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03-30-1995 Continued Meeting,: BnOK ~ ~UPAGEZU9 1 1 CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTIETH DAY OF,MARCH IN THE YEAR NINETEEN HUNDRED NINETY FIVE PRESENT: Malcolm T. Cofer, Chairman Phillip A. Bradshaw, Vice Chairman O. A. Spady Henry H. Bradby Lud Lorenzo Spivey Also Attending: H. Woodrow Crook, Jr., County Attorney W. Douglas Caskey, County Administrator . Donald T. Robertson, Assistant to the County Administrator Carey H. Mills, Assistant Clerk Chairman Cofer called the meeting to order at 4:00 p.m. The invocation was delivered by Supervisor Bradby. // Chairman Cofer called for Old .Business. W. Douglas Caskey, County Administrator, stated regarding the feasibility of relocating the water storage tank connected to the Carrsville i water system and utilizing the tank as part of the'fire suppression system to serve the Courthouse complex, the Director of Public Utilities advises that the tank is presently functioning as a discharge tank for well #3 and is not adequate in size to serve the County's fire suppression needs. I. N. Jones, Smithfield Volunteer Fire Chief, stated a 20,000 gallon vertical water storage tank would provide 1,000 gallons of water for twenty minutes and, while this is not sufficient water for a major fire, it would be a significant boost to fire fighting efforts, allowing time for. on scene water tankers to be brought in from other departments. Chief Jones stated in addition to the 20,000 gallon tank with a hydrant connection, a second hydrant should be located near the woods line at the rear of the old courthouse building. Chief Jones stated the tank would provide a significant level of protection for other facilities in the Isle of Wight./Central Hill area which includes .houses, a school, several churches and large. farm buildings, as well as fire protection for the Courthouse facility. Supervisor Spady moved the Board request staff to solicit bids for a water storage tank and hydrant. system, to include a 20,000 and 30,000 gallon tank, to include both a vertical and horizontal structure and to include steel and fiberglass construction. The motion was adopted unanimously (5-0). i // At 4:12 p.m., Supervisor Spady moved the Board amend the agenda to hear citizens comments at this time. The motion was adopted 1 BnOR 1fiPACE 2 1 O unanimously (5-0). Larry West, Chairman of the Building Committee far the Carrollton Public Library, presented a model prepared by Bill Greaves, Architect, of the proposed new library facility in the Carrollton area which will match the architectural design of the Carrollton Elementary School and consists of 5,800 square feet.. Mr. West stated the building currently being utilized is leased from the Carrisbrooke Realty,Office and the lease expires in October, 1997. Mr. West stated the Carrollton Library has applied for Federal matching funds and the building will be furnished by fund raisers. Ann Austin stated the Carrollton Public Library will compete with other systems throughout the State in an effort to receive a Federal grant which must be matched with local funds. Ms. Austin stated the Library will be notified in December, 1995 if selected. to receive the funds. Supervisor Bradshaw asked if use of the Carrollton Elementary School library has been considered. Mr. West replied "no", however, they are requesting a facility that will remain open year-round and will service not only children, but adults. Mr. West stated he would take. the matter up for discussion with the School Board. At 4:32 p.m., Supervisor Bradshaw moved the Board continue with the. scheduled order of the agenda. The motion was adopted unanimously (5- 0). // Supervisor Bradshaw announced that the Airway Shopping Center in Franklin has been sold and a contract to lease 9,000 square feet of the facility has been signed. County Attorney Crook stated the Real Smithfield Jaycees' former lease .contained aclause that the Real Smithfield. Jaycees would lease the facility for five years with an option to renew for aone-year period. Mr. Crook stated the Real Smithfield Jaycees would instead like to renew their lease for afive-year period with option to renew and he has prepared a five-year lease and aone-year lease for the Board's consideration. Supervisor Bradby moved the Board approve the five-year lease with the Real Smithfield Jaycees. The motion was adopted unanimously (5-0). County Attorney Crook stated he has prepared a contract between John R. Edwards, Jr. and the Board of Supervisors for athree-year period for grass .cutting .services at $.35 per 100 square feet area which he recommends the Board approve. Supervisor Spady moved the Board approve the contract between the Board- and John R. Edwards, Jr. for grass cutting services on those lots the County requires as necessary under the County Code. The motion was 2 1 8f-OK 16 PAGE z?1 adopted unanimously (5-0). s County Attorney Crook stated he has prepared an amendment to the Subdivision Ordinance on street lighting which does not require Board. action at this point. Mr. Crook stated the proposed amendment makes street light installation voluntary on the part of new subdivisions and if the developer decides to install street lighting that such costs can be assumed by a homeowners association and does not require any operational costs for the .first five years. Mr. Crook stated if this is what the Board desires, he will present the amendment to the Planning Commission for consideration at their next meeting. Supervisor Spady moved the Board refer the amendment to the Subdivision frdinance concerning street lighting to the Planning Commission for their