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01-16-1992 Regular Meeting_~ .~~~ r ~ ~: ~ ~ ;,:_ _~. REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SIXTEENTH DAY OF JANUARY IN THE YEAR NINETEEN HUNDRED NINETY TWO PRESENT: Henry H. Bradby, Chairman Steve W. Edwards, Vice Chairman Joel C. Bradshaw, Jr. Malcolm T. Cofer ABSENT: O. A. Spady Also Attending: H. Woodrow Crook, Jr. County Attorney Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Donald T. Robertson, Assistant to the County Administrator Carey H. Mills,. Assistant Clerk Chairman Bradby called the meeting to order at 7:00 p.m. and announced. that the joint meeting of the Board of Supervisors and School Board would be canceled due to the absence of Supervisor Spady. Chairman Bradby continued that the meeting would be moved to February 6, 1992 to allow participation of all members in the discussion. County Attorney Crook stated that the School Board would be requesting the meeting be on January 30,1992, rather than February 6,1992. Supervisor Bradshaw then gave the invocation. // Chairman Bradby called for a public hearing on the following application: The application of Willie J. Murphy, Jr., for a change in zoning classification from R-1, Residential Limited, to C-A-1, . Conditional Agricultural Limited, .66 acres of land located on Grants Lane, which is south of Old Carrsville Road (Route 1701) between Old Myrtle Road (Route 632) and Seegar Drive (Route 613), in Windsor Magisterial District. W. Douglas Caskey, Assistant County Administrator/Community Development, stated there was no opposition expressed to the application at the Planning Commission meeting and it was determined that the placement of adouble-wide mobile home to replace the existing single-wide would be an improvement to the community. Mr. Caskey further stated it was pointed out by the County Attorney that the rezoning was necessary in order to correct an error made in 1976 when the County originally allowed the placement of the existing mobile home on the property. Mr. Caskey continued that the Planning Commission voted unanimously to j ~: recommend approval to the Board of the application. Chairman Bradby called for citizens to speak in favor. No one appeared. Chairman Bradby called for citizens to speak in opposition. No one appeared. Supervisor Bradshaw stated he knew the applicant and moved the Board approve the application of Willie J. Murphy, Jr. The motion passed by unanimous vote (40) of those members present. // Pamela Edwards, .School Board Chairman, stated the School Board would be at the Courthouse complex on January 30, 1992 for a budget meeting and suggested the School Board meet with the Board of Supervisors at that time. Ms. Edwards further stated this date would also allow sufficient time for proper advertisement in the newspapers. County Administrator Standish stated he would contact the Board of Supervisors next week to confirm that they could all be present on January 30, 1992 for a joint meeting. Ms. Edwards then requested the appropriation of funds to pay the architects, Shriver & Holland. Ms. Edwards reported that at the end of December, the amount was $258,906.39, however, because the School Board went beyond the thirty-day contractual agreement, there may be a possibility of an additional fee being charged by the architect. County Administrator Standish stated in anticipation of this request by the School Board, a resolution was prepared which would appropriate the amount of $258,907 for payment of the outstanding architectural fee. Supervisor Edwards then moved the Board approve the following resolution which was prepared at the request of the School Board: RESOLUTION TO APPROPRIATE TWO HUNDRED FIFTY-EIGHT THOUSAND NINE .HUNDRED SEVEN DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND TO THE SCHOOL CONSTRUCTION FUND WHEREAS, the Board of .Supervisors of the County of Isle of Wight, and inia has approved the appropriation of funds for school construction; WHEREAS, the funds in the amount of two hundred fifty-eight thousand nine hundred seven dollars ($258,907) needs to be appropriated from the unappropriated fund balance to the school construction fund in the 1991-92 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the . Board of Supervisors of the County of Isle of Wight, Virginia that two hundred fifty-eight thousand nine hundred seven dollars ($258,907) from the unappropriated fund balance be appropriated to the school construction fund in the 1991-92 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion passed unanimously (40). Ms. Edwards stated at the School Board's last meeting, a contract was approved with Construction Control Corporation, contingent upon the appropriation of funds by the Board of Supervisors, which would consist of an initial fee of $35,000. Supervisor Cofer inquired as to the projected total figure. County Administrator Standish replied $763,500. County Attorney Crook advised $35,000 would be required when the