03-30-1995 Continued Meeting,:
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CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD THE THIRTIETH DAY OF,MARCH IN THE YEAR
NINETEEN HUNDRED NINETY FIVE
PRESENT: Malcolm T. Cofer, Chairman
Phillip A. Bradshaw, Vice Chairman
O. A. Spady
Henry H. Bradby
Lud Lorenzo Spivey
Also Attending: H. Woodrow Crook, Jr., County Attorney
W. Douglas Caskey, County Administrator .
Donald T. Robertson, Assistant to the
County Administrator
Carey H. Mills, Assistant Clerk
Chairman Cofer called the meeting to order at 4:00 p.m. The
invocation was delivered by Supervisor Bradby.
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Chairman Cofer called for Old .Business.
W. Douglas Caskey, County Administrator, stated regarding the
feasibility of relocating the water storage tank connected to the Carrsville
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water system and utilizing the tank as part of the'fire suppression system
to serve the Courthouse complex, the Director of Public Utilities advises
that the tank is presently functioning as a discharge tank for well #3 and is
not adequate in size to serve the County's fire suppression needs.
I. N. Jones, Smithfield Volunteer Fire Chief, stated a 20,000 gallon
vertical water storage tank would provide 1,000 gallons of water for twenty
minutes and, while this is not sufficient water for a major fire, it would be
a significant boost to fire fighting efforts, allowing time for. on scene water
tankers to be brought in from other departments. Chief Jones stated in
addition to the 20,000 gallon tank with a hydrant connection, a second
hydrant should be located near the woods line at the rear of the old
courthouse building. Chief Jones stated the tank would provide a
significant level of protection for other facilities in the Isle of Wight./Central
Hill area which includes .houses, a school, several churches and large. farm
buildings, as well as fire protection for the Courthouse facility.
Supervisor Spady moved the Board request staff to solicit bids for a
water storage tank and hydrant. system, to include a 20,000 and 30,000
gallon tank, to include both a vertical and horizontal structure and to
include steel and fiberglass construction. The motion was adopted
unanimously (5-0).
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At 4:12 p.m., Supervisor Spady moved the Board amend the agenda
to hear citizens comments at this time. The motion was adopted
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unanimously (5-0).
Larry West, Chairman of the Building Committee far the Carrollton
Public Library, presented a model prepared by Bill Greaves, Architect, of
the proposed new library facility in the Carrollton area which will match
the architectural design of the Carrollton Elementary School and consists of
5,800 square feet.. Mr. West stated the building currently being utilized is
leased from the Carrisbrooke Realty,Office and the lease expires in October,
1997. Mr. West stated the Carrollton Library has applied for Federal
matching funds and the building will be furnished by fund raisers.
Ann Austin stated the Carrollton Public Library will compete with
other systems throughout the State in an effort to receive a Federal grant
which must be matched with local funds. Ms. Austin stated the Library
will be notified in December, 1995 if selected. to receive the funds.
Supervisor Bradshaw asked if use of the Carrollton Elementary School
library has been considered.
Mr. West replied "no", however, they are requesting a facility that will
remain open year-round and will service not only children, but adults. Mr.
West stated he would take. the matter up for discussion with the School
Board.
At 4:32 p.m., Supervisor Bradshaw moved the Board continue with the.
scheduled order of the agenda. The motion was adopted unanimously (5-
0).
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Supervisor Bradshaw announced that the Airway Shopping Center in
Franklin has been sold and a contract to lease 9,000 square feet of the
facility has been signed.
County Attorney Crook stated the Real Smithfield Jaycees' former
lease .contained aclause that the Real Smithfield. Jaycees would lease the
facility for five years with an option to renew for aone-year period. Mr.
Crook stated the Real Smithfield Jaycees would instead like to renew their
lease for afive-year period with option to renew and he has prepared a
five-year lease and aone-year lease for the Board's consideration.
Supervisor Bradby moved the Board approve the five-year lease with
the Real Smithfield Jaycees. The motion was adopted unanimously (5-0).
County Attorney Crook stated he has prepared a contract between
John R. Edwards, Jr. and the Board of Supervisors for athree-year period
for grass .cutting .services at $.35 per 100 square feet area which he
recommends the Board approve.