consideration. The motion was adopted unanimously (5-0). County Attorney Crook stated he has six matkers for discussion in executive session later in the meeting. // Chairman Cofer called for New Business. f7 M. Christine Ledford, Director of Budget & Finance, stated regarding funding for continuation of Phase II of the school construction program,. she and the County Administrator had met recenkly with the County's financial advisor, Larry Wales. of Municipal Advisors, who recommends the County proceed with going to the bond market as quickly as possible to take advantage of attractive interest rates. Ms. Ledford. recommended the Board. authorize setting a public hearing on the matter. at their April 20, 1995 meeting in the amount of $5.4 million. Supervisor Bradshaw moved the Board authorize advertisement of a public hearing at the April 20, 1995 meeting in the total amount of $5,438,802. The motion was adopted unanimously (5-0). Supervisor Spivey moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE ONE THOUSAND .ONE HUNDRED SEVENTY DOLLARS FROM THE ISLE OF WIGHT CHRISTIAN OUTREACH PROGRAM, INC. WHEREAS, the Isle of Wight County Office on Youth, in cooperation with the Isle of Wight Christian Outreach Program, Inc., has coordinated a youth karate program for underprivileged youth in the County; and, WHEREAS, the youth karate program is designed to improve the self esteem of participating youth and to teach abstinence from substance abuse;. and, WHEREAS, the Isle of Wight Christian Outreach Program, Inc. has donated 3 BOOK . ~ 16 PAGE ~ 1 one thousand one hundred seventy dollars. for the continuance of the youth karate program through June 16, 1995. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one thousand one hundred seventy dollars or as much as shall be received from the Isle of Wight Christian Outreach Program, Inc. be appropriated to the line item for the Governor's Substance Abuse Prevention Program in the FY1994-95 budget of the County of Isle of Wight. BE IT FURTHER .RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is .authorized to make the appropriate accounting adjustments. in the budget for this donation and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Judy Hare, Smithfield Olden. Days Co-Chair, requested permission for utilization of the field adjacent to the Old Agricultural Building, the parking lots serving Riverview Park and the parking lot adjacent to the tennis courts for parking on Saturday and Sunday during the."Smithfield Olden Days" ..Festival on May 26th through May 28th, 1995. Supervisor Spady moved the Board approve the request contingent upon notification of such intended use to all affected lessees of County property and buildings to allow minimal interference with their ,regular. .activities and parking requirements. The motion was adopted unanimously (5-0). Supervisor Spady moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE THIRTEEN THOUSAND FOUR HUNDRED FIFTEEN DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE ISLE OF WIGHT COUNTY PUBLIC RECREATIONAL FACILITIES AUTHORITY FOR ROOF REPLACEMENT AT THE ISLE OF WIGHT MUSEUM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the expenditures. for the roof replacement at the Isle of Wight Museum; and, WHEREAS, the funds in the amount of thirteen thousand four hundred fifteen dollars ($13,415). need to be appropriated from the unappropriated fund balance to the Isle of Wight County Public Recreational Facilities Authority for roof replacement at the Isle of Wight Museum line item in the 1994-95 budget of the County of Isle of Wight. NOW, THEREFORE,. BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that thirteen thousand four hundred fifteen dollars ($13,415) from the unappropriated .fund balance be appropriated to the Isle of Wight County Public 5 1 4 8i10K ~~ PAG1 ~~ J Recreational Facilities Authority for roof replacement at the Isle of Wight Museum line item in the 1994-95 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator. of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. 1 The motion passed (4-1) with Chairman Cofer and Supervisors Spady, Bradby and Spivey voting in favor of the motion and Supervisor Bradshaw voting against the motion Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO TRANSFER THREE HUNDRED SEVENTY-SIX THOUSAND FOUR HUNDRED FIFTY-SIX DOLLARS IN RESIDUAL EQUITY FROM THE PUBLIC UTILITIES DEPARTMENT TO THE ISLE OF WIGHT COUNTY PUBLIC SERVICE AUTHORITY WHEREAS, the Board of Supervisors of the County of Isle of V~light, Virginia has approved a residual equity transfer from the Public Utilities Department to the Isle of Wight Public Service Authority; and, 1 WHEREAS, the funds in the amount of three hundred seventy-six thousand four hundred fifty-six dollars ($376,456) need to be transferred Erom the equity of the Public Utilities Department to the Isle of Wight. Public Service Authority in the 1994-95 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that three hundred seventy-six thousand four hundred fifty-six dollars ($376,456) from the equity of the Public Utilities Department be transferred to the Isle of Wight Public Service Authority in the 1994-95 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County ' of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor. Spivey moved the Board adopt the following resolution: RESOLUTION DESIGNATING APRIL 2ND THROUGH 8TH, 1995 AS NATIONAL COUNTY GOVERNMENT WEEK WHEREAS, county government is the oldest form of local government in the United States; and, 1 WHEREAS, Virginia is the birthplace of county government,. with the first counties in America being Virginia's eight original shires. that