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09-19-1991 Regular Meetingr; B~~K ~.~ ~~~: ~y~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE NINETEENTH DAY OF SEPTEMBER IN THE YEAR NINETEEN HUNDRED NINETY ONE PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards Thomas L. Ross ABSENT: Richard L. Turner Also Attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Donald T.' Robertson,. Assistant to the .County Administrator Carey H. Mills, Assistant Clerk Chairman Bradby called the meeting to order at 7:00 P.M. The invocation was delivered by Supervisor Ross. // Supervisor Edwards stated a public hearing was held at 2:Q0 P.M. today concerning the school bond issue and after comments were heard he asked that the meeting be continued until 7:00 P.M. to hear further comments, but because one Board member would not be present at the 7:00 P.M. meeting, the Board voted (4-1) to reject the Virginia Public School Authority bonds and voted (4-1j to pursue the General Obligation bonds at the 2:00 meeting. // Chairman Bradby called for Citizens Comments. No one appeared. // Chairman Bradby called for the Community Development report. W. Douglas Caskey, Assistant County Administrator/Community Development, presented the following applications for the Board's consideration: 1. The application of Nell D. Thacker to ,allow her son, Donald Thacker, to occupy a mobile home on 135 acres of land located on Route 626, in Hardy Magisterial District. Chairman Bradby called for citizens to speak in favor No one appeared Chairman Bradbx called for citizens to speak in opposition. No one appeared. Chairman Bradby called for comments by the Board. Supervisor Ross moved the Board approve the application of Neal D. Thacker. The motion passed unanimously (4-0). 2. The application of James L. Wilson to locate a mobile home for daughter, Virginia Hicks, on 1.71 acres of land located off Route 621 in Hardy Magisterial District. 1 ae~, 14~,.~ :~0 e Chairman Bradby called for citizens to speak in favor. No one appeared. Chairman Bradby called for citizens to speak in opposition. No one appeared. Chairman Bradby called for comments by the Board. There were no comments. Chairman Bradby moved the Board approve the application of James L. Wilson. The motion passed unanimously (4-O). Mr. Caskey presented a copy of a study. outline of the Route 258 corridor for the County provided by the Virginia Department. of Transportation. Mr. Caskey stated the Board had previously taken action to allocate up to $50,000 towards a planning study pertaining to the potential improvements required along the .Route 258 corridor and VDOT has been preparing a study outline. Mr. Caskey further stated that the County has been advised that there will be no monies required from the secondary road funds and that the State Highway Department intends to use highway planning and research money which will have no impact on County funding. Mr. Caskey continued VDOT is now requesting concurrence from the Board prior to proceeding and with the Board's concurrence, the initial work will begin around October 1, 1991 and will take approximately eight months to complete the study. Chairman Bradby stated the widening of Route 258 would impose a hardship on the County residents who live along the area of the road to be widened. County Attorney Crook stated the study would determine not only improving the existing road, but also would consider alternatives. Supervisor Edwards stated it was the Board's desire to make VDOT aware of how important it was to the Board that the citizens living at Tynes Corner keep their existing yards. County Administrator Standish asked Mr. Casket' if he had discussed with VDOT the alternatives for a connection to the Route 10 bypass as opposed to going north at the light. Mr. Casket' replied that the previous engineer had proposed a realignment that would tie in with a proposed interchange on Route 10 bypass that is also in the six-year plan and is proposed to be constructed with private monies as passed by the Board of Supervisors in conjunction with the Cypress Creek project. Mr. Casket' explained that when the County approved the rezoning for the Cypress Creek residential community one of the proffered conditions was that the developers, at their expense, would construct an interchange on Route 10 bypass and that there had been discussion from VDOT on tieing Route 258 into the interchange. Mr. Casket' stated that the Comprehensive Plan recommends that there be consideration given to the establishment of an entirely new corridor, .for example, from the Courthouse to the Benns Church area. Supervisor Ross moved the Board approve the outline as presented and directed County staff to proceed with working with VDOT on the matter. The motion passed unanimously (4-0). // Chairman Bradby called for the County Attorney's report. 2 1 LJ .