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December 17th, 2015 Full AgendaA Community of Choice, Committed to Excellence Agenda Board of Supervisors Isle of Wight County December 17, 2015 1.Call to Order (5:00 p.m.) 2.Closed Meeting 3.Invocation – The Honorable Rex W. Alphin/Pledge of Allegiance (6:00 p.m.) 4.Approval of Agenda 5.Consent Agenda A.Motion to Approve the November 19, 2015 Regular Meeting Minutes B.Motion to Deny a Donation of Land Request from Shirley Branch Braswell C.Resolution to Recognize Alvin Wilson for his Service on the Board of Zoning Appeals D.Request for Letter of Support from the Town of Windsor for an Application to the Citizens Institute on Rural Design for Downtown Planning and Design Assistance 6.Regional Reports 7.Appointments A Community of Choice, Committed to Excellence 8. Special Presentation/Appearances Special Presentation in Recognition of Board of Supervisors 9. Citizens’ Comments 10. County Attorney’s Report A. Memorandums of Agreement with Constitutional Officers B. Annual Review of By-Laws and Rules of Procedure 11. County Administrator’s Report A. Staff Report – Update on Status of Major Development Projects B. Staff Report – Broadband Access C. Staff Report – Chesapeake Bay Action Plan Approval D. Staff Report – Lawnes Pointe Waterline E. Planning Commission Recommended Capital Improvements Plan (CIP) F. VDOT Route 460 Update G. Staff Report - Legislative Update H. FY15-16 Budget Update I. Matters for the Board’s Information 1. Monthly Reports: Tax Levies & Collections as of November 2015; Cash Position; and, Statement of the Treasurer’s Accountability A Community of Choice, Committed to Excellence 2. Isle of Wight County Monthly Fire/EMS Call Summary and Other Statistics FY 2015/2016 3. Isle of Wight Sheriff’s Monthly Activity Report/November 2015 4. Isle of Wight Website Statistics/November 2015 5. Solid Waste Division Litter Pickup 6. Isle of Wight Extension Report/November 2015 7. Quarterly Financial Report, 1st Quarter FY16 and Presentation 8. Distinguished Budget Presentation Award 9. United Way Campaign 12. New Business 13. Adjournment 1 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE NINETEENTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND FIFTEEN IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE PRESENT: Rex W. Alphin, Chairman Delores C. Darden, Vice-Chairman Rudolph Jefferson Alan E. Casteen Byron B. Bailey Also Attending: Mark C. Popovich, County Attorney Anne F. Seward, County Administrator Carey Mills Storm, Clerk At 5:00 p.m., the Chairman called the meeting to order. CLOSED MEETING A closed meeting was requested by County Attorney Popovich pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning discussion of the appointment of specific appointees to County boards, commissions or authorities; pursuant to Section 2.2-3711(A)(5) regarding discussion of a perspective business or industry where no previous announcement has been made of the business’s interest in locating its facilities in the community; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel employed and retained by this public body regarding specific legal matters requiring the provision of legal advice by such counsel relating to probable litigation related to the Isle of Wight Volunteer Rescue Squad construction project; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel employed and retained by this public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding a proposed Memorandum of Understandings with the Constitutional Officers with Isle of Wight County; pursuant to Section 2.2-3711(A)(1) relating to discussion of a salary of a specific public appointee; and, pursuant to Section 2 2.2-3711(A)(1) regarding the discussion of a resignation of a specific public appointee. Supervisor Jefferson moved that the Board enter the closed meeting for the reasons stated by the County Attorney. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Supervisor Darden moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Alphin, Darden, Jefferson, Casteen and Bailey 3 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 // At 6:00 p.m., Supervisor Casteen delivered the invocation and led the Pledge of Allegiance to the Flag. // APPROVAL OF AGENDA Supervisor Casteen moved that the agenda be approved with Item (D), Gatling Pointe Waterline, under Public Hearings being moved to Item (A) under Public Hearings. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. CONSENT AGENDA Following Chairman Alphin’s declaration that he is involved in agriculture, but intends to vote on the Consent Agenda which includes a Resolution to Request that the Governor Declare Isle of Wight County an Agricultural Disaster Area, Supervisor Casteen moved that the following Consent Agenda be adopted: A. Authorization for County Administrator to Sign Fair Entertainment Contracts for FY2017 B. Resolution to Accept and Appropriate Technology Trust Funds from the Commonwealth of Virginia 4 C. Resolution to Accept and Appropriate a Virginia Litter Prevention & Recycling Grant from the Virginia Department of Environmental Quality D. Resolution to Accept and Appropriate Funding from VACoRP Risk Management for Repairs to a Sheriff’s Office Vehicle E. Founder’s Pointe Phase Three Preliminary Plat F. Resolution to Request that the Governor Declare Isle of Wight County an Agricultural Disaster Area G. October 15, 2015 Regular Meeting Minutes The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. // REGIONAL REPORTS Chairman Alphin reported on the stormwater and State budget workshops he had attended at the recent VACo Annual Conference advising that with respect to stormwater, because the County is located in the MS4 District, it has certain challenges not faced by other counties. He further advised that he learned from attending the State budget workshop that additional funds will be forthcoming from non-withholding taxes Supervisor Jefferson reported on the body camera and Line of Duty Act workshops that he had attended and the costs associated with those programs. He stressed the importance of attracting young people to the County. Chairman Alphin reported on discussion at the Hampton Roads Technical Assistance Committee meeting regarding a lack of funding for the nine projects selected for the Hampton Roads area and the challenge associated with getting the Mayors of Hampton Roads to agree on what projects should 5 be funded. He advised that legislation allowing County Chairs to be substituted by another Board member was adopted. Supervisor Darden reported on the VDOT regional transportation meeting sponsored by the Secretary of Transportation for projects contained in the VDOT Six-Year Plan of which the County has two projects (Bartlett intersection and improvements to Nike Park Road). She advised that because the environmental studies on Route 460 are not available yet, the Commonwealth Transportation Board will not be submitting an application for funding for that project this year. APPOINTMENTS There were no appointments offered for consideration by the Board. SPECIAL PRESENTATION/APPEARANCE Crystal Bekaert, Cherry Bekaert, LLP, reported on the audit report in connection with the annual audit of the County’s financial statements. Joe Lomax, VDOT Franklin Residency Administrator, presented maintenance updates on County roadways, to include paving, mowing and ditch maintenance. CITIZENS’ COMMENTS Cloressa Stron, ENROLL, Virginia advised that open enrollment is underway for the uninsured under the Affordable Care Act. Dick Grice of Smithfield made reference to the proposed organizational chart changes contained in the Board’s agenda and requested that the Board ask for justification with respect to financial information and clarity on departmental duties before approving the organizational changes with respect to the splitting of the General Services’ Director’s position into two Directors. 6 Herb DeGroft of Mill Swamp Road reported on the State of the Economy of the Region conference attended by him and the County’s Director of Economic Development. Fred Mitchell, Newport District, spoke of the importance of the Board listening to County citizens. He made reference to the election results and asked the current Board not to use the remaining time in office for personal agendas. PUBLIC HEARINGS Chairman Alphin called for a public hearing on the following: A. Gatling Pointe Waterline Donald Jennings, County Engineer, utilizing a PowerPoint presentation, briefed the Board regarding the route selection; reason for construction; project background; pertinent points for consideration; dangers associated with “doing nothing”; and, staff’s recommendation. County Attorney Popovich provided his opinion that if there was an annexation issue between the Town of Smithfield and the County and the Town of Smithfield and the County sought to enter into an Annexation Agreement, the Commission on Local Government, which reviews the proposed Agreement and the proposed solution to the annexation dispute and provides its recommendation to the annexation court which signs off on the final settlement agreement and the report from the Commission on Local Government carries an extreme amount of weight and if the Town and County submitted a proposed agreement that did not incorporate Gatling Pointe, he did not believe based on the language from the original report that the Commission on Local Government would be supportive of the annexation agreement without including Gatling Pointe. 7 Chairman Alphin called for persons to speak in favor of or in opposition to the proposed Ordinance. Rick Gillerlain from the Newport District recommended that action be denied or tabled until the arrival of the new Board members. Victoria Hewlett of Smithfield commented that the County does not need to spend funds on the proposed waterline which is an unnecessary project. She commented that there are too many unknowns at this time, in addition to its being located outside the Development Service District. She recommended that the waterline be denied. Fred Mitchell of the Newport District commented that the proposed waterline is a bad investment at this time and that the County is trying to take care of the Town of Smithfield’s business. Dick Grice of Smithfield, representing the three Supervisor Elects, relayed their sentiment that the unanimous denial by the Planning Commission along with the three suggestions be given full consideration by the Board. He advised that the Supervisor Elects are against incurring any additional expenditure or any action being taken of any kind for this project at this time and that the Board defer action on this matter until the January 2016 meeting. Sharon Hart of Carrollton addressed the cost and recouping of some of the investment for the proposed Gatling Pointe waterline. She commented that there is no imminent groundwater withdrawal problem for the County and no need to abandon usage of the system at this time to supply Gatling Pointe water causing the Town of Windsor to push forward on annexation. She recommended that a waterline be run to the Windsor Industrial Park and that funds be devoted to the Economic Development Department to accomplish that goal. She further recommended that the Board accept the Planning Commission’s recommendation and revisit this project at a more appropriate time. She recommended that the Board encourage development in the currently approved zoned properties in the Northern Development District which have not gone forward to date; that the Board deny approval of the Gatling Pointe waterline; and, she inquired why the Board has not asked to 8 renegotiate the Western Tidewater Water Authority Water Agreement to make it more palatable for the County. Andrew Gregory, Vice-Chairman, Town of Smithfield, recommended that the County work in conjunction with the Town of Smithfield in an effort to find common solutions to shared problems that will serve all constituents equally. Herb DeGroft of Mill Swamp Road commented that the waterline is not in concert with the Comprehensive Plan and he recommended that the issue be tabled until the arrival of the new Board members. He encouraged the Board’s members who serve on the Western Tidewater Water Authority to solicit negotiations with that Board for a lower price on the front end and a higher price on the end of this deal. Chairman Alphin closed the public hearing and called for comments from the Board. Following discussion by the Board regarding the benefits of the waterline and the need for a long-term strategy to resolve the $4-6 million deficit being experienced annually by the County from existing its water systems, Supervisor Bailey moved that the matter be postponed until the Board’s January 2016 meeting upon arrival of the new Board members. The motion was adopted by a vote of (3-2) with Supervisors Alphin, Bailey and Casteen voting in favor of the motion and Supervisors Jefferson and Darden voting against the motion. // The Board took a five-minute break. // Chairman Alphin called for a public hearing on the following: 9 B. Ordinance to Amend and Reenact the Isle of Wight County Code to Comply with State Recommendations and New Minimum Standards of the National Flood Insurance Program Kim Hummel, Planner, briefed the Board regarding the proposed amendments, the benefit to the community, the Planning Commission’s recommendation of approval by a vote of (8-0); and, staff’s recommendation of approval as presented. Chairman Alphin called for citizens to speak in favor of or in opposition to the proposed ordinance. No one appeared and spoke. Chairman Alphin closed the public hearing and called for comments from the Board. Supervisor Darden moved that the following Ordinance be adopted as presented: An Ordinance to Amend and Reenact the Isle of Wight County Code by Amending and Reenacting the Following Articles of Appendix B-1, Zoning Ordinance: Article 2, Definitions, and Article 6, Section 6-4000, Floodplain Management Overlay District, in order to make revisions to comply with state recommendations and new minimum standards of the National Flood Insurance Program. WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, has the legislative authority to make reasonable changes to the ordinances that govern floodplain management in Isle of Wight County; and WHEREAS, the state floodplain management office has recommended certain wording and definition updates to comply with the most recent minimum standards governing participation in the National Flood Insurance Program (NFIP); and 10 WHEREAS, appropriate local floodplain management is necessary for the protection of the health, safety and general welfare of Isle of Wight County citizens; and WHEREAS, the Isle of Wight County Board of Supervisors needs to update the local floodplain management ordinance so Isle of Wight County may continue to participate in the NFIP; NOW, THEREFORE BE IT ORDAINED, by the Isle of Wight County Board of Supervisors that Appendix B, Zoning, Article 2, Definitions, and Article 6, Section 6-4000, Floodplain Management Overlay District, requirements of the Isle of Wight County Code be amended and reenacted as follows: Article II. - Interpretations and Basic Definitions. Sec. 2-1000. - Purpose. It is the purpose of this article to define words, terms, and phrases contained within this ordinance. (7-7-05.) Sec. 2-1001. - Word usage. Unless otherwise specifically provided, or unless clearly required by the context, the words and phrases defined in this section shall have the meaning indicated when used in this ordinance. To amplify and clarify all provisions of this ordinance, the following rules shall apply: A. Words used in the present tense shall include the future tense; words used in the singular number shall include the plural number, and the plural number shall include the singular number, unless the obvious construction of the wording indicates otherwise. B. The word "shall" is mandatory and not discretionary. C. The word "may" is permissive. D. The word "lot" shall include the words "piece," "tract", "parcel" and "plots;" the word "building" includes all other structures of every kind regardless of similarity to buildings; and the phrase "used for" shall include the phrase "arranged for" and "occupied for." E. All "measured distances" shall be rounded to the nearest "integral foot." 11 F. The word "person" includes individuals, firms, corporations, associations, trusts, and any other similar entities. G. The word "county" shall mean Isle of Wight County, Virginia. H. The words "recorder" and "recorder of deeds" shall mean the Isle of Wight County Clerk of the Circuit Court. I. In case of any difference of meaning or implication between the text of this ordinance and any caption, illustration, or table, the text shall control. J. The masculine gender shall include the feminine, and the feminine gender shall include the masculine. In instances where a word is not defined in this chapter, the zoning administrator has the authority to interpret its meaning. In such cases the zoning administrator shall refer to the latest edition of Webster Collegiate Dictionary for the definition. Words currently defined in this chapter shall not be disputed. (7-7-05.) Sec. 2-1002. - Definitions. When used in this ordinance the following terms shall have a meaning as ascribed herein: Abutting.\ Having a common border with, or being separated from such common border by right-of-way, alley or easement. Access, pedestrian.\ The right to cross between public and private property, allowing pedestrians to enter and leave property. Access, vehicular.\ A means of vehicular approach or entry to or exit from property, from a street or highway. Accessory building.\ A subordinate building customarily incidental to and located upon the same lot occupied by the main building. When an accessory building is attached to the principal building in a substantial manner, as by a wall or roof, such accessory building shall be considered a part of the principal building. 12 Accessory use.\ A use customarily incidental and subordinate to, and on the same lot as a principal use. Administrator.\ See "zoning administrator." Alley.\ A right-of-way that provides secondary service access for vehicles to the side or rear of abutting properties. Alteration.\ Any change or rearrangement of supporting members of an existing building, such as bearing walls, columns, beams, girders or interior partitions, as well as any change in doors or windows or any enlargement to or diminution of a building or structure, whether horizontally or vertically, or moving of a building or structure from one (1) location to another. Alternate discharge sewage system.\ Any device or system which results in a point source surface discharge of treated sewage with flows less than or equal to one thousand (1,000) gallons per day on a yearly average. These systems are regulated by the Virginia Department of Health and under a general Virginia Pollution Discharge Elimination System (VPDES) permit issued by the Virginia Department of Environmental Quality (DEQ). Amend\ or amendment. Any repeal, modification or addition to a regulation; any new regulation: any change in the number, shape, boundary or area of a zone or zoning district; or any repeal or abolition of any map, part thereof or addition thereto. Amenity space.\ Space devoted to such uses as uncovered open space for public enjoyment consisting of such things as, but not limited to: green areas, gardens, malls, plazas, walks, pathways, promenades, arcades, lawns, fountains, decorative plantings, passive or active recreational areas. Such space shall not include parking or maneuvering areas for vehicles. Area devoted to this purpose shall be easily and readily accessible to the public or residents of the development. In areas where pedestrian walkways are shown on an approved and adopted master plan such area within the percentage required for amenity space as is necessary shall be devoted to the provision of pedestrian walkways or paths for general public use. 13 Anchor store.\ A store that acts as the major retailer and brings in the majority of business within a shopping center, mall or similar commercial complex. Antenna.\ A device in which the surface is used to capture an incoming and/or transmit an outgoing radio-frequency signal. Antennas shall include the following types: 1. Omnidirectional (or "whip") antenna. ..... An antenna that receives and transmits signals in a 360-degree pattern. 2. Directional (or "panel") antenna. ..... An antenna that receives and transmits signals in a directional pattern typically encompassing an arc of one hundred twenty (120) degrees. 3. Dish (or parabolic) antenna. ..... A bowl shaped device, less than two (2) meters in diameter, that receives and transmits signals in a specific directional pattern. Arcade.\ A covered passage having an arched roof. Attic.\ The area between roof framing and the ceiling of the rooms below that is not habitable, but may used for storage or mechanical equipment. Improvement to habitable status shall make it a story. Automobile.\ See "motor vehicle." Automobile wrecking yard.\ Automobile wrecking yard shall mean any lot or place which is exposed to the weather and upon which more than two (2) vehicles of any kind that are incapable of being operated and which it would not be economically practical to make operative, are placed, located or found for a period exceeding thirty (30) days. The movement or rearrangement of such vehicles within an existing lot or facility shall not render this definition inapplicable. (See also scrap and salvage services in section 3-700.) Base density.\ The maximum number of dwelling units permitted outright by a particular land-use classification. 14 Base flood\ The flood having a one (1) percent chance of being equaled or exceeded in any given year. Base flood elevation.\ The Federal Emergency Management Agency designated one percent annual chance water surface elevation. The water surface elevation of the base flood in relation to the datum specified on the community's flood insurance rate map. For the purposes of this ordinance, the base flood is one hundred-year flood or one (1) percent annual chance flood. Basement.\ That portion of a building that is partly or completely below grade. A basement shall be counted as a story if its ceiling is over six (6) feet above the average level of the finished ground surface adjoining the exterior walls of such story, or if it is used for business or dwelling purposes. For the purposes of floodplain management, any area of the building having its floor subgrade (below ground level) on all sides. Billboard.\ See "sign, billboard." Block.\ That property abutting one (1) side of a street and lying between the two (2) nearest intersecting streets or the nearest intersecting street and railroad right-of-way, river, or between any of the foregoing and any other manmade or natural barrier to the continuity of development. Board of supervisors.\ Governing body of Isle of Wight County. Also referred to as the board. Board of zoning appeals.\ The board appointed to review appeals made by individuals with regard to decisions of the zoning administrator in the interpretation of this ordinance. The board of zoning appeals is also authorized to grant variances from provisions of the zoning ordinance in particular circumstances. Breezeway.\ A structure for the principal purpose of connecting the main building or buildings on a property with other main buildings or accessory buildings. Buffer\ or bufferyard. A natural open space or landscaped area intended to separate and protect adjacent or contiguous uses or properties, including land 15 uses abutting highly traveled highway corridors, from noise, lights, glare, pollutants or other potential nuisances. Building.\ A structure with a roof designed to be used as a place of occupancy, storage, or shelter. Building, floor area.\ The total number of square feet area in a building, excluding uncovered steps, and uncovered porches, but including the basement and the total floor area of accessory buildings on the same lot. Building, height.\ The height of a building is the mean vertical distance from the average established grade in front of the lot or from the average natural grade at the building line, if higher, measured to the following: to the roof line, to the average height of the top of the cornice of flat roofs, to the deck line of a mansard roof, to the middle height of the highest gable or dormer in a pitched or hipped roof, except that, if a building is located on a terrace, the height above the street grade may be increased by the height of the terrace. On a comer lot, the height is the mean vertical distance from the average natural grade at the building line, if higher, on the street of greatest width, or if two (2) or more such streets are of the same width, from the highest of such grades. Building line.\ A line parallel to the front property line of a yard beyond which the foundation wall and/or any enclosed porch, vestibule, or other enclosed portion of a building shall not project, except as provided in subsection 5-2000.D, supplementary density and dimensional requirements. Building, main.\ See "principal building or structure." Building official, superintendent of building inspections.\ The person designated as the official responsible for enforcing and administering all requirements of the Uniform Statewide Building Code in Isle of Wight County, Virginia. Bulk regulations.\ Controls that establish the maximum size of buildings and structures on a lot or parcel and the buildable area within which the structure may be placed, including lot coverage, height, setbacks, density, floor area ratio, open space ratio, and landscape ratio. 16 Caliper.\ A measurement, in diameter, of plant material size. All plant material requiring a caliper measurement shall be measured using diameter at breast height (DBH), which is defined as four and one-half (4½) feet above the ground on the uphill side of the tree or plant. Camping site.\ Any plot of ground within a campground used or intended for occupation by the camping unit. Camping unit.\ A tent, tent trailer, camping trailer, pickup camper, motor home, recreational vehicle or any other commonly used temporary shelter device used as temporary living quarters or shelter during periods of recreation, vacation, leisure time or travel. To qualify as a camping unit, vehicular and mobile units shall be eligible to be currently licensed and registered by a governmental body and shall be legal to travel on Virginia highways without special permits for size, weight or other reasons. Canopy.\ A roof-like structure of a permanent nature which may be freestanding or project from a wall of a building or its supports. Canopy coverage.\ The percent of a fixed land area covered by the crown of an individual plant exceeding five (5) feet in height and measured fifteen (15) years from the date of installation. Or the percent of a fixed land area covered by the outermost limits of the crown of a cluster of plants exceeding five (5) feet in height, which create one (1) continuous area of coverage, measured fifteen (15) years from the date of installation. Carport.\ A permanent roofed structure not more than seventy-five (75) percent enclosed by walls and attached to the main building for the purpose of providing shelter for one (1) or more motor vehicles. Cellar.\ See "basement." Certificate of occupancy.\ A document issued by the building official allowing the occupancy or use of a structure and certifying that the structure and/or site has been constructed and is to be used in compliance with all applicable plans, codes and ordinances. 17 Channel.\ A natural or artificial watercourse with a definite bed and banks to confine and conduct continuously or periodically flowing water. Child.\ Any natural person under eighteen (18) years of age. Chord.\ A line segment joining any two (2) points of a circle. Circulation area.\ That portion of the vehicle accommodation area used for access to parking or loading areas or other facilities on the lot. Essentially, driveways and other maneuvering areas (other than parking aisles) comprise the circulation area. Co-location.\ The use of a single location structure and/or site by more than one (1) wireless communications service provider. Coastal A Zone.\ Flood hazard areas that have been delineated as subject to wave heights between one and one-half (1.5) feet and three (3) feet and identified on the flood insurance rate maps (FIRMs) as areas of limits of moderate wave action (LiMWA). Coastal high hazard area (CHHA).\ The portion of a coastal floodplain having special flood hazards that is subject to high velocity waters, including hurricane wave wash. The area is designated on the flood insurance rate map (FIRM) as zone VI-30, VE or V (V-zones). Combination use.\ A use consisting of a combination of one (1) or more lots and two (2) or more principal uses separately listed in the district regulations. Commercial vehicle.\ A vehicle designed to have more than two (2) rear wheels on a single axle. This shall not apply to pickup body type trucks, passenger van type vehicles, or to vehicles essential for an agricultural use associated with the premises. Community impact statement.\ A document required by the county which outlines the impact a proposed development will have on environmental and cultural resources, and county services, including, but not limited to, schools, fire and rescue, and public utilities. 18 Conditional use.\ A conditional use is a use that, because of special requirements or characteristics, may be allowed in a particular zoning district only after review and recommendation by the planning commission and the granting of conditional use approval by the board of supervisors imposing such conditions as necessary to make the use compatible with other uses permitted in the same zone or vicinity. Deck.\ A structure, without a roof or walls, directly adjacent to a principal building, which has an average elevation of thirty (30) inches or greater from finished grade. Development.\ Any manmade change to improved or unimproved real estate, including, but not limited to, buildings or other structures, the placement of manufactured homes, streets, and other paving, utilities, filling, grading, excavation, mining, dredging, drilling operations, or storage of equipment or materials. Display lot.\ An outdoor area where active nighttime sales activity occurs and where accurate color perception of merchandise by customers is required. To qualify as a display lot, one (1) of the following specific uses must occur: motor vehicle sales, boat sales, recreational vehicle sales, gardening or nursery sales. Any other use must be approved as display lot uses by the zoning administrator. Dripline.\ A vertical projection to the ground surface from the furthest lateral extent of a tree's leaf canopy. Driveway.\ A roadway providing access for vehicles to a parking space, garage, dwelling, or other structure. A driveway serves only one (1) or two (2) lots. Dwelling.\ A building, or portion thereof, designed or used exclusively for residential occupancy, including single-family dwellings, two-family dwellings, and multifamily dwellings, but do not include, hotels, motels, boarding and rooming houses, bed and breakfast establishments, and the like. 19 Dwelling unit.\ One (1) or more rooms physically arranged so as to create an independent housekeeping establishment for occupancy by one (1) family with toilets and facilities for cooking and sleeping separate from any other dwelling unit. Earthcraft certified construction.\ An environmentally friendly, residential building program developed by the Southface Energy Institute which requires certified builders to meet guidelines for energy efficiency, water conservation, and other environmental practices on single-family and multifamily unit construction. Similar to the LEED certification program, but focused specifically on residential development. Earth tone.\ A color scheme that draws from a color palette of browns, tans, grays, greens, and some reds. The colors in an earth tone scheme are muted and flat in an emulation of the natural colors found in dirt, moss, trees, and rocks. Many earth tones originate from clay earth pigments, such as umber, ochre, and sienna. Colors such as orange and blue are not considered earth tones because they are not found naturally on pieces of land even though they can be found within nature. Elevation.\ A vertical distance above or below a fixed reference point. Environmental assessment.\ An analysis of the beneficial or detrimental effects of a development on the natural resources and characteristics of the property, including resources such as, but not limited to, wetlands, flora and fauna, and other ecosystems. Equipment enclosure.\ A small building, cabinet, or vault used to house and protect electronic or mechanical equipment. Associated equipment may include, but is not limited to, air conditioners and emergency generators. Expansion to an existing manufactured home park or subdivision.\ For the purposes of floodplain management means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufacturing homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). 20 Facade.\ That portion of any exterior elevation of the building extending from grade to top of the parapet, wall, or eaves and the entire width of the building elevation. Family.\ An individual, or two (2) or more persons related by blood, marriage or adoption, or a group of not more than four (4) unrelated persons, occupying a single-family dwelling. Flood.\ A general and temporary condition of partial or complete inundation of normally dry land areas from: 1. The overflow of inland or tidal waters; 2. The unusual and rapid accumulation or runoff of surface waters from any source; 3. Mudslides (i.e., mudflows) which are proximately caused by flooding and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. A flood may be further defined as the collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or by some similarly unusual and unforeseeable event which results in flooding. Flood hazard zone.\ The delineation of special flood hazard areas into insurance risk and rate classifications on the flood insurance rate map (FIRM) published by the Federal Emergency Management Agency (FEMA) and which include the following zones and criteria: 1. Zone A: ..... On the FIRMs accompanying the Flood Insurance Study (FIS) shall be those areas for which no detailed flood profiles or elevations are provided, but the one-percent annual chance floodplain boundary has been approximated. (11-19-15) 21 2. Zone AE: ..... On the FIRMs accompanying the FIS shall be those areas for which one-percent annual chance flood elevations have been provided and the floodway has not been delineated. (11-19-15) 3. Zone VE or Zone V: ..... On the FIRMs accompanying the FIS shall be those areas that are known as Coastal High Hazard areas, extending from offshore to the inland limit of a primary frontal dune along an open coast or other areas subject to high velocity waves. (11-19-15) 4. Zone X: ..... Areas located above the 100-year flood boundary and having moderate or minimal flood hazards. 5. Floodway District: …. Is in an AE Zone and is delineated, for purposes of this ordinance, using the criterion that certain areas within the floodplain must be capable of carrying waters of the one- percent annual chance flood without increasing the water surface elevation of that flood more than one (1) foot at any point. The areas included in this District are specifically defined in Table 4 of the FIS and shown on the accompanying FIRM. (11-19-15) 6. Coastal A Zone: …. Is labelled as AE on the FIRMs and is those areas that are seaward of the limit of moderate wave action (LiMWA) line. As defined by the Virginia Uniform Statewide Building Code, these areas are subject to wave heights between 1.5 feet and 3 feet. (11-19-15) Flood insurance rate map (FIRM).\ An official map of a community, on which the Federal Emergency Management Agency has delineated both the special hazard areas and the risk premium zones applicable to the community. A FIRM that has been made available digitally is called a digital flood insurance rate map (DFIRM). Flood insurance study.\ An examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, mudslide hazards and/or flood-related erosion hazards. Floodplain.\ A relatively flat or low land area adjoining a river, stream or watercourse which is subject to partial or complete inundation; an area subject to the unusual and rapid accumulation or runoff of surface water from any source. Floodprone area.\ Any land area susceptible to being inundated by water from any source (see definition of flooding). 22 Floodproofing.\ Any combination of structural and nonstructural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water, sanitary facilities, structures and their contents. Floodway.\ The channel of a river or other watercourse and the adjacent land areas required to carry and discharge the 100-year flood without increasing the water surface elevation of that flood more than one (1) foot at any point. Floor area.\ The square feet of floor space within the outside lines of walls, including the total of all space on all floors of a building. Floor area shall not include porches, garages, or unfinished space in a basement or attic. Floor area ratio (FAR).\ The total floor area of all buildings or structures on a lot divided by the net developable area of the lot. Footcandle.\ A unit of measure for illuminance. A unit of illuminance on a surface that is everywhere one (1) foot from a uniform point source of light of one (1) candle and equal to one (1) lumen per square foot. Freeboard.\ A factor of safety usually expressed in feet above a flood level for purposes of floodplain management. "Freeboard" tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action, bridge openings, and the hydrological effect of urbanization in the watershed. When a freeboard is included in the height of a structure, the flood insurance premiums may be less expensive. Frontage.\ The linear measurement in feet of the front property line abutting a street. Functionally dependent use.\ A use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship 23 repair facilities, but does not include long-term storage or related manufacturing facilities. Garage, private.\ An accessory building which is designed or used for the storage of vehicles owned and used by the occupants of the building to which it is accessory and which is not operated as a separate commercial enterprise. Gazebo.\ A detached, covered freestanding, open-air or screened accessory structure designed for recreational use only and not for habitation. Glare.\ The sensation produced by a bright source within the visual field that is sufficiently brighter than the level to which the eyes are adapted to cause annoyance, discomfort, or loss in visual performance and visibility; blinding light. Green roof.\ The roof of a building which is partially or completely covered with vegetation and soil or other growing medium planted over a waterproof membrane. Habitable floor.\ Any floor usable for living purposes, which includes working, sleeping, eating, cooking, or recreation, or any combination thereof. A floor used only for storage is not a habitable floor. Highest adjacent grade.\ For the purposes of floodplain management, the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure; Historic landmark/area/structure.\ Any structure that is: 1. Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 24 3. Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or 4. Individually listed on a local inventory of historic places in communities with historic preservation programs that have been listed in the county's comprehensive plan or certified: a. By an approved state program as determined by the Secretary of the Interior; or b. Directly by the Secretary of the Interior in states without approved programs. Home garden.\ An accessory use in a residential district for the production of vegetables, fruits and flowers generally for use or consumption, or both, by the occupants of the premises. Impervious surface.\ A surface composed of any material that significantly impedes or prevents natural infiltration of water into the soil. Impervious surfaces may include, but are not limited to; buildings, roofs, streets, parking areas, and any concrete, asphalt, or compacted gravel surface. Intelligent siting.\ The practice of building placement which gives high consideration to environmental aspects such as solar orientation, seasonal shading, prevailing winds, etc., in order to allow for increased energy efficiency. Junkyard.\ Junkyard shall mean any establishment or place of business which is maintained, operated, or used for storing, keeping, buying, or selling junk, or for the maintenance or operation of an automobile wrecking yard. For purposes of this definition, "junk" shall mean old or scrap copper, brass, rope, rags, batteries, paper, trash, rubber, debris, waste, or junked, dismantled, or wrecked automobiles, or parts thereof, iron, steel, and other old or scrap ferrous or nonferrous material. (See also "scrap and salvage services" in section 3-700.) Kiosk.\ A freestanding structure upon which temporary information and/or posters, notices, and announcements are posted. Commercial transactions do not take place here. 25 Landscape.\ An expanse of natural scenery or the addition or preservation of lawns supplemented by, shrubs, trees, plants or other natural and decorative features to land. Landscape surface ratio (LSR).\ A measure, expressed as a percentage, of the area to be landscaped on a site determined by dividing the landscaped area of the site by the total project area. LEED certified.\ Leadership in energy and environmental design (LEED) certification program administered by the U.S. Green Building Council, which requires designers to meet guidelines for energy efficiency, water conservation, and other environmental practices. Light trespass.\ Light from an artificial light source that is intruding onto adjacent properties and is a nuisance. Livestock.\ Swine, sheep, cattle, poultry or other animals or fowl which are being produced primarily for food, fiber, or food products for human consumption. Loading and unloading area.\ The area on a lot designated for bulk pickup and deliveries of merchandise and materials directly related to the use on said lot. Lot.\ A parcel of land intended to be separately owned, developed, or otherwise used as a unit, established by plat, subdivision or as otherwise permitted by law. Lot, corner.\ A lot abutting on two (2) or more streets at their intersection. Lot, depth of.\ The shortest horizontal distance between the front and rear lot lines. Lot, double frontage.\ An interior lot having frontage on two (2) streets. 26 Lot, flag.\ A lot not fronting on or abutting a public roadway or having limited frontage necessary for access and where access to the public roadway is essentially limited to a narrow private right-of-way. Lot, interior.\ A lot other than a comer lot. Lot, through.\ A lot having its front and rear yards each abutting on a street. Lot area.\ The total horizontal area in square feet within the lot lines of a lot excluding designated future public rights-of-way. Lot coverage.\ A measure of intensity of land use that represents the portion of a site that is impervious (i.e., does not absorb water). This portion includes, but is not limited to, all areas covered by buildings, parked structures, driveways, roads, sidewalks, and any area of concrete or asphalt. Lot line.\ A line dividing one (1) lot from another lot or from a street or alley. Lot line, front.\ On an interior lot, the lot line abutting a street or right-of- way; or, on a comer lot, the shorter lot line abutting a street or right-of-way; or, on a through lot, the lot line abutting the street or right-of-way providing the primary access to the lot. Lot line, rear.\ The lot line located opposite the front line. Lot line, side.\ Any boundary of a lot, which is not a front lot line or a rear lot line. Lot of record.\ A lot which has been legally recorded in the clerk's office of the Circuit Court of Isle of Wight County. Lot width.\ The horizontal distance between the side lot lines, measured at the required front setback line. Low impact development (LID).\ A site design approach to managing stormwater runoff which emphasizes conservation and use of on-site natural features to protect water quality. This approach implements small-scale 27 hydrologic controls to replicate the pre-development hydrologic patterns of watersheds through infiltrating, filtering, storing, evaporating, and detaining runoff close to its source. Lowest floor.\ For the purpose of floodplain management, the lowest floor of the lowest enclosed area (including basement). An unfinished or flood- resistant enclosure, useable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Federal Code 44CFR § 60.3. Luminary.