regardless of race, creed or
color. Mr. Bradby stated he believes Mr. DeGroft is the right .person for the
Isle of Wight County School Board to represent the Hardy District and. that
Mr. DeGroft will be a tremendous. asset for the public education of our
childrenhere in Isle of Wight County.
David Hardy appeared before: the Board stating .that Mr. DeGroft is
a man who has spent his lifetime dealing. with. people. Mr. Hardy stated
that Mr. DeGroft. will make decisions on what is best for the County and
that Mr. DeGroft is a man who has an attitude and personality for the
public.
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David Olsen, South Shore Drive, appeared .before the Board stating it
was a distinct pleasure for him to endorse the nomination of Mr. DeGroft
as the Isle of Wight School. Board member from the Hardy District. Mr.
Olsen stated 1VIr. DeGroft is well qualified to serve on the School Board as
a representative from the Hardy District both from past educational training
and actual long time professional work and .community involvement. lVlr.
Olsen stated the School Board needs individuals .who have the fife
experiences, sound judgement and .the ability to work cooperatively with
other Board members and the citizens which they represent.. Mr. Olsen
stated use of critical thinking skills in decision-making roles as a Board
member is crucial to ~ that. position and he believes that the Isle of Wight
School system has made substantial changes under the leadership of Dr.
York. Mr. Olsen stated we have not accomplished. all,. there remains much
more to be done and with the appointment of Mr. DeGroft as the new
Board member, he feels that we will be in good hands and well on our way
to making the Isle.of Wight school system one of the best in Virginia. Mr.
Olsen stated he.encourages and urges alI of the-Board members to support
the appointment of Mr. DeGroft.
Dr. Linda T. Morgan appeared before the Board stating that Sarah
Wright, the person who would be nominating her, would be arriving later
during the meeting. Dr. Morgan handed out to the Board members a copy
of her vita and a letter requesting the Board's attention and consideration
for her reappointment to the School Board. Dr. Morgan stated she has been
privileged to have been reappointed twice to the School Board and very
proud of the progress of Isle of Wight Public Schools. Dr. Morgan stated
she is proud of the administration and .teachers and the involvement of the
parents and students. She statE:I her educational background has helped
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BOOK ~~U PAGE 3uS
set a standard for what. we could become and that we didn't have to
continue on the same track that we had been going. Dr. Morgan asked the
Board to take into consideration her education, experience and community
involvement for her reappointment.
Taylor Barlow appeared before the Board stating that she was
speaking on behalf of Dr. Morgan who wishes to serve the next term as a
School Board member. Ms. Barlow stated she has observed first hand Dr.
Morgan's wealth of knowledge and the experience that she has brought to
the Board. Ms. Barlow stated she feels the most important asset that Dr.
Morgan has is her genuine interest in all of the children and their education
because she is a parent and a product of this school system. Ms. Barlow
sta#ed she urges the Board to consider the reappointment of Dr. Morgan to
this very important position.
Joshua Wilson appeared before the Board to speak in support of Dr.
Morgan. Mr. Wilson stated he has known Dr. Morgan for many years. and
that she is an honest and dedicated person who .does her work well.
R. L. Walker appeared before the Board stating that he would like to
speak. in favor of Mr. DeGroft. Mr. Walker stated the school system has
been working, but has not been working right. Mr. Walker stated the
County needs to change and that we need people who will make decisions
for the County and not for themselves, and he thinks. Mr. DeGroft would
be that person.
Chairman Cofer closed the public .hearing for nominations for
appointment of the School Board member for the Hardy Election District.
Chairman Cofer called the public hearing for nominations for School
Board appointment for the Windsor District.
Robert Claud , 26 Holland Drive, Windsor, appeared before the Board
nominating Pamela J. Edwards for reappointment on the Isle of Wight
County School Board for the Windsor District. Mr. Claud stated Ms.
Edwards has served on the School Board since September of 1990, until the
present time and she has served as Chairman from July, 1991 to July, 1994.
Mr. Claud stated he has known Ms. Edwards for over twenty-five (25) years
and has always had a great deal of respect for her. He stated Ms. Edwards
is married to a gentleman who is well respected in Windsor and they have
two (2) children, a daughter who is a 1992 graduate of Windsor High
School and a son who is a rising senior at Windsor High School. Mr. Claud
stated Ms. Edwards received a Bachelor of Arts Degree from Elon College
in 1965, a Master of Education from the University of Virginia in 1968 and
has taken post-graduate. .courses at the College of William and Mary and
Old Dominion University. He stated Ms. Edwards is presently employed
at Old Dominion University as an instructor of academic skills and student
teaching supervisor and is also employed by Christopher Newport in the
same capacity. Mr. Claud stated he recommends Ms. Edwards for this
position because she is extremely capable, sincerely interested in education
in Isle of Wight County, has demonstrated that she is willing to give up
her time to fill this position, and has demonstrated. her leadership skills and
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other talents white serving on the Board. He stated he hopes it will be the
Board's pleasure. to appoint Ms. Edwards for another term.
