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10-19-23 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE NINETEENTH DAY OF OCTOBER IN THE YEAR TWO THOUSAND AND TWENTY-THREE AT 5:00 P.M. BOARD MEMBERS PRESENT: William M. McCarty, Sr., District 2, Chairman Joel C. Acree, District 4, Vice -Chairman Richard L. Grice, District 1 Don G. Rosie, II, District 5 Rudolph Jefferson, District 3 STAFF MEMBERS PRESENT: Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Robert W. Jones, Jr., County Attorney Carey Mills Storm, Clerk CALL TO ORDER Chairman McCarty called the regular meeting to order at 5:00 p.m. APPROVAL OF AGENDA On motion of Supervisor Jefferson, the agenda was adopted (4-0) as amended to include discussion under Old Business regarding school grant funding with Supervisors McCarty, Jefferson, Grice and Rosie voting in favor of the motion; no Supervisor voting against the motion; and, Supervisor Acree absent for the vote. CLOSED MEETING Supervisor Jefferson moved to enter a closed meeting pursuant to Section 2.2- 3711(A) of the Code of Virginia, for the limited purpose of: A discussion regarding the appointment of specific appointees to County boards, committee or authorities 1 as set forth in the agenda, pursuant to subsection 1; a discussion regarding the negotiation of the sale of County real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board, pursuant to subsection 3; and, consultation with legal counsel regarding actual or probable litigation regarding Chesapeake Bay Preservation Area, Zoning Violations, and Drainage Outfalls, where such consultation would adversely affect the negotiating or litigation posture of this public body pursuant to subsection 7. The motion was adopted unanimously (4-0) with Supervisors McCarty, Grice, Rosie and Jefferson voting in favor of the motion; no Supervisor voting against the motion; and Supervisor Acree absent for the vote. At 5:10 p.m., Supervisor Acree arrived at the meeting. At 6:00 p.m., Supervisor Jefferson moved to return to open session. The motion was adopted unanimously (5-0) with Supervisors McCarty, Acree, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisor voting against the motion. County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Vice -Chairman Acree moved that the following Certification of Closed Meeting Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law. 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, McCarty, Rosie and Jefferson NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 INVOCATION Pastor Gregg Gray of Calvary Church delivered the invocation and led the Pledge of Allegiance to the American flag. CITIZENS' COMMENTS Carolyn Torre of 32 Main Street in Smithfield requested a public apology be given to her husband responsive to false accusations of him being fired as Commander of the VFW because he had been found guilty of fraudulent activities. Stephen Kirkpatrick of the Western Tidewater Free Clinic thanked the Board for its past financial support and advised that the Clinic would be providing medical, dental and mental health services to approximately 300 County patients this year. Herb DeGroft recommended no additional money be allocated for storage of central records at the old Hardy Elemental School. He extended an invitation to 3 the Board to attend the Veterans Day event on South Church Street on November 11tn CONSENT AGENDA Following an overview of the Consent Agenda by County Administrator Keaton, Vice -Chairman Acree moved to adopt the following Consent Agenda as presented which passed unanimously (5-0) with Supervisors McCarty, Acree, Jefferson, Grice and Rosie voting in favor of the motion and no Supervisor voting against the motion: A. Resolution to Amend the FY2023-24 Grant Fund Budget and Appropriate Funding for the Virginia 9-1-1 Enterprise GIS Software Grant ($3,000) B. Resolution to Amend the FY2023-24 Public Schools Budget and Reappropriate Direct Aid to Public Education Funds ($714,957) C. Resolution to Amend the FY2023-24 Operating Budget and Appropriate Funds for Nike Park Extended Wetlands Credits ($250,000) D. Resolution to Amend the FY2023-24 Grant Fund Budget and Appropriate Funding for the Virginia 9-1-1 Service Board Staffing Recognition Grant ($51,250) E. Resolution to Amend the FY2023-24 Operating Budget and Appropriate Grant Funds to the Schools FY2023-24 Operating Budget ($18,431) F. Resolution to Amend the FY2023-24 Operating