were 5 BnOK ~6 PAGE ~74 established in 1634 and the County of Isle of Wight has been in existence for over three hundred fifty years; and, WHEREAS, ninety-eight percent of the nation's population and two thirds of Virginia's population live in counties; and, WHEREAS, county governments provide a wide range of services for the benefit of all people of and are often the last available resource for providing critical and long-term services for the poor, the homeless, immigrants, refugees and the disadvantaged segments of society; and, WHEREAS, over the past thirty years county governments have assumed increasing responsibility for the administration and financing of health, welfare, justice, transportation, housing and community development programs and county governments have also been assigned a greater role in solving area-wide problems dealing with air pollution, water pollution, solid waste disposal, airports, transit systems, regional parks and other important issues. NOW, THEREFORE, BE IT RESOLVED by the Isle of Wight County Board of Supervisors that Isle of Wight County joins all other counties in the United States and recognizes the week of April 2nd through April 8th, 1995 as NATIONAL COUNTY GOVERNMENT WEEK. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO RECOGNIZE APRIL ~8, 1995 AS KEEP VIRGINIA BEAUTIFUL WEEK WHEREAS, the citizens of Isle of Wight County, Virginia are encouraged to preserve-and enhance the environment through recycling, beautification and litter control programs such as Adopt-a-Spot and Adopt-a-Highway; and, WHEREAS, the enhancement and preservation of Isle of Wight County contributes to the overall beautification of the entire Commonwealth of Virginia; and, WHEREAS, the Governor of Virginia has proclaimed the week of April ~8, 1995 as Keep Virginia Beautiful Week. NOW, THEREFORE,. BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the week of April ~-8, 1995 is designated as Keep Virginia Beautiful Week in Isle of Wight County. The motion was adopted unanimously (5-0). Ms. Ledford presented for the Board's consideration an invoice in the amount of $119,517 from Pierce Manufacturing, Inc. for a custom chassis to 1 6 r. enoK ~6 PacF Z~5 be used as fire apparatus for the Windsor Volunteer Fire Department. Ms. Ledford advised the Board that $113,000 is currently included in the FY1995-96 budget for this purchase. ' 1 Supervisor Spady moved the Board direct staff pay.-the invoice with the additional money coming from the unappropriated fund balance to bring the total to $119,517. The motion was adopted unanimously (5-0). Donald T. Robertson, Assistant to the County Administrator, advised proposals will be solicited from vendors relative to telephone service for the County complex and the top three proposals received will be sent to the individual Board members prior to the April 20, 1995 meeting for their review. County Administrator Casket' advised that GTE is granting the County additional time until April 21, 1995 to make its decision on the Centranet system. County Administrator Casket' stated for the Board's information is correspondence dated March 29, 1995 from Joseph J. Rein, III, District Manager with the United States Postal Office advising that the present post office located on Roue 670 in Carrollton is inadequate to serve the community's future postal needs. Mr. Casket' stated Mr. Rein has further advised that tl~e United States Postal Office is suggesting a new facility be located within aone-mile radius of the intersection of U.S. Route 17 and State Route 258 and requests the County's assistance regarding its input on the proposed site. County Attorney Crook requested an executive session pursuant to Section 2.1-344 A1, A3 and A7 of the Freedom of Information Act for advice of counsel regarding use of publicly owned property, acquisition and/cr use of public property, potential litigation and a personnel matter. At 5:12 p.m., Supervisor Spady moved the Board enter executive session for the reasons stated by the County Attorney. The motion was adopted unanimously (5-0). Upon returning to open session at 6:07 p.m., Supervisor Bradshaw moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING 1 WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive .meeting was conducted in ,conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors 7 i ;: BndK 1~~E~G ~~ hereby certifies khat, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was adopted unanimously (5-0). // Supervisor Bradshaw moved the Board appropriate from the current fund balance $26,000 for a remount for the Windsor Volunteer Rescue Squad. The motion was adopted unanimously (5-0). // Chairman Cofer called for the Proposed FY1995-96 Budget. Supervisor Bradshaw requested staff to have figures for the Board at their April 20, 1995 meeting regarding a 2.25% pay increase for Constitutional Officers to apply across the Board. County Administrator Caskey stated he will be advocating a 5% increase for all County employees. Ms. Ledford noted. that pay increases are normally given in 2.5% increments, Supervisor. Bradshaw rnoved the Board authorize staff to advertise the General Operating Budget as requested in the amount of $39,932,996. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board authorize staff to advertise the 911 Operating Budget for public hearing at the Board's April 20, 1995 meeting. The motion was adopted unanimously (5-0), // 1 u 8 •. ., IriOX 16PJl~E~ 1 i At 6:25 p.m., there being no further business for discussion by the Board, Supervisor Bradshaw moved the Board adjourn. The motion was adopted unanimously (5-0). ~:~ .Malcolm T. Cofer, Chai man W. Dougl key, Cler ~ •.