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07-13-1987 Continued MeetingJuly 23, 19.87 Page 358 // Supervisor Turner suggested the Town and County consider scaling the project down to .serve the industrial development site northwest of the Town with the Town residents continuing to rely on septic .systems. Discussion continued noting that the-Board and Planning Commission, at a joint July 30th meeting, will review and discuss the draft results of a study that encompasses utiltyneeds for, the entire County. The preliminary reports on the study, prepared by William C. Overman Associates of Virginia Beach, also indicate a need for public utilities in the Carrollton area, the fastes growing pocket of the County noted Mr. Turner. The separate Windsor study was completed in April and a draft permit to discharge sewage from the proposed system into Antioch Swamp has a ready been issued by the State Water Control Board, said Supervisor Bailey. Supervisor Bailey continued stating the sewage treatment plant would be located less than two miles northwest of the Town limits and south of U. S. 460 and the Norfolk and Western Railroad. // The plant will have a capacity to treat 400,000 gallons of sewage a day and permit approvals and construction would take two and one half years, said Mr. Weeks. Mr. Weeks continued saying expansion of the system at a later date would cost $681,000 which could be financed through con- nection fees. Mr. Weeks further stated the sewerage system could serve 80~ of a population of 4,150 projected by the year 2002 in a 39 square miles area. of Windsor. // At 8:40 P.M. Supervisor Ross moved the Board continue their meeting until 8:00 P.M. July 30, 1987. The vote in favor was unanimous. /,~ ~,,~ enry H. radby, Chairman Myles E(f Standish, Glexk CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTIETH DAY OF JULY IN THE YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman Joel C. Bradshaw, Jr. Thomas L. Ross Richard L. Turner Also attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator Terry D. Lewis, Planning Director Betty Scott, Secretary Chairman Bradby called the meeting to order at 8:05 P.M. The invocation was delivered by Supervisor Turner. // The Chairman stated the meeting would be a joint meeting with the Planning Commission and the Board of Supervisors to receive and discuss the County wide water and sewer plan with i July 30, 1987 Page 359 the consultants. // i The following Planning Commission members were present: George F. Walls, Chairman; George Winslow, Andrew Casey, Lottie Little, Francis S. Griffin, Edna King., Hollis Herring, Thomas Caldwell and Evelyn Chandler. The following Town of Windsor Council members were also present: Mary Lee Willis, Mabry Scott, :Robert C. Claud and Town Administrator Kenneth McLawhorn. Florine Moore, Mayor, and Colonel Elsey Harris, Manager, were present to represent the Town of Smithfield. R. L. Thompson and John F. Wynne were also present to re'- present the Isle of Wight County Public Service Authority. // The Chairman introduced Garland Page, project manager-with William C. Overman Associates. Mr. Page introduced Sandra Wier and Andrew Barkett. Mr. Page have a brief review of the .work which has been completed and stated that at this time they were presenting the draft report. There will be some changes now to the final, said Mr. Page, and we will welcome additions and advice. Mr. Page continued stating the plan is to serve as the basis for. background ordinances, updating plans and systems you will need, however, all are based on the crystal ball future. It will be flexible enough to allow you to change, .said Mr. Page. // Sandra Wier stated the project has seven specific recommend- ations. Recommendation 1 - the central wastewater system for the Smithfield/Carrollton growth area should be begin immediately. The Smithfield option is the recommended system option, she stated. Recommendation 2 - The Smithfield/Carrollton service area's central water system should begin rnmei~iately<. ; Recommendation 3 - The Windsor central wastewater. system should be cons~cructed when it can be subsidized by other systems by an amount. agreed upon in advance. Recommendation 4 - Once revenues from the initial PSA pro- jects cover expenditures and the projects start producing a sur- plus, the PSA should embark on a more unified solution to the individual community systems projects, and should consider ex- tensions of large systems. Recommendation 5 - The. capital improvements program process should begin immediately in order to acheive service to key areas in the Smithfield/Carrollton service area as soon as pos- sible and to complete the. system within five to seven years. Utilities capital improvements should be coordinated with other needed infrastructure such as transportation network improve- ments. July 30, 1987 Page 360 Recommendation 6 - Upon adoption of this Master Plan, the County should