\ A lighting fixture assembly or source of artificial illumination including, but not limited to, bulbs, lamps, reflectors, refractors, and housing associated with them. Manufactured home.\ A structure constructed to federal standards, transportable in one (1) or more sections, which, in the traveling mode, is eight (8) feet or more in width and is forty (40) feet or more in length, or when erected on site, is three hundred twenty (320) or more square feet, and which is built on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein. Manufactured home park, existing.\ A parcel of land divided into two (2) or more manufactured home lots for rent or sale existing prior to 08/19/1991. Manufactured home park or subdivision, new.\ A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after 08/19/1991. Mean sea level.\ National Geodetic Vertical Datum (NGVD) of 1929, to which all elevations on the FIRM (flood insurance rate map) and within the flood insurance study are referenced. 28 Mixed-use structure.\ A building or other structure containing a combination of two (2) or more different principal uses. Motor vehicle.\ Any self-propelled vehicle designed primarily for transportation of persons of goods along public streets or alleys, or other public ways. Net developable area.\ The land deemed suitable for development within a given area or parcel. It is calculated by subtracting the sensitive environmental areas within the area or parcel that should be protected from development and the estimated right-of-way requirements and existing regional transmission line easements and rights-of-way from the total gross area. The result is the net developable area, which provides a realistic measure of land holding capacity for an area or parcel in the county. Refer to section 5-4000, net developable area, for additional information on net developable area. New construction.\ For the purposes of determining insurance rates, structures for which the "start of construction" commenced on or after the effective date of an initial FIRM (flood insurance rate map), 08/19/91, and includes any subsequent improvements to such structures. For floodplain management purposes, "new construction" means structures for which the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. Nonconforming activity or use.\ The otherwise legal use of a building or structure or of a tract of land that does not conform to the use regulations of this ordinance for the district in which it is located, either at the effective date of this ordinance or as a result of subsequent amendments to the ordinance. Nonconforming building or structure.\ An otherwise legal building or structure that does not conform with the yard, height, maximum density or other bulk regulations, or is designed or intended for a use that does not conform to the use regulations, of this ordinance for the district in which it is located, either at the effective date of this ordinance or as result of subsequent amendments. 29 Nonconforming lot.\ An otherwise legally platted lot that does not conform to the minimum area or width requirements for the district in which it is located either at the effective date of this ordinance or as a result of subsequent amendments to this ordinance. Nonconforming site.\ An otherwise legal site for which existing improvements do not conform to the lot coverage, bufferyard, landscaping, parking and other site requirements set forth in the zoning or special overlay district in which it is located either at the effective date of this ordinance or as a result of subsequent amendments to this ordinance. Office park.\ A large tract of land that has been planned, developed, and operated as an integrated facility for a number of separate office buildings and supporting ancillary uses with special attention given to circulation, parking, utility needs, aesthetics, and compatibility. Official zoning map.\ The map or maps, together with all subsequent amendments thereto, which are adopted by reference as a part of this ordinance and which delineate the zoning district boundaries. Open space.\ An area that is intended to provide light and air, and is designed, depending upon the particular situation, for environmental, scenic or recreational purposes. Open space may include, but need not be limited to, lawns, decorative plantings, walkways, active and passive recreation areas, playgrounds, fountains, swimming pools, wooded areas, and watercourses. Open space shall not be deemed to include structures, driveways, parking lots or other surfaces designed or intended for vehicular traffic. Open space, common.\ Open space that is accessible to all occupants of a particular development and is not restricted to use by occupants of an individual lot or structure. Open space ratio (OSR).\ A measure, expressed as a percentage, of site open space determined by dividing the gross open space area of a lot, parcel or tract of land by the total area of that lot, parcel or tract of land. 30 Parking area aisle.\ That portion of the parking area consisting of lanes providing access to parking spaces. Parking area, lot or structure.\ An off-street area for parking or loading and unloading, whether required or permitted by this ordinance, including driveways, access ways, aisles, and maneuvering areas, but not including any public or private street right-of-way. Parking space.\ A portion of the parking area set aside for the parking of one (1) vehicle. Patio.\ A level surfaced area, directly adjacent to a principal building, without walls or a roof intended for outdoor lounging, dining, and the like, which has an average elevation of less than thirty (30) inches from finished grade. Permeable materials.\ A variety of product alternatives to traditional, impervious surface materials which allow for the infiltration of stormwater through the soil to more naturally reduce runoff volumes and filter pollutants. Increased infiltration occurs either through the paving material itself, or through void spaces between individual paving blocks (also called pavers). Materials may include, but are not limited to: pervious concrete, pervious asphalt, block and concrete modular pavers, and grid pavers. Permit, building.\ An official document or certification permit that is issued by the building official and which authorizes the construction, alternation, enlargement, conversion, reconstruction, remodeling, rehabilitation, erection, demolition, moving or repair of a building or structure. This permit should not be a substitute for a zoning permit. Permit, conditional use.\ A permit issued by the county board of supervisors authorizing the operation of a use under certain conditions and standards. Permit, special use.\ A permit issued by the county board of supervisors authorizing a use not otherwise provided for in this ordinance as a permitted or conditional use. Permit, zoning.\ A permit issued by the zoning administrator that authorizes the recipient to make use of property in accordance with the requirements of this ordinance. 31 Phase I archeological study.\ A survey of archaeological resources undertaken in accordance with the Secretary of the Interior's Standards and Guidelines (48 FR, 44742) as may be amended and the Guidelines for Conducting Cultural Resource Survey in Virginia prepared by the Virginia Department of Historic Resources, as may be amended. Photometric plan.\ A diagram consisting of lines showing the relative illumination in foot candles from a light source or group of light sources. Planning commission.\ The Isle of Wight County Planning Commission. Porch.\ A projection from a main wall or a building which can be covered, with a roof, or uncovered. The projection may or may not use columns or other ground supports for structural purposes. Portable on demand storage units.\ Also known as a POD, a large container used for temporary storage. A POD is hauled to the property, loaded with items, hauled from the property and stored in a storage yard. Poultry.\ Domestic fowl normally raised on a farm such as chickens, ducks, geese and turkeys. Preliminary and final site development plan.\ Site development plans prepared by a certified or licensed engineer, surveyor, architect or landscape architect, that is required for development proposals outlined in section 7- 2004, preliminary and final site development plan requirements. Principal building or structure.\ A building or structure in which the primary or main use of the property on which the building is located is conducted and distinguished from an accessory or secondary building or structure on the same premises. Principal use.\ A use which represents the primary or main use of the land or structure which is distinguished from an accessory use on the same premises. Proffer.\ A condition voluntarily offered by the applicant and owner for a rezoning that limits or qualifies how the property in question will be used or developed. Public water and sewer system.\ A water or sewer system owned and operated by a municipality or county, or owned and operated by a private 32 individual or a corporation approved by the governing body and properly licensed by the state corporation commission or other applicable agency, and subject to special regulations as herein set forth. Public way.\ Any sidewalk, street, alley, highway or other public thoroughfare. Recreation, active.\ Leisure activities, usually organized and performed with others, often requiring equipment and constructed facilities, taking place at prescribed places, sites, or fields. The term active recreation includes, but is not limited to, swimming, tennis, and other court games, baseball and other field sports, golf and playground activities. Recreation, passive.\ Recreation that involves existing natural resources and has a minimal impact. Such recreation does not require development of the site nor any alternation of existing topography. Such passive recreation shall include, but not be limited to, hiking, picnicking, and bird watching. Recreational vehicle.\ A vehicle designed to be self-propelled or permanently towable; and not designed for use as a permanent dwelling but as temporary living quarters for recreational camping, travel, or seasonal use. Redevelopment.\ The process of using land that contains or previously contained development. Required open space.\ Any space required in any front, side or rear yard. Residential plot plan.\ A plan submitted for the construction or location of all new single-family detached dwellings or two-family dwellings on an existing or platted lot. This plan shall meet the requirements of section 7-2002, residential plot plan. Right-of-way.\ A strip of land occupied or intended to be occupied by a street, crosswalk, railroad, electric transmission line, oil or gas pipeline, water main, sanitary or storm sewer main, shade trees, or other special use. Road.\ See "street." 33 Satellite dish antenna.\ See "antenna." Screening.\ The act of visually shielding or obscuring one (1) abutting or nearby structure or use from another by fencing, walls, berms, or required planted vegetation. Screen material.\ Materials that have been outlined in article VIII for the screening of service structures, equipment, and/or outdoor storage yards. Seasonal shading.\ The practice of using plant material to capitalize on solar energy and light for heating and interior lighting purposes. An example would be using deciduous trees near windows to shade afternoon sun in the summer, but allow afternoon sun for heat and light through in the winter. Service building.\ A building used to house stationary or movable service equipment and mechanical equipment for the maintenance and function of onsite machinery. Setback.\ The required minimum horizontal distance between the building line and the related front, side, or rear property line. A setback is meant from a street not a driveway. Setback line.\ A line within a lot parallel to a corresponding lot line, which is the boundary of any specified front, side, or rear yard, or the boundary of any public right-of-way whether acquired in fee, easement, or otherwise, or a line otherwise established to govern the location of buildings, structures or uses. Where no minimum front, side, or rear yards are specified, the setback line shall be coterminous with the corresponding lot line. Shopping center.\ A grouping of architecturally unified and related retail establishments which are planned, developed, owned, and managed as a single operating unit, and which share interconnected walkways and parking areas. The establishments contained within a shopping center are related to each other and the market area served in terms of size, type, location, and market orientation. 34 Shrub.\ A relatively low growing, woody plant typified by having several permanent stems instead of a single trunk. Shrub, deciduous.\ Any shrub which sheds its foliage during a particular season of the year. Shrub, evergreen.\ Any shrub which retains its foliage throughout the entire year. Sign.\ Any device, fixture, placard, or structure that uses any color, form, graphic, illumination, symbol, or writing to advertise, announce the purpose of, call attention to, or identify the purpose of a person or entity, or to communicate information of any kind to the public. Sign, animated.\ Any sign that uses movement or change of lighting to depict action or to create a special effect or scene. This shall not include a variable message sign. Sign, banner.\ Any sign of lightweight fabric or similar material that is mounted to a pole or a building by one (1) or more of its edges. National flags, state, or municipal flags, or the official flag of any institution or business shall not be considered banners. Sign, beacon.\ Any light with one (1) or more beams directed into the atmosphere or directed at one (1) or more points not on the same zone lot as the light source; also, any light with one (1) or more beams that rotate or move. Sign, billboard.\ An off-premises sign owned by a person, corporation, or other entity that engages in the business of selling the advertising space on that sign. Sign, canopy.\ Any sign that is painted on, printed on, part of or otherwise attached to or displayed on an awning, canopy, or other fabric, plastic, or structural protective cover over a door, entrance, window, or outdoor service area. No such signs shall project vertically above or below, or horizontally beyond the physical dimensions of such canopy. 35 Sign, changeable copy.\ A sign or part of a sign that is designed so that characters, letters, or illustrations can be changed or rearranged on a letter track that can be rearranged without altering the face or surface of the sign. Sign, commercial message.\ Any wording, logo, or other representation that, directly or indirectly, names, advertises, or calls-attention to a business, product, service, or other commercial activity. Sign, directional.\ On-premises signage designed to guide vehicular and/or pedestrian traffic by issuing words such as "Entrance," "Exit," "Parking," "One-Way," or similar instructions, and related indicator graphics such as arrows, which may include the identification of the building or use but may not include any advertising or commercial message or logo. Sign, electronic message board.\ Defined as signs or portions of signs that use changing lights to form a sign message or messages wherein the sequence of messages and the rate of change is electronically programmed and can be modified by electronic processes. Sign, facade.\ Any sign attached to any part of a building, as contrasted to a freestanding sign, and projecting no further than six (6) inches from the building wall it is attached to. See also: "sign, wall." Sign, flag.\ Any fabric or bunting containing distinctive colors, patterns, or symbols, used to communicate a message or draw attention to a development, business, land use, or other similar entity. Sign, freestanding.\ A sign that is attached to, erected on, or supported by some structure (such as a pole, mast, frame, or other structure) that is not itself an integral part of or attached to a building or structure whose principal function is something other than the support of a sign. Sign, internally illuminated.\ A sign where the source of the illumination is inside the sign and light emanates through the message of the sign, rather than being reflected off the surface of the sign from an external source. A 36 sign that consists of or contains tubes that (i) are filled with neon or some other gas that glows when an electric current passes through it and (ii) are intended to form or constitute all or part of the message of the sign, rather than merely providing illumination to other parts of the sign that contain the message, shall also be considered an internally illuminated sign. Sign, marquee.\ A roof-like structure of a permanent nature which projects from the wall of a building or its supports and may overhang the public way. Sign, nonconforming.\ Any sign that does not conform to the requirements of this ordinance. Sign, off-premises.\ A sign that draws attention to or communicates information about a business, service, commodity, accommodation, attraction that draws attention to a cause or advocates or proclaims a political, religious, or other noncommercial message, or other enterprise or activity that exists or is conducted, sold, offered, maintained, or provided at a location other than the lot on which the sign is located. Sign, on-premises.\ A sign that draws attention to or communicates information about a business, service, commodity, accommodation, attraction, or other enterprise or activity that exists or is conducted, sold, offered, maintained, or provided on the lot where the sign is located. Sign, pennant.\ Any lightweight plastic, fabric, or other material, whether or not containing a message of any kind, suspended from or supported by a rope, wire, or string, usually in series, designed to move in the wind. Sign, portable.\ Any sign not permanently attached to the ground or other permanent structure, or a sign designed to be transported, including, but not limited to, signs designed to be transported by means of wheels, signs converted to "A" or "T" frames; menu and sandwich board signs, balloons used as signs, umbrellas used for advertising, and signs attached to or painted on vehicles parked and visible from the public right-of-way, unless said vehicle is used in the normal day-to-day operations of the business; such vehicles shall be parked only in a designated parking space. 37 Sign, projecting.\ A sign other than a facade, canopy, or marquee sign which is wholly or partially dependent upon a building for support and that projects more than six (6) inches from such building. Sign, special event.\ A sign for the purpose of circuses, fairs, carnivals, festivals, and other types of special events that (i) run for not longer than two (2) weeks, (ii) are intended or likely to attract substantial crowds, and (iii) are unlike the customary or usual activities generally associated with the property where the special event is to be located. Sign, suspended.\ A sign that is suspended from the underside of a horizontal plane surface and is supported by such surface. Sign, temporary.\ A sign that is used in connection with a circumstance, situation, or event that is designed, intended, or expected to take place or to be completed within a reasonably short or definite period after the erection of such sign; or, is intended to remain on the location where it is erected or placed. If a sign display area is permanent but the message displayed is subject to periodic changes, that sign shall not be regarded as temporary. Sign, wall.\ Any sign attached parallel to, but within six (6) inches of a wall, painted on the wall surface of, or erected and confined within the limits of an outside wall of any building or structure, which is supported by such wall or building, and which displays only one (1) sign surface. See also: "sign, facade." Sign, window.\ Any sign, pictures, symbol, or combination thereof designed to communicate information about an activity, business, commodity, event, sale, or service, that is placed inside a window or door or upon the window panes or glass and is visible from the exterior of the window or door. Simplified site plan.\ A plan submitted for a change or expansion of a commercial, civic, office or industrial use on an existing site and meets the requirements of section 7-2003. Site development plan, preliminary/final.\ A plan, to scale, showing uses and structures proposed for a parcel of land as required by the regulations 38 pertaining to site plans in this ordinance. Includes lot lines, streets, building sites, reserved open space, buildings, major landscape features, both natural and manmade, and any other requirements outlined by article VII. Slope.\ The degree of deviation of a surface from the horizontal, usually expressed as a percentage. Slope shall be measured as the vertical rise or fall to horizontal distance of terrain measured perpendicular to the contour lines at horizontal intervals of more than ten (10) feet. Solar orientation.\ The practice of using building placement and design to capitalize on solar energy and light for heating and interior lighting purposes. Special flood hazard area.\ The land in the floodplain subject to the one (1) percent or greater chance of being flooded in any given year. Specified anatomical area.\ Such areas include less than completely and opaque covered human genitals, pubic region, buttocks, female breasts below a point immediately above the top of the areola, and human male genital in a discernibly turgid state, even if completely and opaquely covered. Specified sexual activity.\ Such activity includes human genitals in a state of sexual stimulation or arousal, an act of human masturbation, sexual intercourse or sodomy, and fondling or other erotic touching of human genitals, pubic region, buttocks or female breasts. Start of construction.\ For the purpose of floodplain management, other than new construction and substantial improvement, under the Coastal Barriers Resource Act, means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement or other improvement was within one hundred eighty (180) days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of pipes, the construction of columns, or any work beyond the state of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, 39 piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration on any wall, ceiling, floor, or other structural part of a building, whether or not the alteration affects the external dimensions of the building. Storage.\ The keeping, either indoors or outdoors, of equipment, vehicles, or supplies used in the conduct of a trade, business, or profession. Stormwater management.\ For quantitative control, a system of vegetative and structural measures that control the increased volume and rate of surface runoff caused by manmade changes to the land; and for qualitative control, a system of vegetative, structural, and other measures that reduce or eliminate pollutants that might otherwise be carried by surface runoff. Stormwater management practice, nonstructural.\ A stormwater management technique that utilizes the ecological and environmental aspect of a site or area for the collection, conveyance, channeling, holding, retaining, detaining, infiltration, diverting, treating or filtering of surface water, and/or runoff. Stormwater management practice, structural.\ A stormwater management technique that utilizes a manmade facility and/or apparatus for the collection, conveyance, channeling, holding, retaining, detaining, infiltration, diverting, treating or filtering of surface water, and/or runoff. Story.\ That portion of a building, other than the basement, included between the surface of any floor and the surface of the floor next above it. If there is no floor above it, the space between the face and the ceiling next above it. Story, half.\ A space under a sloping roof, which has the line of intersection of roof decking and wall not more than three (3) feet above the top floor level, and in which space more than two-thirds (2/3) of the floor area is finished off for use other than storage. Street.\ A public or private thoroughfare used, or intended to be used, for passage or travel by motor vehicles. A street serves three (3) or more lots. The word "street" shall include the words "road", and "highway". 40 Street, arterial.\ A street specifically designed to move high volumes of traffic from collector streets through the county and not designed to serve abutting lots except indirectly through intersecting streets. Arterial streets shall include all U.S. Highways, state primaries with one-, two- or three-digit numbers, and any other street which the subdivision agent determines is functionally equivalent to these transportation department classifications. Street, collector.\ A relatively low-speed, low-volume street that provides circulation within and between neighborhoods. Collector streets usually serve short trips and are intended for collecting trips from local streets and distributing them to the arterial network. They also form a secondary network of cross county connectivity. Street, public.\ A public street or street with respect to which an offer of dedication has been made and improvements completed which are consistent with the Isle of Wight County Subdivision Ordinance and the requirements of the Virginia Department of Transportation or a street or portion thereof which is included in the state primary or secondary road system. Structure.\ Anything constructed or erected, the use of which requires permanent location on the ground, or attachment to something having a permanent location on the ground. Among other things, structures include buildings, mobile and manufactured homes, walls, fences, signs, piers, and swimming pools, etc. For the purpose of floodplain management, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as manufactured home. Subdivision.\ The division or resubdivision of a lot, tract, or parcel of land by any means into two (2) or more lots, tracts, parcels or other divisions of land including changes in existing lot lines for the purpose, whether immediate or future, of lease, transfer of ownership or building or lot development. The term subdivision shall also mean the following: 1. Any development of a parcel of land which involves installation of sanitary sewers, water mains, gas mains or pipes, or other appropriate facilities for the use, whether immediate or future, of the owners or occupants of the land, or of the building abutting thereon. 41 2. Any development of a parcel of land involving two (2) or more principal structures or involving shopping centers, multiple dwelling projects and the like which require the installation of streets and/or alleys, even though the streets and alleys may be not dedicated to public use and the parcel may be divided for purposes of conveyance transfer or sale. 3. Any development of a parcel of land involving two (2) or more principal structures or involving shopping centers, multiple dwelling projects and the like which require the installation of streets and/or alleys, even thought the streets and alleys may not be dedicated to public use and the parcel may not be dedicated to public use and the parcel may not be divided for purposes of conveyance, transfer or sale. 4. The term "subdivision" includes resubdivision, and as appropriate in this ordinance, shall refer to the process of subdividing the land or to the land subdivided. Substantial damage.\ Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed fifty (50) percent of the market value of the structure before the damaged occurred. Substantial improvement.\ Damage of any origin sustained by a structure, the cost of which equals or exceeds fifty (50) percent of the market value of the structure either before the improvement or repair is started or, if the structure has been damaged, and is being restored, before the damage occurred. For the purposes of this definition, "substantial improvement" is considered to occur when the first alteration of any wall, ceiling, floor or other structural part of the building commences, whether or not that alteration affects the external dimensions of the structure. For the purpose of floodplain management, the term does not, however, include either: 1. Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions; 2. Any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as historic structure; or 42 3. Historic structures undergoing repair or rehabilitation that would constitute a substantial improvement as defined above, must comply with all ordinance requirements that do not preclude the structure's continued designation as a historic structure. Documentation that a specific ordinance requirement will cause removal of the structure from the National Register of Historic Places or the State Inventory of Historic places must be obtained from the Secretary of the Interior or the State Historic Preservation Officer. Any exemption from ordinance requirements will be the minimum necessary to preserve the historic character and design of the structure. Tower.\ Any structure that is intended for transmitting or receiving television, radio, telephone, digital, or other similar communications or is used to support a communication antenna or other similar device. Tract.\ See "lot." Traffic impact analysis (TIA).\ An analysis of the effect of traffic generated by a development on the capacity, operations, and safety of the public street and highway system. Tree, deciduous.\ Any tree which sheds its foliage during a particular season of the year. Tree, evergreen.\ Any tree which retains its foliage throughout the entire year. Tree, heritage.\ Any tree or shrub which has been designated by ordinance of the Isle of Wight County Board of Supervisors as having notable historic or cultural significance to any site or which has been so designated in accordance with an ordinance adopted pursuant to section 15.2-503 of the Code of Virginia, as amended. Tree, mature.\ Any deciduous or evergreen tree with a minimum diameter of fourteen (14) inches when measured four and one-half (4½) feet above ground level. 43 Tree, significant.\ Any deciduous or evergreen tree with a minimum diameter of twenty-two (22) inches when measured four and one-half (4½) feet above ground level. Trip generation.\ The number of trip ends caused, attracted, produced, or otherwise generated by a specific land use, activity, or development in accordance with the latest edition of the trip generation manual, published by the institute of transportation engineers. Use.\ The purpose or activity, for which a piece of land or its buildings is designed, arranged or intended, or for which it is occupied or maintained. Use, permitted.\ A use, which may be lawfully established in a particular district or districts, provided it conforms with all regulations, requirements, and standards of this ordinance. Utility facility.\ Any above or below ground structure or facility (other than buildings, unless such buildings are used as storage incidental to the operation of such structures or facilities) owned by a governmental entity, a nonprofit organization, a corporation, or any entity defined as a public utility for any purpose and used in connection with the production, generation, transmission, delivery, collection, or storage of water, sewage, electricity, gas oil, or electromagnetic signals. Variance.\ A waiver of the dimensional and numeric requirements of this ordinance approved by the board of zoning appeals in accordance with section 1-1019 of this ordinance. Vehicle.\ See "motor vehicle." Vehicle moving area.\ Any area on a site where vehicles park or drive. Video arcade.\ See "commercial indoor amusement" listed under commercial use types. Violation.\ For the purpose of floodplain management, the failure of a structure or other development to be fully compliant with the community's 44 floodplain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance as outlined in the floodplain management overlay district regulations. Watercourse.\ Any natural or artificial stream, river, creek, ditch, channel, canal, conduit, culvert, drain, waterway, gully, ravine, or wash, in and including any area adjacent thereto which is subject to inundation by water. Wooded area.\ An area of contiguous wooded vegetation where trees are at a density of at least one (1) six-inch or greater diameter at breast height (DBH) tree per three hundred twenty-five (325) square feet of land and where the branches and leaves form a contiguous canopy. Xeriscaping.\ Site design and/or gardening techniques which may include the use of native and/or drought tolerant plants to create a landscape or environment which does not require any form of supplemental irrigation after twenty-four (24) months from the time of installation. Yard.\ An open space on the same lot with a building or structure, unoccupied and unobstructed from the ground up, except as otherwise permitted in this ordinance. Yard, corner side.\ A side yard adjoining a public or private street. Yard, front.\ A yard extending along the full width of the front lot line between the side lot lines and from the front lot line to the front building line in depth. Yard, interior side.\ A side yard, which is located immediately adjacent to another lot or to an alley separating such yard from another lot. Yard, rear.\ A yard extending along the full length of the lot and lying between the rear lot line and the nearest line of the building. Rear yard depth shall be measured at right angles to the rear line of the lot. 45 Yard, side.\ A yard lying between the side line of the lot and the nearest line of the building and extending from the front yard to the rear yard, or in the absence of either of such front or rear yards, to the front or rear lot lines. Side yard width shall be measured at right angles to side lines of the lot. Zero lot line.\ The location of a structure on a lot in such a manner that one (1) of the structure's sides rest directly on a lot line. Zoning administrator.\ The person designated as the official responsible for enforcing and administering all requirements of the Isle of Wight County Zoning Ordinance, or his duly authorized designee. Zoning, base district.\ Those base underlying zoning districts other than special overlay districts set forth in article IV. Zoning, planned development district.\ Land area of minimum size, as specified by district regulations, to be planned and developed using a common master zoning plan, and containing one (1) or more uses and appurtenant common areas. Zoning, special overlay district.\ A district, which is placed over the existing base zoning and imposes additional restrictions and includes all those districts listed as special overlay zoning districts in article IV. Zoning, underlying district.\ See "zoning, base district." (7-7-05; 8-20-09; 11- 4-09; Ord. No. 2013-1-C, 4-18-13, 3-20-14, 6-19-14; 8-21-14.) Sec. 6-4000. - Floodplain Management Overlay (FPMO) District.* * An ordinance adopted Nov. 19, 2015, amended and re-enacted §6-4000 and § 2-1002, with a prior history of an ord. dated 9-17-15, 8-21-14 and 7-7-05; and Ord. No. 2012-3-C, 2-16-12. Sec. 6-4001. - Purpose. This ordinance is adopted pursuant to the authority granted to localities by Virginia § 15.2-2280. The purpose of these provisions is to prevent the loss of life and property, the creation of health and safety hazards, the disruption of commerce and governmental services, the extraordinary and unnecessary 46 expenditure of public funds for flood protection and relief, and the impairment of the tax base by: A. Regulating uses, activities, and development which, alone or in combination with other existing or future uses, activities, and development, will cause unacceptable increases in flood heights, velocities, and frequencies. B. Restricting or prohibiting certain uses, activities, and development from locating within districts subject to flooding. C. Requiring all those uses, activities, and developments that do occur in floodprone districts to be protected and/or floodproofed against flooding and flood damage. Furthermore, it is the intent of these regulations to ensure that all property owners within the county are eligible for participation in the National Flood Insurance Program and able to secure such insurance at nominal rates. (8-21- 14.) Sec. 6-4002. - Designation of the floodplain administrator. The zoning administrator is hereby appointed to administer and implement these regulations and is referred to herein as the floodplain administrator. (8- 21-14.) Sec. 6-4003. - Submitting technical data. A community's base flood elevations may increase or decrease resulting from physical changes affecting flooding conditions. As soon as practicable, but not later than six (6) months after the date such information becomes available, a community shall notify the Federal Emergency Management Agency of the changes by submitting technical or scientific data. Such a submission is necessary so that upon confirmation of those physical changes affecting flood conditions, risk premium rates and floodplain management requirements will be based upon current data. (8-21-14.) Sec. 6-4004. - Applicability. A. The provisions of this article shall apply to the following areas: 1. Areas designated as being within the one-percent annual chance floodplain by the flood insurance study (FIS) prepared by the Federal Emergency Management Agency and as delineated on the flood insurance rate map (FIRM) for Isle of Wight County dated December 2, 2015, and any 47 subsequent revisions or amendments thereto. A copy of the FIS and FIRM shall be filed in the department of planning and zoning and are hereby made part of this article. The floodplain management district (as identified in the FIS) is comprised of five (5) subdistricts: the floodway district, the floodfringe district, the approximated floodplain district, the coastal A zone, and the coastal high hazard floodplain district. The description of these districts and corresponding zones are identified in the aforementioned FIS report. (9-17-15). 2. The flood insurance rate map panels specifically referenced by this ordinance and dated to take effect on December 2, 2015 include the following: 51093C0018E, 51093C0050E, 51093C0054E, 51093C0056E, 51093C0058E, 51093C0065E, 51093C0066E, 51093C0067E, 51093C0070E, 51093C0086E, 51093C0088E, 51093C0089E, 51093C0093E, 51093C00115E, 51093C00120E, 51093C00125E, 51093C00135E, 51093C00150E, 51093C00151E, 51093C00152E, 51093C00153E, 51093C00154E, 51093C00156E, 51093C00157E, 51093C00158E, 51093C00159E, 51093C00165E, 51093C00166E, 51093C00167E, 51093C00168E, 51093C00178E, 51093C00186E, 51093C00220E, 51093C00230E, 51093C00240E, 51093C00250E, 51093C00255E, 51093C00265E, 51093C00275E, 51093C00300E, 51093C00310E, 51093C00320E and 51093C00350E. (9-17-15). 3. Such other areas as may be determined by the zoning administrator to be essential to the alleviation of potential flood damage caused by the one- percent annual chance flood. Such determination shall be based on drainage and hydrology studies and amendment or revision of the FIRM shall be requested by the county. B. The floodplain management (FPM) district is an overlay to the existing underlying zoning district. Therefore, the uses, densities, lot configurations, setback requirements, height restrictions and accessory uses shall be determined by the underlying zoning district except as such regulations may be modified by application of the regulations in the FPM district. Where these regulations are at variance with other codes, ordinances and regulations, the most restrictive regulation shall apply. C. The delineation of the floodplain management district may be revised by Isle of Wight County where natural or manmade changes have occurred and/or where more detailed studies have been conducted or undertaken by the U.S. Army Corps of Engineers or other qualified agency, or an individual 48 documents the need for such change. However, prior to any such change, approval must be obtained from the Federal Insurance Administration. D. Initial interpretations of the boundaries of the floodplain management district shall be made by the zoning administrator. Should a dispute arise concerning the boundaries of any of the districts, the board of zoning appeals shall make the necessary determination. The person questioning or contesting the location of the district boundary shall be given a reasonable opportunity to present his case to the board and to submit his own technical evidence if he so desires. (8-21-14.) Sec. 6-4005. - Compliance and liability. A. No land shall hereafter be developed and no structure shall be located, relocated, constructed, reconstructed, enlarged or structurally altered within the floodplain management district except in full compliance with the terms and provisions of this section. B. The degree of flood protection sought by the provisions of this ordinance is considered reasonable for regulatory purposes and is based on acceptable engineering methods of study. This ordinance does not imply that areas and land uses outside the floodplain management district will be free from flooding or flood damages which may be caused by larger floods or increased flood heights. C. This article shall not create liability on the part of Isle of Wight County or any officer or employee thereof, for any flood damages that result from reliance on this article or any administrative decision lawfully made thereunder. D. Records of actions associated with administering this ordinance shall be kept on file and maintained by the floodplain administrator. (8-21-14.) Sec. 6-4006. - Abrogation and greater restrictions. This ordinance supersedes any ordinance currently in effect in flood-prone districts. Any ordinance, however, shall remain in full force and effect to the extent that its provisions are more restrictive. (8-21-14.) Sec. 6-4007. - Severability. If any section, subsection, paragraph, sentence, clause or phrase of this article shall be declared invalid for any reason, such decision shall not affect the remaining portions of this article. The remaining portions shall remain in full 49 force and effect; and for this purpose, the provisions of this article are hereby declared to be severable. (8-21-14.) Sec. 6-4008. - Penalty for violation. Any person who fails to comply with any of the requirements or provisions of this article or directions of the floodplain administrator or any authorized employee of Isle of Wight County shall be guilty of the appropriate violation and subject to the penalties therefore. The VA USBC addresses building code violations and the associated penalties in Section 104 and Section 115. Violations and associated penalties of the zoning ordinance of Isle of Wight County are addressed in section 1- 1013 of the zoning ordinance. In addition to the penalties, all other actions are hereby reserved, including an action in equity for the proper enforcement of this article. The imposition of a fine or penalty for any violation of, or noncompliance with, this article shall not excuse the violation or noncompliance or permit it to continue; and all such persons shall be required to correct or remedy such violations within a reasonable time. Any structure constructed, reconstructed, enlarged, altered or relocated m noncompliance with this article may be declared by Isle of Wight County to be a public nuisance and abatable as such. Flood insurance may be withheld from structures constructed in violation of this article. (8-21- 14.) Sec. 6-4009. - Permit required. All uses, activities, and development occurring within any floodplain district, including placement of manufactured homes, shall be undertaken only upon the issuance of a zoning permit. Such development shall be undertaken only in strict compliance with the provisions of this ordinance and with all other applicable codes and ordinances, as amended, such as the Virginia Uniform Statewide Building Code (VA USBC) and the Isle of Wight County Subdivision Ordinance. Prior to the issuance of any such permit, the floodplain administrator shall require all applications to include compliance with all applicable state and federal laws and shall review all sites to assure they are reasonably safe from flooding. Under no circumstances hall any use, activity, and/or development adversely affect the capacity of the channels or floodways of any watercourse, drainage ditch, or any other drainage facility or system. (8-21-14.) 