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06-16-1994 Regular Meetingeoox , .15 ~~~f736 REGULAR MEETI LD TOHF E SIX'II'EENTH DAY OF JUNE IN THEE YEAOR SUPERVISORS HE NINETEEN HUNDRED NINETY FOUR PRESENT: O. A. Spady, Chairman Malcolm T. Cofer, Vice Chairman Henry H. Bradby Phillip A. Bradshaw Steve W. Edwards Also Attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Donald T. Robertson, Assistant. to the County Administrator Carey H. Mills, Assistant Clerk Chairman Spady called the meeting to order at 6:00 p.m. The invocation was delivered by Supervisor Bradby. // Chairman Spady presented the following County employees with five- year continuance service awards: Eleanor Hawkins, Carey Mills, Kathy Robinson and Tommy Stanfield. Chairman Spady presented the following departments with Certificates of Achievement for outstanding employee support in the United Way of South Hampton Roads Campaign: Commonwealth Attorney's Office, County Administrator's Office, Economic/Community Development Offices and Budget & Finance Office. // Chairman Spady called for a presentation by VACO. Ellen Davenport stated VACO exists to support county officials while promoting and protecting the interest of counties to better serve the people of Virginia. Ms. Davenport stated VACO works on five areas throughout the year: Communications, education and training, technical assistance, lobbying and insurance programs. Ms. Davenport welcomed the Board's comments on how VACO can better serve the needs of the County. Supervisor Bradby requested VACO's assistance regarding unfunded Federal mandates. Ms. Davenport stated VACO supports U.S. Senate Bi11993 introduced by Senator Dirk Kempthorne of Idaho. Ms. Davenport stated VACO has recently sent a memorandum to localities requesting them to send a resolution to Senator Charles Robb requesting him to co-sponsor the Bill. 1 1 1 1 f: County Administrator Standish suggested the Board may wish to select a member to be a legislative contact person regarding upcoming issues in the General Assembly. Chairman Spady suggested Supervisor Edwards may wish to be the Board's representative to VACO. Supervisor Edwards respectfully declined. // Chairman Spady called for Citizens Comments. Alan Nogiec, Director of Parks & Recreational Facilities Authority, presented a Position Statement from the Authorit~s Commissioners which was adopted by unanimous vote at their meeting of June 13, 1994 and signed by Otelia Rainey, Chairman, opposing the proposed lease agreement with the Y.M.C.A. Kathy Walls Mountjoy presented copies of several petitions relative to the proposed lease agreement with the Y.M.C.A. Ms. Mountjoy stated that while she supports the Y.M.C.A. there is a possibility that some citizens would not be able to afford the Y.M.C.A. and she would like the County to improve their existing facility utilizing volunteer efforts. Luther Boone requested the Board allocate $1,500 for the ninth annual Community Day Program to be held on July 2, 1994 at Knights Park in Carrsville. Mr. Boone stated the funds would be used to purchase awards and certificates, as well as rental of the Park. Supervisor Bradshaw moved the Board approve the request. The motion was adopted unanimously (5-0). Grace Keen appeared concerning the proposed lease with the Y.M.C.A. and presented a list of questions she would like the County to review and address before action is taken to initiate such a lease. Susie Slate requested the Board to take action to initiate the expansion of the 562 and 569 telephone exchanges to the GTE proposal. Supervisor Cofer moved that the Board amend its support and request GTE to expand their services to the 562 and 569 exchanges and that same be communicated to the State Corporation Commission. The motion was adopted unanimously (5-0). // Chairman Spady called for the Community Development report.. W. Douglas Caskey, Assistant County Administrator/Community Development, presented the. following ~ applications for the Board's consideration: 2 BOCK ~~ ::;{ 1 •.~C~ A. Application of Mary H. Stephens for a Conditional Use Permit to continue the location of a mobile home occupied by J. Brian Stephens on four (4) acres of land located at 28024 Walters Highway (Route 258), in Windsor Magisterial District. Mr. Caskey stated the Planning Commission, at its meeting of-June 14, 1994, voted unanimously to recommend approval of the application to the Board of Supervisors subject to the mobile home unit being removed from the subject property at such time as John Brian Stephens no longer occupies the mobile home as his principal residence. Mr. Caskey stated the Department of Community Development will be responsible for maintaining a check on the property. Supervisor Bradshaw moved the Board approve the- application subject to the condition noted. The motion was adopted unanimously (5-0). B. Application of B. R. Carpenter, Jr., and Cora ~. Carpenter, for a Conditional Use Permit to locate a mobile home on approximately one (1) acre of land located at 11006 Five Forks Road (Route 606) to be occupied by Robert Carpenter and immediate family, in Windsor Magisterial District. Mr. Caskey stated the Planning Commission, at its meeting of June 14, 1994, voted unanimously to recommend approval of the application to the Board of Supervisors subject to the following conditions as recommended by the Isle of Wight County Health Department: 1. The Conditional Use Permit is to be renewed within five (5) years. If the hardship conditions as represented by the applicants exist at the time of renewal, then the Conditional Use Permit may be extended for an additional period of time. 2. The total occupancy of the existing single-family dwelling and mobile home unit is not to exceed four (4) persons. 3. A seven hundred fifty (750) gallon septic tank is to be installed between the new mobile home and the existing septic tank upon issuance of a Sewa e Disposal Construction Permit by the Isle of Wight County Health Department. 4. If the existing sewage disposal system serving the single-family dwelling malfunctions because of additional sewage flow created by the mobile home unit, then the mobile home unit is to be removed from the subject property. 