Marjorie Keeling appeared before the Board stating she was from
Windsor, graduated from Windsor High School and .has two (2) sons ,who
graduated from Windsor High School. She stated she taught in Windsor
High School many years and served on the School .Board. Ms. Keeling
stated she believed Ms. Edwards is the best qualified person to reach the
objective of providing,an environment which will enable every child in Isle
of Wight County. to reach his fullest possible potential; therefore, she
seconds the .nomination of 'Ms. Edwards. Ms. Keeling stated that Ms.
Edwards has thirty (30) years of experience in education and has taught in
elementary school, high school, community college level and university
level. Ms. Keeling stated Ms. Edwards. is uniquely qualified to know the
needs of our students and is the best choice to help us achieve the objective
towards which we are working.
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Amy Leinart appeared before the Board stating that she lived just
outside of the Town of Windsor and that she was here to speak on behalf
of Ms. Edwards. Ms. Leinart stated she has known Ms. Edwards .for 11
1 / 2 years and during than time has found Ms. Edwards. to be intelligent,
well educated, a quick learner, knowledgeable. about fiscal matters, well
versed in academic standards and someone who has represented the
Windsor District and its children quite well. Ms. Leinart stated, after being
on the Board for a year, Ms. Edwards was elected Chairman at a difficult
and challenging period in our history. She stated Ms. Edwards listened to
all of the concerns that were voiced to the Board and she lead the County
into the long-needed building plan in which we are now involved. Ms.
Leinart stated Ms. Edwards managed to establish a level of communication
with the Board of Supervisors which includes intelligent exchange and not
raised, heated voices. She stated Windsor is used to strong representation
on the Board. Ms. Leinart stated Ms. Edwards. followed in the footsteps of
people like Dr. Jim Hager. and Marjorie Keeling. She stated we have current
challenges to complete and new challenges-ahead to face and Windsor
needs Ms. Edwards as their representative to the Isle of Wight County
School Board.
Teresa Weaver, 27302 Buckhorn Drive, Windsor, Virginia-appeared
before the Board stating she is a life long resident of Windsor and proud
that three (3) generations of her family, including her-two (2) children who
are currently enrolled at Windsor High, have been educated in the Isle of
Wight Public School system. Ms. Weaver stated it was her distinct honor
and personal pleasure to nominate Patricia Ann Flemming as the Windsor
representative for the Isle of Wight County School Board.. She stated she
has known Ms. Flemming for six (6) years and worked with her on many
community projects and school activities, as well as shared a personal
friendship with her. Ms. Weaver stated Ms. Flemming is the mother of four
(4) children. She stated Ms. Flemming is one of the most intellectual
curious adults that. she has ever known. Ms. Weaver stated Ms. Flemming
has awide-range of interest, is well read and constantly in search of new
information on a variety of topics. She stated Ms. Flemming is a hard
worker and has demonstrated repeatedly through public and personal
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endeavors that she has the skills and tenacity to get the job done. Ms.
Weaver stated the most impressive trait that Ms. Flemming possesses, the
characteristic that most qualifies her to be on the School Board, is her
complete, unquestionable commitment to education. Ms. Weaver stated at
the core of everything that Ms. Flemming undertakes, she pledges. her
energy and time for education. Ms. Weaver stated whether it is a personal
field trip for her own children or countless hours spent as a tutor, teacher
or coach in any one of her many community volunteer activities, Patty is
always focused on and committed to the overall goal of educating children.
Ms. Weaver stated the children of Isle of Wight need an individual who not
only has the intellect and commitment to serve, but someone who has the
vision and foresight to lead this school system into the 21st century. She
stated Ms. Flemming°s leadership for decision making, her concern for and
commitment to the schools of Isle of Wight uniquely qualify her for this
appointment. Ms. Weaver distributed to the Board a copy of Ms.
Flemming's resume,
Joni Griffin appeared before the Board stating that'she feels that
consistency has to come into play. Ms. Griffin stated, since Isle of Wight
County schools are in a very big transition period, the old phrase "If it isn't
broke don't fix it" should come to mind. Ms. Griffin. stated she is a parent
of four (4) children with one getting ready to start kindergarten so she has
thirteen (13) more years in this school system and would like to see a little
consistency. Ms. Griffin stated she talked with other parents and teachers
and all she heard was that Pamela Edwards is fair and equitable to all
children-and all teachers.