50 Sec. 6-4010. - Use regulations. Permitted uses, special permit uses, accessory uses, dimensional standards, and special requirements shall be as established by the underlying zoning district, except as specifically modified herein. A. The following uses shall be specifically prohibited within the floodplain management district: 1. Landfills, junkyards, outdoor storage of inoperative vehicles; 2. Surface mines/borrow pits; 3. Manufacture, bulk storage, transformation or distribution of petroleum, chemical or asphalt products or any hazardous materials as defined in either or both of the following: a. Superfund Amendment and Reauthorization Act of 1986. b. Identification and Listing of Hazardous Wastes, 40 C.F.R. (Code of Federal Regulations) Section 261 (1987). c. The following products shall be specifically included: i. Oil and oil products including petrochemicals; ii. Radioactive materials; iii. Any materials transported or stored in large commercial quantities (such as fifty-five-gallon drums) which is a very soluble acid or base, causes abnormal growth of an organ or organism, or is highly biodegradable, exerting a strong oxygen demand; iv. Biologically accumulative poisons; v. Substances containing the active ingredients or economic poisons that are or were ever registered in accordance with the provisions of the Federal Insecticide, Fungicide, and Rodenticide Act, as amended (7 USC 135 et seq.); vi. Substances highly lethal to mammalian or aquatic life; 4. Storage or land application of industrial wastes; 5. Outdoor storage of equipment, materials, or supplies which are buoyant, flammable, or explosive; 6. Swimming pools or any other habitable use when the area beneath the elevated building is enclosed with walls of any type such as solid non- breakaway, solid breakaway, or lattice-screen, or when the area beneath the elevated building is not enclosed and a swimming pool or any other obstruction is above natural grade; or 7. Commercial feedlots, as described in section 3-2000. 51 B. The following activities may occur below the level of the one-percent annual chance flood elevation if administered in accordance with section 6- 4013 of this article: 1. Nonstructural agricultural activities providing that any storage or stockpiling of manure shall be elevated to a level no less than two (2) feet above the elevation of the one-percent annual chance flood. 2. Outdoor recreational uses including park areas, golf courses, tennis courts, and basketball courts. 3. Swimming pools or any other non-habitable use located below elevated buildings when the area beneath the elevated building is not enclosed and the pool or other potential obstruction is flush with the natural grade provided that a licensed surveyor or engineer certifies that the swimming pool or other potential obstruction will not be subject to breaking up or floating out of the ground and affecting the piles or columns of the elevated building. Furthermore, the swimming pool shall meet the same anchoring requirements as the support system of the elevated building and the area beneath the elevated building shall never be enclosed with walls or any type. 4. Functionally dependent uses such as docks, piers and wharves. 5. Access roads and parking areas for [subsections] 1. through 4. above. C. In addition to the prohibited uses in subsection 6-4010.A., the following restrictions shall apply to areas in the Floodway District [44 CFR 60.3(d)]: 1. No encroachments, including fill, new construction, substantial improvements, or other development shall be permitted in the floodway unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the proposed encroachment would not result in any increase in flood levels within Isle of Wight County during the occurrence of the base flood discharge. Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or others of demonstrated qualifications, who shall certify that the technical methods used correctly reflect currently accepted technical concepts. Studies, analyses, computations, etc. shall be submitted in sufficient detail to allow a thorough review by the floodplain administrator. (11-19-15) 2. Existing nonconforming structures within the floodway may not be expanded; however, they may be repaired, altered or modified to incorporate floodproofing measures, provided such measures do not raise the level of the one-percent annual chance flood. (8-21-14; 11-19-15) 52 3. Development activities which increase the water surface elevation of the base flood may be allowed, provided that the applicant first applies – with Isle of Wight County’s endorsement – for a Conditional Letter of Map Revision (CLOMR), and receives the approval of the Federal Emergency Management Agency. (11-19-15) 4. If items 1 through 3 are satisfied, then all new construction and substantial improvements in the Floodway District shall comply with Section 6-4009, Section 6-4011, and Section 6-4012. (11-19-15) 5. The placement of manufactured homes (mobile homes) is prohibited, except in an existing manufactured home (mobile home) park or subdivision. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring, elevation, and encroachment standards are met. (11-19-15) Sec. 6-4011. - General provisions. A. No construction or improvement within the floodplain management district shall obstruct or unduly restrict any channel, whether or not such channel lies within a designated floodway. B. Watercourses shall not be altered or relocated except upon the presentation of data, certified by a licensed engineer, that the flood-carrying capacity of such a modified watercourse will be at least equal to that prior to modification. Evidence of all necessary permits or approvals for the Federal Insurance Administrator, the U.S. Army Corps of Engineers, the Virginia Marine Resources Commission, and the Virginia Department Environmental Quality shall be required prior to such modification. C. The floodplain administrator shall notify adjacent localities of watercourse alterations or relocations. D. Adequate drainage shall be provided to reduce exposure to flood hazards. All storm drainage facilities shall be designed to convey the flow of surface waters away from buildings and on-site waste disposal sites and prevent the discharge of excess runoff onto adjacent properties in order to avoid damage to persons or property. (8-21-14.) Sec. 6-4012. - Special standards and requirements. A. Standards for subdivision plats and site plans. ..... Preliminary plans, development plans and final subdivision plats of all properties, all or part of which are located within any floodplain management district, must be 53 prepared and sealed by a licensed surveyor or engineer. All proposals shall be consistent with the need to minimize flood damage. The following information, in addition to that which would otherwise be required, shall be provided on the respective plan. 1. The one-percent annual chance flood boundary, as depicted on the FIRM and the flood hazard zone classification(s) shall be depicted on preliminary plans, development plans, and final plats. (11-19-15) 2. Development plans shall provide topographical information for the site at a maximum contour interval of two (2) feet, provided however that a one- foot contour interval for one (1) foot lesser and one (1) foot greater than the one-percent annual chance flood boundary shall be shown. (11-19-15) 3. The elevation of the finished surface of the ground at each corner of each existing building located within any flood hazard zone shall be shown on development plans and final plats. 4. The elevation of the lowest floor including basement shall be shown on development plans for new construction or final plats of property with existing structures. 5. For structures to be floodproofed (nonresidential only), the elevation to which the structure will be floodproofed and certified floodproofed. 6. In "VE" zones, the elevation (in N.G.V.D.) of the bottom of the lowest horizontal structural member of the lowest floor (excluding pilings or columns). 7. All subdivision proposals shall have adequate drainage provided to reduce exposure to flood hazards. 8. Base flood elevation data obtained from other sources or developed using detailed methodologies, hydraulic and hydrologic analysis, comparable to those contained in the flood insurance study for subdivision developments and other proposed development proposals (including manufactured home parks and subdivisions) that exceed fifty (50) lots or five (5) acres, whichever is the lesser, shall be shown. B. Standards for utilities. ..... All new or replacement utilities, water filtration, and wastewater treatment facilities, installed in the floodplain management district shall be designed to prevent the infiltration of floodwaters into or discharge from said utilities and constructed to minimize the potential for flood damage. 54 Where private waste disposal systems are to be installed or replaced, they shall be installed so that they will not be permanently contaminated or impaired by a base flood. C. Standards for streets and roads. ..... Streets and sidewalks should be designed to minimize their potential for increasing and aggravating the levels of flood flow. Drainage openings shall be required to sufficiently discharge flood flows without unduly increasing flood height. D. Standards for filling of floodplain areas. 1. Where fill within the floodplain management district is proposed, the following minimum standards shall apply: a. Prior to any fill, the floodway must be determined and no fill shall cause the adjacent base flood elevation to increase more than one (1) foot. b. Fill areas shall extend laterally a minimum of fifteen (15) feet beyond building lines from all points. c. Fill material shall consist only of soil and small rock materials (must pass through a three-inch opening ASTM standard sieve). Organic materials, such as tree stumps, asphalt, and rubble, shall be prohibited. d. Fill areas shall be graded to a finished slope of no steeper than one (1) vertical to three (3) horizontal, unless substantiated data, certified by a licensed engineer, which justifies steeper slopes, is submitted to and approved by the zoning administrator. e. The zoning administrator shall impose any additional standards deemed necessary to ensure the safety of the community and properties from additional flood hazard potentials caused by filling within the floodplain management district. 2. Filling or any other encroachment into a regulatory or other designated floodway which, as determined by the zoning administrator, in any way impairs its flood conveyance shall be prohibited. 3. Filling or any other encroachment into any channel within the floodplain management district which would, as determined by the zoning administrator, obstruct or unduly restrict water flows through said channel and, in so doing, increase the potential for flood damage, shall be prohibited whether or not such channel lies within the regulatory or other designated floodway. 4. The filling of any portion of property solely to increase the elevation of the land to meet minimum lot area requirements and thereby create a 55 buildable lot for residential construction within the floodplain management district shall be prohibited. 5. These standards may be individually waived by the zoning administrator, upon the recommendation of the Isle of Wight County Wetlands Board for approved parks, recreation facilities, shoreline erosion control and beach maintenance projects where sufficient data is presented justifying the project and where it is demonstrated that such actions will not increase flood levels on any properties. E. Construction standards for properties in zone A [44 CFR 60.3(b)]: 1. All new construction and substantial improvements in zone A must comply with all standards applicable to zone AE contained in this section and the floodplain construction provisions of the Virginia Uniform Statewide Building Code. (11-19-15) 2. For these areas in zone A, the base flood elevations and floodway information from federal, state, and other acceptable sources shall be used, when available. Where the specific one-percent annual chance flood elevation cannot be determined for this area using other sources of data, such as the U.S. Army Corps of Engineers Floodplain Information Reports, U.S. Geological Survey Flood-Prone Quadrangles, etc., then the applicant for the proposed use, development and/or activity shall determine this base flood elevation. For development proposed in the approximate floodplain the applicant must use technical methods that correctly reflect currently accepted practices, such as point on boundary, high water marks, or detailed methodologies, hydrologic and hydraulic analyses. Studies, analyses, computations, etc. shall be submitted in sufficient detail to allow a thorough review by the floodplain administrator. (11-19-15) 3. The floodplain administrator reserves the right to require a hydrologic and hydraulic analysis for any development. When such base flood elevation is used, the lowest floor shall be elevated to or above the base flood level plus 18 inches. (11-19-15) 4. During the permitting process, the floodplain administrator shall obtain: 1) The elevation of the lowest floor (in relation to mean sea level), including the basement, of all new and substantially improved structures; and. (11-19- 15) 2) If the structure has been floodproofed in accordance with the requirements of this article, the elevation (in relation to mean sea level) to which the structure has been floodproofed. (11-19-15) 56 5. Base flood elevation data shall be obtained from other sources or developed using detailed methodologies comparable to those contained in a FIS for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions) that exceed fifty (50) lots or five (5) acres, whichever is the lesser. (11-19-15) F. Construction standards for properties in zone AE. ..... Until a regulatory floodway is designated, no new construction, substantial improvements, or other development (including fill) shall be permitted with the areas of special flood hazard, designated as zones AE on the FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one (1) foot at any point within Isle of Wight County. In addition, the following provisions shall apply [44 CFR 60.3(c)]: (11-19-15) 1. All new and replacement electrical equipment, and heating, ventilating, air conditioning and other service facilities shall be installed at least one and one-half (1½) feet above the base flood elevation or otherwise designed and located so as to prevent water from entering or accumulating within the components during conditions of flooding. 2. All electrical distribution panels shall be installed at least three (3) feet above the base flood elevation or otherwise designed and located so as to prevent inundation. 3. In all cases, elevation of the lowest floor of the structure, including basements, to at least one and one-half (1½) feet above the base flood elevation or, in the case of nonresidential structures, floodproofing to at least that level. All new and substantially improved structures shall be constructed according to the VA USBC, and anchored to prevent flotation, collapse or lateral movement of the structure. The lowest floor elevation of any new residential structure, including basements, constructed within a floodplain area shall be at least one and one-half (1½) feet above base flood elevation. The lowest floor elevation of any new nonresidential structure constructed within a floodplain area shall be at least one (1) foot above base flood elevation, unless such structure is floodproofed. In addition, no existing structure shall be modified, expanded or enlarged unless the new construction complies with this standard. 4. Manufactured homes that are placed or substantially improved on sites shall be elevated on a permanent foundation such that the lowest floor of the 57 manufactured home is elevated a least one and one-half (1½) feet above base flood level and be securely anchored to an adequately anchored foundation system to resist floatation, collapse and lateral movement. 5. Recreational vehicles placed on sites shall either: a. Be on the site for fewer than one hundred eighty (180) consecutive days, be fully licensed and ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and has no permanently attached additions; or meet the permit requirements for placement and the elevation and anchoring requirements for manufactured homes in subsection F.4. of this section. 6. New construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. 7. New construction and substantial improvements shall be constructed by methods and practices that minimize flood damage. 8. New development shall not be permitted unless it is demonstrated that the cumulative effect of all past and projected development will not increase the base flood elevation by more than one (1) foot. 9. For floodproofed non-residential structures, a licensed professional engineer or architect must certify the structure has been floodproofed. 10. Where base flood elevation data has been utilized and obtained, as required by this ordinance, the floodplain administrator shall obtain, record, and maintain the actual finished construction elevations of the lowest floor and floodproofing elevations. This information shall be recorded on a current FEMA Elevation Certificate signed and sealed by a professional licensed land surveyor. 11. Fully enclosed areas of new construction or substantially improved structures, which are below regulatory flood protection elevation shall: a. Not be designed or used for human habitation, but shall only be used for parking of vehicles, building access or limited storage of maintenance equipment used in connection with the premises. Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles (garage door) or limited storage of maintenance equipment (standard exterior door), or entry to the living area (stairway or elevator); b. Be constructed entirely of flood-resistant materials below the regulatory floor protection elevation; c. Include measures to automatically equalize hydrostatic flood forces on walls by allowing for the entry and exit of floodwaters. To meet this 58 requirement, the openings must either be certified by a professional engineer or architect or meet the following minimum design criteria: i. Provide a minimum of two (2) openings on different sides of each enclosed area subject to flooding. ii. The total net area of all openings must be at least one (1) square inch for each square foot of enclosed area subject to flooding. iii. If a building has more than one (1) enclosed area, each area must have openings to allow floodwater to automatically enter and exit. iv. The bottom of all required openings shall be no higher than one (1) foot above the adjacent grade. v. Openings may be equipped with screens, louvers, or other opening coverings or devices, provided they permit the automatic flow of floodwaters in both directions. vi. Foundation enclosures made of flexible skirting are not considered enclosures for regulatory purposes, and, therefore, do not require openings. Masonry or wood underpinning, regardless of structural status, is considered an enclosure and requires openings as outlined above. 12. Development activities in zone AE on the Isle of Wight County FIRMs which increase the water surface elevation of the base flood by more than one (1) foot may be allowed, provided that the applicant first applies – with Isle of Wight County’s endorsement – for a Conditional Letter of Map Revision and receives the approval of the Federal Emergency Management Agency. (11-19-15) G. Construction standards for properties in coastal A zones. ..... All new construction and substantial improvements in coastal A zones of the floodplain management area shall comply with the provisions of the AE zone as set forth in Section 6-4012.F. In addition, buildings and structures within this zone shall have the lowest floor elevated to or above the base flood elevation plus 18 inches of freeboard. (11-19-15) H. Construction standards for properties in coastal high hazard area. ..... All new construction and substantial improvements in the V-zones of the floodplain management area shall occur in accordance with the applicable floodplain construction provisions contained in the Virginia Uniform Statewide Building Code. The zoning administrator shall satisfy himself that all applicable provisions have been complied with prior to issuing building permits or temporary or permanent certificates of occupancy. In addition, the following standards shall apply [44 CFR 60.3(e)]: 59 1. All new construction shall be located landward of the reach of mean high tide. 2. There shall be no fill used as structural support. 3. There shall be no alteration of sand dunes, watercourses or banks, which would increase potential flood damage. 4. Within V-zones on the flood insurance rate map, obtain the elevation (in relation to mean sea level) of the bottom of the lowest horizontal structural member of the lowest floor (excluding pilings and columns) of all new and substantially improved structures. 5. All new construction and substantial improvements elevated on pilings and columns must have the bottom of the lowest horizontal structural member of the lowest floor (excluding the pilings or columns) elevated at least one and one-half (1½) feet above the base flood level and the pile or column foundation and structure attached thereto must be anchored to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting simultaneously on all building components. Water-loading values used shall be those associated with the base flood. Wind-loading values used shall be those required by applicable state or local building standards. A registered professional engineer or architect shall develop or review the structural design and methods of construction and shall certify that design and methods of construction to be used are in accordance with accepted standards. 6. Provide that all new construction and substantial improvements, within zones VE, V1-30 and V on the community's FIRM, have the space below the lowest floor either free of obstruction or constructed with non-supporting breakaway walls, open wood lattice-work, or insect screening intended to collapse under wind and water loads without causing collapse, displacement, or other structural damage to the elevated portion of the building or supporting foundation system. For the purpose of this section, a breakaway wall shall have a design safe-loading resistance of not less than ten (10) and no more than twenty (20) pounds per square foot. Use of breakaway walls which exceed a design safe-loading resistance of twenty (20) pounds per square foot (either by design or when so required by local or state codes) may be permitted only if a registered professional engineer or architect certifies that the designs proposed meet the following conditions: a. The elevated portion of the building and supporting foundation system shall not be subject to collapse, displacement, or other structural damage due 60 to the effects of wind and water loads acting simultaneously on all building components (structural and nonstructural). Water-loading values used shall be those associated with the base flood. b. Wind-loading values used shall be those required by applicable state or local building standards. Such enclosed space shall be usable solely for parking of vehicles, building access or storage. 7. All recreational vehicles placed in V-zones shall be: a. On site for fewer than one hundred eighty (180) consecutive days; and b. Be fully licensed and ready for highway use; or c. Meet the same standards as for conventional housing in V-zones. 8. All new and replacement electrical equipment, and heating, ventilating, air conditioning and other service facilities shall be installed at least three (3) feet above the base flood elevation or otherwise designed and located so as to prevent water from entering or accumulating within the system. 9. All electrical distribution panels shall be installed at least three (3) feet above the base flood elevation or otherwise located so as to prevent inundation. 10. In all cases, elevation of the lowest horizontal structural member of the lowest floor of the structure, excluding pilings or columns, to at least one and one-half (1½) feet above the base flood elevation and may result in a reduction of flood insurance premiums. 11. Manufactured homes that are placed or substantially improved on sites shall meet the same standards as conventional housing in V-zones. (8-21-14.) Sec. 6-4013. - Variances. A. In acting upon application for variances from the provisions of this article, in addition to the requirements elsewhere set forth in this ordinance, the board of zoning appeals shall consider the following additional factors: 1. The danger to life and property due to increased flood heights or velocities caused by encroachments. No variance shall be granted for any proposed use, development, or activity within any floodway that will cause any increase in the one-percent annual chance flood elevation; 2. The danger that materials may be swept on to other lands or downstream to the injury of others; 3. The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination, and unsanitary conditions; 4. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners; 61 5. The importance of the services provided by the proposed facility to the community; 6. The requirements of the facility for a waterfront location; 7. The availability of alternative locations not subject to flooding for the proposed use; 8. The compatibility of the proposed use with existing development and development anticipated in the foreseeable future; 9. The relationship of the proposed use to the comprehensive plan and floodplain management program for the area; 10. The safety of access by ordinary and emergency vehicles to the property in time of flood; 11. The expected heights, velocity, duration, rate of rise, and sediment transport of the floodwaters expected at the site; 12. The repair or rehabilitation of historic structures upon a determination that the proposed repair or rehabilitation will not preclude the structures continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure; 13. Such other factors which are relevant to the purpose of this ordinance. B. The board of zoning appeals may refer any application and accompanying documentation pertaining to any request for a variance to any engineer or other qualified person or agency in relation to flood heights and velocities, and the adequacy of the plans for flood protection and other related matters, at the expense of the applicant. C. Variances shall be issued only after the board of zoning appeals has determined that the granting of such will not result in: 1. Prohibited increases in the height of the floodway; 2. Additional threats to public safety; 3. Extraordinary public expense and will not create nuisances; 4. Cause fraud or victimization of the public; or 5. Conflict with local laws or ordinances. Variances shall be issued only after the board of zoning appeals has determined that variance will be the minimum required to provide relief from an undue hardship to the applicant. The board of zoning appeals shall notify the applicant for a variance, in writing, that the issuance of a variance to construct a structure below the one- percent annual chance flood elevation (a) increases the risks to life and property and (b) will result in increased premium rates for flood insurance. 62 A record shall be maintained of the above notification as well as, all variance actions, including justification for the issuance of the variances. Any variances which are issued shall be noted in the annual or biennial report submitted to the Federal Insurance Administrator. (8-21-14.) Sec. 6-4014. - Existing structures in floodplain management district. A structure or use of a structure or premises which lawfully existed before the enactment of these provisions, but which is not in conformity with these provisions, may be continued subject to the following conditions: A. Existing structures in the floodway shall not be expanded or enlarged unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the proposed expansion would not result in any increase in the one-percent annual chance flood elevation. B. Any modification, alteration, repair, reconstruction, or improvement of any kind to a structure and/or use located in any floodplain area to an extent or amount of less than fifty (50) percent of its market value shall conform to the Virginia Uniform Statewide Building Code. C. The modification, alteration, repair, reconstruction, or improvement of any kind to a structure and/or use, regardless of its location in a floodplain area to an extent or amount of fifty (50) percent or more of its market value shall be undertaken only in full compliance with this ordinance and shall require the entire structure to conform to the Virginia Uniform Statewide Building Code. (8-21-14.) The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin called for a public hearing on the following: C. Ordinance to Amend and Reenact Appendix A, Subdivisions: Article 3, Administration and Procedures of the Isle of Wight County Code per Updates Enacted by the State Legislature Richard Rudnicki, Assistant Director of Planning and Zoning, provided an overview of the proposed amendments; the Planning Commission’s 63 recommendation of approval by a vote of (8-0); and, staff’s recommendation of approval as presented. Chairman Alphin called for persons to speak in favor of or in opposition to the proposed Ordinance. No one appeared and spoke. Chairman Alphin closed the public hearing and called for comments from the Board. Supervisor Bailey moved that the following Ordinance be adopted as presented: An Ordinance to Amend and Reenact the Isle of Wight County Code by Amending and Reenacting the Following Articles of Appendix A, Subdivisions: Article 3, Administration and Procedures; in order to make legislative updates from the state. WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, has the legislative authority to make reasonable changes to the ordinances that govern the orderly growth and development of Isle of Wight County; and WHEREAS, the Isle of Wight County Board of Supervisors is also concerned about the compatibility of uses on public and private lands within Isle of Wight County and seeks to allow flexibility in the administration of the ordinance regulations while protecting the health, safety, and general welfare of present and future residents and businesses of the County; NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Appendix A, Subdivisions, Article 3, Administration and Procedures, Section 3.2, Review and approval procedures of the Isle of Wight County Code be amended and reenacted as follows: 3.2. - Review and approval procedures. 3.2.1. General. 64 A. Authority to file applications. 1. Applications may be initiated by the owner of the land being subdivided or the owner's authorized representative. The subdivision agent may require an applicant to present evidence of authority to submit the application. 2. All real estate taxes and any outstanding fees or charges shall be current prior to submission of an application for any activity regulated under this ordinance. B. Pre-application conference. 1. Before submitting an application for development approval, it is recommended that each applicant schedule a pre-application conference with the subdivision agent to discuss the procedures, standards and regulations required for development approval in accordance with this ordinance. 2. A mandatory pre-application conference with the subdivision agent shall be required for the following development reviews: a. Any subdivision that will require public infrastructure; and b. All applications for major subdivision. C. Application requirements. ..... The following requirements shall apply to all applications for subdivision approval. Applications for reapproval of an expired approval shall be processed in the same manner as any other application. 1. Forms. ..... Applications required under this ordinance shall be submitted on forms and in such numbers as required by the appropriate department. All forms shall include, at a minimum, the following information: a. Contact information for the individual or firm submitting the application and all property owners, including principals of a corporation or other entity. b. Contact information for the individual or firm on whose behalf the application is being submitted. c. Identification of the property affected by the application, such as a legal description, address, or parcel identification as may be appropriate. d. Any other information required by the subdivision agent or the provisions of this ordinance. e. A full listing of application requirements may be found in appendix B of this ordinance. 2. Fees. 65 a. Filing fees shall be as set forth in the Isle of Wight County Uniform Fee Schedule, as adopted by the board of supervisors, as it may be amended, in order to defray the actual cost of processing the application. b. Fees shall be paid with the appropriate department. c. An applicant who has paid the appropriate fee pursuant to the submission of an application, but who chooses to withdraw such application prior to its distribution for review shall be entitled to a refund of the total amount paid, less ten (10) percent for administrative costs, upon written request to the appropriate department. Once distribution for review has begun, no refund shall be available. 3. Applications sufficient for processing. a. Applications shall contain all required information listed on forms available from each department involved in the review process, unless modified by the department, in writing, pursuant to item b., below. Incomplete applications shall not be entitled to review. b. The presumption shall be that all of the information required in the application forms is necessary to satisfy the requirements of this section. However, it shall be recognized that each application is unique, and therefore more or less information may be required according to the needs of the particular case. The applicant may rely on the recommendations of the appropriate department as to whether more or less information should be submitted. c. Once the application has been determined sufficient for processing, copies of the application shall be distributed by the subdivision agent to the appropriate reviewing entities. 4. Development review meeting after application submitted. a. Upon receipt of comments from appropriate review entities, the subdivision agent may convene a development review meeting including all appropriate review agencies, which may include the applicant, to ensure compliance with the following: 1. The applicable requirements of this ordinance; 2. That the applicant has submitted all of the information he/she intends to submit; and 3. That the application represents precisely and completely what the applicant proposes to do. b. Once the subdivision agent deems that all options have been exhausted to address all review comments and recommendations, and all requirements 66 have been met, the application shall be placed on the agenda of the appropriate reviewing board, department, or committee in accordance with standard procedures. However, if the subdivision agent believes the application is incomplete, a recommendation to deny the application on that basis shall be provided to the appropriate board, department, or committee. 5. Related or concurrent applications. a. Applications for necessarily related development approvals may be filed and reviewed simultaneously, at the option of the applicant. Any application that also requires a rezoning shall not be eligible for final approval until the rezoning has been granted (see section 3.2.3.C, zoning requirements). b. Related applications submitted simultaneously are subject to approval of all other related applications; deferral or denial of any concurrently submitted application shall stop consideration of any related applications until the deferred or denied application is resolved. D. Notice and public hearings. 1. Summary of notice required. ..... Notice shall be required for applications for development approval as shown in the table below: Procedure Published Posted Major subdivision - Preliminary plat approval ✓ Waiver ✓ Subdivision ordinance text amendment ✓ 2. Public notice requirements. a. Published notice. ..... Published notice shall be provided in conformance with Section 15.2-2204 of the Virginia Code. A distinctive advertisement shall be placed in a local newspaper of general circulation once a week for two (2) successive calendar weeks, the first notice being published not more than twenty-one (21) days before the date fixed for the public hearing and the second notice being published at least five (5) days before the hearing. At minimum, the notice must contain the following information: 1) The time, date and location of the public hearing; 2) A description of the action requested; 3) A phone number to contact the county; and 4) A statement that interested parties may appear at the public hearing. 67 b. Posted notice. ..... In addition to notice of hearings as required by the applicable statutes of the Commonwealth of Virginia, when posted notice is required, the applicant must erect on or immediately adjacent to the subject property a sign or signs as specified below giving public notice of the action required. 1) The sign must meet the following criteria: [a) Reserved.] b) The wording, size and color of such sign shall be as specified by the subdivision agent and approved by the board of supervisors. c) One (1) sign must be erected so as to be visible and legible to each abutting public street. Where the property has extensive road frontage, one (1) sign shall be erected for each five hundred (500) feet of frontage. d) When a property has no frontage directly on a public street, it shall be posted adjacent to the nearest public street from which future access is contemplated. 2) Signs must be erected at least seven (7) calendar days before the hearing where the application is to be considered and removed by the applicant within two (2) days after the final public hearing on the application. 3) Signs are required for each hearing at which the application is considered. 4) It is unlawful for any person to pull down, write on, cut or otherwise injure or deface required posted notice, which will constitute violation of this ordinance. a) The applicant is responsible for the maintenance or replacement of signs obliterated or destroyed during the posting period. 5) The additional requirements for public notice and posting on the property are for the benefit of the public to identify the location of the property in question and advanced knowledge of a hearing only, and is not a legal requirement of notice. The failure to comply with the provisions herein does not defeat the action of the approving authority concerning the application. The only legal notice requirements are those provided by the statutes of the Commonwealth of Virginia. 3. Constructive notice. ..... Minor defects in notice shall not impair the notice or invalidate proceedings pursuant to the notice if a bona fide attempt has been made to comply with applicable notice requirements. E. Required hearings and meetings. ..... A hearing shall be required for development review as shown in the table below: 68 Procedure Planning Commission Board of Supervisors Maior subdivision - Preliminary plat approval Public meeting Public meeting Waiver Public meeting Public meeting Subdivision ordinance text amendment Public hearing Public hearing Appeal of administrative decision Public hearing F. Notice of decision. ..... Within fourteen (14) days after a decision is made, a copy of the decision shall be sent to the applicant. G. Withdrawal or postponement of application. 1. An applicant may withdraw an application at any time, by filing a statement of withdrawal with the subdivision agent. 2. The statement of withdrawal shall be signed by all persons who signed the application, or in the event of death or incompetence, by the estate's lawful personal representative. 3. An applicant may postpone a scheduled hearing once per application for up to ninety (90) days after the date the first hearing was scheduled to occur, after which the subdivision agent may withdraw the application. 3.2.2. Interpretation of this ordinance. A. Applicability. ..... When uncertainty exists, the subdivision agent shall be authorized to make all interpretations concerning the provisions of this ordinance. B. Deferral of interpretation. ..... The subdivision agent may defer interpretations of this ordinance to the appropriate county officials. C. Application requirements. ..... A request for interpretation shall be submitted in writing. D. Action by subdivision agent. ..... The subdivision agent shall: 1. Review and evaluate the request in light of the text of this ordinance, the zoning ordinance, the comprehensive plan and any other relevant information; 2. Consult with the other officials, including the county attorney, as necessary; 3. Render an opinion; and 4. Cause the interpretation to be provided to the applicant in writing. 69 E. Official record. ..... The subdivision agent shall maintain an official record of all interpretations. The record of interpretations shall be available for public inspection during normal business hours. F. Appeal. ..... Final action on an official interpretation of this ordinance by the subdivision agent (or other administrative official) may be appealed in accordance with section 3.2.12, appeal of administrative decision. 3.2.3. Subdivision, general. A. Applicability. ..... Subdivision review is required for any division of land within the county. However, certain subdivision activities may be eligible to receive an exception of compliance from certain requirements of this ordinance as described in section 3.2.3.B, below. B. Exception to subdivision requirements. 1. Actions eligible for exception. Upon submittal of a survey plat prepared by a licensed professional, the subdivision agent may grant an exception allowing one (1) or more of the following actions without further compliance with the requirements of this ordinance. However, this shall not be construed as an exemption from this ordinance. a. Agricultural, horticultural, or silvicultural. ..... The division of land into parcels greater than ten (10) acres for bona fide agricultural, horticultural, or silvicultural purposes where no street right-of-way dedication is involved and where there is no change in the intensity of use, provided such divisions shall have the following notation prominently set forth on the recorded plat: "Residential development on any lots shown will require Residential Zoning pursuant to Section 3.2.3.C of the Subdivision Ordinance of Isle of Wight County, Virginia, as amended." b. Lots not fronting on a public road. 1) Subject to the required zoning, the division of a tract in single ownership into two (2) lots not fronting a public road, where a twenty-foot access easement is provided, and both lots comply with the requirements of this ordinance. 2) Subject to the required zoning, the division of a tract for commercial lots not fronting on a public road provided that the lots front on a private road that is built to the minimum VDOT street standards, and where the private road shall be maintained by adjacent property owners and guaranteed in writing with a private road maintenance agreement. This agreement shall be revised upon any change in ownership and prior to any additional subdivision approval on lots served by the private road. 70 c. Boundary line adjustments. 1) The public acquisition of strips of land for the widening or opening of streets. 2) The combination or recombination of portions of previously subdivided and recorded lots where the total number of lots does not increase and each resulting lot conforms to the requirements of this ordinance and applicable requirements of the zoning ordinance. 3) The plat making the transfer(s) related to the sale, exchange or other transfer of parcels between adjoining property owners, where it does not create additional lots or make existing lots of lesser width or area than required by this ordinance. 4) Boundary line adjustments to any valid and properly recorded plat, including vacation or alteration, provided the requirements of Section 15.2- 2275 of the Code of Virginia and the following requirements are met: (a) The adjustment does not result in the creation of irregularly shaped lots; (b) The adjustment is executed by the owner or owners of such land as provided in Section 15.2-2264 of the Code of Virginia; (c) The adjustment does not result in any new violations to the dimensional requirements of the zoning ordinance; (d) The adjustment does not involve the relocation or alteration of streets, alleys, easements for public passage, or other public areas; and (e) No easements or utility rights-of-way shall be relocated or altered without the express written consent of all persons or entities holding any interest in the easement or rights-of-way. d. Well lot and pump station lots. ..... That will be dedicated to the county upon completion and meet the applicable yard setbacks for the zoning district of subject lot and applicable screening standards in the zoning ordinance. e. Family burial plots. ..... Family burial plots shall meet the requirements of the zoning ordinance. f. Lots with existing established metes and bounds and/or divided by existing public roads. ..... The agent or his designee may permit the separation of one (1) parcel from a tract of land without complying with all of the requirements of this ordinance if it is not in conflict with the general meaning and purpose of the ordinance. 