February 19th, 2015 Full AgendaA Community of Choice, Committed to Excellence
Agenda
Board of Supervisors
Isle of Wight County
February 19, 2015
1. Call to Order (5:00 p.m.)
2. Closed Meeting
3. Invocation – The Honorable Rex W. Alphin/Pledge of Allegiance
(6:00 p.m.)
4. Approval of Agenda
5. Consent Agenda
A. Resolution - Accept and Appropriate a Stormwater Local Assistance
Fund (SLAF) Grant
B. Resolution - Accept and Appropriate a VSTOP Grant
C. Resolution - Accept and Appropriate DMV Animal Friendly License
Plate Program Funding
D. Motion – Deny a Request for Funding for the Fort Bee Highway
Historical Marker
E. Staff Report: Update on Carrollton Volunteer Fire Department
Compliance with OMD Requirements
A Community of Choice, Committed to Excellence
6. Regional Reports
7. Appointments
8. Special Presentation/Appearances
A. Introduction of the New Chief of Emergency Services
B. Hampton Roads Planning District Commission Economic and
Population Projection
C. Parks and Recreation Leisure Guide
9. Citizens’ Comments
10. Public Hearings
A. Resolution – Adoption of the FY 2016-2025 Capital Improvements
Plan
B. Motion – Appeal by VA Timberline Related to Request for a Bond
Reduction
C. Motion – Amend Conditional Zoning of 4.33 acres located at 14214
Carrollton Boulevard
D. Ordinance – Amend and Reenact Chapter 2, Administration, Article
III, Industrial Development Authority to Officially Change the Name
of the Industrial Development Authority to the Economic
Development Authority
11. County Administrator’s Report
A. Staff Report – Bond Refunding and Financing Opportunities
A Community of Choice, Committed to Excellence
B. Staff Report – Route 460 Alternative Alignment Update
C. Staff Report – Update on Major Development Projects
D. Resolution – Amend Personnel Sections (Chapter 1) Military Leave,
Court Leave, Unauthorized Leave, and Tuition Reimbursement
Program and (Chapter 7) Emergency Conditions and Unexpected
Closings
F. Staff Report – Legislative Update
G. Informational Items
1. Monthly Reports: Tax Levies & Collections as of January
2015; Cash Position; and, Statement of Treasurer’s
Accountability
2. Fire and Rescue Activity Report
3. Sheriff’s Activity Report
4. IT Website Statistics
5. Litter Pickup Schedule
6. Quarterly Financial Report Detail from January 22, 2015
Meeting
7. Reception for the Chief of Emergency Services
12. New Business
Boat Tax
13. Adjournment
February 19, 2015/dnj/Stormwater Local Assistance Fund Grant
ISSUE:
Resolution - Accept and Appropriate Stormwater Local Assistance Fund
(SLAF) Grant
BACKGROUND:
The Virginia Department of Environmental Quality (DEQ) initiated the
SLAF grant program in late 2013, and Isle of Wight County successfully
applied for matching funds in the amount of approximately $338,000 for
that inaugural funding round. The program was extended for another
cycle in 2014, and this current year’s SLAF funding requires a 1:1 match
from the County. The funds are intended to help facilitate the
construction of water quality related Capital projects towards meeting
compliance with the County’s Municipal Separate Storm Sewer System
(MS4) permit and State regulations.
The Stormwater Division applied for SLAF funding and was awarded
$393,118 towards the design and construction cost of four (4) new
stormwater management facilities. These projects are:
County DEQ maxProject
FundingMatchTotal
Windsor High School220,500$ 220,500$ 441,000$
Heritage Park108,900$ 108,900$ 217,800$
Westside Elementary School33,468$ 33,468$ 66,936$
Rushmere VFD30,250$ 30,250$ 60,500$
TOTAL: 393,118$ 393,118$ 786,236$
Project
DEQ will provide the matching funds at the time these projects are bid,
which allows them to match 50% of the actual design and construction
cost up to the awarded amount.
BUDGETARY IMPACT:
The County is responsible for matching the grant funds that are awarded
by DEQ under the SLAF grant. County funding in the amount of
February 19, 2015/dnj/Stormwater Local Assistance Fund Grant
$393,118 is provided for in the approved FY2015 Capital Improvement
Plan in the SLAF Grant line item of the Capital Fund.
RECOMMENDATION:
Adopt a resolution to accept and appropriate funding in the amount of
$393,118 to the Stormwater Capital Fund.
ATTACHMENTS:
- Resolution
- State-executed letter of commitment for matching funds
February 19, 2015/dnj/Stormwater Local Assistance Fund Grant - Attachment
RESOLUTION TO ACCEPT AND APPROPRIATE
STORMWATER LOCAL ASSISTANCE FUND (SLAF) GRANT
WHEREAS, the Commonwealth of Virginia Department of
Environmental Quality recently committed to matching funds from Isle of Wight
County in the maximum amount of three hundred and ninety-three thousand one
hundred and eighteen dollars ($393,118); and,
WHEREAS, said grant funds will be used for the purpose of stormwater
management construction improvements; and,
WHEREAS, said grant funds need to be accepted from the
Commonwealth of Virginia Department of Environmental Quality and
appropriated to the FY14-15 Stormwater Capital Budget.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that
the Board of Supervisors of the County of Isle of Wight, Virginia accepts grant
funds in the amount of three hundred and ninety-three thousand one hundred
eighteen dollars ($393,118) or as much as shall be appropriated from the
Commonwealth of Virginia Department of Environmental Quality and
appropriates said grant funds to the FY14-15 Stormwater Capital Budget.
BE IT FURTHER RESOLVED, that the County Administrator of Isle
of Wight County, Virginia be hereby authorized to make the appropriate
accounting adjustments in the budget and do all things necessary to give this
resolution effect.
Adopted this 19th day of February, 2015.
Rex W. Alphin, Chairman
Carey Mills Storm, Clerk
Approved as to form:
Mark C. Popovich, County Attorney
February 19, 2015/MWT
ISSUE:
Resolution to Accept and Appropriate a V-STOP Program Grant
BACKGROUND:
The Virginia Department of Criminal Justice Services is offering
continuing grant funding for the Isle of Wight County V-STOP Program.
The program currently funds services to female victims of crimes in Isle
of Wight County and also funds a Sexual Assault Response Team.
The County’s grant submission request has been approved in the amount
of $23,096. The grant requires a $7,699 local cash match.
BUDGET IMPACT:
Acceptance of the V-STOP Grant will increase the FY15 Grants Fund
budget by $23,096. The required local cash match of $7,699 is provided
for in the FY15 Grant Fund budget.
RECOMMENDATION:
Adopt a resolution to accept and appropriate grant funds.
ATTACHMENT:
- Resolution
- Award Letter
Consent: V-STOP Program, 2/19/15, MWT
RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS
RECEIVED FROM THE COMMONWEALTH OF VIRGINIA
DEPARTMENT OF CRIMINAL JUSTICE SERVICES
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia has approved the development and submission of an application for
the V-STOP Program to the Commonwealth of Virginia Department of
Criminal Justice Services; and,
WHEREAS, the Virginia Department of Criminal Justice Services has
awarded the County $23,096 in V-STOP grant funding.
NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that $23,096
shall be accepted and appropriated to the FY 2014-15 Grants Fund budget of
the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give this
resolution effect.
Adopted this 19th day of February, 2015.
Rex W. Alphin, Chairman
Carey Mills Storm, Clerk
Approved as to form:
Mark C. Popovich, County Attorney
February 19, 2015/MWT
ISSUE:
Resolution to Accept and Appropriate DMV Animal Friendly License
Plate Program Funding
BACKGROUND:
The Virginia Department of Motor Vehicles sells animal friendly license
plates as a part of its special license plate program. A portion of the
revenue is set aside to support sterilization programs for dogs and cats.
This funding will be appropriated to the Isle of Wight Humane Society.
BUDGET IMPACT:
Increase the FY2014-15 General Operating Budget by $704.16.
RECOMMENDATION:
Adopt a resolution to accept and appropriate funding.