Chairman Cofer closed the public hearing for nominations for
appointment of the School Board member for the Windsor District.
Chairman Cofer called for Sarah Barlow Wright who had arrived to
speak on behalf of Dr. Morgan.
.Sarah Barlow Wright appeared before the Board stating she was
present to nominate Dr. Linda Morgan to continue serving on the School
Board as the representative from the Hardy District. Ms. Wright stated one
of Dr. Morgan's mast recent honors has been to be chosen an outstanding
faculty of the year professor at Christopher Newport University. Ms.
Wright stated she feels she has the responsibility to recommend someone
who is excellent for the School Board because her family -has always
engaged in supporting the public schools. She stated she received her
elementary and high school education in the Isle of Wight Schools, as so did
her brothers, sisters and parents, daughter, niece and nephew. Ms. Wright
stated Dr. Morgan has taught in elementary school and on the college level
and that Dr. Morgan's main expertise is teacher education.. She stated Dr.
Morgan was in charge of teacher education at Christopher Newport
University and in eight (8) different public school districts, she had student
teachers who received good training and good education. Ms. Wright
stated that one of the students whom Dr. Morgan taught is now a teacher
in Isle of Wight County. She stated because Dr. Morgan has so much
contact with education she has a special advantage in serving on the School
Board. Ms.. Wright stated that it would be a big loss to the Isle of Wight
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County School Board if Dr. Morgan would not serve another term. Ms.
Wright stated she highly recommends and nominates Dr. Morgan to serve.
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County .Attorney Crook stated Mr. Bradshaw had received a letter
from Bartholomew M. LoPresti, M.D. requesting the Board's consideration
for appointment to the Hardy seat on the County School Board andadvised
that Dr. LoPresti's letter be made a part of the public record.
B. Ordinance
1. An Ordinance to Amend the Subdivision Ordinance of Isle
of Wight County, .Virginia, Regarding Street Lighting
Requirements to .make Said Requirements Voluntary in
New Subdivisions.
Chairman .Cofer called for citizens to speak in favor of or in
opposition to the proposed Ordinance..
Mr. David distributed to the Board a letter received from Branch P.
Lawson, President, Gatling Pointe South, in support of the Ordinance.
William H. Riddick appeared before the Board stating his support of
the Ordinance.. Mr. Riddick stated he was at the Planning Commission
meeting when the Ordinance was considered and he disagrees with the
Planning Commission's thought process. Mr. Riddick stated he believes
that there are many instances where people do not want street lights even
though the existing Ordinance mandates them. Mr. Riddick stated that the
proposed Ordinance will give more flexibility..
Chairman Cofer closed the public hearing and called for comments
from the Board.
Supervisor Spady stated that he has been an outspoken critic of this
policy because he thinks it puts the County- into the street lighting business
and in some cases probably helps VEPCO's income more so than it helps
some of the people who might require street lighting. He stated he is also
against the policy as it is written now. Supervisor Spady stated he had read
the minutes from the Planning Commission .meeting and the .Planning
Commission didn't think the County should get into the street lighting
business, and that the developer should do it so they recommended the
Board disapprove this amendment.
1
Supervisor Spivey stated he was not in favor of having the street
lighting policy.
Supervisor Spady stated the County should keep the existing street
light policy, not makingit voluntary or mandatory.
Supervisor Bradshaw stated that he thinks the issue is who's
responsible for paying for the street lights. Supervisor Bradshaw
questioned if it was the responsibility of the citizens or the government to
pay for street lights. He stated he had seen enough of this in the past
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where we have governmental services paying for street lights. Supervisor
Bradshaw stated sometimes the citizens have to take responsibility for their
needs.. He stated there area lot of security needs in different areas in the
County, therefore, we need to look to law enforcement. Supervisor
Bradshaw stated we need to encourage our .Sheriff and the Sheriff's
Department to take action in those areas of security which the citizens have
concerns. He stated that maybe the Sheriff's Department staff needs to be
increased, if it gets to that point, but. he didn't think street lights were going
to be the solution to all security problems. Supervisor Bradshaw stated
some people may want street lights just out of convenience.
Supervisor Spady moved the Board adopt the Ordinance. The motion
was adopted unanimously (5-0).
Supervisor Spady moved the Board request the County Attorney to
draw up language which would repeal the Street Lighting requirements in
the Subdivision Ordinance and advertise a public hearing for, the Planning
Commission and the Board of Supervisors. The motion was adopted
unanimously (5-0).