Supervisor Spady moved the Board approve the contract between the
Board- and John R. Edwards, Jr. for grass cutting services on those lots the
County requires as necessary under the County Code. The motion was
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adopted unanimously (5-0).
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County Attorney Crook stated he has prepared an amendment to the
Subdivision Ordinance on street lighting which does not require Board.
action at this point. Mr. Crook stated the proposed amendment makes
street light installation voluntary on the part of new subdivisions and if the
developer decides to install street lighting that such costs can be assumed
by a homeowners association and does not require any operational costs for
the .first five years. Mr. Crook stated if this is what the Board desires, he
will present the amendment to the Planning Commission for consideration
at their next meeting.
Supervisor Spady moved the Board refer the amendment to the
Subdivision frdinance concerning street lighting to the Planning
Commission for their consideration. The motion was adopted unanimously
(5-0).
County Attorney Crook stated he has six matkers for discussion in
executive session later in the meeting.
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Chairman Cofer called for New Business.
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M. Christine Ledford, Director of Budget & Finance, stated regarding
funding for continuation of Phase II of the school construction program,. she
and the County Administrator had met recenkly with the County's financial
advisor, Larry Wales. of Municipal Advisors, who recommends the County
proceed with going to the bond market as quickly as possible to take
advantage of attractive interest rates. Ms. Ledford. recommended the Board.
authorize setting a public hearing on the matter. at their April 20, 1995
meeting in the amount of $5.4 million.
Supervisor Bradshaw moved the Board authorize advertisement of a
public hearing at the April 20, 1995 meeting in the total amount of
$5,438,802. The motion was adopted unanimously (5-0).
Supervisor Spivey moved the Board adopt the following resolution:
RESOLUTION TO ACCEPT AND APPROPRIATE ONE THOUSAND
.ONE HUNDRED SEVENTY DOLLARS FROM THE
ISLE OF WIGHT CHRISTIAN OUTREACH PROGRAM, INC.
WHEREAS, the Isle of Wight County Office on Youth, in cooperation with
the Isle of Wight Christian Outreach Program, Inc., has coordinated a youth
karate program for underprivileged youth in the County; and,
WHEREAS, the youth karate program is designed to improve the self
esteem of participating youth and to teach abstinence from substance abuse;.
and,
WHEREAS, the Isle of Wight Christian Outreach Program, Inc. has donated
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one thousand one hundred seventy dollars. for the continuance of the youth
karate program through June 16, 1995.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board
of Supervisors of the County of Isle of Wight, Virginia that one thousand
one hundred seventy dollars or as much as shall be received from the Isle
of Wight Christian Outreach Program, Inc. be appropriated to the line item
for the Governor's Substance Abuse Prevention Program in the FY1994-95
budget of the County of Isle of Wight.
BE IT FURTHER .RESOLVED that the County Administrator of the County
of Isle of Wight, Virginia is .authorized to make the appropriate accounting
adjustments. in the budget for this donation and to do all things necessary
to give this resolution effect.
The motion was adopted unanimously (5-0).
Judy Hare, Smithfield Olden. Days Co-Chair, requested permission for
utilization of the field adjacent to the Old Agricultural Building, the parking
lots serving Riverview Park and the parking lot adjacent to the tennis courts
for parking on Saturday and Sunday during the."Smithfield Olden Days"
..Festival on May 26th through May 28th, 1995.
Supervisor Spady moved the Board approve the request contingent
upon notification of such intended use to all affected lessees of County
property and buildings to allow minimal interference with their ,regular.
.activities and parking requirements. The motion was adopted unanimously
(5-0).
Supervisor Spady moved the Board adopt the following resolution:
RESOLUTION TO APPROPRIATE THIRTEEN THOUSAND
FOUR HUNDRED FIFTEEN DOLLARS
FROM THE UNAPPROPRIATED FUND BALANCE
OF THE GENERAL FUND TO THE ISLE OF WIGHT COUNTY
PUBLIC RECREATIONAL FACILITIES AUTHORITY
FOR ROOF REPLACEMENT AT THE ISLE OF WIGHT MUSEUM
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the expenditures. for the roof replacement at the Isle
of Wight Museum; and,
WHEREAS, the funds in the amount of thirteen thousand four hundred
fifteen dollars ($13,415). need to be appropriated from the unappropriated
fund balance to the Isle of Wight County Public Recreational Facilities
Authority for roof replacement at the Isle of Wight Museum line item in the
1994-95 budget of the County of Isle of Wight.
