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06-15-1995 Regular Meeting rt Box ~6Pa~E345 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIFTEENTH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED NINETY FIVE 1 PRESENT: Malcolm T. Cofer, Chairman O. A. Spady Henry H. Bradby ' Lud Lorenzo Spivey Phillip A. Bradshaw Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator M. Christine Ledford, Director of Budget and Finance Donald T. Robertson, Assistant to the County Administrator Melinda J. Goodwyn, Temporary Secretary // Chairman' Cofer called the meeting to order at 6:00 p.m. The invocation was delivered by Supervisor Bradshaw. // Chairman Cofer called for Special Presentation. 1 Chairman Cofer stated that Patricia Flemming was unable to attend the meeting tonight. On behalf of the Board of Supervisors and the citizens of Isle of Wight County, Chairman Cofer presented a plaque to Ms. Flemming as the County Volunteer of the Year. In the absence of Ms. Flemming, Chairman Cofer asked Supervisor Spivey if he would see to it that Ms. Flemming received the plaque. f/ Chairman Cofer called for Transportation Matters. R. Bryan David, Director of Planning and Zoning handed out to the Board a letter from MacFarlar-d Neblett, Virginia Department of Transportation, Resident Engineer, regarding VDOT's response to the repaving and restriping of Route 58 Business (Carrsville Highway) from Franklin to the. Suffolk CorporaEe Limits. Supervisor Bradby requested the status of Route 683. Attorney Crook stated. that his office was attempting to get the right-of-way deeds signed by the Joyners; after that he would see what could be done to obtain the signatures of the Chapmans. 1 // r Chairman Cofer called for Citizens Comments. f ~o. s F 1 ;.. ~ ~ 1 BOOK .. ~U PAGE 346 , 1/ Bobby Holloman and Eleanor Hawkins appeared before the Board representing the Youth Services Advisory Board. They handed out information to the Board requesting a $15,455 local cash contribution to the Office on Youth's Budget for FY 1995-96. David Hardy appeared stating his support for the request of the , Youth Services Advisory Board. Luther W. Boone appeared before the Board to invite the Board. members to attend the 10th Annual Carrsville Community Day, at Knight's f Inn in Carrsville, on July 1, 1995, at 12:00 p.m. ~ ' Grace Keen appeared on behalf of the Isle of Wight Citizens Association asking the Board to share in their effort and support of an Isle of Wight County Family Health Day Program to be held on.May 4, 1996. Ms. Keen stated that the need for. such a program was brought to their attention by citizens concerned with the rising rate of teenage pregnancy, cancer and many other health problems. Ms. Keen stated that the citizens also wanted more information on prevention fitness and wellness. Ms. Keen stated that the main purpose of the program is to help improve the. health and quality of life of all residents of the County. Supervisor Spady acknowledged that this was a tremendous task that the Association was undertaking. Chairman Cofer stated that it-would be appropriate for a resolution to be adopted by the Board after the first of January, 1996. r Supervisor Spivey briefly remarked on the status of the Committees work involving intensive agricultural operations. Supervisor Spivey stated that letters had been set out to six (6) farmers asking for opinions and responses to the issue on intensive agricultural operations but he had not as yet received their responses. Ms. Keen stated that the Defense League would like to meet with Supervisors Spivey and Bradby again, as soon as possible, to inform them of information they had received. David Hardy stated that he would like Ms. Keen to pass ~on to Linda Porter the information relative to the Isle of Wight County Family Health Day Program.. // Chairman Cofer called for the Community Development report. R. Bryan David, .Director of Planning and Zoning, presented the following for the Board's consideration: A. Application of Letcher C. Eley and Mary Jean Eley for a 2 ., •% BOOK ~ ~6 RAGE 347 1 Conditional Use Permit to locate a mobile home to be occupied by their. daughter, Julia Gills and her immediate family, on approximately thirteen (13) acres of land, located at 22507 Courthouse Highway (Route 258) in Windsor Magisterial District: Mr. David stated `.the application was considered by the Planning , Commission at their regular meeting of June 13, 1995 and the Commission recommended approval of the application to the Board. Mr. David stated Mr. Eley was present and available to answer any questions the Board might have. Chairman Cofer called for citizens to speak in favor of or in ' opposition to the proposed application. Upon no one appearing, Chairman Cofer closed the public hearing and called for comments. from the Board. Supervisor Spivey, moved the Board approve the application. The motion was adopted unanimously (5-0). B. Application of Linwood Lassiter fora .Conditional Use Permit to locate a mobile home to be occupied by his daughter, Carol L. Ellis and her immediate family, on one (1) acre of land, located on the east .side of Jenkins Mill Road (Route 615) in Windsor Magisterial District. Mr. David stated the application was considered by the Planning Commission at their regular meeting of June 13, 1995 and the Commission recommended approval of the application to the Board. Chairman Cofer .called for citizens to speak in favor of or in opposition to the proposed application. Upon no one appearing, Chairman Cofer closed the public hearing and called for comments from the Board. Supervisor Bradshaw moved the Board approve the application. The motion was adopted unanimously (5-0). C. Application of John Terry Kelly, III, for a Conditional Use Permit to continue the location of a mobile home for a period of twelve (12) months while completing construction of a permanent residence on 5.108 acres of .land, located at 7133 Yellow Hammer Road (Route 645) in Hardy Magisterial District. Mr. David stated that the application was considered by the Planning Commission at its meeting of .June 13, 1995 and the Commission recommended approval with the condition that the applicant. obtain a building permit from the County and make substantial progress within the initial twelve (12) .months time period. Mr. David stated Ms. Kelly was present and available to answer any questions the Board might have. 3 B~oK 16PA~f3~8~ Chairman Cofex called for citizens to speak in favor of or in opposition to the proposed application. Upon no one appearing, Chairman Cofer closed the public hearing and called for comments. from the Board. Supervisor Bradshaw moved the Board approve the application with the recommended conditions of the Planning Commission.. The. motion was adopted unanimously (5-0). D. Shady Grove Estates, Shady Grove. Drive off of Smiths's Neck Road (Route 665) in Newport Magisterial District. Mr. David stated the request was considered by the Planning Commission at their regular meeting of June 13, 1995 and the Commission recommended approval of the request to the Board. Mr. David stated William H. Riddick, III, attorney representing the applicant, was present and available to answer any questions the Board might have. Chairman Cofer called for comments from the Board. Supervisor Spady asked if the plat in the agenda package had been recorded. Mr. David stated that the plat had been recorded. Supervisor Spady moved the Board approve the request for an exception to Section 4-4-1-5 of the Subdivision Ordinance. The motion was adopted unanimously (5-0). a E. Performance Surety Reduckion of Gatling Pointe South -Phase ~ ~ 1A Mr. David stated a representative of the development was present and available to answer any questions the Board might have. Chairman Cofer called for comments from the Board. Supervisor Bradshaw moved the Board approve the request to reduce the performance surety fore Gatling Pointe South -Phase 1A to $16,500 which incudes the standard contingency allowance of ten percent (10%). The motion was adopted (41) with Supervisor Spady abstaining from the vote. // Chairman Cofer called for the County Attorney's Report. County Attorney Crook stated he had concluded the negotiations with the Town of Smithfield for the acquisition of land adjacent to the landfill and the deed had been signed by all necessary parties. County Attorney Crook presented the following resolution for approval by the Board for .. 