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12-20-1990 Regular Meetingr, • REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTIETH DAY OF DECEMBER IN THE YEAR NINETEEN HUNDRED AND NINETY PRESENT: Henry H. Bradby, Chairman .Joel C. Bradshaw, Jr., Vice Chairman Steve W. Edwards (Arrived at 7:07 P.M.j Richard L. Turner ABSENT: Thomas L. Ross Also Attending: H. Woodrow Crook, Jr., County Attorney (Arrived at 7:15 P.M.) Myles E. Standish, County Administrator W. Douglas. Caskey, Assistant County Administrator/Community Development • Carey H. Mills, Assistant Clerk Chairman Bradby called the meeting to order at 7:00 P.M. The invocation was delivered by Supervisor Bradshaw. // Chairman Bradby welcomed the Windsor Town Council members to the meeting. Robert Claud, Mayor of Windsor, stated two years ago a presentation was made to the Board stating the need for a new and larger fire station in Windsor and the Board responded by suggesting the Town Council of Windsor locate a site and come back to the Board. Mayor Claud reported since 1946 when the department was chartered, the building and fire trucks have been owned by the Town of Windsor with insurance for the fire trucks, building and equipment paid by the Town of Windsor, and there has been a successful working relationship between the Town Council and the 1 i .. E~~~ll 1~ ~lis; ~ I C~ 1 r ~ Fire Department over the years, Mayor Claud stated the Windsor Fire Department serves from Isle of Wight Courthouse on the north to Walters on the south and from the Suffolk City line on the east to the Southampton County line on the west resulting in 35$ to 40$ of-the geographic area of the County being served by the Windsor Fire Department. Mayor Claud continued that a new fire station was needed because of a lack of space to store equipment and space for training and that committees from the Town. and .the Fire Department had been looking for and evaluating sites for two years. In October of this year, the Town took a six months option on a parcel of land owned by the Farmers Bank at the corner of Shirley Drive and Holland Drive in Windsor and which was unanimously recommended by the Fire Department members because it has the safest .access to Route 460, multiple exits, sufficient size for fire -station and adequate parking, meets established requirements for utilities, water. and sewage, and. finally, is available for a reasonable purchase price. Mayor Claud continued that the site behind the present Windsor. Rescue Squad was not a viable alternative because it could not accommodate fire trucks leaving and entering the location.. Mayor Claud stated the Town of Windsor had voted to .provide the land and pay the architect's fees and was requesting the County to provide the funds for the building, estimating the Town's share to be $85,000 to $90,000 which represents 20$ to 25$ of the total project with the Town retaining ownership of the property and the operation of the fire department remaining unchanged. Supervisor Turner asked Mr. Claud.. if he would be agreeable of the Town paying a certain percentage and the County paying a certain percentage. Mayor Claud stated the Town wanted to .indicate to the Board that the Town was willing to make a financial commitment toward the project. 2 ~~~~~ 14.~,1~-77~ Supervisor Bradshaw suggested using the block of land across from the Dairy Queen on Route 460. Mayor Claud stated the property next to the Dairy Queen would not perk and that although ,the Health Department would not issue a permit for a septic tank for the property at Holland Drive and Shirley Drive, they would .recommend approval of a mound septic system-for which the Town applied for a variance and. is now in receipt of. Supervisor Bradshaw asked Mayor Claud if the Town of Windsor could use the property from the railroad if it was acquired? Chief W. B. Copeland responded that the intersection of Route 258 and Route 260 was one of the busiest intersections in Windsor and difficulties getting in and out of the property might hinder the firemen from responding to fires and emergencies. Supervisor Turner suggested that the Board consider the information presented tonight and study it. Mayor Claud stated that the option on the land expires April 30 ,1991. Mayor Claud continued that ownership and maintaining the present mode of operation was important to the Fire Department. Supervisor Bradshaw stated the County should hold the deed to the property. Mayor Claud stated the Town Council and Fire Department did not feel that the County should hold the deed to the property.. Supervisor Edwards stated the Town of Windsor has been subsidizing the cost of fire protection fn the County and the Town was present tonight taking. another substantial step towards funding of the project. Supervisor Edwards continued that the Town would 3 1 1 1 ~_._,k..,,~ au..~.~ _._~ i i J w~~:~ ~_4 ~hrr777 like to have a response tonight. Supervisor Turner stated that Supervisor Ross was not present and that the Board should have all the information before they vote. Supervisor Edwards moved the Board table the matter until the January 17, 1991 meeting of the .Board. .The. motion passed, by unanimous vote (4-0) of those members present. 