ATTACHMENT:
Resolution
Consent: VDMV Animal Friendly Lic Plate Prg, 2/19/15, MWT
RESOLUTION TO ACCEPT AND APPROPRIATE FUNDING
RECEIVED FROM THE VIRGINIA DEPARTMENT OF MOTOR
VEHICLES
WHEREAS, the Virginia Department of Motor Vehicles sells the
Animal Friendly license plates as part of its special license plate program and
sets aside a portion of the revenues derived from said sales for distribution to
support sterilization programs for dogs and cats; and,
WHEREAS, funding in the amount of seven hundred four dollars and
sixteen cents ($704.16) from the Virginia Department of Motor Vehicles needs
to be accepted and appropriated to the Grants Fund Budget for disbursement
to the Isle of Wight County Humane Society.
NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by
the Board of Supervisors of the County of Isle of Wight, Virginia that seven
hundred four dollars and sixteen cents ($704.16) or so much as shall be
received from the Virginia Department of Motor Vehicles be accepted and
appropriated to the Grants Fund Budget for disbursement to the Isle of Wight
County Humane Society.
BE IT FURTHER RESOLVED that the County Administrator of the
County of Isle of Wight, Virginia is authorized to make the appropriate
accounting adjustments in the budget and to do all things necessary to give this
resolution effect.
Adopted this 19th day of February, 2015.
__________________________
Rex W. Alphin, Chairman
Carey Mills Storm, Clerk
Approved as to form:
Mark Popovich, County Attorney
Consent - Ft. Bee Funding Request; 2/19/15; CBM
ISSUE:
Motion to Deny a Request for Funding for the Fort Bee Highway
Historical Marker
BACKGROUND:
The Board of Supervisors has received a funding request from the
Sesquicentennial Committee in the amount of $825 for the placement
of a Fort Bee Highway Historical Marker. Absent a consistent policy,
in past years, the Board of Supervisors has entertained requests
sporadically for funding from local organizations throughout the
fiscal year including historical highway markers; however, the Fort
Bee Highway Historical Marker falls under the County’s nonprofit
funding request policy adopted in January 2014.
The nonprofit funding policy provides a consistent and fair process
for nonprofit organizations to submit funding requests to the County
annually for review and consideration as part of the operating budget
development process. The Fort Bee Highway Historical Marker
funding request was received after the January 15, 2015 publically
posted deadline for FY 2015-2016 nonprofit funding requests. As
such, staff does not recommend approval of this request for funding.
BUDGETARY IMPACT:
If approved, the project would require an $825 commitment from the
General Fund budget which has not been budgeted.
RECOMMENDATION:
Adopt a Motion to deny the request for funding.
ATTACHMENT:
Chapter 2, Article 3, County Policy Manual - Nonprofit Funding
Request Policy
February 19, 2014//asc/Update Carrollton VFD Compliance with OMD Requirements
ISSUE:
Staff Report: Update on Carrollton Vol. Fire Department Compliance with
OMD Requirements
BACKGROUND:
At the December 18th meeting, staff presented the Board Dr. Joel
Michael’s, the County’s Operational Medical Director’s (OMD), response
standards for the Carrollton Volunteer Fire Department (CVFD). This
request was originally made to CVFD in April 2014 and the response
standards were as follows:
90 second enroute response time by an appropriately staffed medic
90% of the time
100% sanctioning of all ALS providers through the Tidewater
Emergency Medical Services (TEMS) Council.
Scheduling of all volunteers on a monthly basis to assure around-the-
clock provider availability and determine specific supplemental
staffing needs.
As the CVFD had not met his expectations in regards to the response
standards, Dr. Michael has made the following specific request of CVFD:
Participate in a centralized scheduling program that would include
CVFD, IWVRS and the Isle of Wight Department of Emergency
Services (IOWDES). The first overall schedule to be established
and maintained by a scheduler at IWVRS beginning February 1,
2015. At the time of adoption, the schedule shall be consistent with
the current IWVRS staffing protocols, all scheduled ALS providers
shall be TEMS sanctioned and BLS providers shall be reviewed and
determined eligible to provide such care.
IOWDES, in conjunction with IWVRS, to continue to provide
precepting assistance to CVFD members.
CVFD provide a roster of their current EMS providers, their
certifications and contact information to Chief Brian Carroll by
December 31st.
February 19, 2014//asc/Update Carrollton VFD Compliance with OMD Requirements
In the event that CVFD chooses not to comply with Dr. Michael’s response
standards and request, he requests that the BOS evaluate the ability of
CVFD to operate as a Designated Emergency Response Agency (DERA)
in the county.
The Interim Director of Emergency Services met with Chief Joel Acree on
January 26th to discuss TEMS sanctioning for the remainder of their ALS
providers. Chief Acree has since taken the written portion of the ALS
certification test. Two other members had previously passed the written
portion and have completed portions of the Oral Boards section. Chief
Acree is arranging for Oral Boards for himself and the 2 other individuals.
The Department of Emergency Services has offered assistance with
preparation for the Oral Boards. He has committed to work with the
remaining individuals to move the TEMS sanctioning process forward.
As of February 10th, no further progress has been made on Dr. Michael’s
centralized scheduling request. Chief Terwilliger has plans to review the
scheduling process for both the Department of Emergency Services
employees and the volunteers. Dr. Michael is in agreement to allow Chief
Terwilliger to review the process and make recommendations.
A further update on the situation will be provided at the Board’s March 19th
meeting.
BUDGETARY IMPACT:
There is no budget impact at this time.
RECOMMENDATION:
For the Board’s information.
ATTACHMENT(S):
None
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February 17, 2015/asc/Introduction of the New Chief of Emergency Services
ISSUE:
Introduction of the New Chief of Emergency Services
BACKGROUND:
The County Administrator is pleased to advise that Jeffery “Jeff”
Terwilliger joined the County as the new Chief of Emergency
Services on February 17th.
Chief Terwilliger began his career in the emergency services field
with the City of Portsmouth for 19 years where he rose through the
ranks to Battalion Chief prior to his retirement in 2013. He also
served in Isle of Wight County previously as a part-time
Paramedic. Chief Terwilliger has served as the Director of Public
Safety for Accomack County, VA since January 2013 where he
has overseen the emergency management program and the
delivery of fire and rescue services for a combination department
consisting of 15 stations, 50 paid staff and 600 plus volunteers.
Chief Terwilliger received his Associate’s Degree in Fire Science,
his Bachelor of Science Degree in Organizational Management,
and his Master of Science Degree in Executive Fire Service
Leadership. He is a graduate of the National Fire Academy
Executive Fire Officer (EFO) Program, is a certified Paramedic,
holds the Chief Fire Officer Designation, and possesses numerous
state emergency management and fire service
certifications. Additionally, he serves on the Tidewater EMS
Council Board of Directors and has recently been selected to serve
on the Virginia Fire Chief’s Association’s Board of Directors.
RECOMMENDATION:
Welcome the new Chief of Emergency Services to Isle of Wight
County.
February 17, 2015/asc/Introduction of the New Chief of Emergency Services
ATTACHMENTS:
None
2/19/15/CBM
ISSUE:
Hampton Roads Planning District Commission Economic and
Population Projection
BACKGROUND:
Greg Grootendorst, Chief Economist, with the Hampton Roads
Planning District Commission will provide a presentation on
economic and population projections for the region and the
potential impact on Isle of Wight County.
BUDGETARY IMPACT:
There is no budget impact.
RECOMMENDATION:
Receive the Special Presentation.
ATTACHMENT:
None
ISSUE:
Parks and Recreation Leisure Guide
BACKGROUND:
Staff will provide a brief presentation on the Spring/Summer
Recreation and Leisure classes and programs offered by the
County’s Department of Parks and Recreation.
The Leisure guide is mailed to approximately 1,500 customers in
our program registration system. It is also available on the web at
Nike Park, the Otelia J. Rainey Community Center, all of the
libraries in the County, and the County Administration Building.