4 ., ~i ` enox 16PacE349 purchase of same. RESOLUTION TO APPROPRIATE FIFTY NINE THOUSAND FOUR HUNDRED DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE. GENERAL-FUND FOR THE ACQUISITION OF PROPERTY WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the expenditure- for the acquisition of property; and, ' WHEREAS, the funds in the amount of fifty nine thousand four hundred dollars ($59,400) need to be appropriated from the unappropriated fund balance of the general fund for the acquisition of property in the 1994- 95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifty nine thousand .four hundred dollars ($59,400) from the .unappropriated fund balance of the general fund be appropriated for the. acquisition of property in the 1994-95 budget of the County of Isle of Wight, Virginia. I~ BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia.. is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this .resolution effect. Supervisor Spady moved the Board adopt the resolution. The motion was adopted unanimously (5-0) County Attorney Crook recommended the Board renew the contract with James L. Windsor, Attorney, which expires June 30, 1995, for two (2) years under the same terms for collection of delinquent taxes. County Attorney Crook stated Mr. Windsor has worked on collecting delinquent taxes for the County for two (2) year periods of 1991-93 and 1993-95, and has collected over $765,000 dollars and his fees average 13% to 16% of the amount collected which is very reasonable. Chairman Cofer called for comments from the Board. Supervisor Bradshaw moved the Board approve and authorize the Chairman to sign the contract. The motion was adopted unanimously (5-0). County Attorney Crook stated that the low bidder for the contract for grass cutting services was J. R. Edwards, Jr. and the County submitted to him the contract. County Attorney Crook stated that one of the provisions of the contract was for Mr. Edwards to maintain workman's compensation for his employees as well as public liability and property damage insurance. County Attorney Crook stated that Mr. Edwards has indicated that he has only one (1) employee and thus under Virginia Compensation statue, he is not required to maintain. workman's compensation. He is requesting that the County waive the requirement for workman's compensation.. County Attorney Crook further stated under public liability insurance, the contract 5 .tw '~l enoK 16 PAGE 35O called for $1,000,000 coverage. County Attorney Crook stated Mr. Edwards ' has indicated that his carrier has, however, provided him with only $600,000 coverage. County Attorney Crook recommended the Board approve the amended grass cutting contract with the low bidder, John R. Edwards, Jr. waiving the workman's compensation requirement and reducing the $1,000,000 required for public liability insurance to $600,000. Chairman Cofer called for comments from the Board. Supervisor Spady asked if a letter should be sent to Mr. Edwards informing him, realizing he is not required by State law to have workman's compensation, that he takes full responsibility for any accidents and the County is not liable. County Attorney Crook stated he believed that was included in the contract but if not, an amendment or letter signed by Mr. Edwards would be a good idea. Supervisor Spady moved the Board approve the contract, as amended. The motion was adopted unanimously (5-0). ' // Chairman Cofer called for the County Administrator's Report. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE ONE MILLION DOLLARS FROM THE 1995 SCHOOL BOND ISSUE PROCEEDS TO THE SCHOOL CONSTRUCTION FUND WHEREAS, the Board of Supervisors of the County of Isle of Wight, ..Virginia has approved the school construction program; and, WHEREAS, the funds in the amount of one million dollars ($1,000,000) need to be appropriated from the 1995 School Bond Issue Proceeds to the school construction fund in the 1994-95 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the -County of Isle of Wight, Virginia that one million dollars ($1,000,000) from the 1995 School Bond Issue Proceeds be appropriated to the school construction fund in the 1994-95 .budget of the County of Isle of Wight. + BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the. budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). 6 Box 16 PAGf 351 1 1 County Administrator Caskey stated the Board, at its March continued meeting, directed staff to solicit bids for a water storage tank to provide fire suppression capability at the County's Courthouse Complex. .County Administrator Caskey stated .included in the agenda package were the bid specifications received from .the contractors who had submitted bid proposals and the Board needs to consider the specifications base bid , scenario that would best fit .the expectations of the County in terms of the size of the tank .and the .type of the tank that should be used. County. Administrator Caskey stated the these were all steel tanks and steel frames. He further stated the Director of Public Utilities had determined in the bidding process .that fiberglass is not considered a suitable structure for above ground water storage. County Administrator Caskey stated the low bid was received .from Christian & Pugh for all four (4) separate. bid scenarios. Supervisor Spady moved the Board accept the bid of Christian and Pugh for the 30,000 gallon vertical storage. tank complete but that a different location be provided for the storage tank away from the well house. The motion was adopted unanimously (5-0). County Administrator Caskey stated the Carrsville Volunteer Fire Department is requesting the Board's permission to install a helicopter landing pad on the grounds of the fire station in Carrsville. Supervisor Bradshaw stated that the Fire Department is concerned with the landing of the "Nightingale". Supervisor Bradshaw stated there have been several accidents and there were not suitable locations for the "Nightingale" to land. Chairman Cofer asked County Attorney Crook if a site plan should be submitted for review and approval by County Staff. County Attorney Crook replied "yes". Supervisor Bradshaw moved the Board approve the request with the condition that County staff request a site plan for review and approval prior to construction. The motion was adopted unanimously (5-0). County Administrator Caskey noted Mr. Robertson advises that the Department of Aviation would also have to approve the location of the landing facility. County Administrator Caskey stated at the Board of Supervisors' May meeting the Board directed County staff to provide an estimate of costs associated with improving the parking area at the Windsor Library. County Administrator Caskey stated the .Director of Public Works has spent the better part of the last thirty (30) days securing estimates #or the Board's consideration. County- Administrator Caskey distributed to the Board the following summation of three (3) different cost scenarios based on the same area that was proposed to the Board by Marion Neighbours: •. 4 t. A. eooK ~~ PACE 352 A. Concrete 1,050 square feet (21 ft. x 50 ft.) _ $3,600 Asphalt 1,072 square feet (16 ft. x 67 ft.) _ $1,350 TOTAL $4,950 B. Concrete 2,122 square feet = $5,200 C. Asphalt 2,122 square feet _ $2,500 Supervisor Spivey stated that he was all for conserving money but for the enhancement of the appearance of the building, he thought that the Friends of the Windsor Library would prefer Option A. Supervisor Spady asked why were the. Friends of the Windsor Library requesting concrete. .Supervisor Spivey stated he did not ask the Friends why, but they were probably requesting concrete- to blend in with the concrete that is already there for the handicapped parking space. Mayor Robert C. Claud of Windsor appeared before the Board stating there is a concrete handicapped parking area now at the Library that extends from the building out to where the Swale would be as it goes into the road. Mayor Claud stated that for appearances, it would look better if it could be extended with concrete instead of asphalt. Supervisor Spady stated that he is not in agreement because if the ' concrete is left where it is and the remaining area is asphalted, the concrete would stand out as a handicapped area. Mayor Claud stated the existing concrete area is properly identified as handicapped parking. 3 Supervisor Bradshaw stated he didn't have any problem with concreting the whole area, which would be Option B, based on the amount of money that was saved when they built .the Library and the work the community had contributed. Supervisor Bradshaw stated he thought the concrete would last longer than asphalt. 