NOW, THEREFORE,. BE IT AND IT IS HEREBY RESOLVED by the Board
of Supervisors of the County of Isle of Wight, Virginia that thirteen
thousand four hundred fifteen dollars ($13,415) from the unappropriated
.fund balance be appropriated to the Isle of Wight County Public
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Recreational Facilities Authority for roof replacement at the Isle of Wight
Museum line item in the 1994-95 budget of the County of Isle of Wight.
BE IT FURTHER RESOLVED that the County Administrator. of the County
of Isle of Wight, Virginia is authorized to make the appropriate accounting
adjustments in the budget and to do all the things necessary to give this
resolution effect.
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The motion passed (4-1) with Chairman Cofer and Supervisors Spady,
Bradby and Spivey voting in favor of the motion and Supervisor Bradshaw
voting against the motion
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO TRANSFER THREE HUNDRED
SEVENTY-SIX THOUSAND FOUR HUNDRED FIFTY-SIX DOLLARS
IN RESIDUAL EQUITY FROM THE PUBLIC UTILITIES DEPARTMENT
TO THE ISLE OF WIGHT COUNTY PUBLIC SERVICE AUTHORITY
WHEREAS, the Board of Supervisors of the County of Isle of V~light,
Virginia has approved a residual equity transfer from the Public Utilities
Department to the Isle of Wight Public Service Authority; and,
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WHEREAS, the funds in the amount of three hundred seventy-six thousand
four hundred fifty-six dollars ($376,456) need to be transferred Erom the
equity of the Public Utilities Department to the Isle of Wight. Public Service
Authority in the 1994-95 budget of the County of Isle of Wight.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board
of Supervisors of the County of Isle of Wight, Virginia that three hundred
seventy-six thousand four hundred fifty-six dollars ($376,456) from the
equity of the Public Utilities Department be transferred to the Isle of Wight
Public Service Authority in the 1994-95 budget of the County of Isle of
Wight.
BE IT FURTHER RESOLVED that the County Administrator of the County '
of Isle of Wight, Virginia is authorized to make the appropriate accounting
adjustments in the budget and to do all the things necessary to give this
resolution effect.
The motion was adopted unanimously (5-0).
Supervisor. Spivey moved the Board adopt the following resolution:
RESOLUTION DESIGNATING APRIL 2ND THROUGH 8TH, 1995
AS NATIONAL COUNTY GOVERNMENT WEEK
WHEREAS, county government is the oldest form of local government in
the United States; and,
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WHEREAS, Virginia is the birthplace of county government,. with the first
counties in America being Virginia's eight original shires. that were
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established in 1634 and the County of Isle of Wight has been in existence
for over three hundred fifty years; and,
WHEREAS, ninety-eight percent of the nation's population and two thirds
of Virginia's population live in counties; and,
WHEREAS, county governments provide a wide range of services for the
benefit of all people of and are often the last available resource for
providing critical and long-term services for the poor, the homeless,
immigrants, refugees and the disadvantaged segments of society; and,
WHEREAS, over the past thirty years county governments have assumed
increasing responsibility for the administration and financing of health,
welfare, justice, transportation, housing and community development
programs and county governments have also been assigned a greater role
in solving area-wide problems dealing with air pollution, water pollution,
solid waste disposal, airports, transit systems, regional parks and other
important issues.
NOW, THEREFORE, BE IT RESOLVED by the Isle of Wight County Board
of Supervisors that Isle of Wight County joins all other counties in the
United States and recognizes the week of April 2nd through April 8th, 1995
as NATIONAL COUNTY GOVERNMENT WEEK.
The motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board adopt the following resolution:
RESOLUTION TO RECOGNIZE APRIL ~8, 1995
AS KEEP VIRGINIA BEAUTIFUL WEEK
WHEREAS, the citizens of Isle of Wight County, Virginia are encouraged
to preserve-and enhance the environment through recycling, beautification
and litter control programs such as Adopt-a-Spot and Adopt-a-Highway;
and,
WHEREAS, the enhancement and preservation of Isle of Wight County
contributes to the overall beautification of the entire Commonwealth of
Virginia; and,
WHEREAS, the Governor of Virginia has proclaimed the week of April ~8,
1995 as Keep Virginia Beautiful Week.
NOW, THEREFORE,. BE IT AND IT IS HEREBY RESOLVED by the Board
of Supervisors of the County of Isle of Wight, Virginia that the week of
April ~-8, 1995 is designated as Keep Virginia Beautiful Week in Isle of
Wight County.
The motion was adopted unanimously (5-0).
Ms. Ledford presented for the Board's consideration an invoice in the
amount of $119,517 from Pierce Manufacturing, Inc. for a custom chassis to
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be used as fire apparatus for the Windsor Volunteer Fire Department. Ms.
Ledford advised the Board that $113,000 is currently included in the
FY1995-96 budget for this purchase. '
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Supervisor Spady moved the Board direct staff pay.-the invoice with
the additional money coming from the unappropriated fund balance to
bring the total to $119,517. The motion was adopted unanimously (5-0).
Donald T. Robertson, Assistant to the County Administrator, advised
proposals will be solicited from vendors relative to telephone service for the
County complex and the top three proposals received will be sent to the
individual Board members prior to the April 20, 1995 meeting for their
review.
County Administrator Casket' advised that GTE is granting the
County additional time until April 21, 1995 to make its decision on the
Centranet system.
County Administrator Casket' stated for the Board's information is
correspondence dated March 29, 1995 from Joseph J. Rein, III, District
Manager with the United States Postal Office advising that the present post
office located on Roue 670 in Carrollton is inadequate to serve the
community's future postal needs. Mr. Casket' stated Mr. Rein has further
advised that tl~e United States Postal Office is suggesting a new facility be
located within aone-mile radius of the intersection of U.S. Route 17 and
State Route 258 and requests the County's assistance regarding its input on
the proposed site.
County Attorney Crook requested an executive session pursuant to
Section 2.1-344 A1, A3 and A7 of the Freedom of Information Act for advice
of counsel regarding use of publicly owned property, acquisition and/cr
use of public property, potential litigation and a personnel matter.
At 5:12 p.m., Supervisor Spady moved the Board enter executive
session for the reasons stated by the County Attorney. The motion was
adopted unanimously (5-0).
Upon returning to open session at 6:07 p.m., Supervisor Bradshaw
moved the Board adopt the following resolution:
CERTIFICATION OF EXECUTIVE MEETING
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WHEREAS, the Board of Supervisors has convened an executive
meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of the Virginia Freedom of Information Act;
and,
WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification
by this Board of Supervisors that such executive .meeting was conducted in
,conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
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hereby certifies khat, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the executive meeting to which this
certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard,
discussed or considered by the Board of Supervisors.
VOTE
AYES: 5
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
The motion was adopted unanimously (5-0).
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Supervisor Bradshaw moved the Board appropriate from the current
fund balance $26,000 for a remount for the Windsor Volunteer Rescue
Squad. The motion was adopted unanimously (5-0).
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Chairman Cofer called for the Proposed FY1995-96 Budget.
Supervisor Bradshaw requested staff to have figures for the Board at
their April 20, 1995 meeting regarding a 2.25% pay increase for
Constitutional Officers to apply across the Board.
County Administrator Caskey stated he will be advocating a 5%
increase for all County employees.
Ms. Ledford noted. that pay increases are normally given in 2.5%
increments,
Supervisor. Bradshaw rnoved the Board authorize staff to advertise the
General Operating Budget as requested in the amount of $39,932,996. The
motion was adopted unanimously (5-0).
Supervisor Bradshaw moved the Board authorize staff to advertise the
911 Operating Budget for public hearing at the Board's April 20, 1995
meeting. The motion was adopted unanimously (5-0),
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At 6:25 p.m., there being no further business for discussion by the
Board, Supervisor Bradshaw moved the Board adjourn. The motion was
adopted unanimously (5-0).
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.Malcolm T. Cofer, Chai man
W. Dougl key, Cler
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