BUDGETARY IMPACT:
None
RECOMMENDATION:
Receive a presentation.
ATTACHMENTS:
None
Public Hearing: Proposed FY 2016-2025 CIP; 2/19/15; CBM
ISSUE:
Public Hearing – Proposed FY 2016-2025 Capital Improvements
Plan
BACKGROUND:
At the Board’s January 22, 2015 meeting, staff presented the
proposed FY 2016-2025 Capital Improvements Plan (CIP).
In accordance with Chapter 2, Article 2 of the County Policy
Manual, a public hearing is required to receive public comment on
the proposed CIP. The public hearing has been properly advertised
in accordance with state code requirements and county policy.
The first year of the CIP will be moved forward for consideration
as part of the proposed FY 2015-2016 Operating & Capital Budget.
BUDGETARY IMPACT:
There is no budget impact.
RECOMMENDATION:
Adopt a resolution to approve the FY 2016-2025 CIP
ATTACHMENTS:
- Resolution
- Proposed FY 2016-2025 CIP
- Public Hearing Advertisement
A RESOLUTION TO ADOPT THE
FY 2016-2025 CAPITAL IMPROVEMENTS PLAN
WHEREAS, in accordance with Section 15.2-2239 of the Code of
Virginia, the Isle of Wight County Planning Commission has prepared and
recommended a comprehensive plan for the physical development of the
County; and,
WHEREAS, for planning purposes, capital improvement projects have
been identified and listed for consideration along with their respective costs in
the FY 2016-2025 Capital Improvements Plan; and,
WHEREAS, the Board of Supervisors deems it appropriate to adopt a
capital improvements plan in accordance with the Code of Virginia.
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors
of the County of Isle of Wight, Virginia adopts the FY 2016- 2025 Capital
Improvements Plan.
Adopted this 19th day of February, 2015.
Rex Alphin, Chairman
Carey Mills Storm, Clerk
Approved as to form:
Mark C. Popovich, County Attorney
ISLE OF WIGHT COUNTY
PUBLIC HEARING ON PROPOSED
FY 2016-2025 CAPITAL IMPROVEMENTS PLAN
Notice is hereby given that the Isle of Wight Board of Supervisors will hold a public hearing on
Thursday, February 19, 2015, to consider the proposed fiscal year 2016-2025 Capital
Improvements Plan (CIP) for Isle of Wight County. The proposed CIP represents a planned
schedule of county expenditures for physical improvements and acquisitions over the next ten (10)
fiscal years. Copies of the proposed CIP are available for review on the County’s website at
www.co.isle-of-wight.va.us/ and in the County Administrator’s Office. Any person desiring to be
heard in favor of, in opposition to, or to express his/her views with respect to the proposed CIP
may appear before and be heard by the Board of Supervisors during the public hearing to be held
in the Robert C. Claud, Sr. Board Room, Isle of Wight Courthouse, Isle of Wight, Virginia. If you
require a reasonable accommodation, please make requests to the County Administrator’s Office
at least five (5) days in advance of the public hearing at (757) 365-6204.
Board of Supervisors Meeting of February 19, 2015
Prepared by Mark C. Popovich, County Attorney
COUNTY ATTORNEY – Lawnes Point Subdivision Waste Treatment Facility
ISSUE:
Motion - Appeal by VA Timberline Related to Request for a Bond
Reduction
BACKGROUND:
On November 10, 2014, counsel for VA Timberline, LLC
submitted a request for a reduction in the surety bond held by Isle
of Wight County in relation to the construction and operation of
the sewage treatment facility in the Lawnes Point Subdivision.
On December 8, 2014, the County provided a written
administrative response to that request denying the reduction based
upon several issues including, but not limited to, failure by VA
Timberline to adequately provide proof of operation of the facility
or financial assurance as required by the Conditional Use Permit.
On January 5, 2015, a formal appeal of that administrative decision
was received by County staff. In accordance with the requirements
of the Isle of Wight County Subdivision Ordinance, a public
hearing on this appeal is required before the Board of Supervisors.
BUDGETARY IMPACT:
At this point there is no impact; however, should the bond be
reduced or released, there is a potential for unknown expenses to
be incurred by the County related to operation and maintenance of
the facility and system.
RECOMMENDATION:
Adopt a motion sustaining the administrative decision to deny the
bond reduction as requested by VA Timberline.
Board of Supervisors Meeting of February 19, 2015
Prepared by Mark C. Popovich, County Attorney
COUNTY ATTORNEY – Lawnes Point Subdivision Waste Treatment Facility
ATTACHMENTS:
Various correspondence dated October 28, 2014; November 10,
2014; December 8, 2014; and, January 5, 2015
February 19, 2015/RDR/17 Corner Properties Amend Conditional Zoning
ISSUE:
Motion - Amend Conditional Zoning of 4.33 Acres Located at 14214
Carrollton Boulevard
BACKGROUND:
17 Corner Properties, LLC (Wayne G. Thomas) is requesting
consideration of an amendment to the conditional zoning of 4.33 acres
of land located at 14214 Carrollton Boulevard in the Newport Election
District.
The subject property was developed in 2004-5 and was designed
specifically for an automotive dealership with associated maintenance
and repair uses.
The original proffered conditions limited the uses on the site to a small
group very closely associated with the automotive dealership. Since that
time the original user has vacated the site, a second dealership and repair
business has occupied and vacated the site, and there have been extended
periods of vacancy at the site. Because of the limited uses of the site the
applicant has stated that finding users is difficult and is requesting to
amend the conditions to allow more options on the site.
RECOMMENDATION:
At its January 27, 2015 meeting, the Planning Commission
recommended approval of the request by a vote of 9-0.
Staff recommends approval of the waiver request.
ATTACHMENTS:
PC Staff Report and Attachments
February 19, 2015/MCP
ISSUE:
Ordinance – Amend and Reenact Chapter 2, Administration,
Article III, Industrial Development Authority to Officially Change
the Name of the Industrial Development Authority to the
Economic Development Authority
BACKGROUND:
At the joint meeting between the Industrial Development
Authority (IDA) and Board of Supervisors held on January 13,
2015, a discussion was held between the bodies related to a
possible change in the official name for the IDA. Specifically, the
bodies discussed changing the name to Economic Development
Authority in order to better capture the intended purposes and
scope of work to be performed in attracting economic development
prospects to Isle of Wight County.
BUDGETARY IMPACT:
None.
RECOMMENDATION:
Adopt a motion to approve the proposed revisions to Chapter 2,
Article III, Economic Development Authority as presented.
ATTACHMENT(S):
Proposed revisions to Chapter 2, Article III, Economic
Development Authority
AN ORDINANCE TO AMEND AND REENACT
THE ISLE OF WIGHT COUNTY CODE
BY AMENDING AND REENACTING
CHAPTER 2. ADMINISTRATION.
ARTICLE III. INDUSTRIAL DEVELOPMENT AUTHORITY.
WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, has deemed it to be in the
best interest of Isle of Wight County to change the official name of the Industrial Development Authority
of the County of Isle of Wight to the Economic Development Authority of Isle of Wight County, as such
change more accurately reflects the intended objectives of said body;
NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Chapter
2. Administration. Article III. Industrial Development Authority of the Isle of Wight County Code be
amended and reenacted as follows:
CHAPTER 2.
ADMINISTRATION.
Article III. Industrial Economic Development Authority.
For state law as to authority of county to create economicindustrial development authority, see
Code of Va., § 15.2-4903. As to powers of industrial economic development authority, see
Code of Va., § 15.2-4905.
Sec. 2-12. Political subdivision—Created.
There is hereby created a political subdivision of the commonwealth with such public and corporate
powers as are set forth in the Industrial Development and Revenue Bond Act (Chapter 49, Title 15.2, §§
15.2-4900 et seq.), including such powers as may hereafter be set forth from time to time in such Act. (12-
5-68, § 1.; 2-19-15)
Sec. 2-13. Same—Name.
The name of the political subdivision of the commonwealth created by this article shall be the
"IndustrialEconomic Development Authority of the County of Isle of Wight County." (12-5-68, § 2.; 2-19-15)
Adopted this 19th day of February, 2015.