~. ~ ~' ~ 11 H. Woodrow Crook, Jr., County Attorney, stated he had some ongoing correspondence with the developers of Littleton Estates and .the matter was referred to him to either resolve it or bring suit. County Attorney Crook stated that the street which was built has. never been taken into the Highway system and that there is between $25,000 to $30,.0.00 worth of work to be completed to bring the road into the system. County .Attorney Crook stated Mr. Marshall, the acting general partner, .has indicated that they would like to vacate the plat requirement of a recreational lot. County Attorney Crook further stated at the time the subdivision was recorded, the. County required a dedication of land for recreational facilities and since that time the County has repealed that provision in the ordinance so that it is no longer required; however, it is on the plat that it is dedicated for recreation. County Attorney Crook stated there are two ways to accomplish this vacation. One is to have every lot owner in the subdivision sign a vacation resolution and bring it to the Board who can approve it, and if this is not possible, the Board could advertise for a public hearing on an ordinance. Supervisor Ross moved the Board authorize the County Attorney to prepare an ordinance and. advertise it for public hearing to allow the Board to consider vacating the requirement of the plat. The motion passed unanimously (4-0). // Chairman Bradby called for the .County Administrator's report. .County Administrator Standish stated at the previous meeting the Board asked Sam Rosenthal, the County's insurance advisor, to come back after further analysis of the bids received for health insurance. Sam Rosenthal stated he met with the Blue Cross Blue Shield representatives who confirmed their- program as offered to the County which will allow .County employees the option of choosing which option they would like to participate in. Mr. Rosenthal further stated the three options included in the comprehensive program, KeyCare-and Healthkeepers and depending on which program selected,. the employee would receive different benefits at a lower or higher rate.- Mr. Rosenthal continued that the County could take the Blue Cross-Blue Shield program. as of October 1, 1991 with the rates as quoted, but if the County initiated it after November 1, 1991, they would want a 1.5$ increase. Mr. Rosenthal stated it may be possible for the County to go self insured or join the School system and go self insured. Supervisor Ross moved to continue with current Blue Cross Blue Shield health insurance program for sixty to ninety days to further evaluate private sector providers; review self insurance alternatives; and review potential of combining County and School programs. The motion passed unanimously (4-0). Supervisor Edwards moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND APPROPRIATE TWENTY-FIVE THOUSAND FIVE HUNDRED EIGHTY-ONE DOLLARS FROM THE SOUTHEASTERN VIRGINIA AREAWIDE MODEL PROGRAM (SEVAMP) FOR AN IN-HOME HEALTH-NURSE AT-THE ISLE OF WIGHT HEALTH DEPARTMENT WHEREAS, the. Board of Supervisors of the County of Isle of Wight, Virginia, has received a grant from the Southeastern Virginia Areawide Model Program (SEVAMP) for an In-Home Health Nurse at the Isle of Wight Health Department; and, WHEREAS, the funds in the amount of twenty-five thousand five hundred eighty-one dollars to be received from the Southeastern 3 .. Virginia Areawide Model Program (SEVAMP) need to be .appropriated to the In-Home Health Nurse salaries, fringe benefits, and travel and training line items in the 1991-92 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that twenty- five thousand five hundred eighty-one dollars ($25,581) to be received from the Southeastern Virginia Areawide Model Program (SEVAMP) be appropriated to line item 28-5130-1001, Salaries ($18,070); line item 28-5130-1019, Fringe Benefits ($5,476) and line item 28-5130-5501, Travel and Training ($2,035) in the 1991- 92 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion passed unanimously (4-0). County Administrator Standish stated that bids have been solicited for a total renovation to the heating, ventilation and air-conditioning system for the Clerk of Court facilities and recommended the Board accept the low bid from Andy's Heating and Cooling Service, Inc. Supervisor Ross moved the Board accept. the low bid of $14,153 from Andy's Heating and Cooling Service, Inc. The motion passed unanimously (4-0). County Administrator Standish stated a self-explanatory report from the Smithfield Downtown Revitalization Project was included. in the agenda for the Board's information. County Administrator Standish stated also included in the agenda is a report from the two attorneys selected to pursue delinquent tax collection. County Administrator Standish further stated demands in the amount of $384,000 have been accomplished and. approximately $134,0.00 collected at a cost to the County of approximately $10,000 which is approximately 7.5$ of that collected. Supervisor Bradshaw Znoved that the Board request the Treasurer to send tax bills out as soon as possible. The motion passed unanimously (4-O). County Administrator Standish stated that the County was in receipt of a response from Congressman Sisisky's office relative to information from the Census Bureau which reiterates that the age/income information would not be available until "early to mid 1992". Supervisor Edwards moved the Board adopt the following resolution: A RESOLUTION REQUESTING THE COMMISSIONER OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ACCEPT AND INCLUDE WEST BYRON DRIVE INTO THE VIRGINIA STATE SECONDARY ROAD SYSTEM WHEREAS, the Resident Engineer of the Virginia Department of Transportation .has this day advised this Board that streets in Smithfield Heights Subdivision, Section III, Newport Magisterial District, Isle of Wight, Virginia, have been built in accordance with Secondary Road .Policies, and the Isle of Wight County Subdivision Ordinance relating to acceptance of streets into the State's Secondary Road System. 