1/ Chairman Bradby called. for Citizens Comments. Dean Stallings presented a plaque to the Board in appreciation of the citizens of Smithfield and Isle of Wight County for their. support from the Vietnam War Monument Foundation, Inc.. Douglas Braun of Windsor stated he had found discrepancies on the 911 card he had received in the mail, and stated he did not understand why there was such a variation from neighbor to neighbor in the numbering system. Alan Thacker of the. Moonlight area in the Hardy District requested the Board send a letter to Delegate Paul Councill and Senator Richard Holland supporting pending legislation which would allow Game .Wardens to come into. the same retirement program as State Police. l Supervisor Turner moved that the. matter be referred to the County Attorney and that he bring back recommendations to the January 3 , 1991 meeting. The motion passed by unanimous vote (4- 0) of those members present. Under Citizens' comments,. Pete Green, resident on Route 638, 4 w ~ I 1 po~K ~.4~.:i78 requested the'Board have the Norfolk ,Southern public hearing at a night session. // Chairman Bradby called f'or the Community Development report. The application- of Martha W. Bartlett and Walter H. Bartlett, owners, Contel Cellular of Norfolk, Inc., prospective owner, to locate a 185 foot high guyed antenna tower for cellular 'telephone communications and an unmanned equipment .building, on 2.576 acres of land located off Route 673, in Hardy Magisterial District. Supervisor Turner moved the Board approve the application with proffers of no construction until after April 1991. The motion passed by unanimous vote (4-D) of the members present. The application. of Stanley Holmes to locate a mobile home for his son Kenneth and family on four (4) acres of land located on the south side of Route 10, in Hardy Magisterial District. Chairman Bradby moved that the recommendation of the Planning Commission be accepted. The motion passed by unanimous vote {4- O) of those members present. The application of John R. Tynes Estate to locate. a mobile home for William Edwards .and Helen Edwards on 33.3 acres of land located on the north side of Route 686, in Hardy .Magisterial District, Chairman Bradby moved to approve the application with the condition that the existing mobile home be removed from the property as presented by the Planning Commission. The motion 5 ~oaK 14 Pacc 1 ? passed by unanimous vote (4-0) of those members present. // ~i Chairman Bradby called for the County Attorney's report. County Attorney Crook reported that he had. consulted with the attorney for William Howell again who had now gotten his paperwork in order for the vacation of .the plat of the Howells to vacate the dumpster site and he recommends adoption of the resolution to that effect. Supervisor Bradshaw moved the Board adopt the following ~' I~ I i 6 w ' resolution: ''„l RESOLUTION TO VACATE SUBDIVISION PLAT WHEREAS, a plat. of subdivision of property of William N. Howell and Mary Ann H. Howell by B. B. Williams, Certified Land Surveyor, dated. December 23,.1985, was recorded in the Clerk's Office of the Circuit Court of Isle of Wight County on April 7, 1986, in Plat Book 13 at page 48; and, WHEREAS, on said plat Lot Number 16 was created as a refuse collection station for the subdivision; and, WHEREAS, most of the lots in said subdivision have been sold by William N. Howell and Mary Ann H. Howell; and, i s s WHEREAS, all of the owners of Lots 4 through 15, being all of -the lots of said subdivision other than Lot Number 16, have requested in writing that Lot Number 16 as shown on said plat be r vacated as a refuse collection station, pursuant to Section 15.1- . 482 of the Code of Virginia, 1950, as amended; and, E,~nK 14 rHf,r~C~~ WHEREAS, the County of Isle of Wight has not and does not intend to use Lot Number 16 as a refuse collection station. NOW, THEREFORE, be it resolved by the Board of Supervisors of Isle of Wight County, Virginia, as the governing .body of Isle of Wight County, that said .Board consents to the vacation of the said Lot Numbered 16 as shown on that certain plat entitled "PLAT SHOWING STRAWBERRY ACRES' WINDSOR MAGISTERIAL DISTRICT, ISLE OF WIGHT COUNTY, VIRGINIA,. SURVEY BY B: B. WILLIAMS, C.L.S., DATEz DECEMBER 23, 1985" and recorded in the Clerk's Office for. the Circuit Court of-Isle of Wight County in Plat Book 13, at page 48' on April 7, 1986, said vacation and consent thereto being pursuant to Section 15.1-482 of the Code of Virginia, 1950, as amended. The. motion to adopt said resolution passed by unanimous vote (4-O) of those members present. J/ Chairman Bradby called for the County Administrator's report. W. Douglas Casket', Assistant County Administrator/Community Development, stated MSAG representatives were present tonight to ~. give a status report on the~9i1 Emergency Response system Por Isle of Wight County. , Henry Becker, President of MSAG Data Consultants, stated MSAG had, been compiling the maps for the County, assigning new numbers for all buildings and 'now were at .the point of delivering the residents their questionnaires and new addresses which should be completed within the first two weeks of 3anuary. Mr. Becker continued once the questionnaires, were delivered back to MSAG, they would be forwarded to Contel to enable them to complete the building of their data base which is used ..when the 911 call is made. Mr. Becker .stated the five digit numbering system was based 7 .. ~a~K ~4 ~~,:~7~~ on a State grid system covering the entire. County.. Supervisor Edwards asked why a new number. for every ten. feet of road frontage? 