Rex Alphin, Chairman
Board of Supervisors
Attest:
Carey Mills-Storm, Clerk
Approved as to Form:
Mark C. Popovich, County Attorney
February 19, 2015/MWT
ISSUE:
Staff Report – Bond Refunding and Financing Opportunities
BACKGROUND:
As a result of the recent decline in interest rates, the County’s
financial advisor, Davenport & Company LLC, has
recommended that the County explore bond refunding and
financing opportunities.
Davenport & Company LLC will provide the Board with a
presentation regarding the aforementioned opportunities.
BUDGET IMPACT:
None
RECOMMENDATION:
For the Board’s discussion and consideration.
ATTACHMENT:
None
ISSUE:
Staff Report – Route 460 Alternative Alignment Update
BACKGROUND:
The Virginia Department of Transportation (VDOT), the Federal
Highway Administration, and the U.S. Army Corps of Engineers have
recommended an alternative route for the Route 460 upgrade that
bypasses the Town of Windsor (to the north) and includes a bridge across
the Blackwater River in Zuni.
The proposed route will potentially have a negative impact on the
County’s intermodal park. Additionally, VDOT has advised that at least
15 families, 3 businesses, and 3 farms will be directly impacted by the
project.
Staff will provide an update at Thursday’s meeting.
RECOMMENDATION:
Per the Board’s discussion and direction.
ATTACHMENT:
None
ISSUE:
Staff Report – Update on Major Development Projects
BACKGROUND:
Staff will provide the Board with a presentation advising the
Board relative to the status of major development projects in the
County.
BUDGET IMPACT:
None
RECOMMENDATION:
For the Board’s information.
ATTACHMENT:
None
ISSUE:
Resolution to Amend Personnel Sections (Chapter 1) Military Leave,
Court Leave, Unauthorized Leave, and Tuition Reimbursement
Program and (Chapter 7) Emergency Conditions & Unexpected
Closings
BACKGROUND:
Attached for consideration is a resolution to amend Chapter 1:
Personnel, Article V, Sections 5.8, 5.9 and 5.11 and Article VI, Section
6.2 and amend and adopt Chapter 7: Miscellaneous – Employee
Related, Article II, which currently establishes provisions regarding
military leave, court leave utilization, unauthorized leave, the Tuition
Reimbursement Program, and closings due to adverse weather
conditions or other conditions. The amendments of the policies are
necessary for enhanced employee guidance by clarifying guidelines
regarding military leave provisions and the associated employee and
employer rights and responsibilities, court leave utilization,
unauthorized leave, the Tuition Reimbursement Program, and the
handling of emergency conditions and unexpected closings.
BUDGETARY IMPACT:
The budgetary impact of these amendments is unknown but should be
minimal due to instances of emergency conditions and unexpected
closings being infrequent.
RECOMMENDATION:
Adopt a Resolution to Amend Chapter 1: Personnel, Article V, Sections
5.8, 5.9 and 5.11 and Chapter 1: Personnel, Article VI, Section 6.2 and
Amend and Adopt Chapter 7: Miscellaneous – Employee Related,
Article II of the County Policy Manual
ATTACHMENTS:
Resolution
RESOLUTION TO AMEND CHAPTER 1: PERSONNEL, ARTICLE V,
SECTIONS 5.8, 5.9 AND 5.11 AND CHAPTER 1: PERSONNEL,
ARTICLE VI, SECTION 6.2 AND AMEND AND RE-ADOPT CHAPTER
7: MISCELLANEOUS – EMPLOYEE RELATED, ARTICLE II OF THE
COUNTY POLICY MANUAL
WHEREAS, the County has established guidelines regarding the
provision of Military Leave, Court Leave, Unauthorized Leave, the Tuition
Reimbursement Program, and Emergency Conditions and Unexpected
Closings under Chapter 1: Personnel, Article V, Sections 5.8, 5.9 and 5.11,
Article VI, Section 6.2, and Chapter 7: Miscellaneous – Employee Related,
Article II of the County Policy Manual; and
WHEREAS, the Board of Supervisors desires to amend Chapter 1:
Personnel, Article V, Sections 5.8, 5.9 and 5.11 and Article VI, Section 6.2 and
to amend and re-adopt Chapter 7: Miscellaneous – Employee Related, Article
II of the County Policy Manual to afford for enhanced employee guidance by
clarifying guidelines regarding military leave provisions and the associated
employee and employer rights and responsibilities, court leave utilization,
unauthorized leave, the Tuition Reimbursement Program, and the handling of
Emergency Conditions and Unexpected Closings; and
NOW, THEREFORE, BE IT RESOLVED that Chapter 1: Personnel,
Article V, Sections 5.8, 5.9 and 5.11 and Article VI, Section 6.2 of the County
Policy Manual is hereby amended as follows:
Chapter 1: Personnel
ARTICLE V
Leave Provisions
(Revised September 1, 2005, December 15, 2005, February 2, 2006,
April 5, 2007; October 2, 2008; January 8, 2009; June 19, 2014, October 16, 2014,
December 18, 2014, February 19, 2015)
Section 5.8
(Revised February 2, 2006, February 19, 2015)
Military Leave
An employee who is a member of the United States Army, Navy, Air Force, Marines, Coast Guard,
National Guard, Reserves, or Public Health Service Any employee who is or may become a
member of any reserve component of the armed forces of the United States shall be will be granted
an unpaid leave of absence for military service, training, or related obligations from his/her
respective duty without loss of time, regular leave, accrued leave, impairment of employee
evaluation, or any other rights or benefits to which he is otherwise entitled, for all periods of
military service of the state or the United States, under competent orders, in accordance with
applicable law. Employees will also be granted time off for military training. Employees should
advise their supervisor and/or department head of their training schedule and/or other related
obligations as far in advance as possible. Employees on military leave may substitute their accrued
paid leave time for unpaid leave.
Continuation of Health Benefits
During a military leave of less than 31 days, an employee is entitled to continued group health plan
coverage under the same conditions as if the employee had continued to work. For military leaves
of more than 30 days, an employee may elect to continue his/her health coverage for up to 24
months of uniformed service, but will be required to pay all of the premium for the continuation
of coverage, calculated in the same manner as that required by COBRA.
Requests for Active or Reserve Duty
Upon receipt of orders for active or reserve duty, an employee should shall notify his/her
supervisor, as well as Human Resources, as soon as possible, and submit a copy of the military
orders to his/her supervisor and the Human Resources Department.
Reinstatement
Upon return from military service, an employee may be reinstated into the employment of Isle of
Wight County in accordance with the provisions of Title 38, Sections 4312, 4313 and 4316 of the
United States Code of Section 44-93.3 of the Code of Virginia (1950, as amended), as such sections
may be amended from time to time and as may be applicable to the type of military service
performed by the employee. The County is committed to fully complying with the Uniformed
Services Employment and Reemployment Rights Act of 1994, as amended, and all other laws
granting rights to employees based on past, present, or future service in the United States Armed
Forces, all of which laws shall control over any conflicting provisions in the County Policy.
Section 5.9
(Revised February 19, 2015)
Court Leave
An employee's absence from work for jury duty or for attending court as a witness shall be defined
as court leave. Before court leave is granted, the employee must submit a copy of the official
summons for jury duty or witness service to the County Administrator's office Human Resources
Department prior to the beginning date of such service. Any employee appearing in court either as
a defendant or plaintiff in a case shall not be eligible for court leave.
An employee having been granted court leave shall be compensated at the their regular rate of pay
during court appearances. Any compensation for jury duty as well as for witness service may be
retained by the employee.
Employees summoned by a court for the purpose of qualifying for jury duty are entitled to court
leave for the actual period of absence, whether or not they are selected to serve. If the employee's
presence is required for less than a full work day, the employee is required to contact his/her
department concerning return to work. Any employee who fails to contact his/her department risks
the loss of pay for that day.