1 1 r- 3 800h 15 ~~;;'~•~J 5. The Sewage Disposal Construction Permit is to be issued subject to the above-referenced conditions and such permit is to be recorded and indexed in the grantor index under the permittee's name in the land records of the Clerk of the Isle of Wight County Circuit Court. Supervisor Bradshaw moved the Board approve the application subject to the conditions noted. The motion was adopted unanimously (5- 0). C. Application of Rosa Lee Lewis for a Conditional Use Permit to locate a mobile home on approximately three (3) acres of land located at 22475 Deep Bottom Drive (Route 662) to be occupied by her daughter, Vera C. Baldwin, in Newport Magisterial District. Mr. Caskey stated the Planning Commission voted unanimously to. recommend approval of the application to the Board of Supervisors subject to the following conditions as recommended by the Isle of Wight County Health Department: L The Conditional Use Permit is to be renewed within five (5) years. If the hardship conditions as represented by the applicants exist at the time of renewal, then the Conditional Use Permit may be extended for an additional period of time. 2. The total occupancy of the existing single-family dwelling and mobile home unit is not to exceed four (4) persons. 3. A seven hundred fifty (750) gallon septic tank is to be installed between the new mobile home and the existing septic tank upon issuance of a Sewa e Disposal Construction Permit by the Isle of Wight County Health Department. 4. If the existing sewage disposal system serving the single-family dwelling malfunctions because of additional sewage flow created by the mobile home unit, then the mobile home unit is to be .removed from the subject property. 5. The mobile home unit shall be disconnected from the septic tank system and removed from the subject property at such time as Rosa Lee Lewis no longer occupies the exiting single-family dwelling. 6. fihe Sewage Disposal Construction Permit is to be issued subject to the above-referenced conditions and such permit is to be recorded and indexed in 4 . eoor. ~.5 :~~:~740 the grantor index under the permittee's name in the land records of the Clerk of the Isle of Wight County Circuit Court. Supervisor Edwards moved the Board approve the application subject to the conditions noted. The motion was adopted unanimously (5-0). D. Application of William and Elizabeth McConnell for r a Conditional Use Permit to occupy an existing mobile home on approximately 1.1 acres of land located at 11341 Burwells Bay Road (Route 621), in Hardy Magisterial District. Mr. Caskey stated the Planning Commission voted unanimously to recommend approval of the application to the Board of Supervisors to permit the temporary occupancy of the mobile home unit for no more than eighteen (18) months while the applicants construct a single-family residence. Supervisor Bradby .moved the Board approve the application as recommended by the Planning Commission. The motion was adopted unanimously (5-0). Mr. Caskey stated the developer of the Longview Acres Subdivision, Longview Acres Partnership, is requesting that the refuse collection site be vacated in the Longview Acres Subdivision, representing that the intended site has not been placed into use. Mr. Caskey further stated at the time the subdivision plat was approved and recorded, the Counts Subdivision Ordinance required all subdivisions of ten lots or more to dedicate sites as refuse collection sites. Supervisor Cofer moved the Board authorize the County Attorney to prepare an ordinance for the vacation of the refuse site and advertise same for public hearing. The motion was adopted unanimously (5-0). Mr. Caskey stated regarding the Route 58/258 connector, VDOT has scheduled a Location and Design publted Count f staff wi 1 be in attendance of Wight Skating Rink. Mr. Caskey no y for the public hearing. Mr. Caskey stated the Route 258 Corridor Study is scheduled for public hearing at the July meeting of the Planning Commission for incorporation into the Comprehensive Plan so that the proposed alignment of Route 258 can be identified as part of the Transportation Plan map and a recommendation may be directed to VDOT that a priority be placed on the development of the Windsor bypass. Mr. Caskey stated the Code of Virginia provides that localities may assess fees which are intended to fully recover administrative costs related to services provided. Mr. Caskey stated in May of 1991 the Board adopted a fee schedule that applies to various applications which are administered by the Department of Community Development. Mr. Caskey stated the 5 a~~~ 1~ .~~:~741 current user fee schedule represents approximately 60% of cost recovery for those fees; however, the Board may wish to consider adjusting the fee schedule to reflect a 100% cost recovery. Mr. Caskey stated based on FY1994-95 revenue projections for the Department of Community Development a 100% cost recovery would provide an estimated $20,000 ir- additional fees. Mr. Caskey stated a chart is included in the agenda which illustrates comparisons of the existing fee structure and what the increases would be per application under 100% cost recovery. Chairman Spady suggested staff conduct further study and bring the matter back to the Board. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION WHEREAS, Queen Anne's Court Subdivision, Inclusion of King James Court (Extended) into the State Secondary Road System, is shown on plats recorded in the Clerk's Office of the Circuit Court of Isle of Wight County; and, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that King James Court (Extended) meets the requirements established. in accordance with secondary road policies and the Subdivision Street Requirements of the Virginia. Department of Transportation and the Isle of Wight County Subdivision Ordinance relating to acceptance of streets into the State's Secondary Road System. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add King James Court (Extended) to the secondary system of state highways, pursuant to 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and, BE IT FURTHER RESOLVED this Board guarantees a clear and unrestricted right-of--way, as described, and any necessary easements for cuts, fills and drainage; and, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: WHEREAS, Secondary Route 620 has been altered, and a new road has been constructed and approved by the State Highway Commissioner,. which new road serves the same citizens as the road so altered; and, WHEREAS, certain sections of this new road follows new locations, these being shown on a sketch entitled, "Changes in Secondary Systems Due to Relocation and Construction of Route 620", Project No. 0620-046-237, 6 M501, B620 dated at Suffolk, Virginia, April 4, 1994. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County recommends that section of old location, i.e., Section 2 shown in red on the aforementioned sketch, a total distance of 0.09 mi., be, and the same hereby is, abandoned as a public road, pursuant to Section 33.1-155 of .the Code of Virginia of 1950, as amended. AND, FURTHER that Section 1 shown in yellow on the aforementioned sketch, a total distance of 0.09 mi., be, and hereby is added to the Secondary System of State Highways, pursuant to Section 33.1-229 of the Code of Virginia of 1950, as amended. The motion was adopted unanimously (5-0). !