Budget and Appropriate Title IV, Part A Grant Funds to the Schools FY2023-24 Operating Budget ($25,075) G. Resolution Declaring a Local Emergency to Exist in Isle of Wight County, Virginia H. Resolution to Rescind a Declaration of Local Emergency in Isle of Wight County, Virginia I. Minutes 21 August 17, 2023 Regular Meeting Minutes September 7, 2023 Joint Work Session w/School Board REGIONAL AND INTER -GOVERNMENTAL REPORTS As discussed at the most recent meeting of the Western Tidewater Workforce Alliance, Supervisor Grice reported of the need to look at affordable housing to determine how the County can participate in the process of developing areas to build affordable housing. As discussed at the most recent meeting of the Hampton Roads Transportation Planning Organization, Chairman McCarty reported on the program designed to assist those who need assistance with their toll costs and easy passes. Effective October 29, 2023, the annual income requirement has been increased from $50,000 to $65,000. APPOINTMENTS Vice -Chairman Acree moved to appoint Jeff Smith to serve on the Wetlands Board representing the Windsor District. The motion was adopted unanimously (5-0) with Supervisors McCarty, Acree, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisor voting against the motion. Assistant County Administrator Robertson brought to the Board's attention that it had adopted bylaws for the County's Commission on Adults with Disabilities at its August 17, 2023 meeting. Said Commission is to consist of 10 individuals (two from election district and currently there are four individuals who have expressed an interest in serving. SPECIAL PRESENTATIONS Vice -Chairman Acree moved to adopt the following Resolution in recognition of Ms. Judy Wells' service upon her recent retirement: RESOLUTION IN RECOGNITION OF THE SERVICE OF JUDITH C. "JUDY" WELLS 5 WHEREAS, Mrs. Judith C. "Judy" Wells began her employment with the County of Isle of Wight, Virginia in 1984; and, WHEREAS, after serving for several years as Chief Deputy, Mrs. Wells was elected as Isle of Wight County Treasurer and began her first term in August 2003; and, WHEREAS, during her tenure as Treasurer, Mrs. Wells served with distinction in leading the Isle of Wight County Treasurer's Office in achieving and maintaining accreditation from the Treasurers' Association of Virginia since 2012; and, WHEREAS, Mrs. Wells faithfully served Isle of Wight County as a dedicated employee for thirty-nine years until her retirement in July 2023. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia recognizes and appreciates Judith C. "Judy" Wells for outstanding achievement and distinguished service to the citizens of Isle of Wight County in the role of County Treasurer. BE IT FURTHER RESOLVED that the Isle of Wight County Board of Supervisors extends to Judith C. "Judy" Wells its best wishes for her future endeavors and orders that a copy of this Resolution be spread upon the minutes of this Board this nineteenth day of October 2023. The motion was adopted unanimously (5-0) with Supervisors McCarty, Acree, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisor voting against the motion. In addition to a formal presentation resolution, Ms. Wells was also presented with a clock on behalf of the Treasurer's Association of Virginia. The Board received an overview from VDOT of the upcoming James River Bridge extended closure maintenance project which will need to be closed for an extended period of time for maintenance on two separate occasions between November 15, 2023 and February 15, 2024. Each closure will be 100 hours over a weekend and there will be a two -week gap in between closures. 6 Vice -Chairman Acree requested a report regarding the reasoning for the removal of lighting/stop lights on the James River Bridge. Supervisor Rosie requested removal of overgrown shrubbery at the Carrsville Convenience Center and along the overpass. Supervisor Rosie requested action be taken to alleviate the rough road conditions on River Run Trail. Supervisor Grice requested a status report regarding the completion date of the maintenance project on the Cypress Creek Bridge. Jamie Oliver, Transportation Manager, gave a brief presentation on the Sugar Hill Road/Route 17 intersection project in which VDOT is requesting the Board to support a Highway Safety Improvement Program application for one of the interim measures in the recent Sugar Hill Road RSA