2. Conditions for exception. ..... In order to approve an exception from the requirements of this ordinance, the subdivision agent must find the following: 71 a. No subdivision shall result in the creation of a nonconforming lot or lots as set forth in the zoning ordinance. b. Where applicable, the recorded plat must include a private easement at least twenty (20) feet wide for ingress and egress to each lot which does not abut on an existing public road unless otherwise expressly permitted by this ordinance. The board of supervisors may require larger or smaller easement widths in special circumstances. c. Where applicable, the following language must be prominently set forth on the face of the recorded plat of survey and added as a covenant in every deed for every lot in any subdivision in which streets are proposed to be established to a standard less than those set by VDOT for acceptance as part of the secondary system: "a) The streets in this subdivision do not meet the standards necessary for inclusion in the system of state highways and will not be maintained by the Virginia Department of Transportation (VDOT) or the County and are not eligible for rural addition funds or any other funds appropriated by the General Assembly and allocated by the Commonwealth Transportation Board; b) It is not the policy of the Board of Supervisors of Isle of Wight County, Virginia, or VDOT to accept or maintain private streets until the streets are constructed pursuant to the specifications for construction of secondary roads as promulgated by VDOT; c) The streets in this subdivision will have to be constructed in full compliance with VDOT requirements in effect at the time of the request by the property owners prior to requesting addition of the street into the State Secondary Road System of Isle of Wight County. d) It is not the policy of the School Board of Isle of Wight County, Virginia, to allow school buses to travel on other than publicly maintained roads." 3. Plat recordation required. ..... Documents showing lots created with an exception under this section must be stamped by the subdivision agent noting their exception, and signed so they may be recorded with the clerk in conformance with section 3.2.3.D, plat approval and recordation required. C. Zoning requirements. 1. Residential zoning required. ..... Except as provided below, all proposed subdivisions for residential purposes must be zoned residential as defined in section 5.4.2 (RR, NC, SE, SR, UR, VC, PD-R, PD-MH, or PD- MX) or conditional residential (C-RR, C-NC, C-SE, C-SR, C-UR, C-VC, C- 72 PD-R, C-PD-MH or C-PD-MX,) pursuant to the zoning ordinance prior to final subdivision plat approval. 2. Exempt from zoning requirement. a. Family member subdivision. ..... The subdivision agent may waive the requirement for residential zoning for a subdivision approved as a family member subdivision (see section 3.2.4). b. Manufactured home. ..... The subdivision agent may waive the requirement for residential zoning for the placement of a manufactured house on a permanent foundation on an existing individual lot located in the rural agricultural conservation (RAC) district as established in the zoning ordinance. c. Clustering/sliding scale "by-right" provisions for single-family residential development in rural agricultural conservation district as designated in the Isle of Wight County comprehensive plan. ..... Under the sliding scale development provision, a tract of land containing one hundred (100) contiguous acres or greater zoned rural agricultural conservation will be allowed four (4) divisions. One (1) additional lot or dwelling unit will be permitted for every additional forty (40) acres encompassed by the overall tract. For example, a one hundred forty-acre tract will yield five (5) lots. Minimum permissible lot sizes shall be encouraged so as not to allow subdivision development which is land consumptive; however, each lot must meet the minimum lot requirements for the rural agricultural conservation (RAC) district. 1. In addition to the base density permitted above and the minimum lot size, width and frontage requirements of the underlying zoning district, the following standards shall be met: a) All residential lots created through the act of subdivision shall be contiguously grouped and served by one (1) point of access to county roads and shall comply with section 5.9 (streets) of the Isle of Wight County Subdivision Ordinance. b) Residential structures in the subdivision shall be located at least one hundred (100) feet from the existing county road right-of-way and screened from the right-of-way by an existing or planted landscaped buffer. c) All residential structures should be set back at least one hundred (100) feet from all active farm operations. d) A central water supply system shall be provided to serve the subdivisions with over fourteen (14) lots. 73 e) The maximum lot size for any new lot created shall be ten (10) acres, unless otherwise approved by the board of supervisors or required by the county health department. f) No lot shall be designed, approved or employed for use in which an area more than thirty (30) percent of the prescribed minimum lot area is comprised of one (1) or more of the environmentally sensitive areas referenced in the net developable calculations of the zoning ordinance. This shall not apply to lots specifically created exclusively to preserve and maintain environmentally sensitive areas. g) Lots shall be located to preserve seventy (70) percent of the original tract size in order to maximize continued use of the residual parcel for agricultural and silvicultural purposes. h) All areas not included in lots or public street rights-of-way shall be incorporated into common open space and may be used for natural or landscaped buffers; agricultural uses including farmland and pasture not generating noxious odors such as land application of sewage sludge, hog or poultry farms or similar uses; horticulture; recreational use; historic preservation; forests; wildlife reservations and conservation areas; private stables for personal enjoyment; or other similar use. i) The common open space shall be arranged and designed so as to facilitate its use, ensure continuity of design, and preserve sensitive environmental features. Failure to achieve these goals shall be sufficient reason for the agent to deny applications for open space development plan approval or require modifications that may include loss of lots. j) Recreational areas shall not abut the exterior boundary of the open space development unless entirely adjacent to a publicly-owned facility or community recreation facility of an adjoining residential development. k) Adequate pedestrian and bicycle facilities shall be provided which fully interconnect the development and its recreation areas both internally and with existing, planned or desirable external pedestrian and bicycle facilities. l) Final plats recorded and all deeds for lots within the cluster development shall bear a statement indicating that the land is within an approved residential cluster subdivision and shall also bear a statement indicating the ownership status of the development's open space system and shall reference the covenants creating a property owners' association which shall also be recorded at the time final plats are put to record. 74 m) With approval of the planning commission, common open space within a cluster subdivision may be held by other than a property owner association for agricultural uses including farmland, pasture, horticulture, recreational use, historic preservation, forests, wildlife reservations and conservation areas or other similar use. n) Family member subdivisions shall be prohibited. o) Manufactured homes, Class A and B, and residential accessory apartments shall require a conditional use permit. D. Plat approval and recordation required. 1. All subdivision plats within the county must be submitted, approved, and certified by the subdivision agent in conformance with this ordinance prior to recordation with the clerk of the circuit court of Isle of Wight County. 2. A plat or other instrument showing the approved division of any land subdivided within Isle of Wight County shall be recorded with the clerk of the circuit court of Isle of Wight County within six (6) months of final plat approval. Plat approval shall be deemed void if the plat is not recorded within this period, and a new application for final plat approval shall be required prior to recordation. However, in any case where construction of facilities to be dedicated for public use has commenced pursuant to an approved plan or permit with surety approved by the county, or where the developer has furnished surety to the county by certified check, cash escrow, bond, or letter of credit in the amount of the estimated cost of construction of such facilities, the time for plat recordation shall be extended to one (1) year after final approval or to the time limit specified in the surety agreement approved [by the] county, whichever is greater. The following language shall be prominently stamped on the face of the approved plat and certified by the subdivision agent: "This subdivision plat has been found to be in conformance with the Isle of Wight County Subdivision Ordinance and must be recorded with the Office of the Clerk of Circuit Court of Isle of Wight County within six months of the date of approval. Approval will be deemed void after six months and the plat must be resubmitted for approval. Date of Approval: _____ Subdivision Agent: _____" 75 3. No lot shall be transferred by deed in any subdivision before the subdivision plat has been recorded. 4. No land dedicated to the county, as shown on the plat, shall be accepted by the county unless and until the agent has accepted the dedication. Such acceptance of dedication shall be evidenced by signature of the subdivision agent after the following notation on the recorded plat: "I, the Director of Planning and Zoning for the Isle of Wight County, Virginia, as Subdivision Agent, do hereby accept the dedication(s) made to Isle of Wight County, Virginia, as set forth herein." 5. Other signatures or approval certifications may be required prior to plat recordation. 3.2.4. Subdivision, family member. A. The subdivision agent may approve a family member subdivision subject to the provisions of this section (Section 7-28-1), and any express requirement contained in the Code of Virginia (see specifically Section 15.2- 2244, et seq. of the Code of Virginia). The purpose of a family member subdivision may not be to circumvent this ordinance or other county regulations. To approve an application for family member subdivision, the subdivision agent must find the following: 1. The property owner requesting the family member subdivision shall hold fee simple title to the subject property. 2. No person who has previously received land within the county via family member subdivision is eligible to receive additional land through family member subdivision. 3. The approval shall include the proposed deed(s) of sale or transfer from the property owner to the receiving family member. 4. No more than four (4) lots resulting from a single tract may be accessed from a single easement of right-of-way unless approved by the board of supervisors upon recommendation from the planning commission. These lots shall be served by an unobstructed easement of right-of-way of not less than twenty (20) feet, providing ingress and egress to an improved public street, and shall be constructed of a compact surface with a minimum depth of four (4) inches. It is recommended that an additional ten (10) feet of easement be dedicated for emergency management access to bring the easement width to thirty (30) feet. The easement of right-of-way shall be maintained by the owner or owners of the property which is to be served by said easement of right-of-way. A road maintenance agreement providing for perpetual 76 maintenance of said easement of right-of-way shall be executed by the parties to whom the lot(s) created pursuant to this ordinance shall be conveyed. The road maintenance agreement shall be approved by the county attorney and shall be recorded in the clerk's office of the circuit court of Isle of Wight County at the time of recordation of the plat approved pursuant to the ordinance. An erosion and sediment control plan may be required depending on the square footage of land disturbance. 5. Shared driveways shall be required for two (2) or more contiguous lots resulting from a family member subdivision which shares frontage on a public road. A shared driveway with a minimum width of twelve (12) feet must be provided within an unobstructed access easement. 6. No lot shall be designed, approved or employed for use in which an area more than thirty (30) percent of the prescribed minimum lot area is comprised of one (1) or more of the environmentally sensitive areas referenced in the net developable calculations of the zoning ordinance. This shall not apply to lots created exclusively to preserve and maintain environmentally sensitive areas, as approved by the zoning administrator. 7. No singular subdivision shall extend over a political boundary line. 8. All applicable requirements of the zoning ordinance, the erosion and sediment control ordinance, the Isle of Wight County Department of Public Utilities' Master Water and Sewer Ordinance, and the Chesapeake Bay Preservation Area Ordinance shall apply. 9. A person receiving land through a family member subdivision may not sell, transfer, subdivide, or otherwise convey such property for a period of five (5) years after plat approval; unless: a. The conveyance or proposed conveyance results from the foreclosure of a mortgage (deed of trust) lien on the property. b. The subdivision is directed by court action. c. Upon application from said recipient, the board of supervisors, upon recommendation from the planning commission finds at least one (1) of the following: i. The proposed conveyance must be made to satisfy a financial obligation that was not contemplated at the time of the transfer of the lot through the family member subdivision, and that cannot be satisfied from other assets. ii. The property is granted rezoning approval. 77 d. The board of supervisors may specify additional conditions to be imposed on a family member subdivision (if an administrative decision goes through appeal or an exception is sought from the board of supervisors for sale prior to five (5) years.) B. Water. ..... One (1) of the following shall apply: 1. Well water. ..... The applicant must provide proof that a water source for the lot has been identified in accordance with the requirements of the Virginia Department of Health. In such case, the following note must be placed on the final plat prior to final approval by the subdivision agent: No zoning permit or building permit shall be issued for any lot until a well or water source has been approved by the County Health Department. 2. Public water. ..... Family member subdivisions resulting in more than four (4) lots may be required to connect to a public water supply system in accordance with the master water and sewer ordinance. In such case, the following note must be placed on the final plat prior to final approval by the subdivision agent: Any lot shown on this plat must be served by public water before any use can be made on such lot. However, NO service has been extended to such lots at the time of approval of the plat. No zoning permit or building permit shall be issued for any lot until public water has been extended to such lot in accordance with the Master Water and Sewer Ordinance. The owner of each lot shown on this plat shall grant, without compensation, such reasonable easements as are necessary to permit such extension of public water to all lots. C. Sewer. 1. Private individual septic. ..... Private individual septic systems shall be designed and constructed to meet the requirements of the Virginia Department of Environmental Quality, the Virginia Department of Health, Isle of Wight County Department of Public Utilities, and any other state or local regulation having authority over such installation, including the zoning ordinance for alternative discharge sewer disposal systems. The following note must be placed on the final plat prior to approval from the subdivision agent: No zoning permit or building permit shall be issued for any lot until a septic system has been approved by the County Health Department and any drainfield is identified on the plat. Refer to Section 5.13.2 for additional on-site sewage system requirements. 78 2. Public sewer. ..... Public sewer systems shall be designed and constructed in accordance with the design standards and specifications for sewerage construction and improvements in Isle of Wight County, Virginia, and meeting the approval of the subdivision agent. D. Recordation and enforcement. 1. The approved family member subdivision plat, road maintenance agreement (if applicable) and deed(s) of sale or transfer shall be recorded simultaneously. The family member subdivision approval shall automatically terminate if all required documents are not filed within six (6) months. 2. The property owner shall place a restrictive covenant on the subdivided property that would prohibit the transfer of the property to a person other than the immediate family for which it is created for a period of five (5) years following the date of subdivision, unless a rezoning is granted. 3. No zoning permit or building permit shall be issued for any lot or parcel found to be in violation of this ordinance until such violation has been corrected. 3.2.5. Subdivision, conceptual plan review. A. Applicability, conceptual plan recommended. ..... It is recommended, but not required, that an applicant submit a conceptual plan for review by the subdivision agent for all subdivision activity. The purpose of this conceptual plan is to permit the agent to advise the applicant whether the plans are in general accordance with the requirements of this ordinance and advise the applicant if it appears that changes would be necessary. B. Conceptual plan requirements. 1. The conceptual plan shall be drawn on white paper, or on a print of a topographic map of the property. The conceptual plan must be to drawn to an acceptable scale. The following are accepted: 1 inch equals 10, 20, 30, 40, 50, 60 or 100 feet. 2. The conceptual plan shall show, in simple sketch/schematic form, the proposed layout and approximate dimensions of streets, lots, parks, playgrounds and other features in relation to existing conditions both within and in the areas surrounding the proposed subdivision. In addition, the plan should contain the following information: 1) Boundary lines of the subject property. 2) Existing land conditions to include: 1) existing topography at a maximum of ten-foot contour intervals and 2) soils information. 3) Zoning of the subject property and adjacent parcels. 79 4) Location of entrances and points of ingress and egress. 5) Distance to the nearest state road intersection. 3. Whenever part of a tract is proposed for platting and it is intended to subdivide additional parts in the future, a conceptual plan for the entire tract shall be submitted with the preliminary plat. This plan is merely for informational purposes and is not binding on the subdivider, subdivision agent, planning commission, or the board of supervisors. 3.2.6. Subdivision, preliminary plat review and approval. A. Applicability, preliminary plat required. ..... A preliminary plat shall be required for all subdivisions except family member subdivisions (see section 3.2.4, above). B. Pre-application conference. ..... A pre-application conference is encouraged for all subdivision applications and may be required (see section 3.2.1.B). C. Application requirements. 1. General. a. An application for preliminary plat shall be filed in conformance with section 3.2.1.C. A listing of the minimum required information to be included in the preliminary plat may be found in article 4, plat requirements and more specifically in section 4.2.2, preliminary plat requirements. b. All required application and review fees shall be paid by the applicant as shall be set forth in the Isle of Wight County Uniform Fee Schedule, as adopted by the board of supervisors, as it may be amended. 2. Preparer. ..... The preliminary plat shall be prepared by a land surveyor or other person(s) licensed by the state board for the examination and certification of architects, professional engineers and land surveyors to do land surveying as defined by Section 54.1-406 of the Code of Virginia, as amended, who shall endorse upon each plat a signed certificate setting forth the source of the title of the land subdivided, and the plat of record of the last instrument in the chain of title. When the proposed plat is comprised of land acquired from more than one (1) source of title, the outlines of the several tracts shall be indicated upon the preliminary plat, within an inset block, or by means of a dotted boundary line upon the preliminary plat. 3. Owner's statement. ..... In conformance with Section 15.2-2264 of the Code of Virginia, every such preliminary plat, or the deed of dedication to which the preliminary plat is attached, shall contain a statement to the effect that the subdivision as it appears on this preliminary plat is with the free 80 consent and in accordance with the desires of the owners, proprietors and trustees, if any. This statement shall be signed by the owners, proprietors and trustees or their duly authorized agent, and shall be duly acknowledged before some officer authorized to take acknowledgements of deeds. If the preliminary plat is incorporated by reference to a deed, the signatures of the owners on the deed will suffice to show that the subdivision is with their free consent and in accordance with their desires. D. Subdivision types. 1. Minor subdivisions. ..... Any subdivision involving fewer than ten (10) lots which satisfies the following requirements may be considered a minor subdivision: a. No new public or private streets are created; b. No public stormwater facilities for water quality or quantity are required; and c. No new public utilities are to be installed. 2. Major subdivisions. ..... Any subdivision not meeting the definition of family member subdivision (as defined in section 3.2.4) or minor subdivision is considered a major subdivision. 3. Cluster/sliding scale "by-right" subdivisions. ..... Any subdivision meeting the requirements of section 3.2.3.C. E. Approving authority. 1. Minor subdivision - Administrative approval. ..... The subdivision agent shall have the authority to approve preliminary plat applications for minor subdivision (see section 3.2.6.D.1, above). 2. Major subdivision. ..... The board of supervisors shall be the approving authority for applications for major subdivision following a recommendation by the planning commission (see section 3.1.1.A, above). 3. Cluster/sliding scale "by-right" subdivisions - Administrative approval. ..... The subdivision agent shall have the authority to approve cluster/sliding scale "by-right" applications. F. Public notice. 1. Public notice shall be provided in conformance with the table in section 3.2.1.D. At minimum, all applications to be acted upon at a hearing before the planning commission (see section 3.2.1.E) shall be advertised. 2. Notification may also be required to the Virginia Department of Transportation, Isle of Wight County School Board, Isle of Wight County 81 Health Department, or any other agency with review or approval authority on the application. G. Action by subdivision agent. 1. Review agencies (internal and external) shall review the preliminary plat application to determine whether or not the preliminary plat generally conforms to the requirements of this subdivision ordinance, the zoning ordinance, and other applicable rules and regulations, and transmit comments back to the subdivision agent. This review may include a meeting with the applicant. 2. Within sixty (60) days of receipt of a completed application the subdivision agent shall provide written comments to the applicant stating any revisions that will be required, and the character and extent of public improvements that will have to be made. A bona fide estimate of the cost of construction or improvements must be furnished by the applicant upon submittal of the construction plan. The amount of the performance bond (if required) must be reviewed and approved as a prerequisite to approval of the final plat. In determining the cost of required improvements and the amount of the performance bond (if required), the agent may consult with a duly licensed engineer who shall prepare this data for the agent. 3. If the subdivision agent determines that only minor corrections to the application are required, the agent may approve the preliminary plat (minor subdivision) with conditions that the corrections be remedied prior to final plat approval, or schedule the application for review at the next regularly scheduled planning commission meeting (major subdivision). If required corrections are extensive, the applicant shall correct the preliminary plat before further action is taken by the subdivision agent. H. Action by other review bodies. 1. Upon receipt of a completed application, the subdivision agent shall transmit copies of the application to all other agencies and entities with review authority over the proposed subdivision. This may include, but is not limited to: a. Isle of Wight County Superintendent of Schools; b. Isle of Wight County Health Department; c. Virginia Department of Transportation (VDOT); d. Virginia Department of Conservation and Recreation (VDCR); e. Virginia Department of Environmental Quality (VDEQ); and f. Virginia Marine Resources Commission (VMRC). 82 It will be the responsibility of the applicant to obtain required permits from the U.S. Army Corps of Engineers and submit plats to them accordingly. 2. The review body shall review the application for conformance with all of its pertinent rules and regulations and provide written comments to the subdivision agent. It is anticipated that external review of an application will be completed in thirty (30) days or less. However, additional time may be required due to the scope of complexity of an application. Appeals of decisions or comments made by external review entities may be taken in the manner provided by the specific entity. I. Action by the planning commission (major subdivisions). 1. When all requirements have been met, the preliminary plat application, along with all review comments, shall be considered by the planning commission within sixty (60) days unless an extension is requested by the applicant or as otherwise provided for in the Code of Virginia. 2. After hearing a recommendation from the subdivision agent, the planning commission shall review the application for compliance with the adopted Isle of Wight County land use plans, including the comprehensive plan; proffered conditions; and conformance with the requirements of this subdivision ordinance, the zoning ordinance, and other applicable rules and regulations. 3. The planning commission may make a recommendation to approve the preliminary plat as is, approve the plat subject to corrections, defer action for additional information or corrections, or make a recommendation to deny the application. The subdivision agent shall notify the applicant in writing of the decision on the application. In the case of conditional approval, deferral, or denial, the commission shall include the reasons for such action. 4. In the case of a deferral or recommendation for denial, the applicant may take the application directly to the board of supervisors without taking corrective action. However, the application shall be deemed to be recommended for denial by the planning commission in this case. J. Action by the board of supervisors (major subdivisions). 1. Upon recommendation by the planning commission, the preliminary plat application, along with all review comments, shall be considered by the board of supervisors within sixty (60) days unless an extension is requested by the applicant or as otherwise provided for in the Code of Virginia. 2. After hearing a report from the subdivision agent, the board of supervisors shall review the application for compliance with the adopted Isle 83 of Wight County land use plans, including the comprehensive plan; and conformance with the requirements of this subdivision ordinance, the zoning ordinance, and other applicable rules and regulations. 3. The board of supervisors may approve the preliminary plat as is, approve the plat subject to corrections, defer action for additional information or corrections, or deny the application. The subdivision agent shall notify the applicant in writing of the decision on the application within ten (10) days of the hearing. In the case of conditional approval, deferral, or denial, the subdivision agent shall include the reasons for such action. K. Appeal. 1. Appeal of subdivision agent decision. ..... Appeal of a decision by the subdivision agent may be taken in conformance with section 3.2.12, appeal of administrative decision. 2. Appeal of board of supervisors' decision. ..... Appeal of a decision by the board of supervisors on an application for preliminary plat may be taken by filing a written petition for certiorari with the circuit court of Isle of Wight County within sixty (60) days of the action. L. Revisions to approved preliminary plat. 1. The subdivision agent may approve minor revisions to an approved preliminary plat which do not change the basic street and/or lot configuration, or result in any changes that would require review by an external review body (see section 3.2.6.H, above). 2. Significant changes to an approved preliminary plat, as determined by the subdivision agent, shall be resubmitted for review and approval as if a new application. M. No guarantee. ..... Preliminary plat approval does not constitute a guarantee of approval of construction plans or the final plat. N. Duration of preliminary plat validity. ..... The applicant shall have not more than twelve (12) months after receiving official notification concerning the preliminary plat to file an application for final plat approval with the subdivision agent in accordance with section 3.2.8, subdivision, final plat. Failure to do so shall make the preliminary plat approval null and void. The subdivision agent may, on written request by the applicant, grant a one-time extension of this time limit for up to ninety (90) days. 3.2.7. Construction plans. 84 A. Applicability. ..... All subdivision activities that will include the installation of public facilities shall be required to comply with the requirements of this section. 1. Preparer. ..... The construction plans shall be prepared by a land surveyor or other person(s) licensed by the state board for the examination and certification of architects, professional engineers and land surveyors to do land surveying as defined by Section 54.1-406 of the Code of Virginia. B. Timing. ..... Subsequent to approval or conditional approval of the preliminary plat and prior to the submission of the final plat, the applicant shall submit copies of the construction plans to the subdivision agent for approval in conformance with county requirements for construction plans (as established by the county department of planning and zoning). In order to allow the applicant time for revisions between submittals and sufficient time for all reviewing agencies to thoroughly review the construction plans, the plan should be resubmitted as soon as possible following preliminary plat approval. C. Application requirements. ..... Applications for construction plan approval shall be submitted in conformance with section 3.2.1.C. At minimum, plans shall show the following information: 1. All information contained on the approved preliminary plat (see section 4.2.2). 2. A cross section showing the proposed street construction, depth and type of base, and type of surface. 3. A profile or contour map showing the proposed grades for the streets and drainage facilities including elevations of existing and proposed ground surface at all street intersections and at points of major grade change along the center line of streets together with proposed grade lines. 4. Proposed connections with existing sanitary sewers and existing water supply or alternate means of sewage disposal and water supply. 5. Any additional county requirements for construction plans. D. Action by subdivision agent. 1. The subdivision agent shall distribute the construction plan application to the applicable review bodies for review and approval. 2. The subdivision agent and other review bodies shall review the construction plan application for conformance with the approved proffered conditions, the approved preliminary plat and all other applicable county, state, and federal requirements. 85 3. Within sixty (60) days of receipt of the completed application, the subdivision agent shall provide written comments to the applicant indicating areas where the application is not conforming with county requirements. 4. The applicant shall have one hundred twenty (120) days to correct the errors on the application. This time period may be extended by the subdivision agent for up to sixty (60) days for a total period of up to one hundred eighty (180) days upon written request by the applicant. 5. The subdivision agent may approve or deny the application at the end of the time period. 6. Within forty-five (45) days of receipt of a resubmittal of plans previously disapproved, the subdivision agent shall provide written comments to the applicant indicating areas where the application is not conforming with county requirements, or approval of the plans if applicable. E. Appeal of subdivision agent decision. ..... Appeal of a decision by the subdivision agent (or any other administrative decision) may be taken in conformance with section 3.2.12, appeal of administrative decision. F. Duration of construction plan validity. ..... An approved construction plan shall remain valid for five (5) years, if: 1. A permit to begin development pursuant to the construction plan, such as a building permit or zoning permit, has been issued within twelve (12) months of construction plan approval, and has remained continuously valid; and 2. Building or land disturbing activity has begun on the property. 3. No major modifications to the layout were made on the final plat that would affect the construction plan. G. Record drawings. ..... Upon the satisfactory completion of the installation of the required improvements shown on the approved construction plan and profiles, the developer must submit two (2) copies of the completed record drawings to the subdivision agent. 3.2.8. Subdivision, final plat. A. Applicability. 1. A final plat shall be required for all subdivisions except family member subdivisions (see section 3.2.4). 2. In the case of an application for final plat approval for a minor subdivision (see section 3.2.6.D.1), the subdivision agent may allow the approved preliminary plat to serve as the final plat provided all required notes and certifications are inserted in conformance with this section. 86 B. Application requirements. 1. General. a. An application for the final plat shall be filed in conformance with section 3.2.1.C. A listing of the minimum required information to be included in the preliminary plat may be found in article 4, plat requirements and more specifically in section 4.2.4, final plat requirements. b. All required application and review fees shall be paid by the applicant. A current list of required fees is available from the planning and zoning department. 2. Preparer. ..... The final plat shall be prepared by a land surveyor or other person(s) licensed by the state board for the examination and certification of architects, professional engineers and land surveyors to do "land surveying" as defined by Section 54.1-406 of the Code of Virginia, as amended, who shall endorse upon each plat a signed certificate setting forth the source of the title of the land subdivided, and the plat of record of the last instrument in the chain of title. When the proposed plat is comprised of land acquired from more than one (1) source of title, the outlines of the several tracts shall be indicated upon the final plat, within an inset block, or by means of a dotted boundary line upon the final plat. 3. Owner's statement. ..... In conformance with Section 15.2-2264 of the Code of Virginia, every such final plat, or the deed of dedication to which the final plat is attached, shall contain a statement to the effect that the subdivision as it appears on this final plat is with the free consent and in accordance with the desires of the owners, proprietors and trustees, if any. This statement shall be signed by the owners, proprietors and trustees or their duly authorized agent, and shall be duly acknowledged before some officer authorized to take acknowledgements of deeds. If the final plat is incorporated by reference to a deed, the signatures of the owners on the deed will suffice to show that the subdivision is with their free consent and in accordance with their desires. C. Approving authority. ..... The subdivision agent shall be responsible for final action on all final plat applications. D. Action by the subdivision agent. 1. Upon receipt of a completed application, the subdivision agent shall forward the final plat documents to the appropriate entities for review. 2. The subdivision agent shall have sixty (60) days to review the application and approve the final plat as is, approve it subject to additional 87 corrections, defer action for additional information and corrections, or deny it. 3. The final plat shall be approved by the subdivision agent if it meets the following criteria: a) Conforms with all of the provisions and requirements of this ordinance, proffered conditions, the zoning ordinance, and other applicable county rules and regulations; b) Conforms with the approved preliminary plat; c) Conforms with approved construction plans; d) Required improvements have been satisfactorily installed and completed or an acceptable performance guarantee has been filed with the county (see section 3.2.8.E, below). 4. Approved or corrected final plats shall be certified by the subdivision agent denoting approval. 5. Within forty-five (45) days of receipt of a resubmittal of plans previously disapproved, the subdivision agent shall provide written comments to the applicant indicating areas where the application is not conforming with county requirements, or approval of the plans if applicable. E. Performance guarantee. ..... In lieu of installing and completing all required public improvements, the subdivision agent may approve a performance bond, cash, cash bond, or other acceptable performance guarantee to cover the costs of necessary improvements. F. Issuance of required permits. ..... Upon construction plan approval by all pertinent authorities and receipt of required bond amounts, the applicant may apply for the necessary permits to begin site work and the installation of improvements. All site work shall be performed in compliance with the approved construction plan, the requirements of this ordinance, and other applicable county, state, or federal regulations. No required permit may be issued prior to construction plan approval. G. Appeal of subdivision agent decision. 1. If the final plat is deferred or denied, the subdivision agent shall notify the applicant (in writing) of the reasons for deferral or denial. The applicant may appeal a decision to defer or deny in conformance with section 3.2.12, appeal of administrative decision. 2. Nothing in this section shall be interpreted so as to preclude the filing of a new final plat application for the same property if no appeal is pending and if the corresponding preliminary plat remains valid. 88 H. Expiration of approval. ..... An approved final plat shall be recorded by the subdivider in the office of the clerk of the circuit court of Isle of Wight County within six (6) months of the date of final approval, or it is void (see section 3.2.3.D, plat approval and recordation required). I. Duration of plat validity. 1. Generally. ..... In compliance with Section 15.2-2261 of the Code of Virginia, an approved final plat which has been properly recorded in the office of the clerk of the circuit court of Isle of Wight County shall remain valid for a period of five (5) years from the date of final plat approval. 2. Specifically. a. The subdivider or developer may submit a written request for an extension of the expiration period if the request is submitted prior to the end of the initial period of validity. The planning commission may grant one (1) extension for a period of up to one (1) year taking into consideration the size and phasing of the proposed development, and the laws, ordinances and regulations in effect at the time of the request for an extension. b. Application for minor modifications to a recorded plat made during the period of validity does not constitute a waiver of the terms of plat validity nor does the approval of minor modifications extend the period of validity of a plat. c. Nothing contained in this section shall be construed to affect: 1) The authority of the county to impose valid conditions upon approval of any special use permit, conditional use permit or special exception; 2) The application of the Chesapeake Bay Preservation Ordinance (or other County ordinances adopted pursuant to the Chesapeake Bay Preservation Act) to individual lots on recorded plats; or 3) The application of any county ordinance adopted to comply with the requirements of the federal Clean Water Act to individual lots on recorded plats. 3.2.9. Vacation of plat. A. Generally. ..... Any recorded final plat or portion of a recorded final plat, or any interest in streets, alleys, easements for public rights of passage, or easements for drainage granted to the board of supervisors as a condition of the approval, may be vacated according to the provisions of Sections 15.2- 2270 through 15.2-2278 of the Code of Virginia. B. Specifically. 89 1. Any interest in streets, alleys, easements for public rights of passage, easements for drainage, and easements for a public utility as a condition of approval may be vacated in conformance with Section 15.2-2270 of the Code of Virginia. 2. Plats may be vacated before the sale of lots in conformance with Section 15.2-2271 of the Code of Virginia. 3. Plats may be vacated after the sale of lots in conformance with Sections 15.2-2272 and 15.2-2274 of the Code of Virginia. 4. Boundary lines may be vacated in conformance with [section] 3.2.3.B, waiver of subdivision requirements, and Section 15.2-2275 of the Code of Virginia provided the vacation does not involve the relocation or alteration of streets, alleys, easements for public passage, or other public areas. 5. A plat of subdivision may be vacated in conformance with Section 15.2-2278 of the Code of Virginia. C. Approving authority. ..... The board of supervisors shall serve as the approving authority for all plat vacation applications. D. Application requirements. ..... An application for vacation of plat approval shall be filed in conformance with section 3.2.1.C. E. Action by the subdivision agent. 1. Upon receipt of a completed application, the subdivision agent shall forward the application documents to the appropriate entities for review. 2. The subdivision agent shall have sixty (60) days to review the application and approve the application as is, defer action for additional information and corrections, or deny it. 3. Approved applications shall be certified by the subdivision agent in writing. F. Appeal of subdivision agent decision. ..... If an application is deferred or denied, the subdivision agent shall notify the applicant (in writing) of the reasons for deferral or denial. The applicant may appeal a decision to defer or deny in conformance with section 3.2.12, appeal of administrative decision. G. Duty of the clerk. ..... Upon receipt of an approved and certified plat vacation, the clerk of circuit court of Isle of Wight County shall write in plain legible letters across such plat, or the part thereof so vacated, the word "vacated," and also make a reference on the plat to the volume and page in which the instrument of vacation is recorded (see Section 15.2-2276 of the Code of Virginia). 