/ At 7:00 p.m., Supervisor Cofer moved, and the motion passed unanimously (5-0), that the Board amend the order of the agenda to hold the public hearings. Chairman Spady called for the following public hearings: A. Appointment of School Board Member from Newport Election District. Thomas Fenderson and Grace Keen submitted the nomination of George Alvin Bradby for consideration by the Board for the appointment. John Beasley submitted himself for nomination for consideration by the Board for the appointment. Chairman Spady submitted the nomination of James Ware for consideration by the Board for the appointment. County Attorney Crook stated nominations need to be made tonight for consideration by the Board for the appointment, however, the Board must wait an additional seven days before making the appointment. Attorney Crook further stated the Board may wish to have a continued meeting in order to meet this requirement. B. The application of Odelle S. Carr, owner and T. A: Powell, Jr., prospective owner for a change in zoning classification from A-1, Agricultural Limited to R-A, Rural Residential, approximately 1.5 acres of land located on the south side of Mill Creek Drive (Route 638) between Barrett Town Road (Route 641) and Antioch Road (Route 657) in Hardy Magisterial District. The purpose of the application is for a single family residential lot. Chairman Spady called for persons to speak in favor of or in 7 1 1 1 opposition to the proposed application. T. A. Powell, Jr., prospective owner, appeared on behalf of the applicants. Upon no one appearing in opposition, Chairman Spady closed the public hearing and called for comments from the Board. Supervisor Bradby moved the Board approve the application of Odelle S. Carr. The motion was adopted unanimously (5-0). C. The application of Roy L. Ray for a change in zoning classification from A-1, Agricultural Limited to Conditional R-MHA, Conditional Rural Mobile Home District 2.228 acres of land located on the east side of Stave Mill Road (Route 646) between Windsor Boulevard (Route 640) and Cut Thru .Road (Route 638) in Windsor Magisterial District. The purpose of the application is for the permanent location of one mobile home. Upon no one appearing in favor of or in opposition to the proposed application, Chairman Spady closed the .public hearing and called for comments from the Board. County Attorney Crook noted the Planning Commission voted unanimously to recommend denial of the .application to the Board of Supervisors. Mr. Crook further stated the matter was reconsidered by the Planning Commission on June 14,1994 because of misinformation about the zoning district received at the first meeting but the new information did not change their view because this is seeking the permanent location of a mobile home which is contrary to the County's Comprehensive Plan in any zoning district. Supervisor Edwards moved the Board deny the application of Roy L. Ray. The motion was adopted unanimously (5-0). D. The.. application of Sidney Lawrence and Earl F. Lawrence for a change in zoning classification from A-1, Agricultural Limited to Conditional R-A, conditional Rural Residential, approximately eight (8) acres of land located on the south side of Shiloh Drive (Route 603) between Five Forks Road (Route 606) and Lovers Lane (Route. 600) in Windsor Magisterial District. The purpose of the application is for no more than five (5) single family residential lots. Chairman Spady called for persons to speak in favor or of or in opposition to the proposed application. Sidney Lawrence, Jr., appeared on behalf of the applicants. 8 ao~~. 15 ~~.:~744 Upon no one else appearing, Chairman Spady closed the public hearing and called for comments from the Board. Supervisor Bradby moved the Board approve the application. The motion was adopted unanimously (5-0). E. The request of the Windsor Jaycees to hold a music and entertainment festival, "Music In The Country", on Saturday, July 23, 1994 from 1:00 p.m. until 8:00 p.m. at Isle of Wight Academy which is located at 17111 Courthouse Highway (Route 258) in Newport Magisterial District. . Chairman Spady called for persons to appear in favor of or in opposition to the request. Robbie Claud, President of the Windsor Jaycees, stated the Planning Commission, at their previous meeting, approved the request with the stipulation that security be increased. Mr. Claud stated the Board's agenda package contains a letter which he submitted to Sheriff Phelps reflecting that two paid deputies, six uniformed auxiliary deputies and four Windsor Jaycees will be assigned to security during the event. Supervisor Edwards moved the Board approve the request of the Windsor Jaycees subject to the amended security plan submitted by the applicant. The motion was adopted unanimously (5-0). // At 7:25 p.m., Supervisor Cofer moved the Board continue with the regular order of the agenda. The motion was adopted unanimously (5-0). // Chairman Spady called for the County Attorney's report. County Attorney Crook stated he has obtained information concerning the lease proposal from the Y.M.C.A. for the old Smithfield High School gymnasium. The Y.M.C.A. states they would like to lease the facility for as long as possible, but they would be willing to have- atwenty-year agreement with the option to renew. Mr. Crook stated the Y.M.C.A. would like a clause added. to the agreement that in the event the County terminated the lease before the twenty-year period that the County would reimburse the Y.M.C.A. proportionately for the improvements made to the property. Mr. Crook stated in turn for the extended lease the Y.M.C.A. would provide all renovation and upkeep, which would include cosmetic improvements such as refinishing the floors, replacing lockers, broken showers and stall facilities, painting, replacing windows, .etc. of the facility and plan to-use donations of labor and materials to accomplish this task. Mr. Crook stated there would also be .mechanical and structural improvements, to include the heating and cooling system, and continuing the architectural integrity of the exterior already renovated by the library 1 1 1 9 BOCK ~5 -tr:r74 and the Paul D. Camp Community College. Mr. Crook stated the Y.M.C.A. would conduct additional Y.M.C.A. programs out of the facility for residents of the County to include child care, youth sports, adult fitness, recreational and other programs as requested by County residents. Mr. Crook stated facility hours will parallel typical Y.M.C.A hours of operation and would