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07-21-1988 Regular Meeting~oo~ 14 racfl6~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SIIPERVISORS HELD THE TWENTY FIRST DAY OF JULY IN THE YEAR NINETEEN HUNDRED EIGHTY EIGHT 1 1 PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steve W. Edwards Thomas L. Ross .Richard L. Turner Also attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Casket', Assistant County Administrator/Community Development Kenneth L. Chandler, Assistant to the County Administrator Steven G. Bowman, Lieutenant, Sheriff's Department Hilda W. Hannon, Budget and Finance Director Betty Scott, Assistant Clerk Chairman Bradby called the meeting to order at ?:05 P.K. Supervisor Edwards delivered the invocation. ®/ The Chairman called for the Board°s consideration of the following ordinances: 1. An Ordinance To Amend The Subdivision Ordinance To Amend The Definition of Subdivision Therein Supervisor Bradshaw moved the Board adopt "An Ordinance To Amend The subdivision Ordinance To Amend The Definition of Subdivision Therein". The motion carried (4-1) with Supervisors Bradby, Bradshaw, Ross and Turner voting aye and Supervisor Edwards voting nay. 2. An Ordinance To Amend .The Subdivision Ordinance To Delete Exempted Subdivisions Of Land" County Attorney Crook stated this section of the subdivision ordinance was put in in 1978 or '79 and the way it reads if you had a parcel of land of 20 acres at that time or since that time you can subdivide it into three lots without putting in a subdivision road. Following discussion Supervisor Turner moved the Board deny "An Ordinance To Amend The Subdivision Ordinance To Delete Exempted Subdivisions of Land" and requested County Attorney Croak to draft a less restrictive ordinance to address dirt road subdivision situations. The motion passed .(4-i) with Supervisors Edwards, Bradby, Ross and Turner voting aye and Supervisor Bradshaw voting nay. // Rev. Vincent Lo Thomas addressed the Board expressing concern relative to the School Board administration situation.. Rev. Thomas urged the Board to follow up on the citizens request to ask for the resignation of Dr. V. J. Morlino, Superintendent of Schools. Following discussion and on motion of. Supervisor Bradshaw, the Board voted unanimously (5-0) to authorize County Attorney Crook to .set up a meeting with the .School Board members, the general public and the Board of Supervisors to discuss the problems relative to the School Board. administration. // Assistant County Administrator/Communit~r Development Director, W. Douglas Casket', presented the following conditional use permit application for the Board's consideration:. The application of Roger L. Butler for a conditional use permit to locate a mobile home for his daughter, Regina Butler, on .87 acre of land located on the north side of Route 630, west of Route 258, in Windsor Magisterial District. eaaK 14 ~acF168 No one appeared in favor or in opposition. The Planning Commission voted unanimously to recommend approval, said Mr. Caskey. On motion of Supervisor Bradshaw, the Board voted unanimously (4-0) to approve the application of Roger L. Butler for a conditional use permit to locate a mobile home for his daughter, Regina Butler, on .87 acre of land located on the north side of Route 638, west of Route 258, in Windsor Magisterial District. Supervisor Edwards was absent when the vote was taken. Mr. Caskey presented the following subdivision plats for the Board's consideration: 1. Plat showing the property of Herbert V. Wilson and Lillie F, Wilson, one acre of land located off Route 626, in Hardy Magisterial District Mr. Caskey stated the proposed site is located off Route 626 on land .presently being farmed and which the Wilsons own, with two Wilson brothers, the remaining 28.73 acres of land surrounding the proposed lot will continue to remain in the farm cperation. Mr. Caskex continued stating the area of the site location is classified as a sparsely developed rural area consisting mainly of farm and wooded land, a few farm house's and a few residential houses on lots randomly located and fronting on Route 258. Mr. Casket' further stated the plat has been reviewed by the Health Department, the Virginia Department of Transportation and the Department of Community Development, and is in compliance with the County's Zoning and Subdivision Ordinances. The Planning Commission voted unanimously to recommend approval, said Mr. Casket'. Chairman Bradby moved the Board appprove the plat showing the property of Herbert V. Wilson and Lillie F.Wilson, one acre of land located off Route 626, in Hardy Maigsterial District. The. vote in favor was unanimous (5-0). 