C. Rezonings
1. The application of Holladay Estates, Inc. for a change in
zoning classification from Agricultural Limited (A-1) to
Conditional Residential Limited (C-Rl) thirty-three (33)
acres of land located on the west side of Cedar Grove
Road (Rt. 661) between Marsh View Court and Lakeview
Lane in Newport Magisterial District. The purpose of the
application is for no more than fourteen (14) single family
residential lots.
a
Chairman Cofer called for citizens to speak in favor of or in
opposition to the application.
William H. Riddick, Attorney representing the applicant appeared
stating the purpose of the application is for no more than fourteen (14)
residential lots and the owners have proffered a condition that the lots will
not be resubdivided: Mr. Riddick stated the o~+~ners have proffered to put
in curb and. gutter for the two (2) cul-de-sacs on the property and that all
access would be to the interior street, not onto Route 661. Mr. Riddick
stated that landscaping would be located along Route 661 to screen the
subdivision from the highway. He stated that a letter was received from
MacFarland Neblett, VDOT Resident Engineer, requesting that the highway
be widened to accommodate the additional traffic )fir. Riddick stated that
a letter from Mr. Rountree, the engineer for the project, is included in the
agenda stating that widening of the highctiTay is an acceptable solution to the
traffic problem at that location. He stated that there is also a cash proffer
of $1,000.00 per lot. Mr. Riddick stated he beliet•es this is a rery good
project for this area, with large lots and Iot~~ den~cih•, but ~. ith the amenities
of a subdivision with greater density and it is oertainh' in keeping s~-ith the
surroundings. Mr. Riddick stated that. on both sides of the proFo.~ed
property there are similar subdivisions and he thinks that this is the
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appropriate use of the property.
[l
Mr. David. stated that pursuant to the State Code, the County had to
notify the City of Suffolk that this rezoning was within 1/2 mile of the
County's .common jurisdiction boundary.. Mr. David handed out to the
Board a letter from Suffolk's City Manager stating :that the .City of Suffolk
had no comments to offer on the application.
Chairman Cofer closed the public hearing and called for comments
from the Board.
Supervisor Bradshaw asked if the applicant was going to pay for the
widening of the road.
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Mr. Riddick replied "yes".
Supervisor Spviey moved the Board approve the application. The
motion was adopted unanimously (5-0),
Z. The application Annie M. Vineyard for a change in zoning ::
classification from Agricultural Limited (A-1) to Conditional
Rural Residential (C-R-A) approximately forty-five (45) acres of
land located on the east side of Lankford Lane (Route 660)
between Tan Road (Route 620) and Riddick Road (Route 604) in
Newport Magisterial District. The purpose of the application is
for no more than nine (9) single family residential lots. (Tabled
5/ 18/ 95).
Chairman Cofer called for .citizens to speak in favor of or in
opposition to the application.
Mr. Riddick, attorney representing the applicant, appeared stating that
pursuant to his request at the last meeting to table the application, the
owners had met with some of the adjacent property owners and at this time
they feel that there are still issues that are unresolved and the applicant is
now requesting to withdraw the. application. Mr. Riddick distributed to the
Board a letter requesting withdrawal of the application.
Chairman Cofer closed the public hearing and called for comments
from the Board.
Supervisor Spivey moved the Board approve the request to withdraw
the application. The motion was adopted unanimously (5-0).
D. Renewal of the Longview Agricultural and Forestal District
Chairman Cofer called for citizens to speak in favor of or in
opposition to the application.
Johnnie Butler appeared before the Board stating that his father was
very interested in the Longview Agricultural .District being formed. Mr.
Butler stated his father put a lot of time and effort getting people to sign up
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and join the District ,and his family has been involved. in it since its .
inception. Mr. Butler stated he, his mother and his sister own .property in
the District.. He stated he feels the County needs to preserve certain areas
of the County as agricultural and that he was happy to live in a very nice
neighborhood and a pretty agricultural district. 1VIr. Butler stated he hopes
the Board will continue to support the Longview District, as well as others
in the County.
Chairman Cofer closed the public hearing and called for comments
from the Board.
Supervisor Spady moved the Board approve renewal of the Longview
Agricultural and Forestal District, with the amended additional properties,
fora ,period of ten (10) years. The motion was adopted unanimously (5-0).
if
Supervisor Spady moved the Board proceed with the regular order of
the agenda. The motion was adopted unanimously (5-0).
~~
At 8:00 p.m., Supervisor Spady. moved the Board take aten-minute
recess.. The motion was adopted unanimously (5-0).
//
Upon returning to open session at 8:12 p.m., Chairman Cofer called
for continuation of the County Administrator's report.
/1
County Administrator Casket' stated the County"s current Property,
Inland Marine, Crime, Auto and General Liability insurance coverage
expires on June 30, 1995. County Administrator Casket' stated County staff
and the County's insurance consultant, Rosenthal Insurance Consulting,
Incorporated, had prepared a Request For Proposal (RFP) package, which
had been distributed and proposals from insurance .carriers had been
received. County Administrator Casket' stated that Samuel L. Rosenthal
was available to present further information to the Board.