open between the hours of 6:00 a.m. to 7:00 a.m. and remain open unti19:00 p.m. or 10:00 p.m., Monday through Friday and would also be open on the weekends. Mr. Crook stated membership would be encouraged, although not required, and advantages of membership would be reduced fees or no charge for specific programs, unlimited use of the facilities and registration priority for all programs and non-members could use the facility for a daily use fee. Mr. Crook stated the Y.M.C.A. has assured him that no one is ever turned away for inability to pay and consequently the facility is available to all residents of the community. Supervisor Cofer moved the Board direct the County Attorney to advertise the matter for public hearing for the Board's July 21, 1994 meeting. The motion was adopted unanimously (5-0). Supervisor Bradshaw requested the County Administrator in the meantime to be reviewing other alternatives for use of the facility. County Attorney Crook stated at the Board's request, he has prepared a resolution for the Board to request the Court to issue an order requiring a referendum on the meals tax to be added to the ballot for the November general election. Supervisor Edwards moved the Board adopt the following resolution and authorize the County Attorney to present said resolution with the necessary petition to the Circuit Court: RESOLUTION WHEREAS, the Board of Supervisors of Isle of Wight County is of the opinion that it is in the best interests of the County to allow the residents of the County of Isle of Wight to express their sense on whether or not the County shall be authorized to levy a tax on food and beverages sold for human consumption as provided in Section 58.1-3833 of the Code of Virginia of 1950, as amended; and, WHEREAS, the Board of Supervisors has determined that it is desirable to have an election on .the question of whether or not the County of Isle of Wight shall be authorized to levy a tax on food and beverages sold for human consumption by a restaurant; and, WHEREAS, the Board of Supervisors desires that the election be scheduled and held as provided by law in November, 1994. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight that said Board does respectfully request the Circuit Court of Isle of Wight County to issue an order requiring the. Judges of election on the day fixed by the order to open the polls in the County 10 ea~~ , :15 ~~t;~746 and take the sense of the qualified voters of the County on the question of whether the County of Isle of Wight shall be authorized to levy a tax on food and beverages sold for human consumption by a restaurant pursuant to Section 58.1-3833 of the Code of Virginia, as amended, said referendum to be held in accordance with Section 214.1.165 of the Code of Virginia. The motion was adopted unanimously (5-0). County Attorney Crook stated he has the .agreement between SPSA and the County and a finance agreement between SPSA and the Bank of Hampton Roads concerning refuse sites for the Board's consideration. Mr. Crook stated there are several questions. he has about the agreements, one being a provision that the County will pay as additional rent all expenses of SPSA including reasonable fees and expenses of its counsel in connection with the financing. Mr. Crook further stated another provision is in the event of damages to the premises; SPSA will not be responsible in the event of a termination of the lease for any damages. Mr. Crook stated it should read as an off-set against what the County has to pay SPSA for the improvements in the event the County terminates the lease. Mr. Crook stated regarding governing law and form, it reads the State of Virginia and he would want it to read the County of Isle of Wight. Mr. Crook stated he discussed the matter with the attorney that prepared these documents and he is using form language so there should not be a problem to implement the changes he is suggesting. Mr. Crook stated he would recommend approval subject to the modifications and terms he suggested. Supervisor Cofer moved the Board adopt the following resolution approving the lease agreement and financing that SPSA has agreed to with the Bank of Hampton Roads, subject to the modifications, as recommended by the County Attorney, being completed by SPSA: BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, as follows: Section 1. Findings and Determinations ~~ (a)~~ On February 18,1994, the County of Isle of Wight, Virginia (the County ), and Southeastern Public Service Authority of Virginia ("SPSA"), having been duly authorized by their respective governing bodies, entered into an Agreement for Solid Waste Collection and Disposal Services Agreement (the "Solid Waste Services Agreement"), providing for the financing and construction of solid waste collection facilities at, and the provision of services to, unspecified sites within the County, all for the purpose of enabling SPSA to provide to the County solid waste collection services. (b) The County has requested SPSA to finance, design, construct and lease to the County solid waste collection facilities at two particular sites, known as the Carrsville Center site and the Jones Creek Center site, and to be described more particularly in exhibits to the Lease and Sublease hereinafter mentioned. 1 1 11 E 09K ~5 • ~;;~~'t7 (c) SPSA and. the County have agreed generally on the concept of the appropriate solid waste collection facilities to be constructed at the Carrsville Center site and the Jones Creek Center site. (d) SPSA has obtained from the Bank of Hampton Roads a commitment to finance the estimated $300,000 cost of the solid waste collection facilities for the Carrsville Center site and the Jones Creek Center site on terms that are acceptable both to SPSA and the County. (e) There have been presented to the Board of Supervisors of the County, together with this resolution, drafts of the instruments that will implement the financing and that are consistent with the Solid Waste Services Agreement and the commitment for financing extended by the Bank of Hampton Roads and acceptable to SPSA. Section 2. Authorization of Financing Documents Each of the Lease Agreement between the Board of Supervisors of the County and SPSA (the "Lease"), the Sublease Agreement between SPSA and the Board of Supervisors of the County (the "Sublease"), and the Financing Agreement between SPSA and the Bank of Hampton Roads (the "Financing Agreement") is hereby approved in the form presented at the meeting at which this resolution is adopted, and the _Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board of Supervisors are hereby authorized to execute and deliver. the Lease and the Sublease in substantially such form together