contract was officially signed with a set number of payments continuing monthly for a period of time. ~ - Ms. Edwards stated the School Board could not use the services of Construction Control Corporation until the initial fee was paid. County Attorney Crook advised that the Construction Control management team is now going over the architect's plans and specifications to see where changes can be recommended to reduce cost. County Attorney Crook further advised that the school construction cost which includes Construction Control management will come from the school construction funds which the County presently has in the amount of $10,000,000. County Attorney Crook reiterated that one of the Board of Supervisors' primary concerns was to reduce the cost of the project and the services of Construction Control management does just that,. in addition to overseeing the construction. County Attorney Crook stated that Construction Control would also do the site evaluation and that they have met with the architect to discuss design progress which cannot be finalized until the site is selected. Chairman Bradby stated he would prefer that all Board members be present before taking any action on the matter. i Supervisor Edwards stated that if a motion was put on the floor,. Supervisor Spady would have an opportunity at the next meeting to vote on the matter and moved that the Board appropriate the requested funds in the amount of $35,000. The motion resulted in a tie vote {2-2) with Supervisors Edwards and Bradshaw voting in favor and Chairman Bradby and Supervisor Cofer voting against the motion. -~ ~ Caen ~.4 =.c:~ 1•..~:.,, County. Attorney Crook advised that Supervisor Spady would have the opportunity to vote on the motion at the .next meeting. // Chairman Bradby called for Citizens' Comments. Dr. Richard Peerey, member of the School Board, stated the School Board was aware last Fall that State budget cuts would be imminent and the School Board began to drastically curtail already budgeted items. Dr. Peerey stated three staff positions were not filled, field trips were curtailed and closely screened by the Director of Instruction and a close watch was kept on the consumption of fuel oil for the purpose of heating. Dr. Peerey continued the State portion of the budget was nearly fully funded and the School Board was not aware that anything had been done inappropriately. Dr. Peerey stated further that all School Board expenditures and accounting were reported to the Board of Supervisors and County Administrator monthly so the Board was fully apprised on a monthly basis of how the School Board expended its funds. Reverend Williams urged the Board to not appropriate any funds until a comprehensive study has been .accomplished. Reverend Williams continued he believed a consolidated high school would solve many of the problems faced by the County; however, until necessary data is obtained from a comprehensive study, he could not back up his belief. Reverend Williams stated he would be willing to spend the money on a comprehensive study before taking further action. Mary Jean Scott asked if all School Board members were present when they went into Executive Session. Chairman Bradby stated the School Board and Board of Supervisors would possibly have a meeting on January 30, 1992, and that all questions for the School Board should be raised at that meeting. Grace Keen invited the Board members to attend a meeting with the Norfolk Planning Council on January 22, 1992 at 11:30 a.m. at Smithfield Station and a public meeting on January 28, 1992 at 7:00 p.m. at the old courthouse in Smithfield concerning the problems that face families today. // Chairman Bradby called for the Community Development report. W. Douglas Caskey, Assistant County Administrator/Community Development, offered no report for discussion by the Board. // Chairman Bradby called for the County Attorney's report. County Attorney Crook offered no report for discussion by the Board. ., // Chairman Bradby called for the County Administrator's report. County Administrator Standish offered no report for discussion by the Board. Supervisor Edwards requested-the County Administrator review the original request for a Windsor library and report back to the Board on the matter. // Chairman Bradby called for New Business. There was no new business. offered for discussion by the Board. // Chairman Bradby called for Old Business. There was no old business offered for discussion by the Board. // Chairman Bradby called for Appointments.. There were no nominations for appointments by the Board. // Chairman Bradby called for approval of the December 19, 1991 minutes of the Board. Upon recommendation by County Attorney Crook, Supervisor Edwards moved the Board adopt the December 19, 1991 minutes.. The motion passed unanimously (4-0). // At 7:35 p.m., Supervisor Edwards moved the Board adjourn. The motion passed unanimously (4-0). I enry H. radby, Chairman !. Myles .Standish, Clerk