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Don Robertson distributed to the Board information regarding the
insurance proposal from VACoRP. .
Samuel L. Rosenthal, Rosenthal Insurance .Consulting, Incorporated,
appeared before the Board stating that the County will save approximately
$48,000 in making the change from Cigna Insurance Company to the
Selective Insurance Company, if that's the way the Board would like to go.
Mr. Rosenthal stated the County had received twelve (12) different
property-casualty offers, which is fantastic and it is a salute to the County
in how well the County is managed and operated. He stated the premiums
ranged from approximately $97,000 to $137,000 and stated that of the twelve
(12) offers, he personally likes the Selective Insurance Company's offer
which is through Manry-Rawls Corporation in Smithfield. He stated that,.
provided the County increases it's liability limits to $3,000,000, the total
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cost. of the program is $97,032. Mr. Rosenthal stated the wrongful acts
coverage will remain with the VARISI<2 Program and Workers'
Compensation will remain with the Virginia Municipal League which were
not included in the $97,032. Mr. Rosenthal stated the County had received
some interesting offers. He noted that James Campbell, Virginia
Association of Counties and Ted Lawson, Manry-Rawls Insurance Agency,
were available to answer any questions the Board might have concerning .
their respectiveproposals..
Chairman Cofer called for comments .for the~Board.
County Attorney Crook asked Mr. Rosenthal if he was recommending
Selective as -the best proposal.
Mr. Rosenthal replied "yes" and that Selective .was the most
competitive of all the offers that were received and basically it is a good
program. Mr. Rosenthal ,stated Selective liked what they saw when they
name to view the County.
County Attorney Crook asked what are the uninsured motorist limits
under Selective.
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Mr. Rosenthal stated that uninsured motorist limits under Selective are
$1,000,000.. Mr. Rosenthal stated uninsured. motorist limits cover not only
bodily injuries, but also covers property damage. He stated, in defense of
VACoRP, it has a very strong program, and VACoRP gives a lot of
coverage including .flood and earthquake. Mr. Rosenthal stated VACoRP
has a of of insurance coverage thatsome standard insurance companies
don't provide. He stated the difference between Selective and VACoRP is
that Selective is an A+ Company having millions of dollars of assets and if
the County .should have a serious claim, the claim is turned over to them
and .the County walks away. Mr. Rosenthal stated the VACoRP program,
being aself-insured program, is assessable.. Mr. Rosenthal stated if the
Board decides to go with VACoRP they would have to sign an agreement,
after Mr. Crook approves it, and if anything happens to the plan and
VACoRI' needs .money, the County could be asked for additional money,
which he hopes would never happen.
1VIr. James D. Campbell, VACoRP, appeared before the Board stating
that regarding assessibility, VACoRP has not yet experienced any claims on
liability in the several years that they have been in existence and on the
property side, they are well reinsured.. Mr. Campbell stated VACoRP is
backed by reinsurance from USF&G. He stated most commercial policies
are auditable which means that throughout the year, if you buy or replace
a vehicle, your premium will fluctuate. Mr. Campbell stated that the policy
that they are offering is an unauditable program. He stated that the County
needs to compare the coverage of each proposal which has been provided.
Mr. Campbell stated that one of the benefits that the VACoRP program
offers. is that it does not have an aggregate limit. He stated that if the
County is the owner of a policy and if VACoRP continues on good
experience throughout the next. few years, the money that the County
contributes to the program, which has not been. used, will be available for
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redistribution back to the County. Mr. Campbell stated he is very proud
of their program, and that it is young but it is clearly physically strong and
the State Corporation Commission very carefully monitors the activities and
assets and makes sure that the- program is physically strong. He stated they
have grown from the first year of operation from fourteen (14) members to
thirty-four (34) members in less than two (2) years. Mr. Campbell stated
VACoRP is designed for County participation and he hopes that he can
count on Isle of Wight County joining them.
Mr. Rosenthal stated the difference in cost between Selective•and the
VACoRP program is that VACoRP is $10,$00 more.
County Attorney Crook stated that insurance proposals. are one of the
toughest proposals to evaluate, that's why the County has a consultant to
evaluate them.
Chairman Cofer stated that he agreed with Mr. Rosenthal and Mr.
Campbell on the VACoRP program in that it is an excellent program, but
his comfort zone is knowing what he is going to write the check for and not
having to come back later. Chairman Cofer stated Selective is offering a
great service.