with such changes as those executing such instruments may in their discretion approve as in the best interest of the County. Section 3. Request to SPSA SPSA is hereby requested to approve the same instruments presented to the Board of Supervisors of the County at the meeting at which this Resolution is adopted, to issue its bond in the amount $300,000 as contemplated by the Financing Agreement and to undertake the design, construction and leasing of, and provision of solid waste collection services by, the solid waste collection facilities at the Carrsville Center site and the Jones Creek Center site, all as contemplated by the Lease, the Sublease and the Solid Waste Services Agreement. Section 4. Effective Date This Resolution shall take effect immediately upon its adoption. The motion was adopted (5-0) unanimously. County Attorney Crook stated he has reviewed the Deed of Easement and plat from HRSD for the. pump station on the County owned property in Smithfield. and recommends it to the Board for their consideration. Chairman Spady moved the Board approve the Deed of Easement and authorize him to sign the Deed of Easement on behalf of the Board... Thee 12 EO~~ . i5 ~~~74~ motion was adopted unanimously (5-0). County Attorney Crook stated he has a personnel matter involving employment and a matter involving acquisition or use of property for public purposes for executive session later in the meeting. County Attorney Crook stated he has reviewed the audit proposal and .his suggested changes which have been incorporated in the agreement and , he now recommends the proposal to the Board for their consideration. Supervisor Bradshaw moved the Board approve the agreement as presented. The motion was adopted unanimously (5-0). // Chairman Spady called for the County .Administrator's report. Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION IN SUPPORT OF THE APPLICATION OF UNION CAMP CORPORATION TO THE DEPARTMENT OF -TRANSPORTATION FOR INDUSTRIAL ACCESS RAILROAD FUNDS WHEREAS, Union Camp Corporation has expressed its intent and desire to the Isle of Wight County Board of Supervisors to locate its industrial operations in the County, which will involve a capital investment of one hundred million ($100,000,000) dollars and create 80 new jobs; and, WHEREAS, this business and its operations will require rail access; and, WHEREAS, this railroad access is anticipated to provide a movement of 520 rail cars per year; and, WHEREAS, officials of Union Camp Corporation have reported to the County their intent to apply for Industrial Access Railroad Funds from the Commonwealth of Virginia in the amount of one hundred thousand ($100,000) dollars; and, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight hereby endorses and supports the application of Union Camp Corporation for one hundred thousand ($100,000) dollars in Industrial Access Railroad Funds; and, BE IT FURTHER RESOLVED that the County of Isle of Wight hereby makes known its desire and intent to assist the Virginia Department of Transportation in providing the maximum financial assistance to Union Camp Corporation for the purpose of locating its industrial facility in Isle of Wight County. The motion was adopted unanimously (5-0). 1 13 80nK ~5:a!;~~~~ Supervisor Bradby moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE SEVENTY THOUSAND THREE HUNDRED DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE CAPITAL BUDGET WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the completion of construction at the Rushmere Volunteer Fire Department; and, WHEREAS, the funds in the amount of seventy thousand three hundred dollars ($70,300) need to be appropriated from the unappropriated fund balance to the capital budget in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that seventy thousand three hundred dollars ($70,300) from the unappropriated fund balance be appropriated to the capital budget in the 1993-94 budget or the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE NINETY FIVE THOUSAND DOLLARS OR SO MUCH AS SHALL BE AVAILABLE FOR THE FOOD SERVICE PROGRAM WHEREAS, the School Board of the County of Isle of Wight has received additional monies from the School cafeteria funds for the Food Service Program; and, WHEREAS, the funds in the amount of ninety five thousand dollars ($95,000) need to be appropriated to the School operating budget in the 1993-94 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that ninety five thousand dollars ($95,000) from the School cafeteria funds be appropriated to line item Food Service Program in the 1993-94 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to rztake the appropriate accounting adjustments in the budget and to do all the things necessary to 14 ao~K . 15 y~.:~750 give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE SEVENTY FOUR THOUSAND FIVE HUNDRED SIXTEEN DOLLARS FROM THE FEDERAL GOVERNMENT FOR THE CARL D. PERKINS VOCATIONAL EDUCATION PROGRAM WHEREAS, the School Board of the County of Isle of Wight, Virginia has received approval for a grant for the Carl D. Perkins Vocational Education Program; and, WHEREAS, the funds in the amount of seventy four thousand five hundred sixteen dollars ($74,516) need to be appropriated to the School grant fund in the 1993-94 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that seventy four thousand five hundred sixteen dollars ($74,516) be appropriated to line item Carl D. Perkins Vocational Education in the 1993-94 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the fallowing resolution: RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY ONE THOUSAND FIVE HUNDRED DOLLARS FOR PERSONNEL EXPENSES FOR SCHOOL RELATED ACTIVITIES WHEREAS, the School Board of the County of Isle of Wight has received monies from the School Activities funds for personnel expenses for school related activities; and, WHEREAS, the funds in the amount of twenty one thousand five hundred dollars ($21,500) need to be appropriated to the School operating budget in the 1993-94 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that twenty one thousand five hundred dollars ($21,500) from the School Activities funds be appropriated to the School's operating budget in the 1993-94 budget of the County of Isle of Wight, Virginia. 