3 Supervisor Spady moved the Board accept and approve 2,122 square ` feet of asphalt pavement at an estimated cost of $2,500 and if the Friends of the Windsor Library did not .agree, the matter could come' back to the Board. The motion was adopted (4-1) with all members voting in favor except Supervisor Bradshaw who voted against. County Administrator Caskey stated that for the Board's information 5 .included in the agenda was a report highlighting various aspects of the new solid waste management system .currently being developed. County Administrator Caskey stated County staff had recently conducted a public informational briefing primarily for .the residents around the proposed Poorhouse Farm site and that included the slides and videos presented to the Board at its May meeting . County Administrator Caskey stated County staff is continuing to work on identifying potential sites in proximity to the g } •t BnOK ~6 PACE 353 Isle of Wight community and the Route 460 area of the County. He further stated that it .would be timely to process a Special Use Permit application in the Camptown area so that we can resolve precisely whether or not there is a suitable site in the Camptown area that can be utilized, to what degree that site will serve in the. overall solid waste management system and whether it will be maned or unmanned.: County Administrator Caskey requested .the Board's permission to move forward with a Special Use Permit application for a solid waste collection convenience center in the , Camptown area. Supervisor Bradshaw moved the Board approve authorization for County staff to process a Special Use Permit application for a solid waste collection convenience center in the Camptown Area. The motion was adopted unanimously (5-0). Supervisor Spady asked if there were many people who attended the briefing on the June 13th. , Mr. David stated that there were approximately twelve (12) people in attendance. Supervisor Spady asked what were their responses. Mr. Da~~id stated the citizens still did not prefer the Poorhouse Farm site and felt the County should continue to look for other sites. 1 Supervisor Spady asked County Administrator Caskey if the County could move as fast as possible to bring finished sites on-line to look like the ones represented in the pictures, Supervisor Spady stated it would be a lot easier if cve had something to show other than pictures. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION IN SUPPORT OF A RECOMMENDED POLICY FOR PUBLICLY-FUNDED DEVELOPMENT INCENTIVES AND IlVTRA-REGIONAL COMPETITION t-till-iEREAS, the Board of Supervisors of Isle of Wight County supports the efforts of Plan 2007 towards regional cooperation in economic development initiatives; and, V1~I-iEREAS, it is in the best interest of all Hampton Roads localities to encourage and foster fair competition in all industrial recruitment endeavors, specifically the use of public funds towards industrial recruitments and, L Z'VHEREAS, this policy would eliminate a contentious issue that prohibits the economic growth of the region. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Isle of Wight County that the written policy recommended by the regional econ©mic development professionals be 9 enox 16 Pact 354' endorsed. The motion was adopted unanimously (5-0). Supervisor Spivey moved the Board adopt the following resolution: RESOLUTION TO SUPPORT THE FORMATION OF A REGIONAL CONSORTIUM FOR THE PURPOSE OF OBTAINING HOME INVESTMENT PARTNERSHIP PROGRAM FUNDS FROM THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the Board of Supervisors of the County of Isle of Wight recognizes the need for greater housing opportunities for its citizens in a time when resources for housing programs are becoming increasingly scarce; and, WHEREAS, HOME Investment Partnership funds will provide additional financial resources to the region for rental assistance, new construction, home ownership, and home. rehabilitation opportunities; and, WHEREAS, the formation of a regional consortium is necessary in order to receive mutually beneficial HOME Investment Partnership funds; and, WHEREAS, the County supports efforts to affirmatively further fair housing opportunities wherein citizens will be afforded a safe and sanitary environment in which to live. . NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight that the County endorses the formation of a regional HOME Investment Partnership Consortium. BE IT FURTHER RESOLVED that the County Administrator is authorized to do all things necessary to submit a proposal for funding for the implementation of the program. The motion was adopted unanimously (5-0). S S d d th B d d t th f llowin ~resoiution• ,' i upervisor pa y move a oar a op e o g . RESOLUTION TO REQUEST THAT THE CONGRESS OF THE UNITED STATES SUPPORT CONTINUATION OF THE SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM WHEREAS, a vital portion of the citizenry of Isle of Wight County consists of individuals 55 years of age and older who. are interested in rejoining the work force for a variety of reasons; and, WHEREAS, the Senior Community Service Employment Program provides opportunities for eligible individuals to develop marketable skills and to receive on-the job training with public agencies for up to 1300 hours 10 ~. ., BOOK ~U PACE 355 for as long as two years; and, 1 WHEREAS, the County of Isle of Wight has benefitted greatly from the contributions of individuals currently participating in the program; and, WHEREAS, the United States Congress is considering legislation which. will delete all funding for the Senior .Community Service Employment Program beyond June 30, 1996. NOW, THEREFORE, BE IT AND IT IS .HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the Congress of the United States be .requested to favorably consider continuation of the Senior Community Service Employment Program beyond June 30, 1996. The motion was ado ted unanimously (5-0). ' 1 1 1 P Supervisor Spady moved the Board adopt the following resolutions:. RESOLUTION TO APPROPRIATE ONE HUNDRED FIFTY FIVE THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR A DATA PROCESSING SYSTEM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved expenditures for a data processing system; and WHEREAS, the funds in the amount of one hundred fifty five thousand dollars ($155,000) need to be appropriated from the unappropriated fund balance for a data processing system in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one hundred fifty five thousand dollars ($155,000) from the unappropriated fund balance of the general fund be appropriated for a data processing system in the 1994-95 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect, RESOLUTION TO ACCEPT AND APPROPRIATE LOAN PROCEEDS IN THE AMOUNT OF EIGHTY THOUSAND SIX HUNDRED AND FORTY DOLLARS FOR DATA PROCESSING EQUIPMENT WHEREAS, the. Board of Supervisors of the County of Isle of Wight, Virginia has approved expenditures for data processing equipment and the financing of such equipment; and, WHEREAS, the funds in the amount of eighty thousand six hundred 11 enox 16 PacE 356 and forty dollars ($80,640) need to be appropriated to the data processing equipment line item in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that eighty thousand six. hundred and forty dollars ($80,640) received from loan proceeds be appropriated to the data processing equipment line item in the 1994-95 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all. things .necessary to give this resolution effect. The motion was adopted unanimously (5-0). /f At 7:00 p.m., Supervisor Spady moved the Board amend the order of the agenda to hold the scheduled public hearings. The motion was adopted unanimously (5-0). .Chairman Cofer called for a public hearing on the following: A. Receive Views of Citizens and Nominations for Appointment of the School Board Members for the Hardy Election District and Windsor Election District to the School Board of Isle of Wight ' County, Virginia, for the Term of Four Years to Begin July 1, 1995 Chairman Cofer asked County Attorney Crook to briefly explain what will be taking place at the public hearing. County Attorney Crook stated that as a result of the referendum of the citizens of the County, the appointment of the School Board members is now in the hands of the Board of Supervisors. County Attorney Crook stated .the Board must hold a public hearing and recommendations are to be received at the public hearing, then the Board has to wait seven (7) days before making the actual appointments. 