2. Plat showing the subdivision of Out Parcels 2 and 3 of property owned by Smithfield Associates, located on Route 10, in Newport Magisterial District. Mr. Caskey stated the plat was approved by the Board of Supervisors at its May. 19,.1988 meeting and. the County's Agent signed the plat on May 24, 1988; however, the applicant failed to record the plat within the ~rescf'ibed thirty day period. Therefore, the applicant would like the Board to re-approve the subdivision plat in order to record same. County Attorney Crook advised that there had been no changes in the Subdivision Ordinance which would affect this plat and there would be no problem with re-approving the plat. County Attorney Crook further advised that the recent change of the time for recordation of plats from six months to thirty days was causing problems as thirty days did not allow enough time for the administration of plats after approval. He stated that he had .discussed this with Mr. Caskey and they .had agreed to present an amendment to the Planning Commission to restore the time for recordation to six months. On motion of Supervisor Turner, the Board voted unanimously (5-0) to re-approve the plat showing .the subdivision of Out Parcels 2 and 3 of property owned by Smithfield Associates, located on Route 10, in Newport Magisterial District. // County Administrator Standish introduced James R. Borberg, General Manager, with the Hampton Roads Sanitation District, who gave a presentation to the Board relative to the sewer study. Mr; Borberg stated the interest participation cost of 8~ for the Smithfield interceptor force main section for Isle of Wight County would be $864,000 per year and for the City of Suffolk it would be $468,000 per year; the Windsor interceptor force main section for the County would be $344yO0b per year. Mr. Borberg stated the interest participation agreement average cost per year per household would be $90.00 and HRSD credit to interest participation cost of 70~ would be $63.00. The time frame for 1 ~~ L ell7K ~~ ?~rr~~V I"-'1 U the project would be three to three and one half years,- stated Mr. Borberg. On motion of Supervisor Ross, the Board voted unanimously (5-0) to adopt the following resolution to accept and appropriate thirty thousand dollars ($30,000) from the Council on the Environment grant for the development of a new comprehensive land use plan. RESOLUTION TO ACCEPT AND APPROPRIATE THIRTY THOUSAND DOLLARS ($30,000) FROM THE COUNCIL ON THE ENVIRON- MENT FOR THE DEVELOPMENT OF A COMPREHENSIVE LAND USE PLAN WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia has been awarded a grant from the Council on The .Environment, for the development of a comprehensive land use plan, and WHEREAS, the funds in the amount of Thirty Thousand Dollars ($30,000) to be received from the Council on the Environment need to be appropriated to the Comprehensive Plan, Contracted Services line item in the 1988-89 Budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia that Thirty Thousand Dollars ($30,000) to be received from the Council on the Environment be appropriated to line item 8107-3002, Contracted Services, in the 1988-89 budget of the County ®f Isle of Wight. 1 BE IT FURTHER RESOLVED, that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments in the budget for this grant and to do all the things necessary to give this resolution effect. Supervisor Turner moved the Board adopt the following resolution from the Virginia Department of Transportation accepting the street in the E. E. Holloway Estates Subdivision into the State's secondary road system. The vote in favor was unanimous (5-0). I~ VIRGINIAm A At a regular meeting of the Board of Supervisors of Isle of Wight County, held in the Isle of Wight County Courthouse on July 21, 1988 on motion of Richard L. Turner, the following resolution was duly passed. WHEREAS, the Resident Engineer of the Virginia De artment of Transportation has this day advised this Board that the hereinafter described street in E. E. Holloway Estates, Newport Magisterial ' District, Isle of Wight County, Virginia, has been built in accordance with Secondary Road Policies, and the Isle of Wight County Subdivision Ordinance relat- ing to acceptance of .streets into the States secondary system. z THEREFORE, BE IT RESOLVED, that the Commissioner of the Virginia Department of Transportation is requested to include into the Virginia Secondary Road System for maintenance the following described street in E. E. Holloway Estateso HOLLOWAY DRIVEa Beginning at a point on State Route 600, 0.73 miles west of its intersection with State Route 10; .thence running in a southerly direction 0.56 miles to a cul-de-sae. Lengtho 0.56 mi. Right of Way: 50 feet Total Lengtho 0.56 mi. 3lnrestricted right of way fifty (50) feet ire ~~eK 14 rA~~17p width and additional right of way for the cul-de-sac, along with the necessary drainage easements have been provided and are on record in the Office of the Clerk of the Circuit Court of Isle of Wight County in Plat Book 13, Page 11, dated November 8, 