1 11 15 f: ~pnn ~5 rAGF751 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE FOUR MIE POOH DODLSARS FROM THE 1994 SCHOOL BOND TO THE SCHOOL CONSTRUCTION FUND WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the school construction program; and, WHEREAS, the funds in the amount of four million dollars ($4,000,000) need to be appropriated from the 1994 school bond issue proceeds to the school construction fund in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that four million dollars ($4,000,000) from the 1994 school bond issue proceeds be appropriated to the school construction fund in the 1993-94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FIFTEEN THOUSAND FIVE HUNDRED FIFTY-SIX DOLERAL GOVE~NT COMMONWEALTH OF VIRGINIA AND THE FED .FOR SOCIAL SERVICES DEPARTMENT PROGRAMS WHEREAS, the Social Services Department has received additional allocations from the Commonwealth of Virginia and the Federal Government; and, WHEREAS, the funds in the amount. of fifteen thousand five hundred fifty-six dollars ($15,556) to be received from the Commonwealth of Virginia and the Federal Government need to be appropriated to the Social Services Department 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT -IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifteen 16 coe~ 15:~~~-752 thousand five hundred .fifty-six dollars ($15,556} to be received from the Commonwealth of Virginia and the Federal Government be appropriated to the following line items in the 1993-94 budget of the County of Isle of Wight. Supplemental State $11,234 Supplemental Federal $ 4,322 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for these allocations and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE THIRTY EIGHT THOUSAND EIGHT HUNDRED FORTY THREE DOLLARS FROM THE COMMONWEALTH OF VIRGINIA DIVISION OF MOTOR VEHICLES WHEREAS, khe Isle of Wight County Sheriff's Office. has applied for and received grant funding from the Commonwealth of Virginia Division of Motor Vehicles for the FY95 Highway Safety 402 Grant; and, WHEREAS, the funds in the amount of thirty eight thousand eight hundred forty three dollars ($38,843) need to be appropriated to the Sheriff's Office line item in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that thirty eight thousand eight hundred forty three ($38,843) or as much as shall be received from the Commonwealth of Virginia Division of Motor Vehicles be appropriated to the Sheriff's Office line item in the 1994-95 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all things necessary to give this resolution effect. The motion was adopted. unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FOUR THOUSAND EIGHT HUNDRED EIGHTY DOLLARS FROM THE COMMONWEALTH OF VIRGINIA DIVISION OF MOTOR VEHICLES WHEREAS, the Isle of Wight County Sheriff`s Office has applied for and received grant funding from the Commonwealth of Virginia Division of Motor Vehicles for the Safety Belt Usage Grant Program; and, 1 1 D 17 BOeK ~.tJ ~er;f~~,, WHEREAS, the funds in the amount of four thousand eight hundred eighty dollars ($4,880) need to be appropriated to the Sheriff s Office line item in the 1994-95 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HERESY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that four thousand eight hundred eighty dollars ($4,880) or as much as shall be received from the Commonwealth of Virginia Division of Motor Vehicles be appropriated to the Sheriff's Office line item in the 1994-95 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0) adopted. County Administrator Standish stated the Board considered the regional Groundwater Mitigation Program Agreement, after review by the County Attorney, and the Board indicated that they would be interested in participating if the City of Virginia Beach covered the initial cost of a $1,000 entry fee cost and pro-rata distribution cost of approximately $500. Mr. Standish stated to date, the City of Virginia Beach has not responded. Supervisor Cofer moved the Board au#horize participation and execution of the agreement and gnat the County Administrator be directed to pursue the request with the City of Virginia Beach. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO GREET THE CITIZENS OF THE COUNTY OF ISLE OF WIGHT OF .THE UNITED KINGDOM WHEREAS, the citizens of the County of Isle of Wight of the United Kingdom and the County of Isle of Wight, Virginia of the United States of America have, for many years, visited each other. despite the geographical distances between them; and,- WHEREAS, in 1988, the two counties developed a formal az~d permanent relationship. as kindred people and communities; and, WHEREAS, that formal relationship continues to strengthen the personal friendships of the citizens of counties. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia of the United States of America expresses and extends its warmest greetings to the citizens of the County of Isle of Wight of the United Kingdom. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE SIX THOUSAND 18 eoer ~.5:.,:.~'~'~ SIX HUNDRED DOLLARS. FROM THE CURRENT FISCAL YEAR E911 REVENUE FOR E911 EXPENDITURES WHEREAS, the Board of Supervisors of the County of.Isle of Wight, Virginia has approved expenditures for. E911; and; WHEREAS, the funds in the amount of six thousand six hundred dollars ($6,600) need to be appropriated from the current fiscal year E911 revenues to the E911 fund in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that six thousand six hundred dollars ($6,600) be appropriated to the E911 fund in the 1993-94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE SEVENTY THOUSAND FIVE HUNDRED FORTY EIGHT DOLLARS FROM THE 1993 SCHOOL BOND ISSUE INVESTMENT PROCEEDS TO THE GENERAL FUND WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the issuance of general obligation bonds for school construction; and, WHEREAS, the funds in the amount of seventy thousand five hundred forty eighk dollars ($70,548) need to be appropriated from the 1993 School Bond Issue Investment Proceeds to reimburse the general .fund for the cost of such issue in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that seventy thousand five hundred forty eight .dollars ($70,548) from the 1993 School Bond Issue Investment Proceeds be appropriated to the general fund in the 1993-94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make. the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Supervisor Bradshaw moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE FIFTY THOUSAND 1 19 ONE HUNDRED EIGHTY DOLLARS FROM THE 1994 SCHOOL BOND ISSUE INVESTMENT PROCEEDS TO THE GENERAL FUND WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the issuance of general obligation bonds for school construction; and, WHEREAS, the funds in the amount of fifty thousand one hundred eighty dollars ($50,180) need to be appropriated from the 1994 School Bond Issue Investment Proceeds to reimburse the general fund for the cost of such issue in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifty thousand one hundred eighty dollars ($50,180) from the 1994 School Bond Issue Investment Proceeds be appropriated to the general fund in the 1993- 