'County Attorney Crook stated only those persons considered at the public hearing can be considered by the Board for the appointments. Chairman Cofer called the public hearing for nominations for School Board appointment for the Hardy Election District. . Alan Bradby from .the Hardy District appeared before the Board nominating Herbert W. DeGroft to represent the Hardy Election District on the Isle of Wight .County School Board. Mr. Bradby handed out to the Board a copy of Mr. DeGroft's resume. Mr. Bradby stated that Mr. DeGroft is married andhas two (2) sons and that Mr. DeGroft attended Junior College in Pennsylvania and Old Dominion University. Mr. Bradby. stated that Mr. DeGroft also served in the United Stakes Marine Corps from 1958 12 r~ ~ •t ' BnOK ~~ PAGf 35 1 to 1988. Mr. Bradby stated Mr. DeGroft serves in an executive management position, with expertise on all aspects of employee industrial relations and human resource development at Smithfield Packing Company. Mr. Bradby stated that Mr. DeGroft has been affiliated with ITT since 1970 and that Mr. 1 DeGroft is presently employed as Director of Personnel at Smithfield Packing Company. Mr. Bradby stated that Mr. DeGroft is involved in several civic activities, including-Paul D. Carnp .Community College, the Isle of Wight Substance Abuse Advisory Council, Isle of Wight Schools, the Isle of Wight Red Cross, the Ruritan Club in Rushmere, and he is a member of Beans United. Methodist Chureh and a veteran of foreign wars. Mr. Bradby stated that he had talked to several concerned citizens in the Hardy District and they all have the same message, that Mr. DeGroft is honest, sincere, dedicated and believes in treating people right, regardless of race, creed or color. Mr. Bradby stated he believes Mr. DeGroft is the right .person for the Isle of Wight County School Board to represent the Hardy District and. that Mr. DeGroft will be a tremendous. asset for the public education of our childrenhere in Isle of Wight County. David Hardy appeared before: the Board stating .that Mr. DeGroft is a man who has spent his lifetime dealing. with. people. Mr. Hardy stated that Mr. DeGroft. will make decisions on what is best for the County and that Mr. DeGroft is a man who has an attitude and personality for the public. 1 1 David Olsen, South Shore Drive, appeared .before the Board stating it was a distinct pleasure for him to endorse the nomination of Mr. DeGroft as the Isle of Wight School. Board member from the Hardy District. Mr. Olsen stated 1VIr. DeGroft is well qualified to serve on the School Board as a representative from the Hardy District both from past educational training and actual long time professional work and .community involvement. lVlr. Olsen stated the School Board needs individuals .who have the fife experiences, sound judgement and .the ability to work cooperatively with other Board members and the citizens which they represent.. Mr. Olsen stated use of critical thinking skills in decision-making roles as a Board member is crucial to ~ that. position and he believes that the Isle of Wight School system has made substantial changes under the leadership of Dr. York. Mr. Olsen stated we have not accomplished. all,. there remains much more to be done and with the appointment of Mr. DeGroft as the new Board member, he feels that we will be in good hands and well on our way to making the Isle.of Wight school system one of the best in Virginia. Mr. Olsen stated he.encourages and urges alI of the-Board members to support the appointment of Mr. DeGroft. Dr. Linda T. Morgan appeared before the Board stating that Sarah Wright, the person who would be nominating her, would be arriving later during the meeting. Dr. Morgan handed out to the Board members a copy of her vita and a letter requesting the Board's attention and consideration for her reappointment to the School Board. Dr. Morgan stated she has been privileged to have been reappointed twice to the School Board and very proud of the progress of Isle of Wight Public Schools. Dr. Morgan stated she is proud of the administration and .teachers and the involvement of the parents and students. She statE:I her educational background has helped 13 BOOK ~~U PAGE 3uS set a standard for what. we could become and that we didn't have to continue on the same track that we had been going. Dr. Morgan asked the Board to take into consideration her education, experience and community involvement for her reappointment. Taylor Barlow appeared before the Board stating that she was speaking on behalf of Dr. Morgan who wishes to serve the next term as a School Board member. Ms. Barlow stated she has observed first hand Dr. Morgan's wealth of knowledge and the experience that she has brought to the Board. Ms. Barlow stated she feels the most important asset that Dr. Morgan has is her genuine interest in all of the children and their education because she is a parent and a product of this school system. Ms. Barlow sta#ed she urges the Board to consider the reappointment of Dr. Morgan to this very important position. Joshua Wilson appeared before the Board to speak in support of Dr. Morgan. Mr. Wilson stated he has known Dr. Morgan for many years. and that she is an honest and dedicated person who .does her work well. R. L. Walker appeared before the Board stating that he would like to speak. in favor of Mr. DeGroft. Mr. Walker stated the school system has been working, but has not been working right. Mr. Walker stated the County needs to change and that we need people who will make decisions for the County and not for themselves, and he thinks. Mr. DeGroft would be that person. Chairman Cofer closed the public .hearing for nominations for appointment of the School Board member for the Hardy Election District. Chairman Cofer called the public hearing for nominations for School Board appointment for the Windsor District. Robert Claud , 26 Holland Drive, Windsor, appeared before the Board nominating Pamela J. Edwards for reappointment on the Isle of Wight County School Board for the Windsor District. Mr. Claud stated Ms. Edwards has served on the School Board since September of 1990, until the present time and she has served as Chairman from July, 1991 to July, 1994. Mr. Claud stated he has known Ms. Edwards for over twenty-five (25) years and has always had a great deal of respect for her. He stated Ms. Edwards is married to a gentleman who is well respected in Windsor and they have two (2) children, a daughter who is a 1992 graduate of Windsor High School and a son who is a rising senior at Windsor High School. Mr. Claud stated Ms. Edwards received a Bachelor of Arts Degree from Elon College in 1965, a Master of Education from the University of Virginia in 1968 and has taken post-graduate. .courses at the College of William and Mary and Old Dominion University. He stated Ms. Edwards is presently employed at Old Dominion University as an instructor of academic skills and student teaching supervisor and is also employed by Christopher Newport in the same capacity. Mr. Claud stated he recommends Ms. Edwards for this position because she is extremely capable, sincerely interested in education in Isle of Wight County, has demonstrated that she is willing to give up her time to fill this position, and has demonstrated. her leadership skills and .~ 1 14 ft eooK 16Pacr3~9 other talents white serving on the Board. He stated he hopes it will be the Board's pleasure. to appoint Ms. Edwards for another term. Marjorie Keeling appeared before the Board stating she was from Windsor, graduated from Windsor High School and .has two (2) sons ,who graduated from Windsor High School. She stated she taught in Windsor High School many years and served on the School .Board. Ms. Keeling stated she believed Ms. Edwards is the best qualified person to reach the objective of providing,an environment which will enable every child in Isle of Wight County. to reach his fullest possible potential; therefore, she seconds the .nomination of 'Ms. Edwards. Ms. Keeling stated that Ms. Edwards has thirty (30) years of experience in education and has taught in elementary school, high school, community college level and university level. Ms. Keeling stated Ms. Edwards. is uniquely qualified to know the needs of our students and is the best choice to help us achieve the objective towards which we are working. 