embark upon a public .relations program to in- form residents of the system benefits and costs. Recommendation 7 - The Public Service Authority should be strengthened-and should adopt the proposed Rules and Regulations and Construction Specifications and Standards for Waterworks and Sanitary Sewerage Facilities immediately. // The County wide draft study outlined a p an that will almost quadruple the capacity of the Smithfield sewage treatment plant and create a centralized water system to serve the development pressed section of the County through the year 2002. Almost three-fourths of the project influx of 11,200 residents over the next 15 years will come to the Carrollton/Smithfield area, said Mr. Page. Supervisors Bradshaw and Bailey stated to Mr. Page and Ms. Wier that they had inaccurate statistics and poor foresight. Supervisor Bailey stated with this many wrong figures, we're going to get wrong answers all the way through and pointed out the reported 400 households in Windsor that could tap into a centralized utilitiy system could be as many as 712, noting the consultant's figures regarded trailer parks as one hook-up. Supervisor Bailey continued stating, to me it's a worthless report, even if it's in draft form right now. Supervisor Ross expressed concern that the study's growth projection assumes the area near the James River Bridge will bloom into a bedroom community for Hampton and Newport News. Supervisor Ross continued saying that while the County wants development, it needs industrial prospects instead of more people crossing the bridge to work. Supervisor Ross also noted industry really contributes to our tax base. Mr. Page stressed the study needed work and welcomed input from the Supervisors, Planning Commission and the Public Service Authority in future meetings. Mr. Page continued say- ing the study's recommended scenario did include high rates for utility users - about $44.00 a month plus connection fees of $1,500 for water and $2,500 for sewer. However, the high rates would allow the sewage system in the Smithfield/Carrollton area to begin paying for itself within three years after operation begins, said Mr. Page. Mr. Page stated the sewerage system would include interceptors at Benns Church, Rescue and the Pagan River and a total of nine pump stations. // At 9:55 P.M. Supervisor Ross moved to have a ten minute recess, which passed unanimously. The Board reconvened at 10:10 P.M. // County Administrator, Myles E. Standish, informed the Board July 30, 1987 Page 361 members the sanitary sewer bids are in and he recommends the project be awarded to Rickmond General Contractors at a cost of $6,430 being the low bid. On motion of Supervisor Turner, the Board voted unanimously to award the sanitary sewer bids to Rickmond General Contractors at a cost of $6,430. County Administrator, Standish informed the Board an applica- tion for grant assistance is being prepared to fund improvements to the old Smithfield High School for a library facility and recommended the Board endorse same in order to proceed to apply for the grant. Supervisor Bailey moved the Board comply with County Administrator Standish's recommendtion to endorse the applica- tion for grant assistance to fund improvements at the old Smith- field High School for a library facility. The vote in favor was unanimous. On recommendation of County Administrator Standish and motion of Supervisor Turner, the Board voted unanimously to authorize County staff persons to attend the public hearing relative to an upcoming meeting on the desgna ian of Ragged Island as an area for depositing dredged spoil material from the Norfolk Harbor and channels to voice the County's opposition. County Administrator Standish stated he had a matter for an executive session later during the meeting. // Supervisor Bailey suggested that when personnel moved into the new courthouse addition the Registrar be permitted to move her office to the old jail building which will be on ground level and that the Building Committee be directed to ask Spady & Spady, architect, to look at the building and make recommenda- tions regarding same. Supervisor Turner moved the Board concur with Supervisor Bailey's suggestion. The motion carried un- animously. // Supervisor Bradshaw moved the Board go into executive session for the purpose of discussing with legal counsel and staff members intergovernment cantra~t negotiations. The motion passed by unanimous vote of the Board. The Board went into executive session at 10:15 P.M. and returned to open session at 10:26 P.M. // Supervisor Ross moved the County Administrator be authorized to draw a check in the amount of $231,147 payable to the City of Franklin, as an estimated payment for this year. The vote in favor was unanimous. // At 10:27 P.M. Superiisor Ross moved the meeting be adjourned, which passed unanimously. July 30, 1987 Page 362 ~~H~ radby, Chairman' i Myles ~{.Standish, Clerk