94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). Chairman Spady moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY SEVEN THOUSAND FIVE HUNDRED EIGHTY ONE DOLLARS FROM THE SOUTHEASTERN VIRGINIA AREAWIDE MODEL PROGRAM (SEVAMP) FOR AN IN-HOME HEALTH NURSE AT THE ISLE OF WIGHT HEALTH DEPARTMENT WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received a grant from the Southeastern Virginia Areawide Model Program (SEVAMP) for an In-Home Health Nurse at the Isle of Wight Health Department; and,. WHEREAS, the funds in the amount of twenty seven thousand five hundred eighty one dollars ($27,581) to be received from the Southeastern Virginia Areawide Model Program (SEVAMP) need to be appropriated to the In-Home Health Nurse salaries, fringe benefits, and travel and training line items in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that twenty seven thousand five hundred eighty one dollars ($27,581) to be received from the Southeastern Virginia Areawide Model Program (SEVAMP) be appropriated to the SEVAMP grant line items in the 1993-94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. 20 800« ~5 ~r=:r7~6 The motion was adopted unanimously (5-0). County Administrator Standish stated proposals have been received and are under review from seven vendors regarding data processing facilities. Mr. Standish stated 400 square feet of office space will be required for these activities and he has requested Frank Spady to analyze existing office space to determine if the County has adequate space for use by data processing staff. Mr. Standish stated the County's Capital Improvements Budget, which is not yet approved, contains $100,000 which could potentially fund the 400 square feet of construction, if approved by the Board. Mr. Standish stated a report on the matter will be presented to the Board at their July 21, 1994 meeting for consideration. Supervisor Bradshaw asked if the $100,000 included building the facility and buying the necessary software and hardware which must be purchased. M. Christine Ledford, Director of Budget & Finance, stated some costs have been included in the Operating Budget and the last lease payment which will be in September does include additional funds for monthly costs although she cannot guarantee it will cover the total cost. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE TEN THOUSAND SEVEN HUNDRED SEVENTY DOLLARS FOR CARRYOVER GRANT PROGRAMS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received grants for various programs; and, WHEREAS, the funds in the amount of ten thousand seven hundred seventy dollars ($10,770) need to be carried over to the following programs in the 1993-94 budget of the County of Isle of Wight, Virginia: SEVAMP $8,525 Shoreline Sanitation 1,970 Transportation Safety Program 275 NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that ten thousand seven hundred seventy dollars ($10,770) be appropriated to the programs listed. above in the 1993-94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, .Virginia is authorized to make the appropriate accounting adjustments in the budget for these programs and to do all the things necessary to give this resolution effect. The motion was adopted unanimously (5-0). County Administrator Standish stated the agenda contains a request from the Jaycees for roof repair/replacement of the old Smithfield High School agricultural building. Supervisor Cofer moved the .Board direct County staff to put the n 1 21 f•. -~ 15 ea~K ;,..?~7 matter to bid and bring a report back to the Board at their July 21, 1994 meeting. The motion was adopted unanimously (5-0). County Administrator Standish stated VACO and VML meet every several years to negotiate on behalf of local governments aloes-cost power contract with Virginia Power. Mr. Standish further stated VACO has asked for a voluntary contribution in the amount of $444 to diminish some of their direct costs. Supervisor Cofer moved the Board authorize $444 to VACO to negotiate lower local government electric service rates. The motion was' adopted unanimously (5-0). County Administrator Standish noted information on the County Personnel Policies and Procedures Manual revisions will be provided to the Board at their August 18, 1994 meeting. Chairman Spady appointed Supervisors Bradshaw and Bradby to serve as atwo-member committee to report back to the Board on their recommendations on the Personnel Policy and Procedures Manual revisions. County Administrator Standish stated same years ago the County was encouraged to consolidate certain services that had been provided by various departments under the Comprehensive Services Act. Mr. Standish stated at that time the Board appointed a Community Policy and Management Team and the State has made money available from their allocation to fund a regional administrator position which would cover Isle of Wight and Southampton Counties and the cities of Franklin and Suffolk. Mr. Standish stated the County would allocate $1,800 in local funds, matched by $3,200 in State funds and if each of the other communities contributes, for a total of $20,000, it would pay for a regional administrator for this program. Supervisor Edwards moved the Board approve the allocation of $1,800 to secure the position of part-time Coordinator with the understanding that future participation will be contingent on the continued provision of State funding for the Comprehensive Services Act. County Administrator Standish stated the Board's September meeting will occur on the same day as the opening of the County's fair and suggested the Board may wish to consider moving the Board meeting to an alternate date. The Board deferred action relative to changing the date or time of the Board's September meeting until the July 21, 1994 meeting of the Board. County Administrator Standish noted that the delinquent real estate tax collection attorney has collected $2,224.14 for the month of May, at a cost of $1,908.62 to the County, which represents 85% of the amount collected. Supervisor Cofer moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE SIXTEEN THOUSAND SEVEN HUNDRED THIRTY FIVE DOLLARS OR AS MUCH AS SHALL BE AVAILABLE 22 eOeK 'l~j :ac:r~~J FROM THE REFUNDING SERIES 1994A PROCEEDS TO THE SCHOOL CONSTRUCTION FUND WHEREAS, the Board of Supervisors of the County of Isle of. Wight, Virginia has approved the school construction program; and, WHEREAS, the funds in the amount of sixteen thousand seven hundred thirty five dollars ($16,735) or as much as shall be available need to be appropriated from the Refunding Series 1994A Proceeds to the school construction fund in the 1993-94 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that sixteen thousand seven