1 1 Amy Leinart appeared before the Board stating that she lived just outside of the Town of Windsor and that she was here to speak on behalf of Ms. Edwards. Ms. Leinart stated she has known Ms. Edwards .for 11 1 / 2 years and during than time has found Ms. Edwards. to be intelligent, well educated, a quick learner, knowledgeable. about fiscal matters, well versed in academic standards and someone who has represented the Windsor District and its children quite well. Ms. Leinart stated, after being on the Board for a year, Ms. Edwards was elected Chairman at a difficult and challenging period in our history. She stated Ms. Edwards listened to all of the concerns that were voiced to the Board and she lead the County into the long-needed building plan in which we are now involved. Ms. Leinart stated Ms. Edwards managed to establish a level of communication with the Board of Supervisors which includes intelligent exchange and not raised, heated voices. She stated Windsor is used to strong representation on the Board. Ms. Leinart stated Ms. Edwards. followed in the footsteps of people like Dr. Jim Hager. and Marjorie Keeling. She stated we have current challenges to complete and new challenges-ahead to face and Windsor needs Ms. Edwards as their representative to the Isle of Wight County School Board. Teresa Weaver, 27302 Buckhorn Drive, Windsor, Virginia-appeared before the Board stating she is a life long resident of Windsor and proud that three (3) generations of her family, including her-two (2) children who are currently enrolled at Windsor High, have been educated in the Isle of Wight Public School system. Ms. Weaver stated it was her distinct honor and personal pleasure to nominate Patricia Ann Flemming as the Windsor representative for the Isle of Wight County School Board.. She stated she has known Ms. Flemming for six (6) years and worked with her on many community projects and school activities, as well as shared a personal friendship with her. Ms. Weaver stated Ms. Flemming is the mother of four (4) children. She stated Ms. Flemming is one of the most intellectual curious adults that. she has ever known. Ms. Weaver stated Ms. Flemming has awide-range of interest, is well read and constantly in search of new information on a variety of topics. She stated Ms. Flemming is a hard worker and has demonstrated repeatedly through public and personal 15 i i __a_,__ ~..~._._ _.._.__ _~_ ~, BnOK 16 PacE 360 r endeavors that she has the skills and tenacity to get the job done. Ms. Weaver stated the most impressive trait that Ms. Flemming possesses, the characteristic that most qualifies her to be on the School Board, is her complete, unquestionable commitment to education. Ms. Weaver stated at the core of everything that Ms. Flemming undertakes, she pledges. her energy and time for education. Ms. Weaver stated whether it is a personal field trip for her own children or countless hours spent as a tutor, teacher or coach in any one of her many community volunteer activities, Patty is always focused on and committed to the overall goal of educating children. Ms. Weaver stated the children of Isle of Wight need an individual who not only has the intellect and commitment to serve, but someone who has the vision and foresight to lead this school system into the 21st century. She stated Ms. Flemming°s leadership for decision making, her concern for and commitment to the schools of Isle of Wight uniquely qualify her for this appointment. Ms. Weaver distributed to the Board a copy of Ms. Flemming's resume, Joni Griffin appeared before the Board stating that'she feels that consistency has to come into play. Ms. Griffin stated, since Isle of Wight County schools are in a very big transition period, the old phrase "If it isn't broke don't fix it" should come to mind. Ms. Griffin. stated she is a parent of four (4) children with one getting ready to start kindergarten so she has thirteen (13) more years in this school system and would like to see a little consistency. Ms. Griffin stated she talked with other parents and teachers and all she heard was that Pamela Edwards is fair and equitable to all children-and all teachers. Chairman Cofer closed the public hearing for nominations for appointment of the School Board member for the Windsor District. Chairman Cofer called for Sarah Barlow Wright who had arrived to speak on behalf of Dr. Morgan. .Sarah Barlow Wright appeared before the Board stating she was present to nominate Dr. Linda Morgan to continue serving on the School Board as the representative from the Hardy District. Ms. Wright stated one of Dr. Morgan's mast recent honors has been to be chosen an outstanding faculty of the year professor at Christopher Newport University. Ms. Wright stated she feels she has the responsibility to recommend someone who is excellent for the School Board because her family -has always engaged in supporting the public schools. She stated she received her elementary and high school education in the Isle of Wight Schools, as so did her brothers, sisters and parents, daughter, niece and nephew. Ms. Wright stated Dr. Morgan has taught in elementary school and on the college level and that Dr. Morgan's main expertise is teacher education.. She stated Dr. Morgan was in charge of teacher education at Christopher Newport University and in eight (8) different public school districts, she had student teachers who received good training and good education. Ms. Wright stated that one of the students whom Dr. Morgan taught is now a teacher in Isle of Wight County. She stated because Dr. Morgan has so much contact with education she has a special advantage in serving on the School Board. Ms.. Wright stated that it would be a big loss to the Isle of Wight i~ .. 16 15 BOOK ~,6 PAGE 361 County School Board if Dr. Morgan would not serve another term. Ms. Wright stated she highly recommends and nominates Dr. Morgan to serve. 1 1 County .Attorney Crook stated Mr. Bradshaw had received a letter from Bartholomew M. LoPresti, M.D. requesting the Board's consideration for appointment to the Hardy seat on the County School Board andadvised that Dr. LoPresti's letter be made a part of the public record. B. Ordinance 1. An Ordinance to Amend the Subdivision Ordinance of Isle of Wight County, .Virginia, Regarding Street Lighting Requirements to .make Said Requirements Voluntary in New Subdivisions. Chairman .Cofer called for citizens to speak in favor of or in opposition to the proposed Ordinance.. Mr. David distributed to the Board a letter received from Branch P. Lawson, President, Gatling Pointe South, in support of the Ordinance. William H. Riddick appeared before the Board stating his support of the Ordinance.. Mr. Riddick stated he was at the Planning Commission meeting when the Ordinance was considered and he disagrees with the Planning Commission's thought process. Mr. Riddick stated he believes that there are many instances where people do not want street lights even though the existing Ordinance mandates them. Mr. Riddick stated that the proposed Ordinance will give more flexibility.. Chairman Cofer closed the public hearing and called for comments from the Board. Supervisor Spady stated that he has been an outspoken critic of this policy because he thinks it puts the County- into the street lighting business and in some cases probably helps VEPCO's income more so than it helps some of the people who might require street lighting. He stated he is also against the policy as it is written now. Supervisor Spady stated he had read the minutes from the Planning Commission .meeting and the .Planning Commission didn't think the County should get into the street lighting business, and that the developer should do it so they recommended the Board disapprove this amendment. 1 Supervisor Spivey stated he was not in favor of having the street lighting policy. Supervisor Spady stated the County should keep the existing street light policy, not makingit voluntary or mandatory. Supervisor Bradshaw stated that he thinks the issue is who's responsible for paying for the street lights. Supervisor Bradshaw questioned if it was the responsibility of the citizens or the government to pay for street lights. He stated he had seen enough of this in the past 17 . ~, enaK ~6 Pacf 362 where we have governmental services paying for street lights. Supervisor Bradshaw stated sometimes the citizens have to take responsibility for their needs.. He stated there area lot of security needs in different areas in the County, therefore, we need to look to law enforcement. Supervisor Bradshaw stated we need to encourage our .Sheriff and the Sheriff's Department to take action in those areas of security which the citizens have concerns. He stated that maybe the Sheriff's Department staff needs to be increased, if it gets to that point, but. he didn't think street lights were going to be the solution to all security problems. Supervisor Bradshaw stated some people may want street lights just out of convenience. Supervisor Spady moved the Board adopt the Ordinance. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board request the County Attorney to draw up language which would repeal the Street Lighting requirements in the Subdivision Ordinance and advertise a public hearing for, the Planning Commission and the Board of Supervisors. The motion was adopted unanimously (5-0). C. Rezonings 1. The application of Holladay Estates, Inc. for a change in zoning classification from Agricultural Limited (A-1) to Conditional Residential Limited (C-Rl) thirty-three (33) acres of land located on the west side of Cedar Grove Road (Rt. 661) between Marsh View Court and Lakeview Lane in Newport Magisterial District. The purpose of the application is for no more than fourteen (14) single family residential lots. a Chairman Cofer called for citizens to speak in favor of or in opposition to the application. William H. Riddick, Attorney representing the applicant appeared stating the purpose of the application is for no more than fourteen (14) residential lots and the owners have proffered a condition that the lots will not be resubdivided: Mr. Riddick stated the o~+~ners have proffered to put in curb and. gutter for the two (2) cul-de-sacs on the property and that all access would be to the interior street, not onto Route 661. Mr. Riddick stated that landscaping would be located along Route 661 to screen the subdivision from the highway. He stated that a letter was received from MacFarland Neblett, VDOT Resident Engineer, requesting that the highway be widened to accommodate the additional traffic )fir. Riddick stated that a letter from Mr. Rountree, the engineer for the project, is included in the agenda stating that widening of the highctiTay is an acceptable solution to the traffic problem at that location. He stated that there is also a cash proffer of $1,000.00 per lot. Mr. Riddick stated he beliet•es this is a rery good project for this area, with large lots and Iot~~ den~cih•, but ~. ith the amenities of a subdivision with greater density and it is oertainh' in keeping s~-ith the surroundings. Mr. Riddick stated that. on both sides of the proFo.~ed property there are similar subdivisions and he thinks that this is the 4~ 1$ .: Bf10K 16 PAGE 3fi3 appropriate use of the property. [l Mr. David. stated that pursuant to the State Code, the County had to notify the City of Suffolk that this rezoning was within 1/2 mile of the County's .common jurisdiction boundary.. Mr. David handed out to the Board a letter from Suffolk's City Manager stating :that the .City of Suffolk had no comments to offer on the application. Chairman Cofer closed the public hearing and called for comments from the Board. Supervisor Bradshaw asked if the applicant was going to pay for the widening of the road. 1 1 Mr. Riddick replied "yes". Supervisor Spviey moved the Board approve the application. The motion was adopted unanimously (5-0), Z. The application Annie M. Vineyard for a change in zoning :: classification from Agricultural Limited (A-1) to Conditional Rural Residential (C-R-A) approximately forty-five (45) acres of land located on the east side of Lankford Lane (Route 660) between Tan Road (Route 620) and Riddick Road (Route 604) in Newport Magisterial District. The purpose of the application is for no more than nine (9) single family residential lots. (Tabled 5/ 18/ 95). Chairman Cofer called for .citizens to speak in favor of or in opposition to the application. Mr. Riddick, attorney representing the applicant, appeared stating that pursuant to his request at the last meeting to table the application, the owners had met with some of the adjacent property owners and at this time they feel that there are still issues that are unresolved and the applicant is now requesting to withdraw the. application. Mr. Riddick distributed to the Board a letter requesting withdrawal of the application. Chairman Cofer closed the public hearing and called for comments from the Board. Supervisor Spivey moved the Board approve the request to withdraw the application. The motion was adopted unanimously (5-0). D. Renewal of the Longview Agricultural and Forestal District Chairman Cofer called for citizens to speak in favor of or in opposition to the application. Johnnie Butler appeared before the Board stating that his father was very interested in the Longview Agricultural .District being formed. Mr. Butler stated his father put a lot of time and effort getting people to sign up ~. 19 ~.. _.. r . __ __. - - _ __., _.n_._ ~, _~ 8(YOK ~-6PAG13U4 and join the District ,and his family has been involved. in it since its . inception. Mr. Butler stated he, his mother and his sister own .property in the District.. He stated he feels the County needs to preserve certain areas of the County as agricultural and that he was happy to live in a very nice neighborhood and a pretty agricultural district. 1VIr. Butler stated he hopes the Board will continue to support the Longview District, as well as others in the County. Chairman Cofer closed the public hearing and called for comments from the Board. Supervisor Spady moved the Board approve renewal of the Longview Agricultural and Forestal District, with the amended additional properties, fora ,period of ten (10) years. The motion was adopted unanimously (5-0). if Supervisor Spady moved the Board proceed with the regular order of the agenda. The motion was adopted unanimously (5-0). ~~ At 8:00 p.m., Supervisor Spady. moved the Board take aten-minute recess.. The motion was adopted unanimously (5-0). // Upon returning to open session at 8:12 p.m., Chairman Cofer called for continuation of the County Administrator's report. /1 County Administrator Casket' stated the County"s current Property, Inland Marine, Crime, Auto and General Liability insurance coverage expires on June 30, 1995. County Administrator Casket' stated County staff and the County's insurance consultant, Rosenthal Insurance Consulting, Incorporated, had prepared a Request For Proposal (RFP) package, which had been distributed and proposals from insurance .carriers had been received. County Administrator Casket' stated that Samuel L. Rosenthal was available to present further information to the Board. .~ Don Robertson distributed to the Board information regarding the insurance proposal from VACoRP. . Samuel L. Rosenthal, Rosenthal Insurance .Consulting, Incorporated, appeared before the Board stating that the County will save approximately $48,000 in making the change from Cigna Insurance Company to the Selective Insurance Company, if that's the way the Board would like to go. Mr. Rosenthal stated the County had received twelve (12) different property-casualty offers, which is fantastic and it is a salute to the County in how well the County is managed and operated. He stated the premiums ranged from approximately $97,000 to $137,000 and stated that of the twelve (12) offers, he personally likes the Selective Insurance Company's offer which is through Manry-Rawls Corporation in Smithfield. He stated that,. provided the County increases it's liability limits to $3,000,000, the total 20 ., snox 16 Pact 365 1 cost. of the program is $97,032. Mr. Rosenthal stated the wrongful acts coverage will remain with the VARISI<2 Program and Workers' Compensation will remain with the Virginia Municipal League which were not included in the $97,032. Mr. Rosenthal stated the County had received some interesting offers. He noted that James Campbell, Virginia Association of Counties and Ted Lawson, Manry-Rawls Insurance Agency, were available to answer any questions the Board might have concerning . their respectiveproposals.. Chairman Cofer called for comments .for the~Board. County Attorney Crook asked Mr. Rosenthal if he was recommending Selective as -the best proposal. Mr. Rosenthal replied "yes" and that Selective .was the most competitive of all the offers that were received and basically it is a good program. Mr. Rosenthal ,stated Selective liked what they saw when they name to view the County. County Attorney Crook asked what are the uninsured motorist limits under Selective. 1 1 Mr. Rosenthal stated that uninsured motorist limits under Selective are $1,000,000.. Mr. Rosenthal stated uninsured. motorist limits cover not only bodily injuries, but also covers property damage. He stated, in defense of VACoRP, it has a very strong program, and VACoRP gives a lot of coverage including .flood and earthquake. Mr. Rosenthal stated VACoRP has a of of insurance coverage thatsome standard insurance companies don't provide. He stated the difference between Selective and VACoRP is that Selective is an A+ Company having millions of dollars of assets and if the County .should have a serious claim, the claim is turned over to them and .the County walks away. Mr. Rosenthal stated the VACoRP program, being aself-insured program, is assessable.. Mr. Rosenthal stated if the Board decides to go with VACoRP they would have to sign an agreement, after Mr. Crook approves it, and if anything happens to the plan and VACoRI' needs .money, the County could be asked for additional money, which he hopes would never happen. 