1 1 Mr. Becker stated this was to prevent any number from getting out of sequence-as rtew construction develops over time. County Attorney- Crook asked if MSAG could use one hundred feet between numbers and letters within the one hundred feet for townhouses or duplexes. Mr. Becker stated the post office preferred numbers which is the reason for not using letters and that eleven other counties in Virginia were using the same grid system. Supervisor Turner moved the Board adopt the following resolution: - RESOLUTION- TO APPROPRIATE TWENTY-NINE THOUSAND ONE HUNDRED FIFTY DOLLARS FROM THE FEDERAL GOVERNMENT FOR THE DRUG-FREE SCHOOLS AND COMMUNITIES PROGRAM WHEREAS, the School,Board of the County of Isle. of Wight has received a grant for the Drug-Free Schools and Communities Program; and, WHEREAS, the funds in the amount of twenty-nine thousand one hundred fifty dollars ($29,150) need to be appropriated to the School grant fund in the 1990-91 budget of the County of Isle of Wight, Virginia. 5 i NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board- of Supervisors of the County of Isle of Wight, Virginia that twenty-nine thousand one hundred fifty dollars ($29,150) be 8 w i r ~u~K ~_4 ~~~;:~~~' appropriated to the School grant fund, Drug-Free Schools and Communities Program line-item in the 1990-91 School budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments fn the budget and to do .all the things necessary to give this resolution effect.. The motion passed by unanimous vote (4-O) of those members present. Supervisor .Turner moved the Board adopt the. following resolution: RESOLUTION TO APPROPRIATE ONE HUNDRED SIXTY-NINE THOUSAND THREE HUNDRED THIRTY-.THREE DOLLARS FROM THE FEDERAL GOVERNMENT FOR THE- TITLE VI-B FLOW-TFIROUGH PROGRAM WHEREAS, the School. Board of the County of Isle of Wight has received a grant for the.Title VI-B Flow-Through Frogram; and WHEREAS, the funds in the amount of one hundred sixty-nine thousand three hundred thirty-three dollars ($169,333) need to be appropriated to the School grant fund in the 1990-91 budget of the County of Isle of Wight, Virginia... NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one hundred sixty-nine thousand three hundred thirty-three dollars ($169,333) be appropriated to line item Title VI-B Flow-Through Program in the 1990-91 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED, that the County Administrator of the 9 r I ~a^x ~_4 r~V i~~ County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do a1L the things necessary to give this.resolution effect. The motion to adopt. said resolution passed. by unanimous vote (4-0) of those members present... Supervisor Turner moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE TWO HUNDRED SEVENTY-ONE THOUSAND ONE HUNDRED SEVENTY DOLLARS FROM THE 1990 BOND ISSUE PROCEEDS FOR THE WESTERN TIDEWATER REGIONAL JAIL WHEREAS, the.. Board of Supervisors of the County of Isle of Wight, Virginia, has approved the construction of the Western Tidewater Regional Jail; and, 1 WHEREAS, the funds in the amount of Two Hundred seventy-one Thousand One Hundred Seventy dollars ($271,170) need to be appropriated from the 1990- Bond Issue Proceeds to the Western Tidewater Regional Jail, construction line item in the 1990-91 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that Two Hundred Seventy-One Thousand One Hundred Seventy dollars ($271,170) from. the 1990 Bond Issue Proceeds be appropriated to line item 14- 03-033-330.2-7016, Western Tidewater Regional Jail, construction in the 1990-91 budget of the County of Isle of Wight. 1 BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia, is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. w ~~~Y ~4 rtir;!