Section 5.10
Accumulation
Any employee taking court leave shall be credited with having worked for the duration of the
leave. The employee shall be allowed to accumulate all other eligible benefits.
Section 5.11
(Revised February 19, 2015)
Unauthorized Leave
Unauthorized leave shall be defined as an absence from the job during a scheduled work period
without the approval of the employee's supervisor or department director. Also, the failure to report
to work at the expiration of an authorized leave without the approval of an extension of time, shall
be considered an absence without leave unauthorized leave. An unauthorized absence from duty
during required hours of attendance shall be treated as an absence without pay unauthorized leave.
The employee shall be subject to disciplinary action in accordance with the provisions of the
disciplinary policy.
ARTICLE VI
Benefits
(Revised January 17, 2002, September 1, 2005, December 15, 2005, October 16, 2006,
October 4, 2007, November 15, 2007, July 1, 2008, December 4, 2008, November 20, 2014,
December 18, 2014, February 19, 2015)
Section 6.2
(Revised September 1, 2005; November 15, 2007; August 22, 2013; February 19, 2015)
Tuition Reimbursement
It is the intention of the Board of Supervisors to recognize, develop, and extend the skills of its the
County’s workforce. It is the policy of the Board to encourage employees to enroll in
college/university coursework that will lead to their professional growth, expansion of skills, and
increased job competence. The Tuition Reimbursement Program provides reimbursement for
successful completion of college/university coursework.
Eligibility
Permanent Regular full-time employees of the County who have successfully completed their
initial probationary period are eligible to apply for tuition assistance. Such assistance is limited to
six (6) semester hours per fiscal year (July 1 through June 30). Reimbursement is dependent upon
the availability of funds.
Coursework must be directly related to the assignment of the employee and must be approved by
the Department Director prior to submission to Human Resources for approval. Application for
tuition assistance must be made to Human Resources for approval prior to registering or enrolling
in coursework. Course approval will not be granted after the first class session. Coursework
approval is nontransferable; each course requires a separate application.
Employees may be reimbursed for tuition costs only, at an accredited college or university, upon
successful completion of the course. Reimbursement will be a maximum of $300 per credit hour
for no more than six (6) credit hours per fiscal year; thus, the maximum tuition reimbursement an
employee will receive in any given fiscal year will be $1,800. Successful completion shall mean
the attainment of a minimum of a "C" or its equivalent for undergraduate-level coursework, or a
minimum of a “B” or its equivalent for graduate-level coursework.
Qualifying Course and Subjects
Tuition assistance will be provided only when the coursework is directly related to the employee’s
current position, or is a requirement for an Associate’s, Bachelor’s, or Master’s degree in a field
directly related to the employee’s present job or promotional objective.
Class Hours
Classes should not be taken during an employee’s work hours unless the employee has obtained
permission from the Department Director to use earned annual leave or compensatory time.
Requirements for Reimbursement
This benefit is a reimbursement program. The employee must pay the full tuition to the institution
upon registering for coursework.
Requests for reimbursement must be submitted along with an official transcript within
thirty (30) days of completion of the course.
Reimbursement for coursework will only be made to the employee upon receipt of an
official transcript and verification of payment in full to the college or university.
General Considerations
As a condition of receiving tuition reimbursement, an employee will be required to sign an
agreement whereby, in the event the employee separates from the County’s employ within one (1)
year after receipt of tuition assistance, he/she will be required to repay all funds expended by the
County within sixty (60) days. If the former employee fails to do so, the County will pursue
collection in the same manner and by the same means as it would collect other debts and deem the
former employee ineligible for rehire.
Availability of funding for the Tuition Reimbursement Program may be suspended at any time.
BE IT FURTHER RESOLVED THAT, the Board of Supervisors desires
to amend and re-adopt Chapter 7: Miscellaneous – Employee Related, Article
II as follows:
Chapter 7: Miscellaneous - Employee Related
ARTICLE II
Closings Due to Adverse Weather or Other Conditions
(Adopted May 6, 2004, Revised November 5, 2008)
Section 2.0
(Revised November 5, 2008)
Applicability
The diversity of County services and programs makes it impossible to apply a uniform countywide
policy on how operations will be affected in times of adverse weather or other problematic
conditions. The County Administrator, or his/her designee, shall determine which operations shall
be suspended or temporarily closed. In order to serve the citizens, some functions of County
government must never close, (for example, emergency management and/or public safety), and
will remain open during all adverse weather and other problematic conditions. (See Chapter 7,
Article III, Emergency Response and Sheltering).
During times of adverse weather or other conditions, or when such conditions appear imminent, it
is the responsibility of employees to use good judgment and avoid putting themselves at undue
risk of injury. Department Directors and Supervisors are encouraged to apply a liberal leave policy
during these conditions and allow employees to use Annual Leave, Compensatory Time, or Leave
Without Pay when such a policy would not adversely affect functions which must remain open.
Sick Leave cannot be used for this purpose.
Accounting for Time Not Worked During times of adverse weather conditions employees
anticipating problems in transportation, and who are not working in mandatory operations or not
classified as “essential personnel” will be encouraged to use vacation leave privileges or
compensatory leave when they encounter problems reporting for work or when leaving work early.
Non-exempt Employees When in the employee’s best judgment he/she cannot report to work
without putting himself/herself at undue risk of injury, he/she shall immediately notify his/her
supervisor that he/she cannot report to work. Employees may use either annual leave or
compensatory time when the County is operating under liberal leave. Department's are encouraged
to allow employees to make up time missed provided it is feasible for it to be made up within the
same work week.
Employees are strongly encouraged to bank vacation leave for this purpose. Probationary
employees will be allowed to use any accrued vacation leave on adverse weather days when they
are not able to report to work.
Exempt Employees When in the employee’s best judgment he/she cannot report to work without
putting himself/herself at undue risk of injury, he/she shall immediately notify his/her supervisor
that he/she cannot report to work. Accounting for time not worked by exempt employees will be
done in accordance with the Fair Labor Standards Act. Exempt employees will not be charged for
hours of work time missed due to weather or other problematic conditions.
Section 2.1
(Revised November 5, 2008)
Closing of County Offices
Occasionally catastrophic, life-threatening weather conditions occur, such as hurricanes,
snowstorms, tornadoes, or floods. In those instances it may become necessary for authorities to
order evacuation of County property. Also, on occasions, problems, events, or conditions may
occur requiring the County Administrator or his/her designee, to close certain offices and/or
programs. In either circumstance the following provisions will prevail:
a. Employees who are either not required to report to work on their regularly scheduled work
day or to leave work due to a hazardous condition, by order of the County Administrator
or his/her designee, shall be paid in accordance with the County’s paid leave policy.
Employees shall not be required to take leave or use compensatory time for lost work time.
b. Non-exempt employees required to work during such an emergency situation will be paid
in accordance with the County’s overtime compensation policy at one and one half times
their regular rate of pay. Exempt employees required to work during such an emergency
situation will earn compensatory time on an hour for hour basis.
c. When feasible, employees required to report for work or to remain at work shall be relieved
for a period of time so they can assure the safety of their families and secure their property.
d. Late openings or cancellations will be publicized through normal media outlets:
TV CBS – Channel 3 WTKR
NBC – Channel 10 WAVY
ABC – Channel 13 WVEC
RADIO FM – 89.5 WHRV
Early closings shall be communicated through internal channels. Employees are encouraged to call
the Employee Information Hotline at 757-365-6304, twenty-four hours a day, for current
information on emergency closings or delayed openings.
Emergency Conditions and Unexpected Closings
(Adopted February 19, 2015)
Section 2.0
(Adopted February 19, 2015)
Purpose
This policy sets forth procedures to provide services and to protect employee safety during
emergency conditions such as severe weather or during unexpected closings of one or more County
facilities due to such causes as physical plant problems. Isle of Wight County is committed to
public service and employee safety. Many County services become even more important to our
citizens during emergencies such as severe weather or natural disaster. At the same time, for safety
purposes, we do not wish employees to perform nonessential functions which may be a safety risk
during severe weather. Similarly, loss of power or other physical plant problems may cause
conditions which make it unsafe for citizens and employees to remain in one or more County
facilities.