1VIr. James D. Campbell, VACoRP, appeared before the Board stating that regarding assessibility, VACoRP has not yet experienced any claims on liability in the several years that they have been in existence and on the property side, they are well reinsured.. Mr. Campbell stated VACoRP is backed by reinsurance from USF&G. He stated most commercial policies are auditable which means that throughout the year, if you buy or replace a vehicle, your premium will fluctuate. Mr. Campbell stated that the policy that they are offering is an unauditable program. He stated that the County needs to compare the coverage of each proposal which has been provided. Mr. Campbell stated that one of the benefits that the VACoRP program offers. is that it does not have an aggregate limit. He stated that if the County is the owner of a policy and if VACoRP continues on good experience throughout the next. few years, the money that the County contributes to the program, which has not been. used, will be available for 21 ~. _...._.v_~_.~_.__._ __.m....Y.._.~._m.A.~.... . _... 1 8(~OK ' ~ 16 PAGE 366 •' redistribution back to the County. Mr. Campbell stated he is very proud of their program, and that it is young but it is clearly physically strong and the State Corporation Commission very carefully monitors the activities and assets and makes sure that the- program is physically strong. He stated they have grown from the first year of operation from fourteen (14) members to thirty-four (34) members in less than two (2) years. Mr. Campbell stated VACoRP is designed for County participation and he hopes that he can count on Isle of Wight County joining them. Mr. Rosenthal stated the difference in cost between Selective•and the VACoRP program is that VACoRP is $10,$00 more. County Attorney Crook stated that insurance proposals. are one of the toughest proposals to evaluate, that's why the County has a consultant to evaluate them. Chairman Cofer stated that he agreed with Mr. Rosenthal and Mr. Campbell on the VACoRP program in that it is an excellent program, but his comfort zone is knowing what he is going to write the check for and not having to come back later. Chairman Cofer stated Selective is offering a great service. Supervisor Spady moved the Board approve the recommendation of the consultant for County staff to negotiate with Selective Insurance Company. The motion was adopted unanimously (5-0). County Attorney Crook requested the Board authorize putting out a RFP for third party administrative services under the self-insured health plan for the County. County Attorney Crook stated that the County is still being administered, but he doesn't think the contract is valid because it was not properly assigned and that the County has different agencies which are vying for the business. Supervisor Spivey moved the Board approve authorization of RFP's for third party administrative services under the self insured health plan for the County. The motion was adopted (4-1) with all members voting in favor except Chairman Cofer, who abstained. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE EIGHTY THREE THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE. OF THE GENERAL FUND FOR REFUSE DISPOSAL WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has entered into a contract with the Southeastern Public Service Authority for the disposal of the County's refuse; and, WHEREAS, the funds in the amount of eighty three thousand dollars _ ($$3,000) need to be appropriated. from the unappropriated fund balance of the general fund to the refuse disposal line item in the 1994-95 budget Qf the County of Isle of Wight, Virginia. i~ ~. g i~ 22 r~ e~~x 16 P~,~f 367 NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that eighty three thousand dollars ($83,000) from the unappropriated fund balance of the general fund be appropriated to the refuse disposal line item in the 1994-95 budget of the County of Isle of Wight, Virginia. i BE IT FURTHER RESOLVED that the County Administrator of the , County of Tsle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted unanimously j5-0). Chairman Cofer noted he had received a copy of a letter from Durwood Curling, SPSA, and stated that something that will help in bringing the tipping fees down is the waste flow control legislation which has evolved through the efforts of many people. Chairman Cofer stated Governor Allen is involved and he has asked the Congressional Committee to look favorably on. Southeastern Virginia to protect our bond issue. Chairman Cofer stated hopefully, this will come to pass quickly. Supervisor Bradby moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE EIGHT THOUSAND SIX HUNDRED AND NINE DOLLARS FROM THE WESTERN TIDEWATER HEALTH DISTRICT FOR THE SEVAMP PROGRAM 1 WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has additional funding available for the SEVAMP Program; and, WHEREAS, the funds in the amount of eight thousand six hundred and nine dollars ($8,609) need to be appropriated to the grant fund in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that eight thousand six hundred and nine dollars ($8;609) to be received from the Western Tidewater Health District be appropriated to the SEVAMP line item. in the .1994-95 budget of the County of Iste of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this funding and to do all things necessary to give this resolution effect. `nl L.J The motion was adopted. unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FIVE THOUSAND .NINE HUNDRED AND NINE DOLLARS FROM THE FEDERAL GOVERNMENT TO THE DEPARTMENT OF SOCIAL SERVICES 23 __~_-~-_ BnOK ~~ PAGE ~ VO .FOR THE FEMA PROGRAM WHEREAS, the Department of Social Services has received funding from the Federal Government for the FEMA program; and, WHEREAS, the funds in the amount of five thousand nine hundred and nine dollars ($5,909) need to be appropriated to the Department of Social Services 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the .Board of Supervisors of the County of Isle of Wight, Virginia that five thousand-nine hundred and nine dollars ($5,909) to be received from the Federal Government be appropriated to the FEMA line item in the Department. of Social Services 1994-95 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this funding. and to do all things necessary to give this resolution effect. The motion was. adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE ONE HUNDRED EIGHTY DOLLARS IN DONATIONS TO THE OFFICE ON YOUTH WHEREAS, the Isle of Wight County Office on Youth has received donations from several sources including businesses, churches, and individuals;. and, WHEREAS, the donated funds in the amount of one hundred eighty dollars {$180) need to be accepted and appropriated to the Office on Youth. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that donated funds in the amount of one hundred eighty dollars ($180) be accepted and appropriated to the Isle of Wight County Office on Youth. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight. shall make the necessary accounting adjustments in the 1994-95 budget to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Spivey moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE SEVEN HUNDRED AND FORTY FIVE DOLLARS FROM THE COMMONWEALTH OF VIRGINIA AND THIRTY ONE DOLLARS FROM THE FEDERAL GOVERNMENT FOR CARRYOVER GRANT PROGRAMS a .~ g~~x 16 PA~f 369 i~ WHEREAS, the Board of Supervisors of the County of Isle of .Wight, Virginia has available carryover grants for grant programs; and WHEREAS, the .funds in the amount of seven hundred and seventy. six dollars ($776) .need to be appropriated to the grant fund in the 199495. budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that seven hundred and forty. .five dollars ($745) to be received from .the Commonwealth of Virginia and thirty one dollars ($31) to bereceived from the Federal Government be appropriated to the following line items in the 199495 budget of the County of Isle of Wight, Virginia: State ede a Victim/Witness Assistance $122 $31 DMV Selective Enforcement 623 - , BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for these grants and to do all things necessary to give this resolution effect. 1 i The motion was adopted unanimously (5-0). County Administrator Caskey noted the delinquent tax attorney collected $38,580.87 for the eleventh month of the fiscal year at a cost to the County of $3,518.67 which represents 9% of the amount collected.- Supervisor Bradshaw moved .the Board accept the report. The motion was adopted unanimously (5-0). Supervisor Spivey moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE ONE HUNDRED FOUR THOUSAND SEVEN HUNDRED AND TWELVE DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE WINDSOR VOLUNTEER FIRE DEPARTMENT FOR THE PURCHASE OF CAPITAL EQUIPMENT WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved capital expenditures for the Windsor Volunteer Fire Department; and WHEREAS, the funds in the amount of one. hundred four thousand seven hundred and twelve dollars ($104,712) need to be appropriated from the unappropriated fund balance of the general fund to the Windsor Volunteer Fire Department capital line item in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the I Board of Supervisors of the County of Isle of Wight, Virginia that one 25 ~_ eno~ ; . 