3.2.10. Waiver. 90 A. Applicability. ..... The board of supervisors may consider waivers from certain requirements of this ordinance where the strict application of the requirement would cause unnecessary hardship to the subdivider. B. Application requirements. ..... A request for a waiver shall be filed in conformance with section 3.2.1.C. C. Action by the subdivision agent. ..... The subdivision agent shall review the request and place the completed application and the agent's recommendation on the next available board of supervisors meeting agenda. D. Action by the board of supervisors. 1. The subdivision agent shall present the application at the board of supervisors meeting. 2. The applicant shall be present at the meeting to respond to questions. 3. Following the hearing on the application, the board of supervisors may approve, approve with conditions, deny, or continue an application. E. Criteria for waiver. ..... To approve a request for waiver, the board of supervisors shall make an affirmative finding that all of the following criteria are met: 1. That granting the waiver will not have an adverse impact on land use compatibility; 2. That strict adherence to the general regulations would result in substantial injustice or hardship; 3. The waiver has not been opposed in writing by the county, VDOT engineer, or health official; 4. That granting the administrative waiver shall be consistent with the purposes and intent of this ordinance. 3.2.11. Ordinance text amendment. A. Applicability. 1. The board of supervisors shall consider amendments to the text of this ordinance, as may be required from time to time. 2. Amendments to the text of this ordinance shall be made in accordance with the provisions of this section and Section 15.2-2223 et seq. of the Code of Virginia. 3. A request to amend the text of this ordinance may be initiated by the board of supervisors, the planning commission, the subdivision agent, or a citizen. 91 B. Action by the subdivision agent. ..... The subdivision agent shall prepare a staff report that reviews the proposed text amendment request in light of any applicable plans and the general requirements of this ordinance. C. Action by the planning commission. 1. General procedures. a. Before making any recommendation on a text amendment, the planning commission shall consider any recommendations from the subdivision agent, and shall conduct a public hearing where interested parties may be heard. b. Notice and public hearing requirements shall be in accordance with section 3.2.1.D, notice and public hearings. c. The commission shall make its recommendation within ninety (90) days of its initial public hearing. d. When a recommendation is not made within the time period, the board of supervisors may process the request without a commission recommendation. 2. Changed application. ..... If the applicant makes significant changes to the application for a text amendment after the commission has made its recommendation, the subdivision agent may refer the modified request back to the commission for an additional public hearing. D. Action by the board of supervisors. 1. Before taking action on a text amendment, the board of supervisors shall consider the recommendations of the planning commission and subdivision agent, and shall conduct a public hearing. 2. Notice and public hearing requirements shall be in accordance with section 3.2.1.D, notice and public hearings. 3. Following the public hearing, the board of supervisors may approve the amendment, deny the amendment, or send the amendment back to the planning commission or a committee of the board of supervisors for additional consideration. 3.2.12. Appeal of administrative decision. A. Applicability. ..... An appeal by any person aggrieved by a final order, interpretation or decision of the administrative official authorized to make decisions in regard to the provisions of this ordinance may be taken to the board of supervisors, except as otherwise provided in this ordinance. B. Application requirements. 92 1. An appeal of an administrative decision shall be taken by filing a written notice of appeal specifying the grounds for the appeal with the subdivision agent and the board of supervisors. 2. An application for an appeal of an administrative decision shall be filed with the planning and zoning department in accordance with section 3.2.1.C, application requirements. 3. A notice of appeal of an administrative decision shall be considered filed when a complete application is delivered to the subdivision agent. C. Deadline for submission of application. ..... Unless specified otherwise, an appeal of an administrative decision shall be filed with the board of supervisors within thirty (30) days of receipt of the decision. D. Notice and public hearings. ..... Upon receipt of a completed application, the subdivision agent shall schedule a public hearing at the first available board of supervisors meeting and give public notice as set forth in section 3.2.1.D, notice and public hearings. E. Action by the subdivision agent. ..... The subdivision agent shall transmit to the board of supervisors all the papers constituting the record of the action being appealed. F. Action by board of supervisors. 1. The board of supervisors may reverse or affirm (wholly or partly) or may modify the order, requirement, decision, or determination being appealed and shall make any order, requirement, decision or determination that in its opinion ought to be made in the case before it. To this end, the board of supervisors shall have all the powers of the official being appealed. 2. If a motion to reverse or modify is not made, or fails to receive the necessary number of votes to overturn the decision, then appeal shall be denied. 3. Any motion to overturn or modify a decision shall state the specific reasons or findings of fact that support the motion. G. Effect of appeal. 1. An appeal shall stay all further activity resulting from the action appealed, unless the administrative official being appealed certifies to the board of supervisors that a stay would, in his or her opinion, cause imminent peril to life or property or that because the appeal is transitory in nature a stay would seriously interfere with the effective enforcement of this ordinance. 2. An appeal shall not stop action lawfully approved (including construction activities authorized by a building permit); only actions 93 impacted by the appeal and presumed in violation of this ordinance are stayed. H. Appeal of elected official decision. ..... Appeal of the board of supervisors' action under this subsection may be taken by filing a petition for certiorari with the circuit court for Isle of Wight County. (Ord. No. 2011-15- C, 8-4-11; Ord. No. 2012-11-C, 10-18-12; 5-1-14.) The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin called for a public hearing on the following: D. Ordinance to Amend and Reenact Appendix B. Zoning: Article 1, General Provisions; Article 11, Interpretations and Basic Definitions of the Isle of Wight County Code per Updates Enacted by the State Legislature Mr. Rudnicki provided an overview of the proposed amendments; the Planning Commission’s recommendation of approval by a vote of (8-0); and, staff’s recommendation of approval as presented. Chairman Alphin called for persons to speak in favor of or in opposition to the proposed amendments. No one appeared and spoke. Chairman Alphin closed the public hearing and called for comments from the Board. Supervisor Casteen moved that the following Ordinance be adopted: 94 An Ordinance to Amend and Reenact the Isle of Wight County Code by Amending and Reenacting the Following Articles of Appendix B, Zoning: Article I, General Provisions; Article II, Interpretations and Basic Definitions; in order to make legislative updates from the state WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, has the legislative authority to make reasonable changes to the ordinances that govern the orderly growth and development of Isle of Wight County; and WHEREAS, the Isle of Wight County Board of Supervisors is also concerned about the compatibility of uses on public and private lands within Isle of Wight County and seeks to allow flexibility in the administration of the ordinance regulations while protecting the health, safety, and general welfare of present and future residents and businesses of the County. NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Appendix B, Zoning, Article I, General Provisions, Section 1-1019, Provisions for appeals, variances, and interpretations; and Article II, Interpretations and Basic Definitions, Section 2-1002, Definitions of the Isle of Wight County Code be amended and reenacted as follows: Sec. 1-1019. Provisions for appeals, variances, and interpretations. A. Boards of zoning appeals generally. (1) A board of zoning appeals, as provided for in Section 15.2-2308 of the Code of Virginia (1950), as amended, consisting of five (5) residents of the County of Isle of Wight, shall be appointed by the circuit court judge of the County of Isle of Wight. (2) The terms of office shall be for five (5) years provided, however, that the members serving on the board of zoning appeals on the effective 95 date of this ordinance shall continue on such board and shall serve for their remaining respective terms. The secretary of the board of zoning appeals shall notify the court at least thirty (30) days in advance of the expiration of any term of office, and shall also notify the court promptly if any vacancy occurs. Appointments to fill vacancies shall be only for the unexpired portion of the term. Members may be reappointed to succeed themselves. Members of the board shall hold no other public office in the County of Isle of Wight except that one (1) may be a member of the planning commission of the County of Isle of Wight. A member whose term expires shall continue to serve until his successor is appointed and qualifies. (3) The board shall elect from its own membership its officers who shall serve annual terms as such and may succeed themselves. For the conduct of the hearing and the taking of any action, the quorum shall not be less than a majority of all the members of the board. The board may make, alter and rescind rules and forms for its procedures, consistent with the ordinances of the County of Isle of Wight and the general laws of the Commonwealth of Virginia. The board shall keep a full public record of its proceedings and shall submit a report of its activities to the governing body at least once each year. (4) Within the limits of funds appropriated by the governing body, the board may employ or contract for secretaries, clerks, legal counsel, consultants, and other technical and clerical services. Members of the board may receive such compensation as may be authorized by the governing body. (5) Any board member may be removed for malfeasance, misfeasance or nonfeasance in office, or for other just cause, by the court, which appointed him, after a hearing held following at least fifteen (15) days' notice. B. Powers of the board of zoning appeals. .....The board of zoning appeals shall have the following powers and duties: (1) To hear and decide appeals from any order, requirement, decision or determination made by an administrative officer in the administration or enforcement of this article or of any ordinance adopted pursuant 96 thereto. The decision on such appeal shall be based on the board’s judgement of whether the administrative officer was correct. The determination of the administrative officer shall be presumed to be correct. At a hearing on an appeal, the administrative officer shall explain the basis for his determination after which the appellant has the burden of proof to rebut such presumption of correctness by a preponderance of the evidence. The board shall consider any applicable ordinances, laws, and regulations in making its decision. For purposes of this section, determination means any order, requirement, decision or determination made by an administrative officer. Any appeal of a determination to the board shall be in compliance with this section, notwithstanding any other provision of law, general or special. (2) Notwithstanding any other provision of law, general or special, to grant upon appeal or original application in specific cases a variance, that the burden of proof shall be on the applicant for a variance to prove by a preponderance of the evidence that his application meets the standard for a variance and the criteria set out in this section. Notwithstanding any other provision of law, general or special, a variance shall be granted if the evidence shows that the strict application of the terms of the ordinance would unreasonably restrict the utilization of the property or that the granting of the variance would alleviate a hardship due to a physical condition relating to the property or improvements thereon at the time of the effective date of the ordinance, and a. The property interest for which the variance is being requested was acquired in good faith and any hardship was not created by the applicant for the variance; b. The granting of the variance will not be of substantial detriment to adjacent property and nearby properties in the proximity of that geographical area; c. The condition or situation of the property concerned is not of so general or recurring a nature as to make reasonably practicable the formulation of a general regulation to be adopted as an amendment to the ordinance; 97 d. The granting of the variance does not result in a use that is not otherwise permitted on such property or a change in the zoning classification of the property; and e. The relief or remedy sought by the variance application is not available through a special exception process that is authorized in the ordinance pursuant to Section 15.2- 2309 of the Code of Virginia or the process for modification of a zoning ordinance pursuant to Section 15.2-2286 of the Code of Virginia at the time of the filing of the variance application. No variance shall be considered except after notice and hearing as required by Section 15.2-2204 of the Code of Virginia. However, when giving any required notice to the owners, their agents or the occupants of abutting property and property immediately across the street or road from the property affected, the board may give such notice by first-class mail rather than by registered or certified mail. In granting a variance, the board may impose such conditions regarding the location, character, and other features of the proposed structure or use as it may deem necessary in the public interest, and may require a guarantee or bond to ensure that the conditions imposed are being and will continue to be complied with. Notwithstanding any other provision of law, general or special, the property upon which a property owner has been granted a variance shall be treated as conforming for all purposes under state law and local ordinance; however, the structure permitted by the variance may not be expanded unless the expansion is within an area of the site or part of the structure for which no variance is required under the ordinance. Where the expansion is proposed within an area of the site or part of the structure for which a variance is required, the approval of an additional variance shall be required. (3) To hear and decide appeals from the decision of the zoning administrator after notice and hearing as provided by Section 15.2-2204 of the Code of Virginia. However, when giving any required notice to the owners, their agents or the occupants of abutting property and property immediately across the street or road from the property affected, the board may give such notice by first-class mail rather than by registered or certified mail. 98 (4) To hear and decide applications for interpretation of the district map where there is any uncertainty as to the location of a district boundary. After notice to the owners of the property affected by the question, and after public hearing with notice as required by Section 15.2-2204 of the Code Virginia, the board may interpret the map in such way as to carry out the intent and purpose of the ordinance for the particular section or district in question. However, when giving any required notice to the owners, their agents or the occupants of abutting property and property immediately across the street or road from the property affected, the board may give such notice by first-class mail rather than by registered or certified mail. The board shall not have the power to change substantially the locations of district boundaries as established by ordinance. (5) No provision of this section shall be construed as granting the board the power to rezone property or to base board decisions on the merits of the purpose and intent of local ordinances duly adopted by the governing body. (6) To hear and decide applications for special exceptions as may be authorized in the ordinance. The board may impose such conditions relating to the use for which a permit is granted as it may deem necessary in the public interest, including limiting the duration of a permit, and may require a guarantee or bond to ensure that the conditions imposed are being and will continue to be complied with.No special exception may be granted except after notice and hearing as provided by Section 15.2-2204 of the Code of Virginia. However, when giving any required notice to the owners, their agents or the occupants of abutting property and property immediately across the street or road from the property affected, the board may give such notice by first-class mail rather than by registered or certified mail. (7) To revoke a special exception previously granted by the board of zoning appeals if the board determines that there has not been compliance with the terms or conditions of the permit. No special exception may be revoked except after notice and hearing as provided by Section 15.2- 2204 of the Code of Virginia. However, when giving any required notice to the owners, their agents or the occupants of abutting property 99 and property immediately across the street or road from the property affected, the board may give such notice by first-class mail rather than by registered or certified mail. If a governing body reserves unto itself the right to issue special exceptions pursuant to Section 15.2-2286 of the Code of Virginia, and, if the governing body determines that there has not been compliance with the terms and conditions of the permit, then it may also revoke special exceptions in the manner provided. (8) The board by resolution may fix a schedule of regular meetings, and may also fix the day or days to which any meeting shall be continued if the chairman, or vice-chairman if the chairman is unable to act, finds and declares that weather or other conditions are such that it is hazardous for members to attend the meeting. Such finding shall be communicated to the members and the press as promptly as possible. All hearings and other matters previously advertised for such meeting in accordance with § 15.2-2312 shall be conducted at the continued meeting and no further advertisement is required. C. Appeals. (1) An appeal to the board may be taken by any person aggrieved or by any officer, department, board or bureau of the county or municipality affected by any decision of the zoning administrator or from any order, requirement, decision or determination made by any other administrative officer in the administration or enforcement of this article or any ordinance adopted pursuant thereto. Any written notice of a zoning violation or a written order of the zoning administrator dated on or after July 1, 1993, shall include a statement informing the recipient that he may have a right to appeal the notice of a zoning violation or a written order within thirty (30) days in accordance with this section, and that the decision shall be final and unappealable if not appealed within thirty (30) days. The appeal period shall not commence until such statement is given. Such appeal shall be taken within thirty (30) days after the decision appealed from by filing with the zoning administrator, and with the board, a notice of appeal specifying the grounds thereof. The zoning administrator shall forthwith transmit to the board all the papers constituting the record upon which the action appealed from was taken. 100 (2) An appeal shall stay all proceedings in furtherance of the action appealed from unless the zoning administrator certifies to the board that by reason of facts stated in the permit a stay would, in his opinion, cause imminent peril to life or property, in which case proceedings shall not be stayed otherwise than by a restraining order granted by the board or by a court of record, on application and on notice to the zoning administrator and for good cause shown. (3) In no event shall a written order, requirement, decision or determination made by the zoning administrator or other administrative officer be subject to change, modification or reversal by any zoning administrator or other administrative officer after sixty (60) days have elapsed from the date of the written order, requirement, decision or determination where the person aggrieved has materially changed his position in good faith reliance on the action of the zoning administrator or other administrative officer unless it is proven that such written order, requirement, decision or determination was obtained through malfeasance of the zoning administrator or other administrative officer or through fraud. The sixty-day limitation period shall not apply in any case where, with the concurrence of the attorney for the governing body, modification is required to correct clerical errors. (4) In any appeal taken pursuant to this section, if the board's attempt to reach a decision results in a tie vote, the matter may be carried over until the next scheduled meeting at the request of the person filing the appeal. D. Variances. (1) The board of zoning appeals is authorized to grant variances from the strict application of these regulations when a property owner can show that his property was acquired in good faith and where by reason of the exceptional narrowness, shallowness, size or shape of a specific piece of property at the time of the effective date of this ordinance, or where by reason of exceptional topographic conditions or extraordinary situation or condition of such piece of property, or of the use or development of property immediately adjacent thereto, the strict application of the terms of this ordinance would unreasonably restrict 101 the utilization of the property, as distinguished from a special privilege or convenience sought by the applicant; provided, that all variances shall not be contrary to the purpose of this ordinance. (2) The board of zoning appeals shall not authorize a variance unless it finds: (A) That the strict application of this ordinance would unreasonably restrict the utilization of the property; (B) That such restriction is not shared generally by other properties in the same zoning district and the same vicinity; (C) That the authorization of such variance will not be of substantial detriment to adjacent property and that the character of the district will not be changed by the granting of the variance; (D) No such variance shall be authorized except after notice and hearing as required by Sections 15.2-2204(A), 15.2-431 of the Code of Virginia (1950), as amended. (E) No variance shall be authorized unless the board of zoning appeals finds that the condition or situation of the property concerned or the intended use of the property is not of so general or recurring a nature as to make reasonably practicable the formulation of a general regulation to be adopted as an amendment to this ordinance. (F) In authorizing a variance, the board of zoning appeals may impose such conditions regarding the location, character, and other features of the proposed structure for use as it may deem necessary in the public interest, and may require a guarantee or bond to ensure that the conditions imposed are being and will continue to be complied with. (G) A variance may be issued for a specified duration or an indefinite duration. (H) The granting of a variance does not exempt the applicant from complying with all other requirements of this ordinance or any applicable county, state, or federal law. 102 (3) Whenever the board of zoning appeals disapproves an application for a variance on any basis other than the failure of the applicant to submit a complete application, such action may not be reconsidered by the respective board for a period of one (1) year unless the applicant clearly demonstrates that: (A) Circumstances affecting the property which is the subject of the application have substantially changed; or (B) New information is available that could not with reasonable diligence have been presented at a previous hearing. A request to be heard on this basis must be filed with the zoning administrator. Such a request does not extend the period within which an appeal must be taken. (C) The board of zoning appeals may at any time consider a new application affecting the same property as an application previously denied. A new application is one that differs in some substantial way from the one previously considered, as determined by the zoning administrator. (4) The burden of presenting evidence sufficient to allow the board of zoning appeals to reach a favorable conclusion, as well as the burden of persuasion on those issues referenced herein, remains the responsibility of the applicant seeking the variance. E. Interpretations. (1) The board of zoning appeals is authorized to interpret the zoning map and to pass upon disputed questions of lot or zoning boundary lines and similar questions. If such questions arise in the context of an appeal from a decision of the zoning administrator, they shall be handled as provided in subsection 1-1019.C, appeals. (2) An application for a map interpretation shall be submitted to the board of zoning appeals by filing a copy of the application with the zoning administrator. The application shall contain sufficient information to enable the board to make the necessary interpretation. (3) Where uncertainty exists as to the boundaries of zones as shown on the official zoning map, the following rules shall apply: 103 (A) Boundaries indicated as approximately following the centerline of alleys, streets, highways, streams, or railroads shall be construed to follow such centerline. (B) Boundaries indicated as approximately following lot lines, corporate limits of a municipality and county boundary lines shall be construed as following such lines, limits or boundaries. (C) Boundaries indicated as following shorelines shall be construed to follow such shorelines, and in the event of change in the shoreline shall be construed as following such shorelines. (D) Where a zoning boundary divides a lot or where distances are not specifically indicated on the official zoning map, the boundary shall be determined by measurement, using the scale of the official zoning map. (E) Where any street or alley is hereafter officially vacated or abandoned, the regulations applicable to each parcel of abutting property shall apply to that portion of such street or alley added thereto by virtue of such vacation or abandonment. (4) Interpretations of the location of floodway and floodplain boundary lines or boundaries shall be made by the zoning administrator. F. Hearing required on appeals and variances. (1) Before making a decision on an appeal or an application for a variance, the board of zoning appeals shall hold a hearing on the appeal or application and shall give due notice to the parties of interest a public notice as required by Sections 15.2-431, 15.2-2204(A) of the Code of Virginia (1950), as amended. (2) The board of zoning appeals shall fix a reasonable time for the hearing of an application or appeal, give public notice thereof as well as due notice to the parties in interest and decide the same within ninety (90) days of the filing of the application or appeal. In exercising its powers the board may reserve or affirm, wholly or partly, or may modify an order, requirement, decision or determination appealed from. The concurring vote of a majority of the membership of the board members shall be necessary to reverse any order, requirement, decision or 104 determination of an administrative officer or to decide in favor of the applicant on any matter upon which it is required to pass under the ordinance or to effect any variance from the ordinance. The board shall keep minutes of its proceedings and other official actions, which shall be filed in the office of the zoning administrator and shall be public record. The chairman of the board, or in his absence the vice-chairman, may administer oaths and compel the attendance of witnesses. (3) The hearing shall be open to the public and all people aggrieved by the outcome of the appeal or application shall be given an opportunity to present testimony and ask questions of persons who testify. (4) The board of zoning appeals may continue the hearing until a subsequent meeting and may keep the hearing open to take additional information up to the point a final decision is made. In no event shall a continuance of the hearing extend the time frame for rendering a decision beyond the maximum days permitted by statute and subsection F(2), hearing required on appeals, and variances of this ordinance. G. Appeal of decision of board of zoning appeals. (1) Any person or persons jointly or severally aggrieved by a decision of the board of zoning appeals, or any taxpayer or any officer, department, board or bureau of the county may present to the Circuit Court of the County of Isle of Wight a petition specifying the grounds on which aggrieved within thirty (30) days after the final decision by the board of zoning appeals. (2) Upon the presentation of such petition, the court shall allow a writ of certiorari to review the decision of the board of zoning appeals and shall prescribe therein the time within which a return thereto must be made and served upon the realtor's attorney, which shall not be less than ten (10) days and may be extended by the court. The allowance of the writ shall not stay proceedings upon the decision appealed from, but the court may, on application, on notice to the board and on due cause shown, grant a restraining order. (3) The board of zoning appeals shall not be required to return the original papers acted upon by it, but it shall be sufficient to return certified or 105 sworn copies thereof or of such portions thereof as may be called for by such writ. The return shall concisely set forth such other facts as may be pertinent and material to show the ground of the decision appealed from and shall be verified. (4) The court may reverse or affirm, wholly or partly, or may modify the decision brought up for review. (5) Costs shall not be allowed against the board, unless it shall appear to the court that it acted in bad faith or with malice in making the decision appealed therefrom. H. Taxes and fees must be paid. (1) Taxes. ..... All real estate taxes and any outstanding fees or charges must be current at such time an application is submitted for all variance or appeal. (2) Fees. ..... An application for a variance or appeal shall be accompanied by the prescribed application fee in accordance with Table 3 (Isle of Wight County Fee Schedule). No application shall be considered complete until the fee is paid. (3) Fees for engineering/consultant review. ..... If, in the discretion of the county review of any request for a variance or appeal by any outside engineering firm or other consultant expert in the field of the request is deemed necessary, the landowner/applicant shall be required to pay the fee for such review prior to consideration of the request by the county. (7-7-05; 9-24-09; Ord. No. 2011-14-C, 8-4-11; Ord. No. 2013-3-C, 4- 18-13.) Sec. 2-1002. Definitions. When used in this ordinance the following terms shall have a meaning as ascribed herein: Abutting.\ Having a common border with, or being separated from such common border by right-of-way, alley or easement. Access, pedestrian.\ The right to cross between public and private property, allowing pedestrians to enter and leave property. 106 Access, vehicular.\ A means of vehicular approach or entry to or exit from property, from a street or highway. Accessory building.\ A subordinate building customarily incidental to and located upon the same lot occupied by the main building. When an accessory building is attached to the principal building in a substantial manner, as by a wall or roof, such accessory building shall be considered a part of the principal building. Accessory use.\ A use customarily incidental and subordinate to, and on the same lot as a principal use. Administrator.\ See "zoning administrator." Alley.\ A right-of-way that provides secondary service access for vehicles to the side or rear of abutting properties. Alteration.\ Any change or rearrangement of supporting members of an existing building, such as bearing walls, columns, beams, girders or interior partitions, as well as any change in doors or windows or any enlargement to or diminution of a building or structure, whether horizontally or vertically, or moving of a building or structure from one (1) location to another. Alternate discharge sewage system.\ Any device or system which results in a point source surface discharge of treated sewage with flows less than or equal to one thousand (1,000) gallons per day on a yearly average. These systems are regulated by the Virginia Department of Health and under a general Virginia Pollution Discharge Elimination System (VPDES) permit issued by the Virginia Department of Environmental Quality (DEQ). Amend\ or amendment. Any repeal, modification or addition to a regulation; any new regulation: any change in the number, shape, boundary or area of a zone or zoning district; or any repeal or abolition of any map, part thereof or addition thereto. Amenity space.\ Space devoted to such uses as uncovered open space for public enjoyment consisting of such things as, but not limited to: green areas, gardens, malls, plazas, walks, pathways, promenades, arcades, lawns, fountains, decorative plantings, passive or active recreational areas. Such space shall not include parking or maneuvering areas for vehicles. Area 107 devoted to this purpose shall be easily and readily accessible to the public or residents of the development. In areas where pedestrian walkways are shown on an approved and adopted master plan such area within the percentage required for amenity space as is necessary shall be devoted to the provision of pedestrian walkways or paths for general public use. Anchor store.\ A store that acts as the major retailer and brings in the majority of business within a shopping center, mall or similar commercial complex. Antenna.\ A device in which the surface is used to capture an incoming and/or transmit an outgoing radio-frequency signal. Antennas shall include the following types: 1. Omnidirectional (or "whip") antenna. ..... An antenna that receives and transmits signals in a 360-degree pattern. 2. Directional (or "panel") antenna. ..... An antenna that receives and transmits signals in a directional pattern typically encompassing an arc of one hundred twenty (120) degrees. 3. Dish (or parabolic) antenna. ..... A bowl shaped device, less than two (2) meters in diameter, that receives and transmits signals in a specific directional pattern. Arcade.\ A covered passage having an arched roof. Attic.\ The area between roof framing and the ceiling of the rooms below that is not habitable, but may used for storage or mechanical equipment. Improvement to habitable status shall make it a story. Automobile.\ See "motor vehicle." Automobile wrecking yard.\ Automobile wrecking yard shall mean any lot or place which is exposed to the weather and upon which more than two (2) vehicles of any kind that are incapable of being operated and which it would not be economically practical to make operative, are placed, located or found for a period exceeding thirty (30) days. The movement or rearrangement of such vehicles within an existing lot or facility shall not render this definition inapplicable. (See also scrap and salvage services in section 3-700.) 108 Base density.\ The maximum number of dwelling units permitted outright by a particular land-use classification. Base flood\ The flood having a one (1) percent chance of being equaled or exceeded in any given year. Base flood elevation.\ The Federal Emergency Management Agency designated one percent annual chance water surface elevation. The water surface elevation of the base flood in relation to the datum specified on the community's flood insurance rate map. For the purposes of this ordinance, the base flood is one hundred-year flood or one (1) percent annual chance flood. Basement.\ That portion of a building that is partly or completely below grade. A basement shall be counted as a story if its ceiling is over six (6) feet above the average level of the finished ground surface adjoining the exterior walls of such story, or if it is used for business or dwelling purposes. For the purposes of floodplain management, any area of the building having its floor subgrade (below ground level) on all sides. Billboard.\ See "sign, billboard." Block.\ That property abutting one (1) side of a street and lying between the two (2) nearest intersecting streets or the nearest intersecting street and railroad right-of-way, river, or between any of the foregoing and any other manmade or natural barrier to the continuity of development. Board of supervisors.\ Governing body of Isle of Wight County. Also referred to as the board. Board of zoning appeals.\ The board appointed to review appeals made by individuals with regard to decisions of the zoning administrator in the interpretation of this ordinance. The board of zoning appeals is also authorized to grant variances from provisions of the zoning ordinance in particular circumstances. Breezeway.\ A structure for the principal purpose of connecting the main building or buildings on a property with other main buildings or accessory buildings. 109 Buffer\ or bufferyard. A natural open space or landscaped area intended to separate and protect adjacent or contiguous uses or properties, including land uses abutting highly traveled highway corridors, from noise, lights, glare, pollutants or other potential nuisances. Building.\ A structure with a roof designed to be used as a place of occupancy, storage, or shelter. Building, floor area.\ The total number of square feet area in a building, excluding uncovered steps, and uncovered porches, but including the basement and the total floor area of accessory buildings on the same lot. Building, height.\ The height of a building is the mean vertical distance from the average established grade in front of the lot or from the average natural grade at the building line, if higher, measured to the following: to the roof line, to the average height of the top of the cornice of flat roofs, to the deck line of a mansard roof, to the middle height of the highest gable or dormer in a pitched or hipped roof, except that, if a building is located on a terrace, the height above the street grade may be increased by the height of the terrace. On a comer lot, the height is the mean vertical distance from the average natural grade at the building line, if higher, on the street of greatest width, or if two (2) or more such streets are of the same width, from the highest of such grades. Building line.\ A line parallel to the front property line of a yard beyond which the foundation wall and/or any enclosed porch, vestibule, or other enclosed portion of a building shall not project, except as provided in subsection 5-2000.D, supplementary density and dimensional requirements. Building, main.\ See "principal building or structure." Building official, superintendent of building inspections.\ The person designated as the official responsible for enforcing and administering all requirements of the Uniform Statewide Building Code in Isle of Wight County, Virginia. Bulk regulations.\ Controls that establish the maximum size of buildings and structures on a lot or parcel and the buildable area within which the structure may be placed, including lot coverage, height, setbacks, density, floor area ratio, open space ratio, and landscape ratio. 110 Caliper.\ A measurement, in diameter, of plant material size. All plant material requiring a caliper measurement shall be measured using diameter at breast height (DBH), which is defined as four and one-half (4½) feet above the ground on the uphill side of the tree or plant. Camping site.\ Any plot of ground within a campground used or intended for occupation by the camping unit. Camping unit.\ A tent, tent trailer, camping trailer, pickup camper, motor home, recreational vehicle or any other commonly used temporary shelter device used as temporary living quarters or shelter during periods of recreation, vacation, leisure time or travel. To qualify as a camping unit, vehicular and mobile units shall be eligible to be currently licensed and registered by a governmental body and shall be legal to travel on Virginia highways without special permits for size, weight or other reasons. Canopy.\ A roof-like structure of a permanent nature which may be freestanding or project from a wall of a building or its supports. Canopy coverage.\ The percent of a fixed land area covered by the crown of an individual plant exceeding five (5) feet in height and measured fifteen (15) years from the date of installation. Or the percent of a fixed land area covered by the outermost limits of the crown of a cluster of plants exceeding five (5) feet in height, which create one (1) continuous area of coverage, measured fifteen (15) years from the date of installation. Carport.\ A permanent roofed structure not more than seventy-five (75) percent enclosed by walls and attached to the main building for the purpose of providing shelter for one (1) or more motor vehicles. Cellar.\ See "basement." Certificate of occupancy.\ A document issued by the building official allowing the occupancy or use of a structure and certifying that the structure and/or site has been constructed and is to be used in compliance with all applicable plans, codes and ordinances. Channel.\ A natural or artificial watercourse with a definite bed and banks to confine and conduct continuously or periodically flowing water. 111 Child.\ Any natural person under eighteen (18) years of age. Chord.\ A line segment joining any two (2) points of a circle. Circulation area.\ That portion of the vehicle accommodation area used for access to parking or loading areas or other facilities on the lot. Essentially, driveways and other maneuvering areas (other than parking aisles) comprise the circulation area. Co-location.\ The use of a single location structure and/or site by more than one (1) wireless communications service provider. Coastal A Zone.\ Flood hazard areas that have been delineated as subject to wave heights between one and one-half (1.5) feet and three (3) feet and identified on the flood insurance rate maps (FIRMs) as areas of limits of moderate wave action (LiMWA). Coastal high hazard area (CHHA).\ The portion of a coastal floodplain having special flood hazards that is subject to high velocity waters, including hurricane wave wash. The area is designated on the flood insurance rate map (FIRM) as zone VI-30, VE or V (V-zones). Combination use.\ A use consisting of a combination of one (1) or more lots and two (2) or more principal uses separately listed in the district regulations. Commercial vehicle.\ A vehicle designed to have more than two (2) rear wheels on a single axle. This shall not apply to pickup body type trucks, passenger van type vehicles, or to vehicles essential for an agricultural use associated with the premises. Community impact statement.\ A document required by the county which outlines the impact a proposed development will have on environmental and cultural resources, and county services, including, but not limited to, schools, fire and rescue, and public utilities. Conditional use.\ A conditional use is a use that, because of special requirements or characteristics, may be allowed in a particular zoning district only after review and recommendation by the planning commission and the granting of conditional use approval by the board of supervisors imposing 112 such conditions as necessary to make the use compatible with other uses permitted in the same zone or vicinity. Deck.