Section 2.1
(Adopted February 19, 2015)
Policy
As a general rule, all County departments will remain open and operational during emergency
conditions. Liberal leave may be approved for employees who are unable to report to work or
who wish to leave work early or come to work late because of safety considerations.
There may be times, however, when conditions are so severe that County facilities are closed.
All employees may be required to report to serve our customers during emergency conditions.
While some will perform their regular duties, others may be assigned to report at a different time
and location and to perform different duties from their regular jobs. Those employees who are
not required to work will not be charged leave for the time the County offices are closed.
Definitions
Emergency Conditions – Emergency conditions shall include, but not be limited to,
conditions such as severe weather, or extensive power outages. Such conditions may
require a declaration of a local state of emergency by the County Administrator or Board
of Supervisors.
Liberal Leave – Supervisors are encouraged to approve leave requests made by
employees who feel it would be unsafe to report to or to stay at work because of severe
weather or other emergency condition provided minimal staffing is maintained.
Supervisors may grant the use of accrued annual leave or compensatory leave by
employees to cover any absence designated as liberal leave.
Severe Weather – Severe weather conditions shall include, but not be limited to, natural
weather conditions such as snow storms, hurricanes, tornadoes, floods, and/or anticipated
occurrence of such conditions.
Unexpected Closings – The closing of one or more County facilities during regularly-
scheduled operating hours to include delayed openings and early closings.
Section 2.2
(Adopted February 19, 2015)
Operations When County Facilities Are Open During Emergency Conditions
All employees are expected to report to work as usual. However, employees may be asked to
report at a different time and to perform emergency-related duties at a different site for all or a
portion of their work hours.
Supervisors may grant the use of accrued annual leave, compensatory leave or leave without pay
more liberally than usual to employees who feel that reporting to work for the entire day or for a
portion of the day, or remaining at work until the end of the day, would compromise their safety.
Where appropriate, minimal staffing may be maintained.
Supervisors shall ensure that employees perform their work under safe conditions. Particular
care should be directed to whether travel by employees is necessary during severe weather. In
any case, employees who feel their personal safety is endangered should identify their concerns
to their supervisor or department manager who shall address those concerns, including
consideration of whether deferring the activity is appropriate.
If employees have been exposed to severe weather or other emergency conditions for extended
periods of time, supervisors should ensure sufficient rest breaks and use judgment regarding
return to regular duties.
Section 2.3
(Adopted February 19, 2015)
Operations When County Facilities Are Closed During Emergency Or
Unexpected Conditions
Employees Required to Work When County Facilities Are Closed
Twenty-four hour employees, including Fire, Emergency Medical Services, Sheriff’s Office, and
Emergency Dispatch, report to work regardless of facility closings and emergency conditions.
There is an increased need for their services during emergencies and thus are exempt from this
policy. Some employees who work in General Services and Parks and Recreation also report to
work on a regular schedule or as instructed by their supervisor, unless their supervisor instructs
them not to report. Employees who are assigned to emergency response teams shall report as
instructed or scheduled if triggering events occur such as the opening of shelters. Please
reference the Emergency Response and Sheltering Policy, Chapter 7, Article III of the County
Policy Manual. No other employees are expected to report to work unless they are instructed to
do so by their supervisor.
Employees Who Do Not Report to Work When County Facilities Are Closed
When an employee has been notified to report to work during an emergency situation, reporting
is mandatory unless the absence has prior approval by his/her supervisor or department director.
Those employees refusing to report to work will be subject to disciplinary action up to and
including termination. Please reference the Emergency Response and Sheltering Policy, Chapter
7, Article III of the County Policy Manual for a listing of exemptions from any or all emergency
response duty.
Section 2.4
(Adopted February 19, 2015)
Compensation When County Facilities Are Closed During Emergency or
Unexpected Conditions
Employees in temporary and on call positions will be paid only for hours actually worked.
Employees in regular part-time (those regularly scheduled for 20-29 hours per week) and full-time
positions who are not required to report to work will not be charged leave for the time the County
facility or facilities are closed, and will be paid for the number of hours they were scheduled to
work.
Employees who are on approved sick, annual leave or compensatory leave will not be charged
leave for the time the facility they would have reported to is unexpectedly closed.
Non-exempt employees who are required to work when a County facility or facilities are
unexpectedly closed will receive time and one half rate for the day/time of the closure. Time and
one half rate will apply for those hours regardless of other leave/holiday hours taken or hours
scheduled during the week.
Exempt employees who are required to work when a County facility or facilities are unexpectedly
closed will receive compensatory time off equal to the hours worked to be taken at another time.
Any compensatory time earned by an exempt employee required to work when a County facility
or facilities are unexpectedly closed shall be used within 90 days and should be utilized prior to
any other types of paid leave. If not utilized within 90 days, the compensatory leave is not available
for utilization or payment.
Section 2.5
(Adopted February 19, 2015)
Decisions Regarding Closings
The County Administrator or his/her designee shall decide what the County position on closing or
delayed opening shall be after conferring with the applicable staff. The County Administrator or
his/her designee, in consultation with the affected Department Director, shall decide whether to
close or delay opening an individual County facility in cases where conditions such as loss of
power affect one or a limited number of sites.
Section 2.6
(Adopted February 19, 2015)
Notifications Of Closings
All Day Closings/Delayed Openings
If it is determined that, due to severe weather conditions, offices should be closed or operating
hours should be adjusted, the media listed below will be notified so that public announcements
may be made. In addition, a message shall be recorded on the voice mail line and notification will
be sent via the IWAlert system.
The Inclement Weather Hotline, (757) 365-6304, is the most reliable source for accessing
information about closings, delayed openings, or adjusting hours of operation due to severe
weather conditions.
Employees may receive instructions concerning reporting to work from the following media
sources:
TV: CBS – Channel 3 WTKR
NBC – Channel 10 WAVY
ABC – Channel 13 WVEC
Mobile/Other: IWAlert System
The delayed opening time is intended to allow employees sufficient time to travel safely to work
and to permit time for snow removal operations. For the safety of employees, employees shall not
report prior to the delayed opening time, unless instructed by their supervisor to do so in order to
carry out an essential function related to the emergency conditions.
Early Closings
The announced early closing time is the earliest time at which an employee may leave work
without being charged leave. It is intended to allow employees sufficient time to travel home
safely. Employees who stay at work later than the early closing time shall not receive additional
pay or time off.
Adopted this 19th day of February, 2015.
_______________________________
Rex Alphin, Chairman
__________________________
Carey Mills Storm, Clerk
Approved as to Form:
___________________________
Mark C. Popovich, County Attorney
ISSUE:
Staff Report – Legislative Update
BACKGROUND:
Staff will provide a brief update for the Board regarding the status of
some of the more critical legislative issues under consideration by the
members of the General Assembly.
The 2015 Session of the General Assembly is scheduled to end on
February 28, 2015.
At this time, the only bills submitted on the County’s behalf still under
consideration by the General Assembly are SB759 – Transient
Occupancy Tax, SB842 – Schools Budget Adoption patroned by
Senator Lucas and HB1484 – Schools Budget Adoption patroned by
Delegate Tyler.
Staff is continuing to monitor bills impacting the County in this Session.
RECOMMENDATION:
Per the Board’s discussion.
ATTACHMENTS:
None
February 19, 2015/dtr
ISSUE:
Matters for the Board’s Information
BACKGROUND:
The matters attached to this Board report are included as a means of
providing information to the Board relative to matters of interest. These
items do not require any action by the Board.
RECOMMENDATION:
For the Board’s information.