Supervisor Spady moved the Board approve the recommendation of
the consultant for County staff to negotiate with Selective Insurance
Company. The motion was adopted unanimously (5-0).
County Attorney Crook requested the Board authorize putting out a
RFP for third party administrative services under the self-insured health
plan for the County. County Attorney Crook stated that the County is still
being administered, but he doesn't think the contract is valid because it was
not properly assigned and that the County has different agencies which are
vying for the business.
Supervisor Spivey moved the Board approve authorization of RFP's
for third party administrative services under the self insured health plan for
the County. The motion was adopted (4-1) with all members voting in
favor except Chairman Cofer, who abstained.
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE EIGHTY THREE THOUSAND
DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE.
OF THE GENERAL FUND FOR REFUSE DISPOSAL
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has entered into a contract with the Southeastern Public Service
Authority for the disposal of the County's refuse; and,
WHEREAS, the funds in the amount of eighty three thousand dollars
_ ($$3,000) need to be appropriated. from the unappropriated fund balance of
the general fund to the refuse disposal line item in the 1994-95 budget Qf
the County of Isle of Wight, Virginia.
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NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that eighty
three thousand dollars ($83,000) from the unappropriated fund balance of
the general fund be appropriated to the refuse disposal line item in the
1994-95 budget of the County of Isle of Wight, Virginia.
i
BE IT FURTHER RESOLVED that the County Administrator of the ,
County of Tsle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give
this resolution effect.
The motion was adopted unanimously j5-0).
Chairman Cofer noted he had received a copy of a letter from
Durwood Curling, SPSA, and stated that something that will help in
bringing the tipping fees down is the waste flow control legislation which
has evolved through the efforts of many people. Chairman Cofer stated
Governor Allen is involved and he has asked the Congressional Committee
to look favorably on. Southeastern Virginia to protect our bond issue.
Chairman Cofer stated hopefully, this will come to pass quickly.
Supervisor Bradby moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE EIGHT THOUSAND
SIX HUNDRED AND NINE DOLLARS FROM THE WESTERN
TIDEWATER HEALTH DISTRICT FOR THE SEVAMP PROGRAM
1
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has additional funding available for the SEVAMP Program; and,
WHEREAS, the funds in the amount of eight thousand six hundred
and nine dollars ($8,609) need to be appropriated to the grant fund in the
1994-95 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that eight
thousand six hundred and nine dollars ($8;609) to be received from the
Western Tidewater Health District be appropriated to the SEVAMP line
item. in the .1994-95 budget of the County of Iste of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this funding and to do all things
necessary to give this resolution effect.
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The motion was adopted. unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE FIVE THOUSAND
.NINE HUNDRED AND NINE DOLLARS FROM THE FEDERAL
GOVERNMENT TO THE DEPARTMENT OF SOCIAL SERVICES
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.FOR THE FEMA PROGRAM
WHEREAS, the Department of Social Services has received funding
from the Federal Government for the FEMA program; and,
WHEREAS, the funds in the amount of five thousand nine hundred
and nine dollars ($5,909) need to be appropriated to the Department of
Social Services 1994-95 budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
.Board of Supervisors of the County of Isle of Wight, Virginia that five
thousand-nine hundred and nine dollars ($5,909) to be received from the
Federal Government be appropriated to the FEMA line item in the
Department. of Social Services 1994-95 budget of the County of Isle of
Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for this funding. and to do all things
necessary to give this resolution effect.
The motion was. adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED
EIGHTY DOLLARS IN DONATIONS TO THE OFFICE ON YOUTH
WHEREAS, the Isle of Wight County Office on Youth has received
donations from several sources including businesses, churches, and
individuals;. and,
WHEREAS, the donated funds in the amount of one hundred eighty
dollars {$180) need to be accepted and appropriated to the Office on Youth.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that donated
funds in the amount of one hundred eighty dollars ($180) be accepted and
appropriated to the Isle of Wight County Office on Youth.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight. shall make the necessary accounting adjustments
in the 1994-95 budget to give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Spivey moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN HUNDRED
AND FORTY FIVE DOLLARS FROM THE COMMONWEALTH
OF VIRGINIA AND THIRTY ONE DOLLARS FROM THE FEDERAL
GOVERNMENT FOR CARRYOVER GRANT PROGRAMS
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WHEREAS, the Board of Supervisors of the County of Isle of .Wight,
Virginia has available carryover grants for grant programs; and
WHEREAS, the .funds in the amount of seven hundred and seventy.
six dollars ($776) .need to be appropriated to the grant fund in the 199495.
budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that seven
hundred and forty. .five dollars ($745) to be received from .the
Commonwealth of Virginia and thirty one dollars ($31) to bereceived from
the Federal Government be appropriated to the following line items in the
199495 budget of the County of Isle of Wight, Virginia:
State ede a
Victim/Witness Assistance $122 $31
DMV Selective Enforcement 623 - ,
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget for these grants and to do all things
necessary to give this resolution effect.