hundred thirty five dollars ($16,735) or as much as shall be available from the Refunding Series 1994A proceeds be appropriated to the school construction fund in the 1993-94 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution .effect. The motion was adopted unanimously (5-0). County Administrator Standish stated at the direction of the Board he has met with the financial consultant regarding the Count}~s next borrowing. Mr. Standish further stated a public hearing should be set for the Board's July meeting for additional borrowing for Phase II of school construction. Mr. Standish stated the Board at their Apri121,1994 meeting authorized $2.3 million for the Smithfield Middle School renovation, funds for the design of the Carrsville, Hardy and Windsor schools through the construction document stage at $350,221 and construction management through September of 1995 in the amount of $335,000, for a total of $3,000,000. Mr. Standish stated the Board has already advanced $300,000 of that amount and the resolution to be advertised would be in the amount of $2.7 million. Mr. Standish stated the method recommended by the financial consultant are Bond Anticipation Notes in which the County would borrow money over the next thirty-six months and go to the bond market when appropriate. Supervisor Edwards moved the Board set a public hearing for the July 21, 1994 meeting relative to additional borrowing for Phase II of school construction in the amount of $2.7 million. The motion was adopted unanimously (5-0). Dallas Johnson, Building Inspector with the Inspections Division, stood and was introduced to the Board by County Administrator Standish. // Supervisor Cofer moved the Board take aten-minute recess at 8:05 p.m. Upon returning to open session ak 8:20 p.m., Chairman Spady called for Old Business: 1 u 23 80~K 15:.,:~75J A. Capital Budget County Administrator Standish suggested the Board may wish to table the Capital Improvements Budget an additional thirty days until after the completion of the current fiscal year. Mr. Standish stated the County's Capital Budget contains $1,254,110 in .non-emergency expenditures and $193,400 in emergency services expenditures. Mr. Standish stated the fund balance should be between $4.2 and $4.3 million. Chairman Spady moved the Board table the matter to the July 21,1994 meeting. The motion passed (4-0) with Supervisor Edwards absent for the vote. B. Meals Tax Resolution County Administrator Standish noted the Board earlier approved the resolution included in the agenda under the County Attorney's section. Supervisor Bradshaw moved the Board direct the County Administrator and staff, in cooperation with the school administrator, to develop a marketing plan for the referendum. The motion passed (4-O) with Supervisor Edwards absent for the vote. Supervisor Bradshaw requested a status report on the recycling program in the County. County Administrator Standish stated a status report will be provided on the County's recycling program in the Fall. The Board and County Attorney were presented a manual of County appointments for their information and future reference. Supervisor Bradshaw requested that copies also be sent to the various library facilities and the press. // Chairman Spady called for New Business. Supervisor Bradby referred to a letter from the Department of Game and Inland Fisheries dated June 9, 1994, referring to no-wake signs which need replacing in the Tyler's Beach Boat Harbor area. Ludford T. Creef, Director of Public Works, stated three signs have been installed and a fourth sign will be installed as soon as the Game Warden can meet with Public Works staff to advise where the fourth sign should be located. Supervisor Edwards requested that the Board compensate the Comprehensive Services Act citizen appointees. Supervisor Bradshaw requested the County Administrator to provide the Board with a list. of uncompensated- appointments at the Board's continued meeting of June 28, 1994. // 24 ao~x ~5 ~~,:f76a Chairman Spadycalled for Appointments. Supervisor Edwards .moved the Board reappoint Fenton Thomas, representing the Windsor District, for an additional four-year term on the Social Services Board. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board reappoint Ron Pack, representing the County, for an additional four-year term on the Sports Authority of Hampton Roads, Virginia. The motion was adopted unanimously (5-O). Supervisor Edwards moved the Board appoint Allan .Brown, representing the Windsor District, for afour-year term on the Recreational Facilities Authority. The motion was adopted unanimously (5-0). Supervisor Cofer moved the Board reappoint O. A. Spady, Chairman of the Board, to serve an additional two-year term on the Hampton Roads Planning District Commission. The motion was adopted unanimously (5-0). // Chairman Spady called for approval of the May 19, 1994 minutes. Supervisor Cofer moved the Board adopt the minutes with an amendment on page 27 to .reflect that Supervisor Bradshaw moved to increase the Social Services budget by $10,000, in addition to the County Administrator's recommended increase of $20,000 and on page 29 to delete one of the dual motions approving the E-911 budget. The motion was adopted unanimously (5-0). County Attorney Crook stated Supervisor Cofer inquired earlier in the meeting what would be necessary to change the date of the Board's September meeting and it would be necessary for the Board to adopt a resolution and the resolution would have to be published two weeks in the newspaper before the meeting, as well as posted at the front door of the Courthouse. // At 8:40 p.m., Supervisor Cofer moved the Board enter an executive session under Section 2.1-344 A7 of the Freedom of Information Act for the purpose of advice of counsel concerning contract negotiations; under Section 2.1-344 Al of the Freedom of Information Act concerning .two personnel matters, and under Section 2.1-344 A7 of the Freedom of Information Act concerning advice of counsel on litigation. The motion was adopted unanimously (5-0). Upon returning to open session at 9:08 p.m., Supervisor Bradshaw moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, 25 1 ll 800K ~~ ~er.~~61 .. WHEREAS, 2.1-344.1A of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; _ NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's kr-owledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the. executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion was. adopted unanimously (5-0). // At 9:10 p.m., Supervisor Bradshaw moved the Board continue the meeting to Tuesday, June 28, 1994 at 5:30 p.m. The motion was adopted unanimously (5-0). 1 O. . Spady, Ch 'man Myles .Stan ish, Clerk 26