1985. Supervisor Turner moved the Board appprove the recommendation of the Virginia Department of Transportation's Resident Engineer, R. W. Coates, to use the unused 1987-88 revenue sharing funds for the following projects: koute 641 - install railroad crossing warning lights and gates - $65,000; Route 1701 - install railroad crossing warning lights and gates - $65,000; and Route 665 - improvements necessary to correct alignment (curve) $70,,000. The motion passed by unanimous (5-0) vote of the Board members. At the request of County Administrator Standish, the Board voted unanimously (5-0) to adopt the following resolution expressing concern relative to the administration of the State Department of Social Services RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY EXPRESSING CONCERN RELATIVE TO THE ADMINISTRATION OF THE STATE DEPARTMENT OF SOCIAL SERVICES AND ITS BUDGETARY PROCESS FOR FISCAL YEAR 1988-89 WHEREAS, the provision of social services is an important function of local government, addressing the important needs of all residents within the County; and WHEREAS, the provision of such social services is intended to be a true partnership of the Federal, State and local government; and WHEREAS, .the County must depend upon the financial resources of the Federal and State governments, and upon the appropriate and timely administration of same by the State Department of Social Services; and. WHEREAS, the County must consider various needs and resources, and must prepare and implement a balanced operating budget by June 30 each year; and WHEREAS, the State has failed to provide complete budgetary information or administrative direction as of this date; and WHEREAS, there appear to be severe problems in the administration of such programs by the State and severe problems in the provision of timely administrative and .budgetary information to localities by the State; and WHEREAS, the County's Department of Social • Services cannot properly plan or implement critically important social services programs under such circumstances. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County that the Governor of the Commonwealth of Virginia is hereby requested to investigate and improve the administration of the State Department of Social Services and to direct that timely administrative and budgetary information be provided to Isle of Wight County, and all localities at the earliest possible date. BE IT FURTHER RESOLVED that the County°s General Assembly delegation be requested to exert all possible influence toward this same end, and to participate in the evaluation of the State Department of Social Services to insure the County can appropriately and successfully serve the citizens of Isle of Wight County. County Administrator Standish stated he had some items to be discussed in executive session to be held later during the meeting. // r i e~n~ 14:k~~171 Supervisor Edwards moved the Board request the County staff to forward a letter to the City of Norfolk regarding Ennis Mill Run flooding to Hendersons and their attorney and also press Norfolk for completion of report on matter. The vote in favor was unanimous (5-0). Supervisor Edwards moved the Boazd request County Attorney Crook and County Administrator Standish to contact the City of Norfolk to question the amount of withdrawal of water from the Blackwater River. The motion carried unanimously (5-0). ~/ On motion of Supervisor Ross, the Board voted unanimously (5-0) to appoint W. Peyton Barlow, Route 1, Box 968, Smithfield, Virginia, to serve as a member of the Transportation Safety Commission. Supervisor Ross moved the Board reappoint Mrs. Carol Harris, 223 South Church Street, Smithfield, Virginia, to serve another term as a member of the Eastern Virginia Health Agency. The motion passed unanimously (5-O). Chairman Bradby moved the Board reappoint Jeremiah H. Cuffey, Sr. to serve another term as a member of the Isle of Wight Recreational Facilities Authority. The vote in favor was unanimous (5-0). // County Attorney Crook informed the Board members that the June 16 and 24, 1988 minutes were not ready for approval. /~ Supervisor Edwards moved the Berard go into executive session to discuss with legal counsel and staff members interviewing and negotiating for professional services under the Public Procurement Act, personnel and intergovernmental negotiations. The motion carried unanimously (5-0). The Board went into executive session at 8:50 P.M. and returned to open session at 10:58 P.M. // Supervisor Ross moved the Board authorize County Attorney Crook to.proceed with appropriate petition for court order to appoint the Codes Inspector as a special police officer for the County of Isle of Wight. The vote in favor was unanimous (5-0). // At 10:59 P.M. Supervisor Ross moved the meeting be adjourned, which passed unanimously (5-O). enry H. B y, C` a~~ 1