ATTACHMENTS:
1. Monthly Reports: Tax Levies & Collections as of January 2015; Cash
Position, and Treasurer’s Accountability
2. Fire and Rescue Activity Report
3. Sheriff’s Activity Report
4. IT Website Statistics
5. Litter Pickup Schedule
6. Quarterly Financial Report Detail from 1-22-15 Meeting
7. Reception for the Chief of Emergency Services
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02.05.15 JAN 14 JANFEBMARAPRMAYJUNJULAUGSEPOCTNOV DEC 14 2015 2014 % chng
Calls for Service
Law Enforcement 3,2213,762 3,7623,221 16.80%
Animal Services 7196 9671 35.21%
GRAND TOTAL 3,2923,858 3,8583,292 17.19%
School Checks (num)5384 8453 58.49%
School Checks (time)18:0727:47 27:4718:07 53.36%
False Alarms 1110 1011 -9.09%
Escorts 1218 1812 50.00%
Traffic
Traffic Stops 348314 314348 -9.77%
Traffic Summons 143162 162143 13.29%
Traffic Crashes 7462 6274 -16.22%
Criminal Process
Misdemeanor Charges 6927 2769 -60.87%
Felony Charges 2113 1321 -38.10%
Unknown Class 10 01 -100.00%
GRAND TOTAL 9140 4091 -56.04%
Civil Process
Writ- Levy 72 27 -71.43%
Writ- Repo 83 38 -62.50%
Evictions 211 112 450.00%
All Other Civil 621693 693621 11.59%
GRAND TOTAL 638709 709638 11.13%
Property
Reported Stolen $43,892$27,604 $27,604$43,892 -37.11%
Stolen Items 3358 5833 75.76%
Reported Recovered $27,137$2,780 $2,780$27,137 -89.76%
Recovered Items 108 810 -20.00%
Reported Damaged $11,561$2,480 $2,480$11,561 -78.55%
Damaged Items 309 930 -70.00%
Court
Fines and Fees
Jury Trials 01 10 #DIV/0!
Other
Mileage 86,406 78,094 78,094 86,406 -9.62%
Gun Permits 7356 5673 -23.29%
Fingerprints (non crim.)721 217 200.00%
Reports (IBR)7250 5072 -30.56%
Reports (Non-IBR)131102 102131 -22.14%
Currency values rounded to the dollar.
Totals may change between reporting periods due to ongoing investigations, case updates, error correction, and late reporting.
Isle of Wight County Sheriff's Office • Monthly Activity Report - JAN 2015
STATISTICAL INFO YTD TO LAST MONTH COMPLETED-JAN 02.05.15
MEAN (AVG)MEDIAN HIGHEST LOWEST
Law Enforcement 3,7623,7623,7623,762
Animal Services 96969696
GRAND TOTAL 3,8583,8583,8583,858
School Checks (num)84848484
School Checks (time)1111
False Alarms 10101010
Escorts 18181818
Traffic Stops 314314314314
Traffic Summons 162162162162
Traffic Crashes 62626262
Misdemeanor Charges 27272727
Felony Charges 13131313
Unknown Class 0000
GRAND TOTAL 40404040
Writ- Levy 2222
Writ- Repo 3333
Evictions 11111111
All Other Civil 693693693693
GRAND TOTAL 709709709709
Reported Stolen 27,60427,60427,60427,604
Stolen Items 58585858
Reported Recovered 2,7802,7802,7802,780 monetary 10%
Recovered Items 8888 items 14%
Reported Damaged 2,4802,4802,4802,480
Damaged Items 9999
Mileage 78,09478,09478,09478,094
Gun Permits 56565656
Fingerprints (non crim.)21212121
Reports (IBR)50505050
Reports (Non-IBR)102102102102
Monetary values are rounded
to the nearest dollar. Totals
may change between reporting
periods due to ongoing
investigations, case updates,
error correction, and late
reporting.
Property
Civil Process
Other
Isle of Wight County Sheriff's Office • Monthly Activity Report - 2015
Calls for Service
Traffic
Criminal Process
Property Recovery
(from Average)
2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 2014 2015 14 TOT 15 TOT % Change
January 0 0 0 1 0 0 3 1 3 1 8 16 1 3 0 0 15 22 46.7%
February 0 0 0 0 3 16 2 0 21 0 -100.0%
March 0 0 0 1 2 13 1 0 17 0 -100.0%
April 0 0 0 2 5 19 2 0 28 0 -100.0%
May 0 1 0 2 6 18 0 1 28 0 -100.0%
June 0 0 0 1 5 23 2 1 32 0 -100.0%
July 0 0 0 4 2 24 1 0 31 0 -100.0%
August 0 0 0 2 7 11 1 0 21 0 -100.0%
September 0 0 1 2 8 12 0 0 23 0 -100.0%
October 0 1 0 3 10 13 0 0 27 0 -100.0%
November 0 0 0 0 3 17 0 0 20 0 -100.0%
December 0 0 1 1 0 10 1 0 13 0 -100.0%
YTD TOTAL 0 0 0 1 0 0 3 1 3 1 8 16 1 3 0 0 15 22 46.7%
GRD TOTAL 0 0 2 1 2 0 21 1 54 1 184 16 11 3 2 0 276 22
2014 20142014
3 1215
NOTICE: THE DATA IN THIS REPORT IS DYNAMIC AND MAY CHANGE AS CASES ARE RECLASSFIED, RECORDS EXPUNGED, OR ERRORS CORRECTED.
SOURCE: IOWSO RMS DATA AS OF 01.09.15 FOR ALL 2014 DATA AND 02.05.15 FOR 2015 DATA )
ISLE OF WIGHT COUNTY SHERIFF'S OFFICE
02.05.15
2022
Arson 200 TOTALSHomicide 09A
CRIMES AGAINST PERSONS 2015 YTD
Larceny 23 MV Theft 240
Isle of Wight County Sheriff's Office
2
Select Group A Offenses 2015 (w/ 2014 comparison)
Rape 11A Robbery 120 Ag Assault 13A Burglary 220
CRIMES AGAINST PROPERTY 2015 YTDTOTAL 2015 YTD
46.7%66.7%-33.3%
SCHOOLCOUNTTIME% COUNT% TIME
CARROLLTON ELEMENTARY SCHOOL174:1620.2%15.4%
CARRSVILLE ELEMENTARY SCHOOL196:5822.6%25.1%
GEORGIE D TYLER MIDDLE SCHOOL82:499.5%10.2%
HARDY ELEMENTARY SCHOOL71:588.3%7.1%
ISLE OF WIGHT ACADEMY102:1111.9%7.9%
SMITHFIELD HIGH SCHOOL42:044.8%7.5%
WESTSIDE ELEMENTARY SCHOOL10:151.2%0.9%
WINDSOR ELEMENTARY SCHOOL135:1115.5%18.7%
WINDSOR HIGH SCHOOL51:596.0%7.2%
Grand Total8427:47100.0%100.0%
Note: These times only reflect actions of -NON- SRO Personnel
02.05.15
JAN 2015
Isle of Wight County Sheriff's Office • Monthly School Check Report
RANKNATURE COUNT% TOTALRANKNATURE COUNT% TOTAL
1 PATROL CHECK 1662 43.08%51SEX OFFENSES RAPE ASSAULT4 0.10%
2 CIVIL PAPER 436 11.30%52PSYCHIATRIC PROBLEMS4 0.10%
3 TRAFFIC STOP 314 8.14%53PROJECT LIFESAVER4 0.10%
4 BUSINESS CHECK 193 5.00%54PERSONAL PROTECTIVE ORDER4 0.10%
5 CITIZEN ASSIST 139 3.60%55STRUCTURE FIRE3 0.08%
6 ANIMAL COMPLAINT 95 2.46%56BRUSH FIRE 3 0.08%
7 SCHOOL CHECK 84 2.18%57MISSING PERSON ADULT-JUVENILE3 0.08%
8 PAPER SERVICE 79 2.05%58EMERGENCY PROTECTIVE ORDER3 0.08%