study which would consist of an off -set right -turn lane to allow for a continuous Green-T to be installed in the future. Following a brief recess, Chairman McCarty called for the County Attorney's report. At the request of County Attorney Jones who advised that official specific action be taken by the Board regarding its upcoming retreat, Supervisor Grice moved that the Board conduct its annual retreat on October 25, 2023 beginning at 9:00 a.m. at the Hampton Roads Planning District Commission located at 723 Woodland Drive in Chesapeake Virginia. The motion was unanimously adopted (5-0). PUBLIC HEARING VEPCO Easement Request rA County Attorney Jones addressed the Board regarding consideration of granting a utility easement across County -owned land to Virginia Electric and Power Company. He explained that the County is in the process of constructing a booster pump station as part of the Hardy water line extension project and VEPCO is seeking an easement to allow it to provide underground electric service to serve the new booster pump station located at 10200 North Church Street in Smithfield. The requested easement would cross a County -owned parcel (Tax Parcel umber 21- 01-0001B). The Department of Utilities has advised that the proposed easement would not adversely affect the County property. Chairman McCarty opened the public hearing and called for comments by those in favor of or in opposition to the request. Upon no one appearing, Chairman McCarty closed the public hearing and called for comments by the Board. Supervisor Jefferson moved to approve the request. The motion was adopted unanimously (5-0) with Supervisors McCarty, Acree, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisor voting against the motion. COUNTY ADMINISTRATOR'S REPOR County Administrator Keaton notified the Board that the County has received a Distinguished Budget Presentation Award from the Government Finance Officers Association for its ninth consecutive year. Said award is the highest form of recognition in governmental budgeting and represents a significant accomplishment by a government organization and its management. Following a review of the County's proposed 2024 legislative items, staff was requested to identify specific unfunded mandates under legislative items. Matters for the Board's information was highlighted as follows: Incidents by Zone Map — September 2023 Incidents by Zone Data — September 2023 Station Activity Report — September 2023 Museum Report — September 2023 8 Senior Services Flyer At the suggestion of Supervisor Jefferson, County Administrator Keaton offered to have a Medicare representative conduct an educational program to assist County residents on Medicare options. Unfinished / Old Business County Administrator Keaton is to send a copy of the recent information received by the schools to the Board regarding school grant funding. New Business Supervisor Rosie moved that Chairman McCarty be designated as the County's Voting Delegate and Vice -Chairman Acree as the County's Alternate Delegate at the upcoming VACo Annual business meeting. The motion was adopted unanimously (5-0) with Supervisors McCarty, Acree, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisor voting against the motion. Application (Misc-15-23) of James River Crossings, Inc., owner, for a Master Signage Plan pursuant to Article IX Section 9-1006D of the Zoning Ordinance for the Property at the Intersection of Brewers Neck Boulevard, Spadea Way and Carrollton Boulevard. In accordance with staff's recommendation to approve the proposed Master Signage Plan, Chairman McCarty moved to approve the application as presented. The motion was adopted unanimously (5-0) with Supervisors McCarty, Acree, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisor voting against the motion. County Administrator Keaton notified the Board that the County had received a grant in the amount of $850,000 from VDOT for Gwaltney Way to extend the road 1,000 feet, as well as water and sewer. Regarding the Tidewater Logistics Center application that is currently under review, Ms. Ring was requested to include homeowners along Lovers Lane at the appropriate 0 time so that their concerns with lighting and failing septic systems can be addressed and their constructive input received. ADJOURNMENT At 8:45 p.m., Chairman McCarty declared the meeting adjourned. 0 k 56 Carey MiM St , Clerk L William M. Mc r y, Sr., Chairman 10