\ A structure, without a roof or walls, directly adjacent to a principal building, which has an average elevation of thirty (30) inches or greater from finished grade. Development.\ Any manmade change to improved or unimproved real estate, including, but not limited to, buildings or other structures, the placement of manufactured homes, streets, and other paving, utilities, filling, grading, excavation, mining, dredging, drilling operations, or storage of equipment or materials. Display lot.\ An outdoor area where active nighttime sales activity occurs and where accurate color perception of merchandise by customers is required. To qualify as a display lot, one (1) of the following specific uses must occur: motor vehicle sales, boat sales, recreational vehicle sales, gardening or nursery sales. Any other use must be approved as display lot uses by the zoning administrator. Dripline.\ A vertical projection to the ground surface from the furthest lateral extent of a tree's leaf canopy. Driveway.\ A roadway providing access for vehicles to a parking space, garage, dwelling, or other structure. A driveway serves only one (1) or two (2) lots. Dwelling.\ A building, or portion thereof, designed or used exclusively for residential occupancy, including single-family dwellings, two-family dwellings, and multifamily dwellings, but do not include, hotels, motels, boarding and rooming houses, bed and breakfast establishments, and the like. Dwelling unit.\ One (1) or more rooms physically arranged so as to create an independent housekeeping establishment for occupancy by one (1) family with toilets and facilities for cooking and sleeping separate from any other dwelling unit. Earthcraft certified construction.\ An environmentally friendly, residential building program developed by the Southface Energy Institute which requires certified builders to meet guidelines for energy efficiency, water 113 conservation, and other environmental practices on single-family and multifamily unit construction. Similar to the LEED certification program, but focused specifically on residential development. Earth tone.\ A color scheme that draws from a color palette of browns, tans, grays, greens, and some reds. The colors in an earth tone scheme are muted and flat in an emulation of the natural colors found in dirt, moss, trees, and rocks. Many earth tones originate from clay earth pigments, such as umber, ochre, and sienna. Colors such as orange and blue are not considered earth tones because they are not found naturally on pieces of land even though they can be found within nature. Elevation.\ A vertical distance above or below a fixed reference point. Environmental assessment.\ An analysis of the beneficial or detrimental effects of a development on the natural resources and characteristics of the property, including resources such as, but not limited to, wetlands, flora and fauna, and other ecosystems. Equipment enclosure.\ A small building, cabinet, or vault used to house and protect electronic or mechanical equipment. Associated equipment may include, but is not limited to, air conditioners and emergency generators. Expansion to an existing manufactured home park or subdivision.\ For the purposes of floodplain management means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufacturing homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). Facade.\ That portion of any exterior elevation of the building extending from grade to top of the parapet, wall, or eaves and the entire width of the building elevation. Family.\ An individual, or two (2) or more persons related by blood, marriage or adoption, or a group of not more than four (4) unrelated persons, occupying a single-family dwelling. Flood.\ A general and temporary condition of partial or complete inundation of normally dry land areas from: 114 1. The overflow of inland or tidal waters; 2. The unusual and rapid accumulation or runoff of surface waters from any source; 3. Mudslides (i.e., mudflows) which are proximately caused by flooding and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. A flood may be further defined as the collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or by some similarly unusual and unforeseeable event which results in flooding. Flood hazard zone.\ The delineation of special flood hazard areas into insurance risk and rate classifications on the flood insurance rate map (FIRM) published by the Federal Emergency Management Agency (FEMA) and which include the following zones and criteria: 1. Zone A: ..... Areas subject to inundation by the 100-year flood where detailed analyses have not been performed and base flood elevations are not shown. 2. Zone AE: ..... Areas subject to inundation by the 100-year flood as determined by detailed methods with base flood elevations shown within each area. 3. Zone VE: ..... Areas along coastal regions subject to additional hazards associated with storm wave and tidal action as well as inundation by the 100- year flood. 4. Zone X: ..... Areas located above the 100-year flood boundary and having moderate or minimal flood hazards. Flood insurance rate map (FIRM).\ An official map of a community, on which the Federal Emergency Management Agency has delineated both the 115 special hazard areas and the risk premium zones applicable to the community. A FIRM that has been made available digitally is called a digital flood insurance rate map (DFIRM). Flood insurance study.\ An examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, mudslide hazards and/or flood-related erosion hazards. Floodplain.\ A relatively flat or low land area adjoining a river, stream or watercourse which is subject to partial or complete inundation; an area subject to the unusual and rapid accumulation or runoff of surface water from any source. Floodprone area.\ Any land area susceptible to being inundated by water from any source (see definition of flooding). Floodproofing.\ Any combination of structural and nonstructural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water, sanitary facilities, structures and their contents. Floodway.\ The channel of a river or other watercourse and the adjacent land areas required to carry and discharge the 100-year flood without increasing the water surface elevation of that flood more than one (1) foot at any point. Floor area.\ The square feet of floor space within the outside lines of walls, including the total of all space on all floors of a building. Floor area shall not include porches, garages, or unfinished space in a basement or attic. Floor area ratio (FAR).\ The total floor area of all buildings or structures on a lot divided by the net developable area of the lot. Footcandle.\ A unit of measure for illuminance. A unit of illuminance on a surface that is everywhere one (1) foot from a uniform point source of light of one (1) candle and equal to one (1) lumen per square foot. Freeboard.\ A factor of safety usually expressed in feet above a flood level for purposes of floodplain management. "Freeboard" tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such 116 as wave action, bridge openings, and the hydrological effect of urbanization in the watershed. When a freeboard is included in the height of a structure, the flood insurance premiums may be less expensive. Frontage.\ The linear measurement in feet of the front property line abutting a street. Functionally dependent use.\ A use which cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, but does not include long-term storage or related manufacturing facilities. Garage, private.\ An accessory building which is designed or used for the storage of vehicles owned and used by the occupants of the building to which it is accessory and which is not operated as a separate commercial enterprise. Gazebo.\ A detached, covered freestanding, open-air or screened accessory structure designed for recreational use only and not for habitation. Glare.\ The sensation produced by a bright source within the visual field that is sufficiently brighter than the level to which the eyes are adapted to cause annoyance, discomfort, or loss in visual performance and visibility; blinding light. Green roof.\ The roof of a building which is partially or completely covered with vegetation and soil or other growing medium planted over a waterproof membrane. Habitable floor.\ Any floor usable for living purposes, which includes working, sleeping, eating, cooking, or recreation, or any combination thereof. A floor used only for storage is not a habitable floor. Highest adjacent grade.\ For the purposes of floodplain management, the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure; Historic landmark/area/structure.\ Any structure that is: 117 1. Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 3. Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or 4. Individually listed on a local inventory of historic places in communities with historic preservation programs that have been listed in the county's comprehensive plan or certified: a. By an approved state program as determined by the Secretary of the Interior; or b. Directly by the Secretary of the Interior in states without approved programs. Home garden.\ An accessory use in a residential district for the production of vegetables, fruits and flowers generally for use or consumption, or both, by the occupants of the premises. Impervious surface.\ A surface composed of any material that significantly impedes or prevents natural infiltration of water into the soil. Impervious surfaces may include, but are not limited to; buildings, roofs, streets, parking areas, and any concrete, asphalt, or compacted gravel surface. Intelligent siting.\ The practice of building placement which gives high consideration to environmental aspects such as solar orientation, seasonal shading, prevailing winds, etc., in order to allow for increased energy efficiency. Junkyard.\ Junkyard shall mean any establishment or place of business which is maintained, operated, or used for storing, keeping, buying, or selling junk, 118 or for the maintenance or operation of an automobile wrecking yard. For purposes of this definition, "junk" shall mean old or scrap copper, brass, rope, rags, batteries, paper, trash, rubber, debris, waste, or junked, dismantled, or wrecked automobiles, or parts thereof, iron, steel, and other old or scrap ferrous or nonferrous material. (See also "scrap and salvage services" in section 3-700.) Kiosk.\ A freestanding structure upon which temporary information and/or posters, notices, and announcements are posted. Commercial transactions do not take place here. Landscape.\ An expanse of natural scenery or the addition or preservation of lawns supplemented by, shrubs, trees, plants or other natural and decorative features to land. Landscape surface ratio (LSR).\ A measure, expressed as a percentage, of the area to be landscaped on a site determined by dividing the landscaped area of the site by the total project area. LEED certified.\ Leadership in energy and environmental design (LEED) certification program administered by the U.S. Green Building Council, which requires designers to meet guidelines for energy efficiency, water conservation, and other environmental practices. Light trespass.\ Light from an artificial light source that is intruding onto adjacent properties and is a nuisance. Livestock.\ Swine, sheep, cattle, poultry or other animals or fowl which are being produced primarily for food, fiber, or food products for human consumption. Loading and unloading area.\ The area on a lot designated for bulk pickup and deliveries of merchandise and materials directly related to the use on said lot. Lot.\ A parcel of land intended to be separately owned, developed, or otherwise used as a unit, established by plat, subdivision or as otherwise permitted by law. Lot, corner.\ A lot abutting on two (2) or more streets at their intersection. 119 Lot, depth of.\ The shortest horizontal distance between the front and rear lot lines. Lot, double frontage.\ An interior lot having frontage on two (2) streets. Lot, flag.\ A lot not fronting on or abutting a public roadway or having limited frontage necessary for access and where access to the public roadway is essentially limited to a narrow private right-of-way. Lot, interior.\ A lot other than a comer lot. Lot, through.\ A lot having its front and rear yards each abutting on a street. Lot area.\ The total horizontal area in square feet within the lot lines of a lot excluding designated future public rights-of-way. Lot coverage.\ A measure of intensity of land use that represents the portion of a site that is impervious (i.e., does not absorb water). This portion includes, but is not limited to, all areas covered by buildings, parked structures, driveways, roads, sidewalks, and any area of concrete or asphalt. Lot line.\ A line dividing one (1) lot from another lot or from a street or alley. Lot line, front.\ On an interior lot, the lot line abutting a street or right-of- way; or, on a comer lot, the shorter lot line abutting a street or right-of-way; or, on a through lot, the lot line abutting the street or right-of-way providing the primary access to the lot. Lot line, rear.\ The lot line located opposite the front line. Lot line, side.\ Any boundary of a lot, which is not a front lot line or a rear lot line. Lot of record.\ A lot which has been legally recorded in the clerk's office of the Circuit Court of Isle of Wight County. Lot width.\ The horizontal distance between the side lot lines, measured at the required front setback line. Low impact development (LID).\ A site design approach to managing stormwater runoff which emphasizes conservation and use of on-site natural features to protect water quality. This approach implements small-scale 120 hydrologic controls to replicate the pre-development hydrologic patterns of watersheds through infiltrating, filtering, storing, evaporating, and detaining runoff close to its source. Lowest floor.\ For the purpose of floodplain management, the lowest floor of the lowest enclosed area (including basement). An unfinished or flood- resistant enclosure, useable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Federal Code 44CFR § 60.3. Luminary.\ A lighting fixture assembly or source of artificial illumination including, but not limited to, bulbs, lamps, reflectors, refractors, and housing associated with them. Manufactured home.\ A structure constructed to federal standards, transportable in one (1) or more sections, which, in the traveling mode, is eight (8) feet or more in width and is forty (40) feet or more in length, or when erected on site, is three hundred twenty (320) or more square feet, and which is built on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein. Manufactured home park, existing.\ A parcel of land divided into two (2) or more manufactured home lots for rent or sale existing prior to 08/19/1991. Manufactured home park or subdivision, new.\ A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after 08/19/1991. Mean sea level.\ National Geodetic Vertical Datum (NGVD) of 1929, to which all elevations on the FIRM (flood insurance rate map) and within the flood insurance study are referenced. Mixed-use structure.\ A building or other structure containing a combination of two (2) or more different principal uses. 121 Motor vehicle.\ Any self-propelled vehicle designed primarily for transportation of persons of goods along public streets or alleys, or other public ways. Net developable area.\ The land deemed suitable for development within a given area or parcel. It is calculated by subtracting the sensitive environmental areas within the area or parcel that should be protected from development and the estimated right-of-way requirements and existing regional transmission line easements and rights-of-way from the total gross area. The result is the net developable area, which provides a realistic measure of land holding capacity for an area or parcel in the county. Refer to section 5-4000, net developable area, for additional information on net developable area. New construction.\ For the purposes of determining insurance rates, structures for which the "start of construction" commenced on or after the effective date of an initial FIRM (flood insurance rate map), 08/19/91, and includes any subsequent improvements to such structures. For floodplain management purposes, "new construction" means structures for which the "start of construction" commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. Nonconforming activity or use.\ The otherwise legal use of a building or structure or of a tract of land that does not conform to the use regulations of this ordinance for the district in which it is located, either at the effective date of this ordinance or as a result of subsequent amendments to the ordinance. Nonconforming building or structure.\ An otherwise legal building or structure that does not conform with the yard, height, maximum density or other bulk regulations, or is designed or intended for a use that does not conform to the use regulations, of this ordinance for the district in which it is located, either at the effective date of this ordinance or as result of subsequent amendments. Nonconforming lot.\ An otherwise legally platted lot that does not conform to the minimum area or width requirements for the district in which it is located either at the effective date of this ordinance or as a result of subsequent amendments to this ordinance. 122 Nonconforming site.\ An otherwise legal site for which existing improvements do not conform to the lot coverage, bufferyard, landscaping, parking and other site requirements set forth in the zoning or special overlay district in which it is located either at the effective date of this ordinance or as a result of subsequent amendments to this ordinance. Office park.\ A large tract of land that has been planned, developed, and operated as an integrated facility for a number of separate office buildings and supporting ancillary uses with special attention given to circulation, parking, utility needs, aesthetics, and compatibility. Official zoning map.\ The map or maps, together with all subsequent amendments thereto, which are adopted by reference as a part of this ordinance and which delineate the zoning district boundaries. Open space.\ An area that is intended to provide light and air, and is designed, depending upon the particular situation, for environmental, scenic or recreational purposes. Open space may include, but need not be limited to, lawns, decorative plantings, walkways, active and passive recreation areas, playgrounds, fountains, swimming pools, wooded areas, and watercourses. Open space shall not be deemed to include structures, driveways, parking lots or other surfaces designed or intended for vehicular traffic. Open space, common.\ Open space that is accessible to all occupants of a particular development and is not restricted to use by occupants of an individual lot or structure. Open space ratio (OSR).\ A measure, expressed as a percentage, of site open space determined by dividing the gross open space area of a lot, parcel or tract of land by the total area of that lot, parcel or tract of land. Parking area aisle.\ That portion of the parking area consisting of lanes providing access to parking spaces. Parking area, lot or structure.\ An off-street area for parking or loading and unloading, whether required or permitted by this ordinance, including driveways, access ways, aisles, and maneuvering areas, but not including any public or private street right-of-way. 123 Parking space.\ A portion of the parking area set aside for the parking of one (1) vehicle. Patio.\ A level surfaced area, directly adjacent to a principal building, without walls or a roof intended for outdoor lounging, dining, and the like, which has an average elevation of less than thirty (30) inches from finished grade. Permeable materials.\ A variety of product alternatives to traditional, impervious surface materials which allow for the infiltration of stormwater through the soil to more naturally reduce runoff volumes and filter pollutants. Increased infiltration occurs either through the paving material itself, or through void spaces between individual paving blocks (also called pavers). Materials may include, but are not limited to: pervious concrete, pervious asphalt, block and concrete modular pavers, and grid pavers. Permit, building.\ An official document or certification permit that is issued by the building official and which authorizes the construction, alternation, enlargement, conversion, reconstruction, remodeling, rehabilitation, erection, demolition, moving or repair of a building or structure. This permit should not be a substitute for a zoning permit. Permit, conditional use.\ A permit issued by the county board of supervisors authorizing the operation of a use under certain conditions and standards. Permit, special use.\ A permit issued by the county board of supervisors authorizing a use not otherwise provided for in this ordinance as a permitted or conditional use. Permit, zoning.\ A permit issued by the zoning administrator that authorizes the recipient to make use of property in accordance with the requirements of this ordinance. Phase I archeological study.\ A survey of archaeological resources undertaken in accordance with the Secretary of the Interior's Standards and Guidelines (48 FR, 44742) as may be amended and the Guidelines for Conducting Cultural Resource Survey in Virginia prepared by the Virginia Department of Historic Resources, as may be amended. Photometric plan.\ A diagram consisting of lines showing the relative illumination in foot candles from a light source or group of light sources. 124 Planning commission.\ The Isle of Wight County Planning Commission. Porch.\ A projection from a main wall or a building which can be covered, with a roof, or uncovered. The projection may or may not use columns or other ground supports for structural purposes. Portable on demand storage units.\ Also known as a POD, a large container used for temporary storage. A POD is hauled to the property, loaded with items, hauled from the property and stored in a storage yard. Poultry.\ Domestic fowl normally raised on a farm such as chickens, ducks, geese and turkeys. Preliminary and final site development plan.\ Site development plans prepared by a certified or licensed engineer, surveyor, architect or landscape architect, that is required for development proposals outlined in section 7- 2004, preliminary and final site development plan requirements. Principal building or structure.\ A building or structure in which the primary or main use of the property on which the building is located is conducted and distinguished from an accessory or secondary building or structure on the same premises. Principal use.\ A use which represents the primary or main use of the land or structure which is distinguished from an accessory use on the same premises. Proffer.\ A condition voluntarily offered by the applicant and owner for a rezoning that limits or qualifies how the property in question will be used or developed. Public water and sewer system.\ A water or sewer system owned and operated by a municipality or county, or owned and operated by a private individual or a corporation approved by the governing body and properly licensed by the state corporation commission or other applicable agency, and subject to special regulations as herein set forth. Public way.\ Any sidewalk, street, alley, highway or other public thoroughfare. Recreation, active.\ Leisure activities, usually organized and performed with others, often requiring equipment and constructed facilities, taking place at 125 prescribed places, sites, or fields. The term active recreation includes, but is not limited to, swimming, tennis, and other court games, baseball and other field sports, golf and playground activities. Recreation, passive.\ Recreation that involves existing natural resources and has a minimal impact. Such recreation does not require development of the site nor any alternation of existing topography. Such passive recreation shall include, but not be limited to, hiking, picnicking, and bird watching. Recreational vehicle.\ A vehicle designed to be self-propelled or permanently towable; and not designed for use as a permanent dwelling but as temporary living quarters for recreational camping, travel, or seasonal use. Redevelopment.\ The process of using land that contains or previously contained development. Required open space.\ Any space required in any front, side or rear yard. Residential plot plan.\ A plan submitted for the construction or location of all new single-family detached dwellings or two-family dwellings on an existing or platted lot. This plan shall meet the requirements of section 7-2002, residential plot plan. Right-of-way.\ A strip of land occupied or intended to be occupied by a street, crosswalk, railroad, electric transmission line, oil or gas pipeline, water main, sanitary or storm sewer main, shade trees, or other special use. Road.\ See "street." Satellite dish antenna.\ See "antenna." Screening.\ The act of visually shielding or obscuring one (1) abutting or nearby structure or use from another by fencing, walls, berms, or required planted vegetation. Screen material.\ Materials that have been outlined in article VIII for the screening of service structures, equipment, and/or outdoor storage yards. Seasonal shading.\ The practice of using plant material to capitalize on solar energy and light for heating and interior lighting purposes. An example 126 would be using deciduous trees near windows to shade afternoon sun in the summer, but allow afternoon sun for heat and light through in the winter. Service building.\ A building used to house stationary or movable service equipment and mechanical equipment for the maintenance and function of onsite machinery. Setback.\ The required minimum horizontal distance between the building line and the related front, side, or rear property line. A setback is meant from a street not a driveway. Setback line.\ A line within a lot parallel to a corresponding lot line, which is the boundary of any specified front, side, or rear yard, or the boundary of any public right-of-way whether acquired in fee, easement, or otherwise, or a line otherwise established to govern the location of buildings, structures or uses. Where no minimum front, side, or rear yards are specified, the setback line shall be coterminous with the corresponding lot line. Shopping center.\ A grouping of architecturally unified and related retail establishments which are planned, developed, owned, and managed as a single operating unit, and which share interconnected walkways and parking areas. The establishments contained within a shopping center are related to each other and the market area served in terms of size, type, location, and market orientation. Shrub.\ A relatively low growing, woody plant typified by having several permanent stems instead of a single trunk. Shrub, deciduous.\ Any shrub which sheds its foliage during a particular season of the year. Shrub, evergreen.\ Any shrub which retains its foliage throughout the entire year. Sign.\ Any device, fixture, placard, or structure that uses any color, form, graphic, illumination, symbol, or writing to advertise, announce the purpose of, call attention to, or identify the purpose of a person or entity, or to communicate information of any kind to the public. 127 Sign, animated.\ Any sign that uses movement or change of lighting to depict action or to create a special effect or scene. This shall not include a variable message sign. Sign, banner.\ Any sign of lightweight fabric or similar material that is mounted to a pole or a building by one (1) or more of its edges. National flags, state, or municipal flags, or the official flag of any institution or business shall not be considered banners. Sign, beacon.\ Any light with one (1) or more beams directed into the atmosphere or directed at one (1) or more points not on the same zone lot as the light source; also, any light with one (1) or more beams that rotate or move. Sign, billboard.\ An off-premises sign owned by a person, corporation, or other entity that engages in the business of selling the advertising space on that sign. Sign, canopy.\ Any sign that is painted on, printed on, part of or otherwise attached to or displayed on an awning, canopy, or other fabric, plastic, or structural protective cover over a door, entrance, window, or outdoor service area. No such signs shall project vertically above or below, or horizontally beyond the physical dimensions of such canopy. Sign, changeable copy.\ A sign or part of a sign that is designed so that characters, letters, or illustrations can be changed or rearranged on a letter track that can be rearranged without altering the face or surface of the sign. Sign, commercial message.\ Any wording, logo, or other representation that, directly or indirectly, names, advertises, or calls-attention to a business, product, service, or other commercial activity. Sign, directional.\ On-premises signage designed to guide vehicular and/or pedestrian traffic by issuing words such as "Entrance," "Exit," "Parking," "One-Way," or similar instructions, and related indicator graphics such as arrows, which may include the identification of the building or use but may not include any advertising or commercial message or logo. Sign, electronic message board.\ Defined as signs or portions of signs that use changing lights to form a sign message or messages wherein the sequence of 128 messages and the rate of change is electronically programmed and can be modified by electronic processes. Sign, facade.\ Any sign attached to any part of a building, as contrasted to a freestanding sign, and projecting no further than six (6) inches from the building wall it is attached to. See also: "sign, wall." Sign, flag.\ Any fabric or bunting containing distinctive colors, patterns, or symbols, used to communicate a message or draw attention to a development, business, land use, or other similar entity. Sign, freestanding.\ A sign that is attached to, erected on, or supported by some structure (such as a pole, mast, frame, or other structure) that is not itself an integral part of or attached to a building or structure whose principal function is something other than the support of a sign. Sign, internally illuminated.\ A sign where the source of the illumination is inside the sign and light emanates through the message of the sign, rather than being reflected off the surface of the sign from an external source. A sign that consists of or contains tubes that (i) are filled with neon or some other gas that glows when an electric current passes through it and (ii) are intended to form or constitute all or part of the message of the sign, rather than merely providing illumination to other parts of the sign that contain the message, shall also be considered an internally illuminated sign. Sign, marquee.\ A roof-like structure of a permanent nature which projects from the wall of a building or its supports and may overhang the public way. Sign, nonconforming.\ Any sign that does not conform to the requirements of this ordinance. Sign, off-premises.\ A sign that draws attention to or communicates information about a business, service, commodity, accommodation, attraction that draws attention to a cause or advocates or proclaims a political, religious, or other noncommercial message, or other enterprise or activity that exists or is conducted, sold, offered, maintained, or provided at a location other than the lot on which the sign is located. Sign, on-premises.\ A sign that draws attention to or communicates information about a business, service, commodity, accommodation, 129 attraction, or other enterprise or activity that exists or is conducted, sold, offered, maintained, or provided on the lot where the sign is located. Sign, pennant.\ Any lightweight plastic, fabric, or other material, whether or not containing a message of any kind, suspended from or supported by a rope, wire, or string, usually in series, designed to move in the wind. Sign, portable.\ Any sign not permanently attached to the ground or other permanent structure, or a sign designed to be transported, including, but not limited to, signs designed to be transported by means of wheels, signs converted to "A" or "T" frames; menu and sandwich board signs, balloons used as signs, umbrellas used for advertising, and signs attached to or painted on vehicles parked and visible from the public right-of-way, unless said vehicle is used in the normal day-to-day operations of the business; such vehicles shall be parked only in a designated parking space. Sign, projecting.\ A sign other than a facade, canopy, or marquee sign which is wholly or partially dependent upon a building for support and that projects more than six (6) inches from such building. Sign, special event.\ A sign for the purpose of circuses, fairs, carnivals, festivals, and other types of special events that (i) run for not longer than two (2) weeks, (ii) are intended or likely to attract substantial crowds, and (iii) are unlike the customary or usual activities generally associated with the property where the special event is to be located. Sign, suspended.\ A sign that is suspended from the underside of a horizontal plane surface and is supported by such surface. Sign, temporary.\ A sign that is used in connection with a circumstance, situation, or event that is designed, intended, or expected to take place or to be completed within a reasonably short or definite period after the erection of such sign; or, is intended to remain on the location where it is erected or placed. If a sign display area is permanent but the message displayed is subject to periodic changes, that sign shall not be regarded as temporary. Sign, wall.\ Any sign attached parallel to, but within six (6) inches of a wall, painted on the wall surface of, or erected and confined within the limits of an outside wall of any building or structure, which is supported by such wall or 130 building, and which displays only one (1) sign surface. See also: "sign, facade." Sign, window.\ Any sign, pictures, symbol, or combination thereof designed to communicate information about an activity, business, commodity, event, sale, or service, that is placed inside a window or door or upon the window panes or glass and is visible from the exterior of the window or door. Simplified site plan.\ A plan submitted for a change or expansion of a commercial, civic, office or industrial use on an existing site and meets the requirements of section 7-2003. Site development plan, preliminary/final.\ A plan, to scale, showing uses and structures proposed for a parcel of land as required by the regulations pertaining to site plans in this ordinance. Includes lot lines, streets, building sites, reserved open space, buildings, major landscape features, both natural and manmade, and any other requirements outlined by article VII. Slope.\ The degree of deviation of a surface from the horizontal, usually expressed as a percentage. Slope shall be measured as the vertical rise or fall to horizontal distance of terrain measured perpendicular to the contour lines at horizontal intervals of more than ten (10) feet. Solar orientation.\ The practice of using building placement and design to capitalize on solar energy and light for heating and interior lighting purposes. Special flood hazard area.\ The land in the floodplain subject to the one (1) percent or greater chance of being flooded in any given year. Specified anatomical area.\ Such areas include less than completely and opaque covered human genitals, pubic region, buttocks, female breasts below a point immediately above the top of the areola, and human male genital in a discernibly turgid state, even if completely and opaquely covered. Specified sexual activity.\ Such activity includes human genitals in a state of sexual stimulation or arousal, an act of human masturbation, sexual intercourse or sodomy, and fondling or other erotic touching of human genitals, pubic region, buttocks or female breasts. 131 Start of construction.\ For the purpose of floodplain management, other than new construction and substantial improvement, under the Coastal Barriers Resource Act, means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement or other improvement was within one hundred eighty (180) days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of pipes, the construction of columns, or any work beyond the state of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration on any wall, ceiling, floor, or other structural part of a building, whether or not the alteration affects the external dimensions of the building. Storage.\ The keeping, either indoors or outdoors, of equipment, vehicles, or supplies used in the conduct of a trade, business, or profession. Stormwater management.\ For quantitative control, a system of vegetative and structural measures that control the increased volume and rate of surface runoff caused by manmade changes to the land; and for qualitative control, a system of vegetative, structural, and other measures that reduce or eliminate pollutants that might otherwise be carried by surface runoff. Stormwater management practice, nonstructural.\ A stormwater management technique that utilizes the ecological and environmental aspect of a site or area for the collection, conveyance, channeling, holding, retaining, detaining, infiltration, diverting, treating or filtering of surface water, and/or runoff. Stormwater management practice, structural.\ A stormwater management technique that utilizes a manmade facility and/or apparatus for the collection, conveyance, channeling, holding, retaining, detaining, infiltration, diverting, treating or filtering of surface water, and/or runoff. 132 Story.\ That portion of a building, other than the basement, included between the surface of any floor and the surface of the floor next above it. If there is no floor above it, the space between the face and the ceiling next above it. Story, half.\ A space under a sloping roof, which has the line of intersection of roof decking and wall not more than three (3) feet above the top floor level, and in which space more than two-thirds (2/3) of the floor area is finished off for use other than storage. Street.\ A public or private thoroughfare used, or intended to be used, for passage or travel by motor vehicles. A street serves three (3) or more lots. The word "street" shall include the words "road", and "highway". Street, arterial.\ A street specifically designed to move high volumes of traffic from collector streets through the county and not designed to serve abutting lots except indirectly through intersecting streets. Arterial streets shall include all U.S. Highways, state primaries with one-, two- or three-digit numbers, and any other street which the subdivision agent determines is functionally equivalent to these transportation department classifications. Street, collector.\ A relatively low-speed, low-volume street that provides circulation within and between neighborhoods. Collector streets usually serve short trips and are intended for collecting trips from local streets and distributing them to the arterial network. They also form a secondary network of cross county connectivity. Street, public.\ A public street or street with respect to which an offer of dedication has been made and improvements completed which are consistent with the Isle of Wight County Subdivision Ordinance and the requirements of the Virginia Department of Transportation or a street or portion thereof which is included in the state primary or secondary road system. Structure.\ Anything constructed or erected, the use of which requires permanent location on the ground, or attachment to something having a permanent location on the ground. Among other things, structures include buildings, mobile and manufactured homes, walls, fences, signs, piers, and swimming pools, etc. For the purpose of floodplain management, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as manufactured home. 133 Subdivision.\ The division or resubdivision of a lot, tract, or parcel of land by any means into two (2) or more lots, tracts, parcels or other divisions of land including changes in existing lot lines for the purpose, whether immediate or future, of lease, transfer of ownership or building or lot development. The term subdivision shall also mean the following: 1. Any development of a parcel of land which involves installation of sanitary sewers, water mains, gas mains or pipes, or other appropriate facilities for the use, whether immediate or future, of the owners or occupants of the land, or of the building abutting thereon. 2. Any development of a parcel of land involving two (2) or more principal structures or involving shopping centers, multiple dwelling projects and the like which require the installation of streets and/or alleys, even though the streets and alleys may be not dedicated to public use and the parcel may be divided for purposes of conveyance transfer or sale. 3. Any development of a parcel of land involving two (2) or more principal structures or involving shopping centers, multiple dwelling projects and the like which require the installation of streets and/or alleys, even thought the streets and alleys may not be dedicated to public use and the parcel may not be dedicated to public use and the parcel may not be divided for purposes of conveyance, transfer or sale. 4. The term "subdivision" includes resubdivision, and as appropriate in this ordinance, shall refer to the process of subdividing the land or to the land subdivided. Substantial damage.\ Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed fifty (50) percent of the market value of the structure before the damaged occurred. Substantial improvement.\ Damage of any origin sustained by a structure, the cost of which equals or exceeds fifty (50) percent of the market value of the structure either before the improvement or repair is started or, if the structure has been damaged, and is being restored, before the damage occurred. For the purposes of this definition, "substantial improvement" is considered to occur when the first alteration of any wall, ceiling, floor or other structural part of 134 the building commences, whether or not that alteration affects the external dimensions of the structure. For the purpose of floodplain management, the term does not, however, include either: 1. Any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions; 2. Any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as historic structure; or 3. Historic structures undergoing repair or rehabilitation that would constitute a substantial improvement as defined above, must comply with all ordinance requirements that do not preclude the structure's continued designation as a historic structure. Documentation that a specific ordinance requirement will cause removal of the structure from the National Register of Historic Places or the State Inventory of Historic places must be obtained from the Secretary of the Interior or the State Historic Preservation Officer. Any exemption from ordinance requirements will be the minimum necessary to preserve the historic character and design of the structure. Tower.\ Any structure that is intended for transmitting or receiving television, radio, telephone, digital, or other similar communications or is used to support a communication antenna or other similar device. Tract.\ See "lot." Traffic impact analysis (TIA).\ An analysis of the effect of traffic generated by a development on the capacity, operations, and safety of the public street and highway system. Tree, deciduous.\ Any tree which sheds its foliage during a particular season of the year. Tree, evergreen.\ Any tree which retains its foliage throughout the entire year. Tree, heritage.\ Any tree or shrub which has been designated by ordinance of the Isle of Wight County Board of Supervisors as having notable historic or 135 cultural significance to any site or which has been so designated in accordance with an ordinance adopted pursuant to section 15.2-503 of the Code of Virginia, as amended. Tree, mature.\ Any deciduous or evergreen tree with a minimum diameter of fourteen (14) inches when measured four and one-half (4½) feet above ground level. Tree, significant.\ Any deciduous or evergreen tree with a minimum diameter of twenty-two (22) inches when measured four and one-half (4½) feet above ground level. Trip generation.\ The number of trip ends caused, attracted, produced, or otherwise generated by a specific land use, activity, or development in accordance with the latest edition of the trip generation manual, published by the institute of transportation engineers. Use.\ The purpose or activity, for which a piece of land or its buildings is designed, arranged or intended, or for which it is occupied or maintained. Use, permitted.