9 PRISONER TRANSPORT 63 1.63%59CAR FIRE 3 0.08%
10 SUSPICIOUS PERS./VEH./ACTIVITY 57 1.48%60ASSAULT NO WEAPONS3 0.08%
11DISABLED VEHICLE55 1.43%61FOOT/BIKE PATROL3 0.08%
12BUILDING CHECK47 1.22%62TRESPASS 2 0.05%
13ALARM - BURGLARY44 1.14%63OVERDOSE 2 0.05%
14ACCIDENT NO INJURIES43 1.11%64ABANDONED VEHICLE2 0.05%
15ASSIST OTHER JURISDICTION42 1.09%65HARRASSMENT2 0.05%
16POLICE INVESTIGATIONS42 1.09%66ARCING WIRES DOWN POWER LINES2 0.05%
17TRAFFIC HAZARD26 0.67%67BITE 2 0.05%
18HOUSE CHECK26 0.67%68POSSIBLE DOA OR FULL ARREST2 0.05%
19LARCENY PETIT AND GRAND23 0.60%69SMELL OR ODOR OF SMOKE2 0.05%
20DIRECT PATROL22 0.57%70SICK / ILL OR RESCUE2 0.05%
21POLICE ESCORT18 0.47%71CHEST PAIN OR HEART ATTACK1 0.03%
22ALARM - UNK TYPE18 0.47%72FIRE ALARM 1 0.03%
23DISTURBANCE-LOUD NOISE15 0.39%73REPOSSESSION1 0.03%
24COMMUNITY RELATIONS15 0.39%74ALARM - MEDICAL1 0.03%
25WELFARE CHECK14 0.36%75SEIZURE 1 0.03%
26FINGERPRINTS14 0.36%76HIT AND RUN1 0.03%
27RECKLESS DRIVING13 0.34%77SHOPLIFTING1 0.03%
28FRAUD 13 0.34%78ASSAULT WITH INJURIES1 0.03%
29DOMESTIC - VERBAL ONLY13 0.34%79BOMB OR BOMB THREAT1 0.03%
30ACCIDENT UNKNOWN INJURIES13 0.34%80IDENTITY THEFT1 0.03%
31BUSINESS ASSIST12 0.31%81CHILD ABUSE OR NEGLECT1 0.03%
32BE ON THE LOOKOUT11 0.29%82STROKE 1 0.03%
33SHOTS FIRED/PROMISCUS SHOOTING11 0.29%83NEIGHBOR DISPUTE1 0.03%
34911 HANG UP11 0.29%84ASSIST BOATER1 0.03%
35TRAFFIC CONTROL8 0.21%85BURNING COMPLAINT1 0.03%
36DOMESTIC ASSAULT - OCCURRED8 0.21%86TEST CALL 1 0.03%
37DISORDERLY INDIVIDUAL7 0.18%87OPEN DOOR OR WINDOW1 0.03%
38DESTRUCTION OF PROPERTY7 0.18%88BLEEDING OR HEMORRHAGING1 0.03%
39OFFICER INFORMATION7 0.18%89DIFFICULTY BREATHING1 0.03%
40JUVENILE PROBLEMS7 0.18%90FIGHT IN PROGRESS1 0.03%
41EVICTION 7 0.18%91UNCONSCIOUS OR FAINTING1 0.03%
42ACCIDENT WITH INJURIES6 0.16%0.00%
43DRIVING UNDER THE INFLUENCE6 0.16%0.00%
44CIVIL MATTER6 0.16%0.00%
45DRUG OFFENSES6 0.16%0.00%
46STOLEN VEHICLE5 0.13%0.00%
47EMERGENCY CUSTODY ORDER5 0.13%0.00%
48DOMESTIC ASSAULT - IN PROGRESS5 0.13%TOTAL 3,858 100%
49OTHER OR UNKNOWN PROBLEM5 0.13%TOP TEN 3,122 80.92%
50 TEMPORARY DETENTION ORDER 4 0.10%02.05.15
NOTE: Prisoner transports include twice daily transport of Animal Shelter work release inmates.
PRIOR MONTH TOP TEN FOR COMPARISON 2013 TOP TEN FOR COMPARISON
RANK NATURE COUNT % TOTAL RANK NATURE COUNT % TOTAL
1 PATROL CHECK 1526 41.49%1 PATROL CHECK 12,326 27.84%
2 CIVIL PAPER 445 12.10%2 CIVIL PAPER 5,049 11.40%
3 TRAFFIC STOP 352 9.57%3 TRAFFIC STOP 4,087 9.23%
4 BUSINESS CHECK 150 4.08%4 BUSINESS CHECK 2,584 5.84%
5 CITIZEN ASSIST 136 3.70%5 CITIZEN ASSIST 1,825 4.12%
6 PAPER SERVICE 84 2.28%6 CIVIL MATTER / PAPER 1,577 3.56%
7 ANIMAL COMPLAINT 83 2.26%7 ANIMAL COMPLAINT 1,534 3.46%
8 PRISONER TRANSPORT 74 2.01%8 SCHOOL CHECK 1,311 2.96%
9 SUSPICIOUS PERS./VEH./ACTIVITY 72 1.96%9 HOUSE CHECK 1,199 2.71%
10 SCHOOL CHECK 64 1.74%10 SUSPICIOUS PERS./VEH./ACTIVITY 1,180 2.66%
T **TOTAL** CALLS (not just top 10)3,678 81.19%T **TOTAL** CALLS YTD (not just top 10)44,278 73.79%
CALLS FOR SERVICE • JAN 2015
MEMORANDUM
TO: Anne Seward, County Administrator
FROM: Ralph Anderson, Solid Waste Division Manager
SUBJECT: Solid Waste Division Litter Pickup
DATE: February 10, 2015
The Solid Waste Division, with the help of the Western Tidewater Regional Jail Workers,
continues to make an effort to keep the County roadways clean. The following is a list of
roads where litter was picked up based on citizens’ complaints during the month of
January 2014:
Tan Rd: Benns Church Blvd to Lankford Land
Fire Tower Rd: Courthouse Hwy to Tower Cir
Fire Tower Rd: Shiloh Church to Yellow Hammer Rd
Central Hill Rd: Rt. 258 to Whispering Pine Tr.
Whispering Pine Tr.: Central Hill Rd to Crocker Site
Rt. 258: Spot pick up South of Fire Tower Rd
Carroll Bridge Rd: Bowling Green Rd to Woodland Dr.
Woodland Dr.: Carroll Bridge Rd to Longview Dr.
The following is a list where litter is scheduled to be picked up during the months of
February thru March 2015:
Carroll bridge Rd: Scott`s Factory Rd to Woodland Dr.
Old Stage Hwy: Rt. 10 to Berry Hill Rd
Berry Hill Rd: Rt. 10 to Old Stage Hwy
Foursquare Rd: Courthouse Hwy to Ting Rd
Waterworks Rd: Courthouse Hwy to Mt Holly Creek Ln
Nike Park Rd: Battery Park Rd to Reynolds Dr.
Titus Creek Rd: Nike Park Rd to Smith`s Neck Rd
Reynolds Dr.: Brewers Neck Blvd to Smith`s Neck Rd
Scott`s Factory Rd: Courthouse Hwy to Turner Dr.
Bethel Church Ln: Waterworks Rd to Blair`s Creek Dr.
MEMORANDUM
TO: Anne Seward, County Administrator
FROM: Don Robertson, Director of Information Resources & Legislative
Affairs
DATE: February 11, 2015
RE: Chief’s Reception
Please be advised that a reception is scheduled for Jeff Terwilliger, the new
Chief of Emergency Services, to welcome him as a member of the Isle of Wight
County team. The reception will be held from 5:00 p.m. – 7:00 p.m. on Friday,
February 20, 2015 in Boykin’s Tavern. The elected officials, County staff, and
volunteers are invited to come and meet Jeff in an informal setting.
Should you have questions regarding this matter, please schedule a meeting
with me and I will be glad to discuss this with you.
ISSUE:
Boat Tax
BACKGROUND:
The Chairman has requested that a matter involving citizen inquiry
relative to the County’s personal property tax rate for yachts/boats be
placed on the Board’s agenda.
RECOMMENDATION:
Per the Board’s discussion and direction.
ATTACHMENTS:
- Correspondence from the County Administrator to Mr. McPhail
- Correspondence from Mr. McPhail