4 •. ~~ ~ NOW, THEREFORE, BE IT RESOLVED, that the Commissioner of the Virginia Department of Transportation is requested to include into the Virginia Secondary Road System for maintenance the following described streets in Green Meadows Subdivision. 1 1. West Byron Drive: Beginning at a point on State. Route 1211, 0.02 miles northeast of its intersection with State Route 1213, thence running in a westerly direction, 0.12 miles to a cul-de-sac. Length: 0.12 mile$ Right of way: 50 feet Total length: 0.12 miles' Unrestricted rights of way fifty (50) feet in width and additional right of way for the cul-de-sacs, along with the necessary drainage easements have been provided and are on record in the Office of the Clerk of the Circuit Court at Isle of Wight County in Plat Book No.7, Page 5, dated April 30, 1975 and is guaranteed. The motion passed unanimously (4-0). Judy Begland, Economic Development Director, stated the-Board had previously allocated $5,000 to continue beautification efforts in the County. Mrs. Begland further stated the County was successful in obtaining a grant for an .additional $5,000 from the Green Virginia Foundation which will be used in median planting and in the gateways proposed. -Mrs. Begland presented a recommended sign design for the entrance-ways into the County and- stated she would like to begin. with a gateway at the James River Bridge, a gateway in Zuni or the, southern end of the Route 460 corridor and one gateway near Union Camp coming from Franklin into'•the County. 1 ~l Chairman Bradby suggested putting a gateway sign in the northeastern end of the County of Highway 10. Mrs. Begland replied there are a total of eight gateways on primary arteries and the Rushmere Volunteer Fire Department has been considered as a site location and as additional funding is made available in the future, additional sites would be added. County Attorney Crook stated at the previous meeting he was authorized by the Board to prepare an ordinance for rehabilitation of commercial and industrial real estate similar to what the County has for residential real estate. .County Attorney Crook further stated he has prepared such an ordinance. which is in the process of being advertised for the Board and that Mrs. Begland has suggested that it be somewhat different as to the amount of rehabilitation and the amount. of square footage. County Attorney Crook continued if the Board wished to go with Mrs. Begland's recommendation on the commercial and industrial ordinance,. then the Board should consider doing the same for the residential ordinance as well. Mrs. Begland stated with the way the residential tax exemption for the five year period is written now is that improvements fo the property have to be at least 40~ of the total assessed value of the property to qualify for the tax abatement for five years and the square footage of the property cannot be increased more-than 15~. Mrs. Begland further stated. she suggested keeping the 15~, but that the County lower the percentage to 25$ because in the two years that the County has had the residential ordinance available there have been no users because the 40$ makes it very difficult to utilize. County Attorney Crook stated if the Board wished to consider lowering the commercial and industrial ordinance to 25~, then the Board should also consider lowering the residential ordinance to 25$ as well. County Attorney Crook suggested advertising the 5 eooK a..4.~ ~4 commercial and industrial ordinance at 25$ and also an amendment to the residential ordinance at 25$. Supervisor Ross moved the Board authorize the County Attorney to prepare an ordinance for tax abatement for rehabilitation of commercial and industrial real estate at 25~ and also prepare an amendment to the residential tax abatement ordinance to lower to 25$ to be advertised for public hearing. The motion passed unanimously (4-0). // Chairman Bradby stated Grace Keen has been instrumental. in the beautification of the County and asked her to approach the podium. Grace Keen, County resident, stated forty boxwoods for the front of the Courthouse were donated to the County by her family and requested the Board consider the dedication of these boxwoods in the memory of Mrs. Margaret Obrey. County Administrator stated if the Board concurred, a small plaque could be obtained in the memory of Mrs. Obrey. // Chairman Bradby called for New Business. Supervisor Edwards stated he had received correspondence from the Town of Windsor concerning efforts to develop a library in the Town and moved the Board direct the County Administrator to include $50,000 in the proposed capital improvements program for fiscal year 1993 for a library in the Town of Windsor. The motion passed unanimously (4-0). // Chairman Bradby called for Old Business. There was no old business fob discussion. // Chairman Bradby called for Appointments. Supervisor Ross moved the Board appoint Herbert DeGroft to replace Ray Hughes on the Private Industry Council. The motion passed unanimously (4-O). // Chairman Bradby called for approval of the August 15, 1991 minutes; Auqust 22, 1991 minutes and the August 26, 1991 minutes. Upon recommendation from County Attorney Crook, Supervisor Ross moved the Board approve the August 15, 1991, August 22, 1991 and August 26, 1991 minutes of the Board. The motion passed unanimously (4-0). // At 8:10 P.M., Supervisor Ross moved the Board adjourn. The motion passed unanimously (4-0). enry H Bradby, Chairm 6