\ A use, which may be lawfully established in a particular district or districts, provided it conforms with all regulations, requirements, and standards of this ordinance. Utility facility.\ Any above or below ground structure or facility (other than buildings, unless such buildings are used as storage incidental to the operation of such structures or facilities) owned by a governmental entity, a nonprofit organization, a corporation, or any entity defined as a public utility for any purpose and used in connection with the production, generation, transmission, delivery, collection, or storage of water, sewage, electricity, gas oil, or electromagnetic signals. Variance.\ A reasonable deviation from the provisions regulating the shape, size, or area of a lot or parcel of land, or the size, height, area, bulk, or location of a building or structure when the strict application of the ordinance would unreasonably restrict the utilization of the property, and such need for a variance would not be shared generally by other properties, and provided such variance is not contrary to the purpose of this ordinance. It shall not include a change in use, which change shall be accomplished by a rezoning or by a conditional zoning. 136 Vehicle.\ See "motor vehicle." Vehicle moving area.\ Any area on a site where vehicles park or drive. Video arcade.\ See "commercial indoor amusement" listed under commercial use types. Violation.\ For the purpose of floodplain management, the failure of a structure or other development to be fully compliant with the community's floodplain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance as outlined in the floodplain management overlay district regulations. Watercourse.\ Any natural or artificial stream, river, creek, ditch, channel, canal, conduit, culvert, drain, waterway, gully, ravine, or wash, in and including any area adjacent thereto which is subject to inundation by water. Wooded area.\ An area of contiguous wooded vegetation where trees are at a density of at least one (1) six-inch or greater diameter at breast height (DBH) tree per three hundred twenty-five (325) square feet of land and where the branches and leaves form a contiguous canopy. Xeriscaping.\ Site design and/or gardening techniques which may include the use of native and/or drought tolerant plants to create a landscape or environment which does not require any form of supplemental irrigation after twenty-four (24) months from the time of installation. Yard.\ An open space on the same lot with a building or structure, unoccupied and unobstructed from the ground up, except as otherwise permitted in this ordinance. Yard, corner side.\ A side yard adjoining a public or private street. Yard, front.\ A yard extending along the full width of the front lot line between the side lot lines and from the front lot line to the front building line in depth. Yard, interior side.\ A side yard, which is located immediately adjacent to another lot or to an alley separating such yard from another lot. 137 Yard, rear.\ A yard extending along the full length of the lot and lying between the rear lot line and the nearest line of the building. Rear yard depth shall be measured at right angles to the rear line of the lot. Yard, side.\ A yard lying between the side line of the lot and the nearest line of the building and extending from the front yard to the rear yard, or in the absence of either of such front or rear yards, to the front or rear lot lines. Side yard width shall be measured at right angles to side lines of the lot. Zero lot line.\ The location of a structure on a lot in such a manner that one (1) of the structure's sides rest directly on a lot line. Zoning administrator.\ The person designated as the official responsible for enforcing and administering all requirements of the Isle of Wight County Zoning Ordinance, or his duly authorized designee. Zoning, base district.\ Those base underlying zoning districts other than special overlay districts set forth in article IV. Zoning, planned development district.\ Land area of minimum size, as specified by district regulations, to be planned and developed using a common master zoning plan, and containing one (1) or more uses and appurtenant common areas. Zoning, special overlay district.\ A district, which is placed over the existing base zoning and imposes additional restrictions and includes all those districts listed as special overlay zoning districts in article IV. Zoning, underlying district.\ See "zoning, base district." (7-7-05; 8-20-09; 11- 4-09; Ord. No. 2013-1-C, 4-18-13, 3-20-14, 6-19-14; 8-21-14.) The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. COUNTY ATTORNEY’S REPORT 138 County Attorney Popovich requested the Board to provide any suggested revisions to the Board’s By-Laws and Rules of Procedure in preparation for its adoption at the Board’s January 2016 organizational meeting. County Attorney Popovich provided an update on the issue of the Fire and Rescue Association’s position taken at its meeting on November 4, 2015 that the matter of the Fire and Rescue Agreement be further discussed at the Association’s January 2016 meeting. He advised that as a result of the Association’s action, it will not be possible to come to an agreement with the Association by the December deadline as originally discussed with the Board. COUNTY ADMINISTRATOR’S REPORT County Administrator Seward presented a proposal for the reorganization of the Departments of Public Works/Public Utilities which eliminates the position of Director of General Services and results in a savings of approximately $60,000. Supervisor Jefferson moved that the proposed reorganization be authorized as recommended. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward presented a Resolution to Amend the FY2015- 16 Position Classification and Compensation Plan for the Board’s consideration. Supervisor Darden moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY 2015–2016 POSITION CLASSIFICATION AND COMPENSATION PLAN WHEREAS, the Board of Supervisors has approved the FY 2015-2016 Position Classification and Compensation Plan; and, WHEREAS, in accordance with County Policy (Chapter 1: Personnel, Article II, Position Classification Plan and Article III, Compensation Plan), the 139 Position Classification and Compensation Plan containing the Salary Schedule and Schematic List of Classes assigned to Salary Grades is recommended for amendment to incorporate two (2) new class titles of Director of Public Works and Director of Utility Services, and abolish the class title of Director of General Services; and, WHEREAS, there is no result in a net increase of Full Time Equivalent positions (FTEs) with these amendments; and, WHEREAS, the Board of Supervisors desires to amend the FY 2015-2016 Position Classification and Compensation Plan, as referenced in the attached exhibit, resulting from the Appeals process following the implementation of the Classification and Compensation Study performed by Evergreen Solutions, LLC; and, WHEREAS, these amendments to the FY 2015-2016 Position Classification and Compensation Plan are recommended to the Board of Supervisors for approval and adoption retroactive to October 1, 2015. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the amended FY 2015-2016 Position Classification and Compensation Plan is hereby adopted and shall remain in effect until amended by the Board. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward provided a PowerPoint presentation on the County’s Quarterly Financial Report for the 1st Quarter of FY2016 for the Board’s information. Heather Tuck, Assistant Superintendent, Isle of Wight County Schools, represented a request from the School Division for an appropriation of funds in the amount of $692,500 to address groundwater issues at the Hardy Elementary School; replacement of a lighting system at Windsor High School; and, a roof leak at the Central office. 140 Noting a concern that staff has not had an adequate opportunity to review the County’s fund balance to ensure that such an appropriation would not adversely affect the County’s bond rating, Supervisor Casteen moved that action on the request be postponed until next month. The motion was defeated by a vote of (2-3) with Supervisors Casteen and Bailey voting in favor of the motion and Supervisors Alphin, Darden and Jefferson voting against the motion. Supervisor Jefferson moved that the following Resolution be adopted: RESOLUTION TO APPROPRIATE FUNDS FROM THE UNASSIGNED FUND BALANCE FOR THE CARRYOVER OF PUBLIC SCHOOLS LOCAL APPROPRIATION TO ADDRESS CAPITAL MAINTENANCE AND/OR FACILITY PROJECTS WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received a request from Isle of Wight Public Schools for carryover of $695,000 of unspent local appropriation remaining at June 30,2015; and, WHEREAS, the Schools is requesting the carryover to address specific capital maintenance and/or facility projects. NOW THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of Isle of Wight County, Virginia authorizes the Schools requests for $692,500 of unspent local appropriation remaining at June 30, 2015 to address specific capital maintenance and/or facility projects. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County is authorized by the Board of Supervisors to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted by a vote of (4-1) with Supervisors Alphin, Bailey, Darden and Jefferson voting in favor of the motion and Supervisor Casteen voting against the motion. 141 Beverly H. Walkup, Director of Planning and Zoning, provided a PowerPoint presentation outlining the history of the Pinewood Heights relocation project; an associated Memorandum of Understanding; property acquisition; the disposition of acquired lots; and, staff’s recommendation that correspondence be forwarded to the Town of Smithfield under the County Administrator’s signature. Supervisor Casteen moved that staff be authorized to forward correspondence to the Town of Smithfield under the signature of the County Administrator advising that rather than taking possession of lots purchased with County funds that the County’s Economic Development Department assist in marketing the acquired lots to industrial prospects and that the County be reimbursed out of the sale proceeds totaling $303,129. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward highlighted the following matters for the Board’s information: Monthly Reports/Tax Levies & Collections as of October 2015/Cash Position/Statement of the Treasurer’s Accountability; Isle of Wight County Monthly Fire/EMS Call Summary and Other Statistics FY 2015/2016; Isle of Wight Sheriff’s Monthly Activity Report/September 2015; Isle of Wight Website Statistics/October 2015; Solid Waste Division Litter Pickup; Isle of Wight Extension Report/October 2015; Employee Holiday Luncheon; Blackwater Regional Library Bookmobile Upgrade; Building, Grounds and Transportation Committee Minutes; Atlantic Coast Pipeline Route Changes; Isle of Wight Department of Social Services 2015 Annual Financial Statements; Hampton Roads Planning District Commission/TPO Regional Legislative Forum; Virginia’s Urban Crescent Educational Funding Meeting; and, the Tree Lighting Ceremony NEW BUSINESS County Administrator Seward invited the Board to attend a swearing-in ceremony for the new Board of Supervisors’ members on December 15, 2015 at 3:00 p.m. in the Young-Laine Courts Building. 142 // CLOSED MEETING Responsive to the announcement by County Attorney Popovich that the Board had not completed its discussion earlier during the closed meeting regarding the salary of a specific public appointee and the resignation of a specific public appointee, under Section 2.2-3711(A)(1) and (A)(1) respectively, Supervisor Jefferson moved that the Board return to closed meeting for the reasons identified. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bailey moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bailey moved that the following resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or 143 considered by the Board of Supervisors. VOTE AYES: Alphin, Darden, Jefferson, Casteen and Bailey NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 Supervisor Bailey moved that the Board authorize the Chairman to sign the settlement and release of claims agreement between the County and Oyster Pointe Construction Company in an amount not to exceed $185,000. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Bailey, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Darden moved that Board accept the resignation of Anne Seward as County Administrator effective December 31, 2015 and authorize the Chairman to execute an agreement with Ms. Seward indicating acceptance of such resignation and authorize the payment of Ms. Seward for six-months’ severance pay in the amount of $80,070 as set forth in Ms. Seward’s employment agreement. The motion was adopted by a vote of (4-1) with Supervisors Alphin, Bailey, Darden and Jefferson voting in favor of the motion and Supervisor Casteen voting against the motion. The following statement was read by Chairman Alphin in his capacity as Chairman: The Board has agreed to accept the resignation of Anne Seward as County Administrator, effective December 31, 2015. Given the fact that several of the new Board members campaigned on, have met and conveyed the desire to take the Board in a different direction, the current Board and Ms. Seward felt it was in the best interest of the County to accept her resignation. The Board appreciates Ms. Seward’s contributions to the County in the last two years. Ms. Seward will be paid six-months’ severance pay and will be available to consult with the new County Administrator during that period. 144 // At 9:30 p.m., the meeting was declared adjourned by the Chairman. __________________________ Rex W. Alphin, Chairman ___________________________ Carey Mills Storm, Clerk December 17, 2015/CBM ISSUE: Motion to Deny a Donation of Land Request from Shirley Branch Braswell BACKGROUND: Ms. Shirley Branch Braswell has submitted a letter to the County Administrator requesting the County accept a donation of .43 acres of land on Carroll Bridge Road in the Newport District. Staff has reviewed the request and recommends the Board of Supervisors deny the request as the property would not serve a need of the County. BUDGETARY IMPACT: None RECOMMENDATION: Adopt a motion to deny the donation of land request from Shirley Branch Braswell. ATTACHMENT: Letter from Shirley Branch Braswell December 7, 2015/SWR ISSUE: Resolution to Recognize Alvin Wilson for his Service on the Board of Zoning Appeals BACKGROUND: At its meeting on November 2, 2015, the Isle of Wight County Board of Zoning Appeals adopted a Resolution of Appreciation for Alvin Wilson. Mr. Wilson served on the Board of Zoning Appeals for thirty- eight (38) consecutive years representing the Hardy Election District. The adopted Resolution is being forwarded to the Board of Supervisors consistent with the Resolution. RECOMMENDATION: For the Board’s information. ATTACHMENTS: Resolution adopted by the Board of Zoning Appeals on November 2, 2015. December 17, 2015/CBM/Letter of Support to Town of Windsor ISSUE: Request for Letter of Support from the Town of Windsor for an Application to the Citizens Institute on Rural Design for Downtown Planning and Design Assistance BACKGROUND: The Town of Windsor is submitting an application to the Citizens Institute on Rural Design for assistance in planning and designing downtown sections of the Town such as Windsor Boulevard and Church and Court Streets. The Town has requested a letter of support from the County to include as part of the application package. There is no financial commitment required by the County. A draft letter of support is attached for consideration by the Board of Supervisors. BUDGETARY IMPACT: None RECOMMENDATION: Adopt a motion authorizing the County Administrator to provide the attached letter of support to the Town of Windsor. ATTACHMENT: Letter of Request from Town of Windsor Draft Letter of Support December 17, 2015 The Honorable Carita J. Richardson Mayor Town of Windsor 8 East Windsor Boulevard Windsor, Virginia 23487 Dear Mayor Richardson: On behalf of the Isle of Wight County Board of Supervisors, please accept this letter in support of the Town of Windsor’s proposal to the Citizens Institute on Rural Design (CIRD) for planning and design assistance for downtown Windsor. The Town of Windsor is an important part of our community. The Town is located in the County’s Windsor Development Service District, one of two growth areas, identified in the County’s Comprehensive Plan. Design and revitalization efforts within the Town of Windsor would greatly enhance opportunities to facilitate economic growth in Windsor and Isle of Wight County. The County applauds the Town’s efforts to bring in national experts from the CIRD to assist with design planning and the development of strategies to make Windsor an even more attractive and vibrant place for residents and businesses. Sincerely, Rex Alphin Chairman cc: The Honorable Board of Supervisors The Honorable Town Council Anne F. Seward, County Administrator Michael Stallings, Town Manager Mark Popovich, County Attorney Beverly Walkup, Director of Planning & Zoning Dennis W. Carney, Planning and Zoning Administrator ISSUE: Regional Reports BACKGROUND: The Board of Supervisors has previously directed that an opportunity be provided for monthly status briefings from Board members who serve as representatives to the various regional committees and authorities on behalf of the County. RECOMMENDATION: Receive an oral report. ATTACHMENT: Listing of regional committees/authorities and Board representation Organization Member Term Expires Hampton Roads Economic Development Alliance Darden Dec/Annually Hampton Roads Military Federal Facilities Darden No Set Term Alliance Hampton Roads Planning District Commission Darden No Set Term Hampton Roads Transportation Accountability Chairman No Set Term Commission Hampton Roads Transportation Darden No Set Term Planning Organization Rex W. Alphin/Alternate No Set Term Southeastern Public Service Authority Seward December 2017 Popovich/Alternate December 2017 Western Tidewater Regional Jail Authority Alphin No Set Term Jefferson No Set Term Seward/Alternate No Set Term Western Tidewater Water Authority Darden June 2018 Casteen June 2018 Seward June 2018 Popovich/Alternate June 2018 Regional Reports - Page 2 (Appointed by Board Vote) BOARD MEMBER REGIONAL REPRESENTATIVE Committees Member Term Expires Building, Grounds & Transportation Casteen January 2016 Bailey January 2016 Community Development Alphin January 2016 Darden January 2016 Joint Tourism Committee Casteen January 2016 Darden January 2016 Parks, Recreation & Cultural Alphin January 2016 Jefferson January 2016 Personnel Darden January 2016 Jefferson January 2016 Public Safety Alphin January 2016 Jefferson January 2016 Franklin Intergovernmental Relations Committee Alphin January 2016 Darden January 2016 Smithfield Intergovernmental Relations Committee Casteen January 2016 Jefferson January 2016 Windsor Intergovernmental Relations Committee Alphin January 2016 Darden January 2016 Regional Reports - P2 BOARD CHAIRMAN ANNUALLY APPOINTED COMMITTEES Boards/Commissions/Committees Name District Recommendation Blackwater Regional Library Board Elizabeth Jones/RESIGNED Windsor June 2016 Commission on Aging Thelma White/RESIGNED Carrsville January 2015 Commission on Aging Carey Whitley/RESIGNED Smithfield October 2015 Commission on Aging Pat Clark Newport November 2015 Term Expires BOARDS/COMMISSIONS/COMMITTEES (Appointed by Board Vote) ISSUE: Special Presentations – Board of Supervisors BACKGROUND: The terms of Vice-Chairman Delores C. “Dee Dee” Darden, Supervisor Byron B. “Buzz” Bailey and Supervisor Alan E. “Al” Casteen on the Board of Supervisors will end on December 31, 2015. Staff has prepared resolutions to recognize and commend each Board member for his/her years of service to the citizens of Isle of Wight County. RECOMMENDATION: Adopt the resolutions to recognize and commend Vice-Chairman Darden, Supervisor Bailey and Supervisor Casteen. ATTACHMENTS: -Resolution to Recognize and Commend Supervisor Byron B. “Buzz” Bailey -Resolution to Recognize and Commend Supervisor Alan E. “Al” Casteen -Resolution to Recognize and Commend Vice-Chairman Delores C. “Dee Dee” Darden TO RECOGNIZE AND COMMEND BYRON B. “BUZZ” BAILEY WHEREAS, Byron B. “Buzz” Bailey has served as a member of the Isle of Wight County Board of Supervisors from January 2012 through December 2015; and, WHEREAS, during his tenure, Mr. Bailey has served as Chairman and Vice-Chairman of the Board of Supervisors; and, WHEREAS, Mr. Bailey has been a catalyst to promote and enhance successful community and regional partnerships, to include, but not limited to, his service on the Hampton Roads Mayors and Chairs Caucus, Southside Mayors and Chairs Caucus, Hampton Roads Economic Development Alliance, and Western Tidewater Regional Jail Authority; and, WHEREAS, his contributions and dedication have materially improved the quality of life for the citizens of Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Byron B. “Buzz” Bailey be recognized and commended for his outstanding service to the Board and the citizens of Isle of Wight, and is presented this Resolution as a token of the Board’s gratitude and esteem. BE IT FURTHER RESOLVED that the Isle of Wight County Board of Supervisors extends to Byron B. “Buzz” Bailey its best wishes for his future endeavors and orders that a copy of this Resolution be spread upon the minutes of this Board meeting this 17th day of December 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk TO RECOGNIZE AND COMMEND ALAN E. “AL” CASTEEN WHEREAS, Alan E. “Al” Casteen has served as a member of the Isle of Wight County Board of Supervisors from January 2008 through December 2015; and, WHEREAS, during his tenure, Mr. Casteen has served as Chairman and Vice-Chairman of the Board of Supervisors; and, WHEREAS, Mr. Casteen has been a catalyst to promote and enhance successful community and regional partnerships, to include, but not limited to, his service on the Coalition of High Growth Communities, Hampton Roads Economic Development Alliance, Hampton Roads Mayors and Chairs Caucus, Hampton Roads Partnership, South Hampton Roads Resource Conservation and Development Council, Western Tidewater Regional Jail Authority, and the Western Tidewater Water Authority; and, WHEREAS, his contributions and dedication have materially improved the quality of life for the citizens of Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Alan E. “Al” Casteen be recognized and commended for his outstanding service to the Board and the citizens of Isle of Wight, and is presented this Resolution as a token of the Board’s gratitude and esteem. BE IT FURTHER RESOLVED that the Isle of Wight County Board of Supervisors extends to Alan E. “Al” Casteen its best wishes for his future endeavors and orders that a copy of this Resolution be spread upon the minutes of this Board meeting this 17th day of December 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk TO RECOGNIZE AND COMMEND DELORES C. “DEE DEE” DARDEN WHEREAS, Delores C. “Dee Dee” Darden has served as a member of the Isle of Wight County Board of Supervisors from January 2012 through December 2015; and, WHEREAS, during her tenure, Mrs. Darden has served as Vice-Chairman of the Board of Supervisors; and, WHEREAS, Mrs. Darden has been a catalyst to promote and enhance successful community and regional partnerships, to include, but not limited to, her service on the Hampton Roads Planning District Commission, the Hampton Roads Transportation Planning Organization, the Hampton Roads Military and Federal Facilities Alliance, and the Western Tidewater Water Authority; and, WHEREAS, her contributions and dedication have materially improved the quality of life for the citizens of Isle of Wight County. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Delores C. “Dee Dee” Darden be recognized and commended for her outstanding service to the Board and the citizens of Isle of Wight, and is presented this Resolution as a token of the Board’s gratitude and esteem. BE IT FURTHER RESOLVED that the Isle of Wight County Board of Supervisors extends to Delores C. “Dee Dee” Darden its best wishes for her future endeavors and orders that a copy of this Resolution be spread upon the minutes of this Board meeting this 17th day of December 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk December 17, 2015/MCP ISSUE: Memorandums of Agreement with Constitutional Officers BACKGROUND: As a result of the recent elections, the current Memorandums of Agreement with the various constitutional officers will expire on December 31, 2015. The constitutional officers have all requested that their individual agreements be renewed for the upcoming elected terms. The agreements require all constitutional office employees to abide by all County policies, including personnel policies, with a specific exemption for all that said employees will not have access to the County’s grievance or disciplinary policies. BUDGETARY IMPACT: None RECOMMENDATION: Authorize the Chairman to execute Memorandums of Agreement related to compliance with County policies by each of the five constitutional officers of the County as presented. ATTACHMENTS: - Memorandum of Agreement w/ Commissioner of the Revenue - Memorandum of Agreement w/ Treasurer - Memorandum of Agreement w/ Commonwealth’s Attorney - Memorandum of Agreement w/ Sheriff - Memorandum of Agreement w/ Circuit Court Clerk December 17, 2015/MCP ISSUE: Annual Review of By-Laws and Rules of Procedure BACKGROUND: As required by the Board of Supervisors’ By-Laws and Rules of Procedure, the Board is to begin considering any proposed changes or revisions to its by-laws and rules at this time. The Board is asked to provide any comments or suggestions it deems appropriate so that the County Attorney may revise the by-laws and rules accordingly in preparation for the Board’s annual by- laws and rules of procedure adoption at its organizational meeting in January 2016. BUDGETARY IMPACT: None RECOMMENDATION: Review and provide any suggested revisions to the By-Laws and Rules of Procedure the Board deems appropriate. ATTACHMENTS: 2015 By-Laws and Rules of Procedure ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS BY-LAWS AND RULES OF PROCEDURE Revised and Adopted January 5, 2015 Revised and Adopted by the Board of Supervisors January 5, 2015 Page 2 ARTICLE 1 – PURPOSE AND BASIC PRINCIPLES SEC. 1-1. PURPOSE OF BY-LAWS AND RULES OF PROCEDURE A. To enable County government to transact business expeditiously and efficiently affording every opportunity to citizens to witness and participate in the operation of government; B. To protect the rights of each individual Board Member; C. To preserve the spirit of cooperation among Board members; and D. To determine the will of the Board on all matters. SEC. 1-2. FIVE BASIC PRINCIPLES UNDERLYING BY-LAWS AND RULES OF PROCEDURE A. Only one subject may claim the attention of the Board at one time; B. Each item presented for consideration is entitled to full and free discussion; C. Every member has rights equal to every other member; D. The will of the majority must be carried out, and the rights of the minority must be preserved; and E. The desires of each member should be merged into the larger unit of the Isle of Wight County Board of Supervisors. ARTICLE 2 – MEETINGS SEC. 2-1. WHEN AND WHERE REGULAR MEETINGS HELD A. The time and place of regular meetings and work sessions of the Board of Supervisors (hereinafter referred to as “the Board”) shall be established at each annual organizational meeting. Such regular meetings shall be held in the Robert C. Claud, Sr. Board Room on the third (3rd) Thursday of the month. Such meetings shall begin at 5:00 p.m. for closed session purposes only, with all other matters to be heard and considered at 6:00 p.m. Should the Board subsequently change the date, time or place of a regular meeting, it shall comply with the requirements of Section 15.2-1416 of the Code of Virginia (1950, as amended). B. Work session meetings shall be held at the same place as regular meetings at such time(s) as may be determined by the Board. SEC. 2-2. CONTINUED MEETINGS A regular or work session meeting shall be continued to the immediately following regular meeting date, time and place, unless otherwise set, if the Chair, or Vice Chair if the Chair is unable Revised and Adopted by the Board of Supervisors January 5, 2015 Page 3 to act, finds and declares that weather or other conditions are such that it is hazardous for members to attend the regular meeting. Such finding shall be communicated to the members and the press as promptly as possible. All hearings and other matters previously advertised shall be conducted at the continued meeting and no further advertisement is required. SEC. 2-3. MEETING TERMINATION Meetings of the Board shall terminate not later than 11:00 p.m.; provided, however, with majority consent of those members present and voting, a meeting may be extended. SEC. 2-4. SPECIAL OR EMERGENCY MEETINGS A. The Board may hold such special or emergency meetings, as deemed necessary, at such date, time and place as it may find convenient; and it may adjourn from time to time. A special or emergency meeting of the Board shall be called pursuant to Sections 15.2-1417 and 15.2-1418 of the Code of Virginia (1950, as amended). B. Special or emergency meetings may be called by the Chairman or any two (2) members in writing to the County Administrator for any purpose stated in the notice of the special or emergency meeting pursuant to Section 15.2-1418 of the Code of Virginia (1950, as amended). Only matters specified in the notice shall be considered unless all of the members of the Board are present. C. Notice, reasonable under the circumstances, to the public and press of any special or emergency meeting shall be given contemporaneously with the notice provided the members of the Board and the County Attorney. SEC. 2-5. LEGAL HOLIDAY When a regularly scheduled meeting falls on a legal holiday, the meeting shall be held on the following business day unless the meeting is canceled by a majority of the Board. SEC. 2-6. ANNUAL ORGANIZATIONAL MEETING A. The Board shall meet on the first (1st) Thursday of January of each year which shall be known as the annual organizational meeting. The County Administrator shall preside during the annual organizational meeting pending the election of the Chair of the Board. B. The Chair shall be elected at the annual meeting for a term of one year, ending at the commencement of the organizational meeting the following year. C. Following the election of the Chair, he or she shall assume the Chair and conduct the election of the Vice Chair for the same term. D. Following the election of the Vice Chair, the Board shall: Revised and Adopted by the Board of Supervisors January 5, 2015 Page 4 1. Appoint the Clerk of the Board (as set forth herein); 2. Establish dates, times and places for its regular meetings; 3. Adopt its By-Laws and Rules of Procedure; and 4. Appoint Board members to standing and ad hoc committee. SEC. 2-7. PROCEDURE FOR ELECTION OF OFFICERS A. The following procedures shall be followed to elect the Chair and Vice Chair: 1. The presiding officer shall call for nominations from the membership. 2. Any member, after being recognized by the presiding officer, may place one or more names in nomination and discuss his or her opinions on the qualifications of the nominee(s). 3. When all nominations have been made, the presiding officer shall close the nominating process and call for the vote. 4. Each member may cast one vote for any one nominee. 5. A majority of those voting shall be required to elect the officer. B. Officers shall serve until replaced. SEC. 2-8. SEATING ARRANGEMENT The Board Chair shall occupy the center seat on the dias with the Vice Chair occupying the seat at his or her immediate left. The remaining members of the Board shall determine their seating arrangement by seniority with the most senior member selecting his or her seat first and the remaining members selecting their respective seats in seniority order based on years served on the Board. In the event that two or more Board members have equal seniority, the selection of seating for those members shall be by alphabetical order. SEC. 2-9. QUORUM AND METHOD OF VOTING A. At any meeting, a majority of the Board shall constitute a quorum. B. All actions authorized by the Board shall be pursuant to a roll call vote which shall be taken by the Clerk or Deputy Clerk of the Board. The Clerk or Deputy Clerk shall call the name of each member and receive in reply the vote of such member as either “Yes” or “No” on the measure being considered. At the beginning of any meeting, the Clerk shall conduct a silent roll call of members present and absent. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 5 C. The order of voting shall be as called by the Clerk of the Board, with the Chair voting last. D. If there is an abstention, it shall be the responsibility of the Chair to note the abstention for the record and to request that the member abstaining state his or her reason for abstaining for the record. E. A tie vote fails. F. A motion to approve which fails shall be deemed a denial of the question on the floor. SEC. 2-10. CLOSED MEETING A. Closed meetings should only be used when the matter to be discussed is too sensitive for discussion in public. B. No meeting shall become a closed meeting until the Board takes an affirmative recorded vote in open session. Any member dissenting in such vote shall state the reason for the dissent. 1. The motion to move to closed session shall state specifically the purpose or purposes which are the subject of the closed meeting and reasonably identify the substance of the matters to be discussed. The motion shall make specific reference to the applicable exemption(s) under the Freedom of Information Act, which authorizes the closed meeting. 2. The County Attorney shall assist the members in formulating the proper motion to move to closed session in accordance with the requirements of the Freedom of Information Act. C. No resolution(s), ordinance(s), rule(s), contract(s), regulation(s) or motion(s) considered in a closed meeting shall become effective until the Board reconvenes in an open meeting and takes a vote of the membership on such resolution(s), ordinance(s), rule(s), contract(s), regulation(s) or motion(s) which shall have its substance reasonably identified in the open meeting. D. At the conclusion of a closed meeting, the Board shall reconvene in open session immediately thereafter and shall cast a vote certifying that to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements were discussed; and 2. Only public business matters identified in the motion convening the closed meeting were heard, discussed or considered. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 6 Any member who believes that there was a departure from the above requirements shall so state prior to the Chair’s call for the vote, indicating the substance of the departure that, in his or her judgment, has taken place. E. The failure of the certification to receive the affirmative vote of the majority of the members present during the closed meeting shall not affect the validity or confidentiality of the closed meeting with respect to matters considered therein in compliance with the Freedom of Information Act. F. The Board may permit non-members to attend a closed meeting if their presence will reasonably aid the Board in its consideration of an issue. SEC. 2-11. ELECTRONIC MEETINGS Except as provided for in this Section 2-11, the Board shall not conduct any meeting wherein the public business is discussed or transacted through telephonic, video, electronic or other communication means where the members are not physically assembled. A. Quorum Physically Assembled – a Board member may participate in a meeting through electronic communication means from a remote location that is not open to the public if: 1. on or before the day of a meeting, the Board member notifies the Chair of the Board that he or she is unable to attend the meeting due to an emergency or personal matter and identifies with specificity the nature of the emergency or personal matter, and the Board (a) approves the member’s participation by a majority vote of the members present at a meeting and (b) the Board records in its minutes the specific nature of the emergency or personal matter and the remote location from which the member participated. In deciding whether or not to approve a Board member’s request to participate from a remote location, the Board shall not consider the identity of the member making the request or the matters that will be considered or voted on at the meeting. If a Board member’s participation from a remote location is disapproved, such disapproval will be recorded in the minutes with specificity. Such participation by a Board member shall be limited each calendar year to two meetings or twenty-five percent (25%) of the meetings of the Board, whichever is fewer; or 2. a Board member notifies the Chair that he or she is unable to attend a meeting due to a temporary or permanent disability or other medical condition that prevents the member’s physical attendance and the Board records this fact and the remote location from which the member participated in the minutes. A Board member may participate in a meeting by electronic means pursuant to this subsection A only when a quorum of the Board is physically assembled at the primary or central meeting location and the Board makes arrangements for the voice of the remote participant to be heard by all persons at the primary or central meeting location. B. Quorum Not Physically Assembled – the Board may meet by electronic communication means without a quorum physically assembled at one location when the Governor Revised and Adopted by the Board of Supervisors January 5, 2015 Page 7 of the Commonwealth of Virginia has declared a state of emergency in accordance with Section 44-146.17 of the Code of Virginia (1950, as amended), provided that: 1. the catastrophic nature of the declared emergency makes it impracticable or unsafe to assemble a quorum in a single location, and 2. the purpose of the meeting is to address the emergency. If it holds a meeting pursuant to this subsection B, the Board shall: 1. give public notice using the best available method given the nature of the emergency contemporaneously with the notice provided members of the Board; 2. make arrangements for public access to the meeting; 3. make available to the public, at the time of the meeting, agenda packets and all materials, unless exempt, that will be distributed to members of the Board in sufficient time for duplication and forwarding, as best as practicable given the emergency, to all locations at which public access will be provided; 4. record minutes of the meeting; and 5. record in the minutes votes taken by name in roll-call fashion. The nature of the emergency, the fact that the meeting was held by electronic communication means and the type of electronic communication means by which the meeting was held shall be stated in the minutes of the meeting. C. Reporting – if a Board meeting is held by electronic communication means, the Board shall: 1. make a written report of the following to the Virginia Freedom of Information Advisory Council and the Joint Commission on Technology and Science by December 1 of each calendar year: a. the total number of electronic communication meetings held that year; b. the dates and purposes of the meetings; c. a copy of the agenda for each meeting; d. the number of sites for each meeting; e. the types of electronic communication means by which the meetings where held; f. the number of participants, including members of the public, at each meeting location; g. the identity of the members of the Board recorded as absent and those recorded as present at each meeting location; Revised and Adopted by the Board of Supervisors January 5, 2015 Page 8 h. a summary of any public comment received about the electronic communication meetings; and i. a summary of the Board’s experience using electronic communication meetings, including its logistical and technical experience. 2. make copies of the public comment form prepared by the Virginia Freedom of Information Advisory Council available to the public. ARTICLE 3 – OFFICERS SEC. 3-1. CHAIR AND VICE CHAIR The Chair shall preside over all meetings of the Board. The Vice Chair serves in the absence of the Chair. In the absence from any meeting of both the Chair and Vice Chair, the members present shall choose one of their members as temporary chair. The Chair shall make all appointments to standing or ad hoc Board Committees. Substitutes or alternates to Board Committees may participate only if so authorized by the Chair. SEC. 3-2. CLERK The Clerk of the Board shall be appointed by the Board at its annual organizational meeting, and the duties and responsibilities of the Clerk shall be as set out in Sections 15.2-1538 and 15.2-1539 of the Code of Virginia (1950, as amended). The Board may also designate a Deputy Clerk, and at the discretion of the Board, any County employee can be designated as Temporary Clerk. SEC. 3-3. PARLIAMENTARIAN The County Attorney, or his or her designee, shall serve as the Parliamentarian for the purpose of interpreting these By-Laws and Rules of Procedure, Robert’s Rules of Order and the Code of Virginia, as may be directed by the Chair, or as required as a result of a point of order raised by any one or more Board member. If the County Attorney, or his or her designee, is unavailable, the County Administrator shall serve as the Parliamentarian. SEC. 3-4. PRESERVATION OF ORDER A. At meetings of the Board, the presiding officer shall preserve order and decorum. B. Board members shall not speak until recognized by the Chair. Board members shall address the Chair or address other members through the Chair. After being recognized by the Chair, a Board member shall not be interrupted, except when a point of order is called or when requested to yield the floor by another member. SECTION 4 – CONDUCT OF BUSINESS SEC. 4-1. ORDER OF BUSINESS Revised and Adopted by the Board of Supervisors January 5, 2015 Page 9 A. At regular meetings of the Board on the third (3rd) Thursday of the month, the order of business shall generally be as follows: 1. Closed Meeting (if necessary) (commencing at 5 p.m.) 2. Call to Order - Silent Roll Call of Members (commencing at 6 p.m.) 3. Invocation - Pledge of Allegiance 4. Approval of Agenda 5. Consent Agenda 6. Regional Reports 7. Appointments (if necessary) 8. Special Presentations 9. Citizens’ Comments 10. Public Hearings (if necessary) 11. County Attorney’s Report (if necessary) 12. County Administrator’s Report 13. Unfinished/Old Business 14. New Business 15. Adjournment B. The above order of business may be modified by the County Administrator to facilitate the business of the Board. C. Regional reports and special presentations are limited to five (5) minutes per speaker. This time may be extended at the discretion of the Chair. D. Citizens’ Comments shall be governed by the following rules: 1. Citizens’ Comments shall be for the limited purpose of allowing members of the public to present any matter, which, in their opinion, deserves the attention of the Board. They shall not serve as a forum for debate with the Board or individual members of the Board. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 10 2. Board members shall not discuss issues raised by the public except by consent of a majority of the Board members present. 3. Citizens wishing to speak during the Citizens’ Comments portion of the agenda shall sign the registration form, identifying, with reasonable certainty, the subject matter of his or her comments prior to the commencement of the Citizens’ Comments portion of the agenda. Citizens who do not sign the registration form prior to the commencement of Citizens’ Comments may address the Board at the end of the meeting. 4. Remarks shall be addressed directly to the Board and not to staff, the audience or the media. 5. The Chair shall open Citizens’ Comments. 6. The Parliamentarian will explain the Citizens’ Comments policy prior to the commencement of the first citizen’s comment(s) being received by the Board. 