10Pacf370.'. hundred four thousand seven hundred and twelve dollars ($104,712) from the unappropriated fund balance of the general fund be appropriated to the Windsor Volunteer Fire Department capital line item in the 199495 budget. of the County of Isle of Wight, Virginia.. BE IT FURTHER RESOLVED that the County Administrator of the . County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to ~, give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board delete the funding from the Fire and Rescue Capital Budget Line item for FY 1995-96. The motion was adopted unanimously (5-0). Supervisor Spivey moved the Board adopt the following resolution and authorized County staff to work with GTE to see what could be accomplished with the Franklin exchange in the Southern end of the County ' regarding remarks made by Supervisor Bradshaw. The motion was adopted unanimously (5-0): RESOLUTION TO THE STATE CORPORATION COMMISSION OF .VIRGINIA IN SUPPORT OF A PROPOSED RATE RESTRUCTURING AND TELEPHONE SERVICE PLAN SUBMITTED BY GTE WHEREAS, the- Board of Supervisors of the County of Isle of Wight, Virginia, recognizes the critical need for improved telecommunications. service within. Isle of Wight County and among its neighbors in Hampton Roads; and, WHEREAS, on June 9, 1995 GTE filed a request with the Virginia State ' Corporation Commission to provide a more equitable rate structure within the GTE calling areas that will also eliminate or lower certain charges and provide a "per call" option for local long-distance calling as well as to continue the "Lifeline" program for low-income residents; and, . WHEREAS, this proposal will expand the current local calling areas for Isle of -Wight County and provide enhanced communication that will permit sustained economic growth.. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County that it enthusiastically supports the telephone service plan and urges the Virginia State Corporation Commission to approve this plan in the most expeditious manner deemed appropriate. Y The motion was adopted unanimously (5-0). Supervisor Bradby moved the Board adopt the following resolution RESOLUTION TO ESTABLISH JULY 3, 1995 AS A GENERAL HOLIDAY FOR THE EMPLOYEES OF ISLE OF WIGHT COUNTY 26 •t 1 ~I g~~K 16 PA~f 371.. . WHEREAS, the Governor of the Commonwealth of Virginia has designated July 3, 1995 as an additional day off for State employees; and, WHEREAS, the additional day off will afford State employees ample time to .travel and enjoy the July 4, 1995 holiday; and, WHEREAS, the Board of Supervisors has generally allowed County employees to mirror the State with regard to holidays and/or days off specifically designated by the Governor of Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY resolved that the Board of Supervisors of the County of Isle of Wight, Virginia establish July 3, 1995 as a general holiday for the employees of the County of Isle of Wight. The. motion was adopted unanimously (5-0). // Chairman -Cofer called for Old Business. A. FY 1995-96 Proposed Operating Budget. 1 Chairman Cofer stated he had discussed the proposed operating budget with each Board member individually and what he envisioned was discussing changes, additions, deletions, etc. to the FY 1995-96 Proposed Operating Budget. Chairman. Cofer stated he expects to give Budget and Finance the opportunity to revise the budget as presented and that the actual approval of the budget will take place at a continued meeting sometime before June 30, 1995.. Supervisor Bradshaw moved all County employees who are 100% funded by the County get a 2.5% increase effective July 1, 1995 and all. Constitutional employees get the State Compensation Boards' increase based on the State Compensation Board's recommended salary, not on the local supplement, effective December 1, 1995. The motion. was adopted unanimously (5-0). Supervisor Bradshaw moved the Board direct County staff to issue an RFP for consultants for the development of a pay and classification plan .and to direct them in the short-term to look at the dilemma .that the County is in with the Constitutional Officers and return with a recommendation as soon as possible, and to do a long-term pay and classification plan for the County which would include the Constitutional Officers.. The motion was adopted unanimously (5-0). Under Fire and Rescue Services, Supervisor Spivey recommended $50,000 for the Windsor Volunteer Rescue Squad and $70,000 for Isle of Wight Volunteer Rescue Squad. Chairman Cofer recommended the Carrollton, Carrsville, Smithfield and Rushmere Volunteer Fire Departments be fully funded, as requested, _ 27 t a .. BnOK 16 PArf 3 t 2. and recommended $26,000 for the Windsor Volunteer Fire Department. Under Health and Welfare, Supervisor Spady recommended a line item for Office on Youth be added in the amount of $15,455. Supervisor Bradshaw also requested a line item for The Children's Center be added under Health and Welfare in the. amount of $5,000. Under Parks, Recreation and Cultural, Supervisor Spady recommended a change be made to reflect a 2.5% pay increase instead of 5%. Chairman Cofer asked that the Board be provided a .copy of the Tourism Bureau's original Operating Budget, as requested. B. An Ordinance to Impose Tax Levies for the Fiscal Year July 1, 1995 Through June 30, 1996/FY 1995-96 Capital improvements Budgets. Supervisor Bradby moved the Board table. consideration of the Ordinance to a continued meeting to be set for June 27, 1995. The motion was adopted unanimously (5-0). // Chairman Cofer called for New Business. Chairman Cofer stated he had received a copy of the settlement agreement between the State of North Carolina and the City of Virginia Beach regarding the Lake Gaston Pipeline and would like for the County Attorney to review it and give the Board his opinion of same. // i Chairman Cofer called for Appointments. Supervisor Bradby moved the Board appoint Charles W. White to the Wetlands Board for afive-year term, replacing Ronald H. Pack, representing the Hardy Election District, whose term expired February of 1995. The motion was adopted unanimously (5-0). Supervisor Spivey moved the Board reappoint Dr. William Birchette, III, whose term will expire in June of 1995, to the Southeastern Virginia Alcohol Safety Action Program Policy Board. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board reappoint W. Douglas Casket', whose term will expire in June of 1995, to the Hampton Roads Planning ~ ~ District Commission. The motion was adopted unanimously (5-0). Chairman Cofer moved the Board write a letker to the Isle of Wight Educational Foundation advising. them that a Board member should not be i ~ i •t ' e~~K 16 PACE 373 i~ appointed and .that the Board recommended that Stella Bradshaw be considered for appointment to the Foundation. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved .the Board reappoint Lynn P. Harris for an additional four-year term to the Tourism Board. The motion was adopted unanimously (5-0). // Chairman Cofer called for approval of the May 18, 1995 Regular Meeting minutes. . Supervisor Spady moved the Board approve the minutes. The motion was adopted (4-1) with all members voting in favor except Supervisor Bradshaw who abstained stating that he was absent from the meeting. ~~ County Attorney Crook requested an executive session pursuant to the Freedom of Information Act; Section 2.1-344 A3 for discussion concerning acquisition and/or use of real property for public purposes and. Section 2.1-344 A7 for consultation with legal counsel .pertaining to actual or probable litigation and. other specific legal matters requiring advice of counsel. At 9:45 p.m., Supervisor Spady moved the Board enter executive session for the reasons stated by the County Attorney. The motion was adopted unanimously (5-0). // At 10:15 p.m., upon returning to open session, Supervisor Bradsahw moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, I~ ~ ~J WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the, best of each member's knowledge, (i) only public business matters lawfully exempted from .open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. 29 enox' ~ ~,6PAfE374 .` VOTE AYES: 5 .., NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). // At 10:17 p.m., Supervisor Spady moved the Board continue its meeting until June 27,1995 at 3:00 p.m. The. motion was adopted unanimously (5-0). Malcolm T. Cofer, Chair an ,; v W. Doug as skey, Clerk 30