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The motion was adopted unanimously (5-0).
County Administrator Caskey noted the delinquent tax attorney
collected $38,580.87 for the eleventh month of the fiscal year at a cost to the
County of $3,518.67 which represents 9% of the amount collected.-
Supervisor Bradshaw moved .the Board accept the report. The motion
was adopted unanimously (5-0).
Supervisor Spivey moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE ONE HUNDRED FOUR THOUSAND
SEVEN HUNDRED AND TWELVE DOLLARS FROM THE
UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO
THE WINDSOR VOLUNTEER FIRE DEPARTMENT FOR THE
PURCHASE OF CAPITAL EQUIPMENT
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved capital expenditures for the Windsor Volunteer Fire
Department; and
WHEREAS, the funds in the amount of one. hundred four thousand
seven hundred and twelve dollars ($104,712) need to be appropriated from
the unappropriated fund balance of the general fund to the Windsor
Volunteer Fire Department capital line item in the 1994-95 budget of the
County of Isle of Wight, Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the I
Board of Supervisors of the County of Isle of Wight, Virginia that one
25
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eno~ ; . 10Pacf370.'.
hundred four thousand seven hundred and twelve dollars ($104,712) from
the unappropriated fund balance of the general fund be appropriated to the
Windsor Volunteer Fire Department capital line item in the 199495 budget.
of the County of Isle of Wight, Virginia..
BE IT FURTHER RESOLVED that the County Administrator of the .
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all the things necessary to ~,
give this resolution effect.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board delete the funding from the
Fire and Rescue Capital Budget Line item for FY 1995-96. The motion was
adopted unanimously (5-0).
Supervisor Spivey moved the Board adopt the following resolution
and authorized County staff to work with GTE to see what could be
accomplished with the Franklin exchange in the Southern end of the County '
regarding remarks made by Supervisor Bradshaw. The motion was
adopted unanimously (5-0):
RESOLUTION TO THE STATE CORPORATION COMMISSION
OF .VIRGINIA IN SUPPORT OF A PROPOSED RATE RESTRUCTURING
AND TELEPHONE SERVICE PLAN SUBMITTED BY GTE
WHEREAS, the- Board of Supervisors of the County of Isle of Wight,
Virginia, recognizes the critical need for improved telecommunications.
service within. Isle of Wight County and among its neighbors in Hampton
Roads; and,
WHEREAS, on June 9, 1995 GTE filed a request with the Virginia State
' Corporation Commission to provide a more equitable rate structure within
the GTE calling areas that will also eliminate or lower certain charges and
provide a "per call" option for local long-distance calling as well as to
continue the "Lifeline" program for low-income residents; and, .
WHEREAS, this proposal will expand the current local calling areas
for Isle of -Wight County and provide enhanced communication that will
permit sustained economic growth..
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Isle of Wight County that it enthusiastically supports the telephone
service plan and urges the Virginia State Corporation Commission to
approve this plan in the most expeditious manner deemed appropriate.
Y The motion was adopted unanimously (5-0).
Supervisor Bradby moved the Board adopt the following resolution
RESOLUTION TO ESTABLISH JULY 3, 1995 AS A GENERAL HOLIDAY
FOR THE EMPLOYEES OF ISLE OF WIGHT COUNTY
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WHEREAS, the Governor of the Commonwealth of Virginia has
designated July 3, 1995 as an additional day off for State employees; and,
WHEREAS, the additional day off will afford State employees ample
time to .travel and enjoy the July 4, 1995 holiday; and,
WHEREAS, the Board of Supervisors has generally allowed County
employees to mirror the State with regard to holidays and/or days off
specifically designated by the Governor of Virginia.
NOW, THEREFORE, BE IT AND IT IS HEREBY resolved that the
Board of Supervisors of the County of Isle of Wight, Virginia establish July
3, 1995 as a general holiday for the employees of the County of Isle of
Wight.
The. motion was adopted unanimously (5-0).
//
Chairman -Cofer called for Old Business.
A. FY 1995-96 Proposed Operating Budget.
1
Chairman Cofer stated he had discussed the proposed operating
budget with each Board member individually and what he envisioned was
discussing changes, additions, deletions, etc. to the FY 1995-96 Proposed
Operating Budget. Chairman. Cofer stated he expects to give Budget and
Finance the opportunity to revise the budget as presented and that the
actual approval of the budget will take place at a continued meeting
sometime before June 30, 1995..