7. The Chair will call on each speaker who has signed the registration form in the order upon which their name shall appear on the registration form. 8. Each speaker shall clearly state their name and address and/or election district of residence, and shall be subject to a three (3) minute time limitation. The Parliamentarian shall be responsible for noting the expiration of time limits, and the Chair shall be responsible for enforcing it. If the speaker represents a group of individuals in attendance at a particular meeting, there shall be a time limit of five (5) minutes. Members of a group in attendance shall forfeit their right to speak on the same topic. For purposes of this section, a “group” shall constitute ten (10) or more individuals. No speaker shall address the Board more than once during Citizens’ Comments at any single Board meeting and citizens shall not donate their unused speaking time to another speaker. Notwithstanding the time limitations stated herein, the Chairman may, at his or her discretion, allow any citizen to speak beyond the designated time limitation for a reasonable period of time, not to exceed an additional one (1) minute. 9. There shall be no comment during Citizens’ Comments on a matter for which a public hearing is scheduled during the same meeting. 10. There shall be no comment during Citizens’ Comments on a matter which has already been the subject of a previous public hearing where no final vote has been taken by the Board. 11. Any issue raised by the public which the Board wishes to consider may be put on the agenda for the next Board meeting by a majority vote. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 11 12. Public comment shall be germane to policies, affairs and services of the county government. Public comment shall not be used to make political campaign speeches, private advertisements or personal attacks. 13. The above rules notwithstanding, members of the public may present written comments to the Board or to individual Board members at any time during the meeting. Such written comments shall be submitted through the Clerk and shall become a part of the record. SEC. 4-2. CONSENT AGENDA A. The Consent Agenda shall be introduced by a motion “to approve”, and shall be considered by the Board as a single item. B. Upon the request of any Board member, an item may be removed from the Consent Agenda for consideration after approval of the remaining items on the consent agenda. SEC. 4-3. CONDUCT OF MEETINGS When two or more members of the Board wish to speak at the same time, the Chair shall name the one to speak. The Chair may call a brief recess at any time. The Chair may order the expulsion of a disorderly member of the public, subject to appeal to the full Board. The Chair may automatically adjourn, without benefit of any motion or debate, any meeting of the Board. SEC. 4-4. FORM OF PETITIONS, ETC. Every petition, communication or address to the Board shall be in respectful language and is encouraged to be in writing. SEC. 4-5. MOTIONS A. Members are required to obtain the floor before making motions or speaking, which they can do while seated. B. Motions need not be seconded. C. Informal discussion of a subject is permitted while no motion is pending. D. A substitute motion shall be allowed to any motion properly on the floor; it shall have precedence over an existing motion and may be discussed prior to being voted on. If the substitute motion fails, the former motion can then be voted upon. If the substitute motion passes, the substitute motion shall be deemed the main motion and shall stand as having been passed by such vote. If a substitute motion fails, a second substitute motion may be made. No more than two (2) substitute motions may be made. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 12 E. When a motion is under debate, no motion shall be received unless it be one to amend, substitute, commit or refer for study, postpone, call for the previous question, lay on the table, or to adjourn. F. The Chair need not rise while putting questions to vote. G. The Chair can speak in discussion without rising or leaving the chair; and, can make motions and vote on all questions. H. A motion to call for the question is not in order until every member of the Board has had an opportunity to speak. I. When a vote upon any motion has been announced, it may be reconsidered on the motion of any member who voted with the prevailing side provided that such motion shall be made at the session of the Board at which it was decided. Such motion for reconsideration shall be decided by a majority of the votes of the members present. A member present at the meeting but temporarily absent during a vote may move for reconsideration. J. A motion to rescind shall not be in order for a land use decision involving a rezoning or a conditional use permit. K. A motion to adjourn shall always be in order. SEC. 4-6. DECISIONS ON POINTS OF ORDER The Chair, when presiding at a meeting of the Board, without vacating the chair, shall refer any point of order to the Parliamentarian. The Parliamentarian shall advise the Chair who shall then make a ruling on the point of order. A Board member may appeal the ruling of the Chair to the full Board which shall decide the matter by majority decision. SEC. 4-7. SUSPENDING RULES One or more of these By-Laws and Rules of Procedure may be temporarily suspended by a two-thirds (2/3) vote of the members present, or by unanimous consent. SEC. 4-8. ROBERT’S RULES OF ORDER The proceedings of the Board, except as otherwise provided in these By-Laws and Rules of Procedure and by applicable state law, shall be governed by Robert’s Rules of Order. ARTICLE V – PUBLIC HEARINGS SEC. 5-1. PUBLIC HEARING AUTHORIZATION Revised and Adopted by the Board of Supervisors January 5, 2015 Page 13 The County Administrator, or his/her designee, shall be authorized to set public hearings for such regular meetings as are appropriate in order to effectuate the timely consideration of matters requiring Board consideration. SEC. 5-2. FORMAT FOR PUBLIC HEARINGS A. The following format shall be followed for all Public Hearings conducted before the Board: 1. The Chair will make a brief statement identifying the matter to be heard and verify that all legal notification requirements have been met. 2. The Chair will call upon the appropriate county staff member to present the item to be heard. Staff presentations should be concise. 3. The applicant may appear on his own behalf, or be represented by counsel or an agent. The applicant, or his counsel or agents, shall have a combined total of ten (10) minutes to speak to the application. 4. The Chair will open the floor to public comment, if any, after the applicant, or his counsel or agent, has spoken. Any private citizen may speak for or against the issue. The Clerk shall prepare a registration form for citizens to sign their name, address and/or election district of residence. The Chair shall call each speaker in the order that their name appears on the registration form. Each speaker shall clearly state his or her name, address and/or election district of residence for the record. Citizen comments are limited to three (3) minutes per citizen speaker. If the speaker represents a group of individuals in attendance at a particular meeting, there shall be a time limit of five (5) minutes. Members of a group shall forfeit their right to speak on the same topic. For purposes of this section, a “group” shall constitute ten (10) or more individuals. The applicant, or his counsel or agent, shall be given the opportunity for rebuttal, which shall last for no more than five (5) minutes. Notwithstanding the time limitations stated herein, the Chairman may, at his or her discretion, allow any citizen to speak beyond the designated time limitation for a reasonable period of time, not to exceed an additional one (1) minute. 5. Speakers will be given a warning one (1) minute prior to the expiration of their presentation time. 6. The Parliamentarian shall be responsible for noting the expiration of time limits, and the Chair shall be responsible for enforcing it. 7. Upon the conclusion of public comments or the applicant’s rebuttal, the Chair shall close the public hearing. B. When a public hearing shall have been closed by order of the Chair, no further public comments shall be received by the Board. However, any Board member may ask a question of any person who spoke during the public hearing after being recognized by the Chair to do so. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 14 C. Following the close of the public hearing, the Chair may entertain a motion to dispose of the issue and the Board may debate the merits of the issue. ARTICLE 6 – AGENDA SEC. 6-1. PREPARATION A. The Clerk shall prepare an agenda, at the direction of the County Administrator, for the regularly scheduled meetings conforming to the order of business specified in Section 4-1 entitled “Order of Business”. B. All items which are requested to be placed on the agenda which have not been submitted within the prescribed deadline, as set by the County Administrator, shall be placed on the next regular agenda for consideration. C. Nothing herein shall prohibit the Board from adding items to the agenda, provided that such a request is in the form of a motion, voted upon by a majority of the Board. Members must use discretion in requesting the addition of items to the agenda. It is considered desirable to have items listed on the published agenda. SEC. 6-2. DELIVERY OF AGENDA The Board agenda and related materials shall be received by each member of the Board and the County Attorney on the Friday before the scheduled regular meeting. The Clerk of the Board may request an adjustment to the delivery schedule due to special circumstances. SEC. 6-3. COPIES The Clerk shall prepare or cause to be prepared extra copies of the agenda and shall make the same available to the public and the press in the Office of the County Administrator and on the County website. The Clerk shall also have at least one hard copy available at each regular meeting. SEC. 6-4. COMMENTS, QUERIES OF BOARD MEMBERS Board members are to observe the following rules during the discussion of agenda items: 1. The Chair shall ensure that Board comments are constructive and contain no personal attacks of staff or other Board members. 2. The Chair shall keep discussion germane to the subject. Points of clarification shall be limited to questions only. The Chair shall rule other comments out of order. 3. Board members may address questions to the County Administrator or staff member presenting at the meeting. Staff members should be at the podium when addressing Board members’ questions. All legal questions should be addressed to the County Attorney. Revised and Adopted by the Board of Supervisors January 5, 2015 Page 15 ARTICLE 7 – BOARD, AUTHORITIES, COMMISSIONS AND COMMITTEES SEC. 7-1. APPOINTMENTS TO BOARDS, AUTHORITIES, COMMISSIONS & COMMITTEES Members of boards, authorities, commissions and committees shall be appointed by a majority of the Board after review of qualifications and discussion in Closed Meeting. Proposed appointments shall be voted upon under the Appointments section of the Agenda. Appointees’ terms shall run in accordance with the applicable by-laws of such boards, authorities, commission or committees to which the appointee is appointed, unless a shorter term is specified by the Board. Subject to any state law provisions to the contrary, all appointees to boards, commissions and committees serve and may be removed, with or without cause, at the pleasure of the Board. SEC. 7-2. ATTENDANCE Members of any standing or ad hoc board, authority, committee or commission of the Board, or of any committee to which the Board appoints a member, shall be expected to attend every scheduled meeting of the body to which they have been appointed. It shall be the duty of the chairman of any Board of Supervisors’ appointed committee to annually report to the Board, but in no event later than the Board’s regular meeting in March, the level of attendance of members for that particular body for the prior calendar year. Any member of an appointed body who fails to attend a minimum of seventy-five percent (75%) of the scheduled meetings of that particular body in any given calendar year may, at the discretion of the Board, be deemed to have forfeited his or her membership on that body. In the event that the Board determines that an appointee has forfeited his or her appointment pursuant to this section, the Clerk of the Board shall notify, in writing, the appointee of his or her removal from that body based upon his or her failure to attend there required percentage of scheduled meetings and shall thank the appointee for his or her service to the community. Upon the appointment of any appointee, the Clerk of the Board shall forward to the member a copy of this section. SEC. 7-3. PLANNING COMMISSION MEMBERS ATTENDANCE Notwithstanding the foregoing provision, a member of the Planning Commission may be removed from office by the Board without limitation in the event that the commission member is absent from any three (3) consecutive meetings of the commission, or is absent from any four (4) meetings of the commission within any twelve (12) month period. In either such event, a successor shall be appointed by the Board for the unexpired portion of the term of the member who has been removed. SEC. 7-4. BY-LAWS AND RULES OF PROCEDURE OF BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES The By-Laws and Rules of Procedure of any board, authority, commission or committee not established by state law shall be submitted to the Board for approval prior to becoming effective. SEC. 7-5. ROLE OF STANDING OR AD HOC BOARD COMMITTEES Revised and Adopted by the Board of Supervisors January 5, 2015 Page 16 The role of any standing or ad hoc committee(s) of the Board, as they may be created from time to time, shall be to review and consider all matters properly placed before them by motion of the Board. After review and consideration of such matters, the standing or ad hoc committee shall provide the Board with its formal recommendation for action through such report as may be determined appropriate by the County Administrator in the Board’s regular agenda as set forth herein. ARTICLE 8 – GENERAL OPERATING POLICY SEC. 8-1. ACTIONS BY INDIVIDUAL MEMBERS OF THE BOARD It shall be the policy of the Board that no member(s) shall exert individual action or direct any county employee or initiate any action or assert their individual preference(s) in a manner that would require a county employee to perform any action contrary to the laws, ordinances or policies of Isle of Wight County or which would require the expenditure of public funds in any amount without the approval of the Board. Further, no member of the Board shall seek nor accept more favorable treatment from county officers or employees than would be given to other members of the Board, nor attempt to influence the decisions or recommendations of county appointees, officers or employees. Notwithstanding the foregoing, each Board member may, and is encouraged, to share information with county appointees, officers and employees. SEC. 8-2. NUMBERING AND INDEXING OF RESOLUTIONS, ORDINANCES AND PROCLAMATIONS It shall be the responsibility of the Clerk to number and index all resolutions, ordinances and proclamations of the Board. Resolutions and proclamations shall be numbered consecutively and use the last two digits of the calendar year. For example, for the first resolution in January, 2014, the resolution number would be shown as: Resolution No. 14-01. SEC. 8-3. MINUTES OF THE BOARD The minutes of the Board meeting shall reflect the official acts of the Board and names of the public commenting during public hearings and citizen comments, as well as a summary of the Board’s proceedings at each meeting. They shall reflect the issues discussed and Board comments in summary form. SEC. 8-4. AMENDING BY-LAWS These by-laws may be amended with the concurrence of two-thirds (2/3) of the members present at any meeting subsequent to the introduction of a suggested by-laws amendment. SEC. 8-6. ENACTMENT OF BY-LAWS AND RULES OF PROCEDURE No later than December 1st of each year, the County Attorney shall deliver a copy of the most recently enacted By-Laws and Rules of Procedure to each member and member-elect of the Revised and Adopted by the Board of Supervisors January 5, 2015 Page 17 Board, soliciting any proposed changes to the same. The County Attorney shall prepare proposed amendments based on any such Board comments as directed by passage of a motion and include them in the Agenda for consideration at the Organizational Meeting. ISSUE: Staff Report – Update on Status of Major Development Projects BACKGROUND: Staff will provide the Board with a presentation advising the Board relative to the status of major development projects in the County. BUDGET IMPACT: None RECOMMENDATION: For the Board’s information. ATTACHMENT: None ISSUE: Staff Report – Broadband Access BACKGROUND: Staff will discuss the status of broadband access options in Isle of Wight County for citizens and businesses. BUDGETARY IMPACT: None RECOMMENDATION: For the Board’s information. ATTACHMENTS: To be presented at the Board of Supervisors’ meeting on Thursday, December 17, 2015 ISSUE: Staff Report – Chesapeake Action Plan Approval BACKGROUND: Most of the more heavily developed areas in the County lie within the Chesapeake Bay watershed. The State is required to reduce the amount of certain pollutants being discharged into the Chesapeake Bay through stormwater runoff. The Chesapeake Bay Total Maximum Daily Load (TMDL) is the vehicle that was developed by the EPA to address this goal. In regulatory terms, a TMDL defines how much of a given pollutant load is allowed to be drained from a given area. A TMDL Action Plan is a document that outlines how a locality proposes to meet the pollutant reduction obligations associated with areas within their boundaries regulated under Municipal Separate Storm Sewer System (MS4) permits issued by the State. On October 1, 2015, Isle of Wight County submitted its Chesapeake Bay TMDL Action Plan and required MS4 Annual Report to the Virginia Department of Environmental Quality (DEQ). The Action Plan submitted, which was subsequently approved by the DEQ on December 7, 2015, significantly reduced the County’s regulated area, thus limiting municipal responsibilities. Staff will provide a brief presentation on the contents of the Action Plan submitted/approved as well as speak to the potential ramifications of the DEQ’s approval. BUDGETARY IMPACTS: To be determined. RECOMMENDATION: For the Board’s information. ATTACHMENTS: - Approved TMDL Action Plan - DEQ Approval Letter COMMONWEALTH of VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Street address: 629 East Main Street, Richmond, Virginia 23219 Mailing address: P.O. Box 1105, Richmond, Virginia 23218 www.deq.virginia.gov Molly Joseph Ward Secretary of Natural Resources David K. Paylor Director (804) 698-4000 1-800-592-5482 December 7, 2015 Mr. David Kuzma Environmental Programs Manager Isle of Wight County PO Box 80 Isle of Wight, VA 23397 Transmitted electronically: dkuzma@isleofwightus.net RE: Virginia Pollutant Discharge Elimination System (VPDES) MS4 Permit VAR040020, Isle of Wight County, Chesapeake Bay TMDL Action Plan Approval Dear Mr. Kuzma: The Department of Environmental Quality (DEQ) has reviewed the Chesapeake Bay TMDL Action Plan received on October 1, 2015 in accordance with Section I.B of the General VPDES Permit for Discharges of Stormwater from Small Municipal Separate Storm Sewer Systems (MS4). The Chesapeake Bay TMDL Action Plan is hereby approved and is an enforceable part of the MS4 Program Plan. Please note any modifications to the Chesapeake Bay TMDL Action Plan shall be made in accordance with the Program Plan Modification Section of the MS4 General Permit (Section II.F). As provided by Rule 2A:2 of the Supreme Court of Virginia, you have thirty (30) days from the date you received this decision within which to appeal this decision by filing a notice of appeal in accordance with the Rules of the Supreme Court of Virginia with the Director, Virginia Department of Environmental Quality. Please contact Ms. Jaime Bauer at (804) 698-4416 or at jaime.bauer@deq.virginia.gov if you have any questions. Sincerely, Allan Brockenbrough II, P.E. Manager, Office of VPDES Permits Copies: File Melissa Lindgren (mlindgren@isleofwightus.net) Donald Jennings (djennings@isleofwightus.net) Angela McDowell (angela.mcdowell@deq.virginia.gov) ISSUE: Staff Report –Lawnes Point Waterline BACKGROUND: The Rushmere Shores community is split into two parts, namely North Shore and South Shore, which are separated by a tidal marsh area. The water pump station currently serving the community is in South Shore and a small diameter directionally drilled waterline provides service to the North Shore residents from South Shore. The well house and hydro tank for the system purchased in 2011 are in major disrepair and need to be replaced. A report provided by WRA, LLP proposes a waterline route to serve approximately 67 existing County customers of Rushmere Shores at a cost of $875,000; however, staff has been working with the consultant on potential cost savings measures and the current estimate for the proposed waterline is approximately $750,000. Constructing this waterline would: 1. Remove the existing water pump station from operation. 2. Provide safe and reliable treated water from the County’s nearby Lawnes Point well facility. 3. Provide an overland water distribution line to serve both parts of Rushmere Shores. 4. Eliminate reliance upon directional drill to serve North Shore. 5. Allow future expansion to parcels along the proposed route including Bradby Park. Construction of the proposed water line to serve this area will provide a safer and more reliable water supply for the County’s customers in Rushmere Shores. BUDGETARY IMPACT: The proposed in-house design can be accomplished with current funding. RECOMMENDATION: Authorize staff to proceed with the in-house design of the proposed waterline. ATTACHMENT: Executive Summary of the Preliminary Engineering Report for Lawnes Point – Rushmere Shores Improvements December 17, 2015/CBM ISSUE: Planning Commission Recommended Capital Improvements Plan (CIP) BACKGROUND: Staff will present the proposed FY 2017-2026 Capital Improvements Plan (CIP), as recommended by the Isle of Wight County Planning Commission, to the Board of Supervisors. It is recommended that the Board of Supervisors hold a public hearing at its regular meeting in January 2016 and adopt the CIP prior to development of the FY 2016-17 Operating and Capital Budget. BUDGETARY IMPACT: None RECOMMENDATION: Receive the staff presentation of the proposed FY 2017-2026 CIP and schedule a public hearing at the Board’s regular meeting in January 2016. ATTACHMENT: Proposed FY 2017-2026 Capital Improvements Plan ISSUE: VDOT Route 460 Update BACKGROUND: VDOT has filed for a Joint Permit from the Army Corps of Engineers for the new Route 460 project. This process requires a public comment period. County staff has reviewed the submitted permit alignment. While the overall corridor and route have not changed significantly, there are substantial changes to the access points within the Isle of Wight County segment which conflict with the criteria for support expressed by the Board of Supervisors in the resolution of support adopted in January 2015. Changes of significant concern to the County include: • Access to the western end of new bypass at Route 258 has been eliminated (see attached email from Caleb Parks, dated 12/03/2015). • Details of the 460 to 460 connection near Old Mill on the eastern edge of the County have not been verified, but do not immediately appear to meet the County’s expressed concerns regarding access to the Shirley T. Holland Inter-modal Park. Links to the permit application, including the proposed route and access points, have been made available to residents on the County’s website front page and comments on the project must be made in writing to the Norfolk District Corps office by COB January 5, 2016. If the permit is approved by the Army Corps of Engineers, the Commonwealth Transportation Board (CTB) has verbally committed to submitting the project for funding under HB2 next fall. If HB2 funding is approved, the project would move forward as permitted. If HB2 funding is not approved in the 2016/2017 cycle, VDOT has indicated that the project will be cancelled. At this time, the County has the option of providing no comment, providing comments in support of the wetlands permit application, or providing comments in opposition to the wetlands permit application. RECOMMENDATION: Considering the Corps evaluation criteria and that the permit application has reduced the overall proposed impacts significantly from original projections, County staff recommends that the Board provide no comment on the permit application. County staff also recommends that the Board authorize staff to provide a strongly worded letter of opposition to VDOT and the CTB, expressing the crucial nature of the access they have reduced and/or eliminated and our disappointment in their complete and total lack of communication and collaborative decision making on this project which is a critical component of our community planning. ATTACHMENTS: - Email from Caleb Parks (VDOT) dated 12/03/2015 - U.S. Army Corps of Engineers, Norfolk District public notice posted 11/30/2015 ISSUE: Staff Report – Legislative Update BACKGROUND: As a part of the County’s ongoing legislative program, staff has reached out to all of the members of the County’s Legislative Delegation to discuss the Board’s Legislative Priorities. To date, staff has met with Senator L. Louise Lucas. Senator Lucas has agreed to patron legislation to address the following: − Exemption of State Revenue Recovery for Western Tidewater Regional Jail − HRTAC Locality Appointees − Expansion of DEQ Regulatory Authority of Groundwater Withdrawal Permits RECOMMENDATION: For the Board’s information. ATTACHMENTS: None Resolution to Amend the FY 16 Budget, 12/17/15; CBM ISSUE: Fiscal Year 2015-2016 Operating and Capital Budget Update BACKGROUND: County Administrator, Anne Seward, will present the Board of Supervisors with recommended amendments to the Fiscal Year 2015-2016 Operating and Capital Budget to address adjustments necessary to implement the amended classification and compensation plan as approved by the Board of Supervisors and position the County to eliminate the draw from the Unassigned General Fund Balance in accordance with the 3 Year Financial Plan. BUDGETARY IMPACT: The recommended amendments will require budget transfers to amend certain line items, but the overall total budget will not be impacted. RECOMMENDATION: Receive presentation from the County Administrator. ATTACHMENT: ISSUE: Matters for the Board’s Information BACKGROUND: The matters attached to this Board report are included as a means of providing information to the Board relative to matters of interest. These items do not require any action by the Board. RECOMMENDATION: For the Board’s information. ATTACHMENTS: 1. Monthly Reports: Tax Levies & Collections as of November 2015; Cash Position; and, Statement of the Treasurer’s Accountability 2. Isle of Wight County Monthly Fire/EMS Call Summary and Other Statistics FY 2015/2016 3. Isle of Wight Website Statistics/November 2015 4. Solid Waste Division Litter Pickup 5. Isle of Wight Extension Report/November 2015 6. Quarterly Financial Report, 1st Quarter FY16 and Presentation 7. Distinguished Budget Presentation Award 8. United Way Campaign TA X Y E A R T A X L E V Y SU P P L E M E N T S PU B L I C S E R V I C E AD J U S T M E N T S & AB A T E M E N T S TO T A L T A X LE V I E S T A X C O L L E C T E D TA X O U T S T D G . % COLLECTED% UNC. pr i o r 2 0 0 9 $ 2 3 , 2 8 7 , 5 1 9 . 0 5 23 , 2 8 7 , 2 8 5 . 0 5 $ $ 234.00 100.00%0.00% 20 0 9 - 2 0 1 0 2 2 , 9 3 5 , 6 4 5 . 2 0 $ 14 8 , 2 3 9 . 9 6 $ 1, 1 2 0 , 9 8 0 . 1 1 $ (4 8 1 , 5 4 5 . 0 8 ) $ 23 , 7 2 3 , 3 2 0 . 1 9 $ 23 , 7 2 3 , 0 5 6 . 1 9 $ 264.00 $ 100.00%0.00% 20 1 0 - 2 0 1 1 2 2 , 1 2 5 , 3 3 1 . 8 0 $ 10 8 , 9 5 1 . 2 7 $ 1, 2 3 8 , 9 3 3 . 3 8 $ (5 4 3 , 4 3 7 . 0 5 ) $ 22 , 9 2 9 , 7 7 9 . 4 0 $ 22 , 9 2 2 , 7 1 8 . 7 8 $ 7,060.62 $ 99.97%0.03% 20 1 1 - 2 0 1 2 2 7 , 7 9 0 , 0 1 0 . 3 0 $ 10 5 , 4 9 8 . 9 1 $ 81 1 , 5 4 5 . 3 2 $ (3 9 7 , 6 6 4 . 5 5 ) $ 28 , 3 0 9 , 3 8 9 . 9 8 $ 28 , 2 9 7 , 8 7 1 . 8 4 $ 11,518.14 $ 99.96%0.04% 20 1 2 - 2 0 1 3 2 6 , 5 2 5 , 1 1 6 . 8 0 $ 18 4 , 2 2 7 . 9 4 $ 91 5 , 9 9 3 . 2 2 $ (5 0 1 , 0 2 5 . 0 4 ) $ 27 , 1 2 4 , 3 1 2 . 9 2 $ 27 , 1 0 0 , 2 4 2 . 7 5 $ 24,070.17 $ 99.91%0.09% 20 1 3 - 2 0 1 4 3 0 , 0 4 7 , 6 9 7 . 1 7 $ 17 4 , 9 5 7 . 1 7 $ 1, 0 3 4 , 1 5 2 . 6 3 $ (4 9 6 , 2 4 9 . 3 1 ) $ 30 , 7 6 0 , 5 5 7 . 6 6 $ 30 , 6 5 6 , 3 7 7 . 9 9 $ 10 4 , 1 7 9 . 6 7 $ 99.66%0.34% 20 1 4 - 2 0 1 5 3 5 , 2 7 2 , 0 1 8 . 7 7 $ 24 1 , 7 4 7 . 1 8 $ 1, 2 2 7 , 9 1 0 . 2 8 $ (5 6 7 , 8 0 1 . 8 8 ) $ 36 , 1 7 3 , 8 7 4 . 3 5 $ 35 , 7 7 0 , 3 5 2 . 1 0 $ 40 3 , 5 2 2 . 2 5 $ 98.88%1.12% N o t e $5 5 0 , 8 4 8 . 8 5 9 9 . 7 1 % 0 . 3 5 % R e a l E s t a t e 1 s t h a l f b i l l e d $ 1 9 , 0 2 3 , 2 0 5 . 3 2 p a y m e n t s f o r D e c 2 0 1 5 $ 1 2 , 3 8 2 , 6 1 6 . 3 2 TA X Y E A R TA X L E V Y SU P P L E M E N T S PU B L I C S E R V I C E AD J U S T M E N T S & AB A T E M E N T S TO T A L T A X LE V I E S T A X C O L L E C T E D TA X O U T S T D G . % COLLECTED% UNC. pr i o r 2 0 0 9 $ 1 0 3 , 1 9 7 , 0 3 7 . 2 0 10 3 , 1 7 2 , 8 5 2 . 1 1 $ $ 2 4 , 1 8 5 . 0 9 99.98%0.02% 20 1 0 1 4 , 4 7 7 , 9 1 8 . 0 3 $ 49 7 , 1 2 7 . 9 7 $ 29 , 9 5 2 . 4 2 $ (6 4 2 , 9 6 4 . 0 0 ) $ 14 , 3 6 2 , 0 3 4 . 4 2 $ 14 , 3 3 1 , 5 0 3 . 2 0 $ 30,531.22 $ 99.79%0.21% LI C . F E E 60 2 , 4 9 6 . 0 0 $ 59 , 4 3 4 . 0 0 $ (3 5 , 6 7 9 . 8 1 ) $ 62 6 , 2 5 0 . 1 9 $ 61 9 , 2 7 6 . 8 2 $ 6,973.37 $ 98.89%1.11% 20 1 1 9, 3 3 1 , 2 3 8 . 4 7 $ 43 9 , 3 1 1 . 1 9 $ 30 , 6 4 3 . 1 0 $ (5 6 4 , 7 3 4 . 3 0 ) $ 9, 2 3 6 , 4 5 8 . 4 6 $ 9, 1 9 2 , 9 0 8 . 7 5 $ 43,549.71 $ 99.53%0.47% LI C . F E E 60 9 , 5 9 0 . 0 0 $ 40 , 2 6 8 . 0 0 $ (1 9 , 0 0 2 . 0 2 ) $ 63 0 , 8 5 5 . 9 8 $ 62 2 , 1 0 7 . 5 1 $ 8,748.47 $ 98.61%1.39% 20 1 2 1 1 , 3 3 2 , 5 9 7 . 5 4 $ 83 8 , 4 2 1 . 8 6 $ 30 , 9 7 2 . 5 3 $ (9 0 9 , 5 5 9 . 7 4 ) $ 11 , 2 9 2 , 4 3 2 . 1 9 $ 11 , 2 3 2 , 2 2 5 . 8 6 $ 60,206.33 $ 99.47%0.53% LI C . F E E 62 2 , 8 6 8 . 0 0 $ 41 , 0 1 4 . 0 0 $ (2 9 , 5 8 0 . 6 2 ) $ 63 4 , 3 0 1 . 3 8 $ 62 4 , 7 2 9 . 0 1 $ 9,572.37 $ 98.49%1.51% 20 1 3 1 3 , 1 3 0 , 4 1 4 . 2 1 $ 46 0 , 9 3 1 . 5 5 $ 35 , 7 6 7 . 5 4 $ (1 , 1 3 9 , 1 6 9 . 4 5 ) $ 12 , 4 8 7 , 9 4 3 . 8 5 $ 12 , 3 8 7 , 1 8 0 . 8 6 $ 10 0 , 7 6 2 . 9 9 $ 99.19%0.81% LI C . F E E 94 4 , 2 8 8 . 0 0 $ 49 , 5 1 0 . 0 0 $ - $ (4 6 , 1 5 4 . 4 5 ) $ 94 7 , 6 4 3 . 5 5 $ 92 6 , 6 4 0 . 8 7 $ 21,002.68 $ 97.78%2.22% 20 1 4 1 3 , 2 6 3 , 2 0 8 . 4 0 $ 40 8 , 2 9 9 . 9 2 $ 36 , 4 7 4 . 9 9 $ (5 4 6 , 4 5 8 . 8 3 ) $ 13 , 1 6 1 , 5 2 4 . 4 8 $ 12 , 9 6 0 , 4 0 1 . 0 2 $ 20 1 , 1 2 3 . 4 6 $ 98.47%1.53% LI C . F E E 1 , 0 5 2 , 6 5 4 . 0 0 $ 53 , 2 2 9 . 0 0 $ - $ (4 9 , 5 0 3 . 0 0 ) $ 1, 0 5 6 , 3 8 0 . 0 0 $ 1, 0 1 1 , 8 9 0 . 4 0 $ 44,489.60 $ 95.79%4.21% 20 1 5 6, 3 5 7 , 2 1 0 . 3 9 $ 51 2 , 1 5 9 . 3 6 $ (2 1 6 , 7 4 2 . 4 0 ) $ 6, 6 5 2 , 6 2 7 . 3 5 $ 6, 1 8 6 , 2 9 0 . 8 6 $ 46 6 , 3 3 6 . 4 9 $ 92.99%7.01% LI C . F E E 97 2 , 5 5 8 . 0 0 $ 13 2 , 4 0 5 . 0 0 $ - $ (5 9 , 2 2 9 . 0 0 ) $ 1, 0 4 5 , 7 3 4 . 0 0 $ 87 7 , 9 8 1 . 1 9 $ 16 7 , 7 5 2 . 8 1 $ 83.96%16.04% $1 , 1 8 5 , 2 3 4 . 5 9 9 9 . 3 2 % 0 . 6 8 % No t e T O T A L D E L I N Q UE N T = $1 , 7 3 6 , 0 8 3 . 4 4 99.53%0.47% 1s t h a l f s u p p l e m e n t s d u e i n D e c - $ 4 4 4 , 3 6 8 . 6 9 i n c l u d e d i n 2 0 1 5 f i g u r e s a b o v e TA X L E V I E S & C O L L E C T I O N S A S O F N O V 2 0 1 5 RE A L E S T A T E DE L I N Q U E N T R E A L E S T A T E = PE R S O N A L P R O P E R T Y DE L I N Q U E N T P E R S O N A L P R O P . = TA X L E V I E S & C O L L E C T I O N S A S O F N O V 2 0 1 5 De c e m b e r P r e p a y m e n t s $ 3 , 7 4 5 , 3 5 6 . 1 2 f o r 2 n d h a l f Is l e o f W i g h t C o u n t y Mo n t h l y F i r e / E M S C a l l S u m m a r y an d O t h e r S t a t i s t i c s Fi s c a l Y e a r 2 0 1 5 / 2 0 1 6 No v e m b e r 2 0 1 5 EM S Ca l l S t a f f i n g S t a t i s t i c s P e r S t a t e P P C R R e p o r t s * Vo l u n t e e r De p a r t m e n t EM S In c i d e n t s To t a l S t a t i o n Re s p o n s e s Ca r e e r PP C R % C a r e e r Vo l u n t e e r PP C R % V o l . To t a l St a t e Re p o r t s Ca l l s w / Mi x e d St a f f i n g IO W R e s c u e 14 0 15 15 5 13 3 85 % 23 15 % 15 6 38 Wi n d s o r R e s c u e 75 7 82 81 96 % 3 4% 84 15 Ca r r o l l t o n V F D 67 4 71 75 10 0 % 0 0% 75 19 Ca r r s v i l l e V F D 23 2 25 25 10 0 % 0 0% 25 1 To t a l E M S 30 5 28 33 3 31 4 92 % 26 8% 34 0 73 Fi r e Ca l l S t a f f i n g S t a t i s t i c s p e r S t a t e V F I R S r e p o r t s * Vo l u n t e e r De p a r t m e n t Fi r e In c i d e n t s To t a l S t a t i o n Re s p o n s e s St a t e R e p o r t i n g Co m p l i a n c e Vo l u n t e e r S u b m i t t e d Re p o r t s To t a l St a t e Re p o r t s Ca l l s w / Mi x e d St a f f i n g Ca r r o l l t o n V F D 10 43 53 6% 0 3 0 Ca r r s v i l l e V F D 3 15 18 0% 0 0 0 Ru s h m e r e V F D 1 3 4 0% 0 0 0 Sm f d V F D 23 34 57 86 % 0 49 13 Wi n d s o r V F D 13 12 25 68 % 0 17 0 To t a l F i r e 50 10 7 15 7 - 0 69 13 To t a l F i r e / E M S 3 5 5 1 3 5 4 9 0 * S t a t e R e p o r t C o u n t s p u l l e d - 1 2 / 2 / 1 5 EM S A s s i s t o r St a n d b y Fi r e A s s i s t o r St a n d b y Is l e o f W i g h t C o u n t y Mo n t h l y F i r e / E M S C a l l S u m m a r y an d O t h e r S t a t i s t i c s Fi s c a l Y e a r 2 0 1 5 / 2 0 1 6 Fi s c a l Y e a r - T o - D a t e Ca l l S u m m a r y EM S Ca l l S t a f f i n g S t a t i s t i c s P e r S t a t e P P C R R e p o r t s * Vo l u n t e e r De p a r t m e n t EM S In c i d e n t s To t a l S t a t i o n Re s p o n s e s Ca r e e r PP C R % C a r e e r Vo l u n t e e r PP C R % V o l . To t a l St a t e Re p o r t s Ca l l s w / Mi x e d St a f f i n g IO W R e s c u e 89 8 69 96 7 76 6 78 % 21 7 22 % 98 3 27 2 Wi n d s o r R e s c u e 36 7 29 39 6 37 1 93 % 26 7% 39 7 61 Ca r r o l l t o n V F D 28 8 27 31 5 30 4 97 % 11 3% 31 5 81 Ca r r s v i l l e V F D 12 3 20 14 3 13 4 10 0 % 0 0% 13 4 3 To t a l E M S 16 7 6 14 5 18 2 1 15 7 5 86 % 25 4 14 % 18 2 9 41 7 Fi r e Ca l l S t a f f i n g S t a t i s t i c s p e r S t a t e V F I R S r e p o r t s * Vo l u n t e e r De p a r t m e n t Fi r e In c i d e n t s To t a l S t a t i o n Re s p o n s e s St a t e R e p o r t i n g Co m p l i a n c e Vo l u n t e e r S u b m i t t e d Re p o r t s To t a l St a t e Re p o r t s Ca l l s w / Mi x e d St a f f i n g Ca r r o l l t o n V F D 50 18 4 23 4 12 % 24 27 2 Ca r r s v i l l e V F D 21 87 10 8 62 % 67 67 2 Ru s h m e r e V F D 16 14 30 3% 1 1 0 Sm f d V F D 14 1 23 1 37 2 94 % 29 9 34 8 10 1 Wi n d s o r V F D 58 68 12 6 82 % 86 10 3 0 To t a l F i r e 28 6 58 4 87 0 - 47 7 54 6 10 5 To t a l F i r e / E M S 1 9 6 2 7 2 9 2 6 9 1 NO T E S : Fi r e A s s i s t o r St a n d b y (1 ) C o u n t s b a s e d o n P P C R i n f o r m a t i o n a n d f i r e i n c i d e n t r e p o r t s s u b m i t t e d t o t h e S t a t e . C o u n t s w e r e b a s e d o n s t a f f i n g m i x o f d i r e c t p a t i e n t c a r e s e r v i c e s p r o v i d e d (in c l u d i n g p a t i e n t r e f u s a l s & s t a n d b y e v e n t s ) . EM S A s s i s t o r St a n d b y CrimeTotal% of total Destruction of Property7224.32% Larceny6923.31% Fraud, Identity Theft4113.85% Fraud, Scam Attempt206.76% Assault186.08% Burglary155.07% Domestic Assault124.05% Hit & Run93.04% Fraud, Scam72.36% Fraud, Credit Card41.35% Trespassing41.35% Motor Vehicle Theft31.01% Fraud31.01% Unauthorized Use31.01% Threaten to Burn31.01% Forgery31.01% Fraud, E-Commerce20.68% Arson20.68% Threat to Assault20.68% Rape10.34% Embezzlement10.34% Violate Protective Order10.34% Abduction10.34% Grand Total296100.00% Isle of Wight County, Town of Smithfield, Town of Windsor Elder Crime Stats Jan - Nov 2015 72 69 41 20 18 15 12 9 7 44 33333 222 1111 0 10 20 30 40 50 60 70 80 Elder Crime (>55) Isle of Wight County (SPD, WPD, IOWSO) Jan -Nov 2015 MEMORANDUM TO: Tony Wilson, Director of Public Works FROM: Ralph Anderson, Solid Waste Division Manager SUBJECT: Solid Waste Division Litter Pickup DATE: December 2, 2015 I. Solid Waste Division, with the help of the Western Tidewater Regional Jail Workers, continues to make an effort to keep the County roadways clean. Litter pick-up has been at a standstill during the month of November due to the focus on the recycling program, and limitation on the available number of Work Release inmates from the Western Tidewater Regional Jail. • The following is a list where litter is scheduled to be picked up during the month of December 2015: Old Stage Hwy: Rte 10 to Berry Hill Rd Berry Hill Rd: Rte 10 to Old Stage Hwy Foursquare Rd: Courthouse Hwy to Ting Rd Titus Creek Rd: Nike Park Rd to Smith`s Neck Rd Scott`s Factory Rd: Courthouse Hwy to Turner Dr Bethel Church Ln: Waterworks Rd to Blair`s Creek Dr Turner Dr: Benns Church Blvd. to Scotts Factory Rd. Sunset Dr: Courthouse Hwy. to Buckhorn Dr. VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments. Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Invent the Future Virginia Cooperative Extension Isle of Wight County 17100 Monument Circle, Suite B Isle of Wight, VA 23397 757-365-6261 Fax: 757-357-9610 email: jaashle2@vt.edu www.vt.edu Isle of Wight Extension Report November 2015 Janet Spencer, Extension Agent, Agriculture & Natural Resources Valerie Nichols, Unit Administrative Assistant Agriculture  Continued to provide support and coordination for the Isle of Wight Master Gardeners (65 active members) and the Historic Southside Master Naturalist Chapter (50 active members).  Transcribed and mailed the Isle of Wight Ag News newsletter: mailed 130 and emailed 49.  Initiated background screenings for the Isle of Wight Master Gardeners.  Participated in a strategic planning session for the Isle of Wight Master Gardeners.  Provided approximately 800 soil sample kits to local residents and industry personnel  Provided information to 7 individuals concerning pesticide application requirements, soil sampling, land rent, crop variety selection, soil fertility, crop budgets, weed identification, and vegetable pests.  Master Gardner Plant Clinics continued at the Smithfield Farmer’s market.  Continuation of gardening workshops held at Carrollton Library taught by local Master Gardener volunteers. Work also includes preparation and planning for installation of learning gardens to be utilized by Master Gardener volunteers for community education. Garden was planted and mulched for gardening demonstrations to begin in 2016.  Continued preparations for presentations to be made at the Mid-Atlantic Horticultural Short Course to be held in January.  Continued planning for the State Cotton Production Meeting and the State Peanut Production Meeting.  Met with the local Farm Bureau Women’s Committee to discuss opportunities for a partnership to deliver “Ag in the Classroom” materials and possibly coordinate a community garden.  Continued initial planning for a SE Vegetable Production and Marketing meetings.  Began initial planning for a Row-Crop Irrigation meeting.  Requested Agricultural Disaster Designation for Isle of Wight through the Board of Supervisors.  Coordinated Private Pesticide Applicator Recertification Courses which will be held in December. 4-H Youth Development  Continued planning for the 2015 Cured Ham Project which will take place in January. VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution  Nichols attended a 4-H Online training. Outreach and Administrative  Spencer and Nichols participated in Suffolk Farm Day which is coordinated through the Peanut Soil and Water Conservation District, which includes Isle of Wight, Suffolk, and Surry. Approximately 1200 Suffolk 2nd graders were in attendance.  Spencer assisted with the planning and implementation of a training session for new Extension Agents.  Spencer met with members of the IOW Economic Development Office to discuss agricultural opportunities in the county and to discuss the County’s Strategic Plan as it pertains to agriculture. Face-to-face: 1300 Calls: 64 Emails: 212 Social Media: 12 more “likes” for Agriculture and Natural Resources facebook page. Spencer also provided information to one homeowner via facebook. Quarterly Financial Report 1st Quarter Ended September 30, 2015 Isle of Wight CountyBOARD OF SUPERVISORS MEETINGNovember 19, 2015 FY 16’ Operating Budget Quarterly Financial Report 1st Quarter Ended September 30, 2015 Detailed Reports Provided Separately for the Board’s independent review: General Operating Fund Special Revenue Funds (CSA, E-911, Grants, County Fair) Enterprise Fund (Public Utilities, Stormwater) Internal Service Funds (Technology Services, Risk Management) Quarterly Financial Report –1st Quarter Ended September 30, 2015 Show financial activity through September 30, 2015 (25%) Provide Detailed Reporting of Revenues and Expenditures Display Original Budgets, Amendments, and % of Budget estimates realized 1st Quarter Ended September 30, 2015 Quarterly Financial Report –1st Quarter Ended September 30, 2015 Isle of Wight County FY 2015-16 General Operating Fund Quarterly Activity Report -YTD September 30, 2015 25%FY Elapsed Original Amended YTD Activity Budget Budget % Projected % Projected RevenuesGENERAL PROPERTY TAXES $ 50,029,500 $ 50,029,500 $ 7,373,188 15%$ 50,565,542 1%OTHER LOCAL TAXES 7,288,800 7,288,800 1,820,523 25%7,634,809 5% PERMITS, PRIVILEGE FEES, AND REGULATORY LICENSES 484,000 484,000 139,531 29%600,314 24% FINES & FORFEITURES 100,000 100,000 19,430 19%128,764 29% REVENUE FROM USE OF MONEY AND PROPERTY 699,572 699,572 333,467 48%212,885 -70%CHARGES FOR SERVICES 1,664,600 1,664,600 390,139 23%1,773,493 7%MISCELLANEOUS REVENUE 54,471 54,471 37,595 69%110,235 102% RECOVERED COSTS 328,048 328,048 119,208 36%418,798 28% REVENUE FROM THE COMMONWEALTH -NON CATEGORICAL AID 5,307,890 5,307,890 335,728 6%5,296,565 0% REVENUE FROM THE COMMONWEALTH -SHARED EXPENSES 2,150,980 2,150,980 316,839 15%2,004,213 -7%REVENUE FROM THE COMMONWEALTH -CATEGORICAL AID 111,518 111,518 -0%106,651 -4%REVENUE FROM FEDERAL-NON CATEGORICAL AID ------ FUND BALANCE -TRANSFER TO CAPITAL (SCHOOL MAINTENANCE)500,000 500,000 -0%500,000 0% FUND BALANCE 1,669,225 2,421,107 -0%1,167,777 -52% TOTAL REVENUES $ 70,388,604 $ 71,140,486 $ 10,885,648 15%$ 70,520,046 -1% Projected Expenditures GENERAL GOVERNMENT $ 4,197,586 $ 4,234,844 $ 830,258 20%$ 4,234,844 0% JUDICIAL 1,394,411 1,407,211 329,793 23%1,407,211 0%PUBLIC SAFETY 11,120,238 11,567,271 2,738,659 24%11,567,271 0%GENERAL SERVICES 5,346,168 5,567,759 1,019,052 18%5,567,759 0% HEALTH & WELFARE 1,793,832 1,794,232 404,958 23%1,794,232 0% EDUCATION 28,285,339 28,285,339 5,262,918 19%28,285,339 0% PARKS, RECREATION & CULTURAL 2,557,113 2,578,423 719,196 28%2,578,423 0%COMMUNITY DEVELOPMENT 2,910,104 2,939,796 542,479 18%2,939,796 0%OTHER PUBLIC SERVICES / CONTRIBUTIONS 884,155 884,155 127,488 14%884,155 0% NON-DEPARTMENTAL 11,899,658 11,881,456 308,573 3%11,261,016 -5% TOTAL GENERAL FUND EXPENDITURES $ 70,388,604 $ 71,140,486 $ 12,283,374 17%$ 70,520,046 -1% SURPLUS / (DEFICIT) PROJECTED:$ (0)0.0% Revenue Projections are above budget in the areas of: o Real Estate (2%) o Sales and Use Tax (5%) o Recordation & Probate Tax (24%) o Meals (47%) o Building Permits (35%) Expenditure projections are below budget in the areas of: o Transfer to Public Utilities (-12% or $600K) 1st Quarter Ended September 30, 2015 –General Fund 1st Quarter Ended September 30, 2015 –Special Revenue Funds Isle of Wight County FY 2015-16 SPECIAL REVENUE FUNDS Quarterly Activity Report -YTD September 30, 2015 25% FY Elapsed Comprehensive County Services E-911 Grants Fair Fund Fund Fund Fund Totals Projected Revenues $ 226,565 $ 325,077 $ 137,498 $ 399,338 $ 1,088,478 Projected Expenditures $ 495,535 $ 1,348,778 $ 279,498 $ 399,338 $ 2,523,149 Sub-Total $ (268,970)$ (1,023,701)$ (142,000)$ -$ (1,434,671) Opertating Transfers In $ 268,970 1,023,701 142,000 -$ 1,434,671 Over/(Under)$ -$ -$ -$ -$ - 1st Quarter Ended June 30, 2015 –Enterprise Funds Isle of Wight County FY 2015-16 ENTERPRISE FUNDS Quarterly Activity Report -YTD September 30, 2015 25%FY Elapsed Public Utilities Stormwater Fund Fund Totals Projected Revenues $ 5,000,043 $ 1,835,906 $ 6,835,948 Projected Expenditures $ 9,619,128 $ 1,736,016 $11,355,144 Sub-Total $ (4,619,085)$ 99,890 $ (4,519,196) Opertating Transfers In $ 4,619,085 -$ 4,619,085 Over/(Under)$ -$ 99,890 $ 99,890 1st Quarter Ended June 30, 2015 Internal Service Funds Isle of Wight County FY 2015-16 INTERNAL SERVICE FUNDS Quarterly Activity Report -YTD September 30, 2015 25%FY Elapsed Technology Risk Services Management Fund Fund Totals Projected Revenues $ 1,017,995 $ 545,331 $ 1,563,326 Projected Expenditures $ 1,017,995 $ 541,509 $ 1,559,504 Sub-Total $ -$ 3,822 $ 3,822 Opertating Transfers In $ --$ - Over/(Under)$ -$ 3,822 $ 3,822 Next Steps Staff will continue to monitor FY 16’Budget performance and provide quarterly updates to the Board of Supervisors No Action is Required by the Board of Supervisors