-~~`~y The motion to adopt said resolution passed by unanimous vote (4-O) of those members present. County Administrator S~andish stated the Board had originally allocated the Board of Equalization $5,000 to cover their expenses through December 31, 1990 and it appeared that it may cost as much as an additional $4,000 to cover these expenses which could be allocated from the Contingency Account. Supervisor Turner moved the Board approve the additional funds from the Contingency. Account not to exceed $4,000 for the'. Equalization Board expenses. The motion passed by unanimous vote (4-0) of those members present. County Administrator Standish stated he had received requests from citizens asking permission to hunt on the old County landfill site. County Administrator Standish continued that-in preparation of this request the County°s insurance consultant was contacted and included in the agenda was his opinion stating that there would be an increase in liability if hunting was allowed. Supervisor Turner moved that no hunting be allowed on the old County landfill site. The motion passed by unanimous vote (4-O) of those members present. Supervisor Turner moved the Board adopt the following resolution: RESOLUTION TO ACCEPT AND_ APPROPRIATE TWO THOUSAND DOLLARS FROM THE CAMP FOUNDATION FOR A GRANT TO THE WINDSOR RESCUE SQUAD WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia, has received a grant from the Camp Foundation for 11 r I t a~,Y i1 i~ the Windsor Rescue Squad; and, +ry n r- WHEREAS, the funds in .the amount. of two thousand dollars ($2,0.00) to be .received from the Camp Foundation need to k~e appropriated to the Windsor Rescue Squad line item in the 1990-91 budget of the County of Ysle of Wight. NOW, THEREFORE, BE IT AND IT I5 HEREBY RESOLVED by the Board of .Supervisors of the County of Isle of .Wight, Virginia, that two thousand dollars ($2,000) to be received from the Camp Foundation be appropriated to line item 3203-5605B Windsor Rescue Squad in the 1990-91 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia, is authorized to make the appropriate accounting adjustments. in the budget for this grant and to do all the things necessary to give this resolution. effect. The motion to adopt said resolution passed by unanimous vote (4-0) of those members present. Supervisor Turner moved the Board adopt the following resolution: RESOLUTION TO .ACCEPT AND APPROPRIATE SIX THOUSAND DOLLARS FROM THE RUTH CAMP CAMPBELL.. FOUNDATION FOR GRANTS TO THE WINDSOR AND CARRSVILLE VOLUNTEER FIRE DEPARTMENTS AND THE WINDSOR RESCUE SQUAD WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia, has received a grant from the Ruth Camp Campbell Foundation for the Windsor and Carrsville .Volunteer Fire Departments and the Windsor .Rescue Squad; and, WfIEREAS, the funds in the amount of six thousand dollars 1 12 ~~,~K 14 ;;;;;~~~~ ($6,000). to be received from the-.Ruth Camp Campbell Foundation need to be appropriated to the Windsor and Carrsville Volunteer Fire Departments and the Windsor Rescue Squad line item in the 1990-9i budget of the County of Isle of .Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that six thousand dollars ($6,000) to be received from the Ruth Camp Campbell Foundation be .appropriated to line item 3202-56048, Carrsville Volunteer Fire Department ($2,000).; 3202-5604E Windsor Volunteer Fire Department ($2,000); and 3203-56058 Windsor Rescue Squad ($2,000) in the 1990-91 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of .the County of Isle of Wight, Virginia, is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. The motion"to adopt. said .resolution passed by unanimous vote - (4-O) of those members present. County Administrator Standish stated the Board had previously discussed changing the colors of the street name signs for private roads. Supervisor Turner moved the Board designate the black-on- yellow signs for private roads, accept the low bid of $23,898.52, and authorize a contract with Shannon Baum. Company. The motion passed by unanimous vote (4-O) of those members present. // Chairman Bradby called for Old Business. r r r 13 r 1 Goan ~_~ ~~~:~~~ The application of Dois I. Rosser, Jr. to amend Conditional R-2, .Residential General Zoning on approximately six hundred and thirty-one (631) acres of land located on the east side of Route 655, between Route 620 and Route 656. in Newport Magisterial. District. The request is specifically to amend proffered condition #8 regarding public facilities. Max K.urbjun requested the Board table the matter because proffer #8 states a community sewage system would be used; however, the State Water Control Board stated no more units could go onto the Smithfield sewer system. Mr. Kurbjun,continued that results of the pilot study of the packing plant would -come out in March which may determine if a Hampton Roads .Sanitation Line would be extended to Smithfield. Supervisor Edwards moved the Board table the matter for six .months. as requested and readvertise for public hearing. The motion passed by unanimous vote (4-0) of those members present. // Chairman Bradby called for approval of the November 15,.1990- minutes of the Board of Supervisors. Supervisor Turner moved the Board approve the November 15, 1990 minutes of the Board of Supervisors. The motion passed by unanimous vote (4-0) of those members present. 1 // Supervisor Turner moved the Board advertise the public hearing. for Norfolk Southern for January 10,.1991 at 7:00 P.M. The motion passed by unanimous vote (4-0) of those members present. 14 w ' _. ~ ~~~K 14.W,,.r7~~ ~~ At 8:45 P.M., Supervisor Turner moved the Board adjourn. The motion passed by unanimous vote (4-0) of those members present. ,~ Henry H. Bradby, Chairman f ~Cf-- Myles Standish, Clerk