Supervisor Bradshaw moved all County employees who are 100%
funded by the County get a 2.5% increase effective July 1, 1995 and all.
Constitutional employees get the State Compensation Boards' increase based
on the State Compensation Board's recommended salary, not on the local
supplement, effective December 1, 1995. The motion. was adopted
unanimously (5-0).
Supervisor Bradshaw moved the Board direct County staff to issue an
RFP for consultants for the development of a pay and classification plan
.and to direct them in the short-term to look at the dilemma .that the County
is in with the Constitutional Officers and return with a recommendation as
soon as possible, and to do a long-term pay and classification plan for the
County which would include the Constitutional Officers.. The motion was
adopted unanimously (5-0).
Under Fire and Rescue Services, Supervisor Spivey recommended
$50,000 for the Windsor Volunteer Rescue Squad and $70,000 for Isle of
Wight Volunteer Rescue Squad.
Chairman Cofer recommended the Carrollton, Carrsville, Smithfield
and Rushmere Volunteer Fire Departments be fully funded, as requested,
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BnOK 16 PArf 3 t 2.
and recommended $26,000 for the Windsor Volunteer Fire Department.
Under Health and Welfare, Supervisor Spady recommended a line
item for Office on Youth be added in the amount of $15,455.
Supervisor Bradshaw also requested a line item for The Children's
Center be added under Health and Welfare in the. amount of $5,000.
Under Parks, Recreation and Cultural, Supervisor Spady
recommended a change be made to reflect a 2.5% pay increase instead of
5%.
Chairman Cofer asked that the Board be provided a .copy of the
Tourism Bureau's original Operating Budget, as requested.
B. An Ordinance to Impose Tax Levies for the Fiscal Year July 1,
1995 Through June 30, 1996/FY 1995-96 Capital improvements
Budgets.
Supervisor Bradby moved the Board table. consideration of the
Ordinance to a continued meeting to be set for June 27, 1995. The motion
was adopted unanimously (5-0).
//
Chairman Cofer called for New Business.
Chairman Cofer stated he had received a copy of the settlement
agreement between the State of North Carolina and the City of Virginia
Beach regarding the Lake Gaston Pipeline and would like for the County
Attorney to review it and give the Board his opinion of same.
//
i
Chairman Cofer called for Appointments.
Supervisor Bradby moved the Board appoint Charles W. White to the
Wetlands Board for afive-year term, replacing Ronald H. Pack, representing
the Hardy Election District, whose term expired February of 1995. The
motion was adopted unanimously (5-0).
Supervisor Spivey moved the Board reappoint Dr. William Birchette,
III, whose term will expire in June of 1995, to the Southeastern Virginia
Alcohol Safety Action Program Policy Board. The motion was adopted
unanimously (5-0).
Supervisor Bradshaw moved the Board reappoint W. Douglas Casket',
whose term will expire in June of 1995, to the Hampton Roads Planning ~ ~
District Commission. The motion was adopted unanimously (5-0).
Chairman Cofer moved the Board write a letker to the Isle of Wight
Educational Foundation advising. them that a Board member should not be
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appointed and .that the Board recommended that Stella Bradshaw be
considered for appointment to the Foundation. The motion was adopted
unanimously (5-0).
Supervisor Bradshaw moved .the Board reappoint Lynn P. Harris for
an additional four-year term to the Tourism Board. The motion was
adopted unanimously (5-0).
//
Chairman Cofer called for approval of the May 18, 1995 Regular
Meeting minutes. .
Supervisor Spady moved the Board approve the minutes. The motion
was adopted (4-1) with all members voting in favor except Supervisor
Bradshaw who abstained stating that he was absent from the meeting.
~~
County Attorney Crook requested an executive session pursuant to
the Freedom of Information Act; Section 2.1-344 A3 for discussion
concerning acquisition and/or use of real property for public purposes and.
Section 2.1-344 A7 for consultation with legal counsel .pertaining to actual
or probable litigation and. other specific legal matters requiring advice of
counsel.
At 9:45 p.m., Supervisor Spady moved the Board enter executive
session for the reasons stated by the County Attorney. The motion was
adopted unanimously (5-0).
//
At 10:15 p.m., upon returning to open session, Supervisor Bradsahw
moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
I~ ~
~J
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive meeting was conducted in
conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the, best of each member's knowledge, (i) only public
business matters lawfully exempted from .open meeting requirements by
Virginia law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
29
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VOTE
AYES: 5 ..,
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (5-0).
//
At 10:17 p.m., Supervisor Spady moved the Board continue its meeting
until June 27,1995 at 3:00 p.m. The. motion was adopted unanimously (5-0).
Malcolm T. Cofer, Chair an
,;
v
W. Doug as skey, Clerk
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