9-7-2023 Work SessionJOINT WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
AND THE ISLE OF WIGHT COUNTY SCHOOL BOARD HELD IN THE ROBERT C. CLAUD,
SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT
17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, SEPTEMBER
7, 2023 AT 6:00 P.M.
BOARD OF SUPERVISORS' MEMBERS PRESENT:
William M. McCarty, District 2, Chairman
Joel C. Acree, District 4, Vice -Chairman
Richard L. Grice, District 1
Don G. Rosie, II, District 5
Rudolph Jefferson, District 3
STAFF MEMBERS PRESENT:
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Robert W. Jones, Jr., County Attorney
Carey Mills Storm, Clerk
SCHOOL BOARD MEMBERS PRESENT:
John Collick, District 5, Chairman
Jason Marehh, District 4, Vice -Chairman
Michael Cunningham — District 3
Denise Tynes, District 1
Mark Wooster, District 2
SCHOOL STAFF MEMBERS PRESENT:
Dr. Theo Cramer, Superintendent
Dr. Christopher Coleman, Deputy Superintendent of Operations
Susan Goetz, Deputy Superintendent of Instruction
Andrew Sullivan, Fleet Services Supervisor
Matthew Fike, Coordinator of Transportation
Dr. Marsha Cale, Director of Secondary Education
Jason Brinkley, Security and Emergency Management Supervisor
Jessica Whitlow, School Board Clerk
CALL TO ORDER
Chairman McCarty called the joint work session of the Board of Supervisors and the
School Board to order at 6:00 p.m. and extended a welcome to all.
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APPROVAL OF AGENDA
On motion of Supervisor Jefferson, the agenda was adopted unanimously (5-0) with
Supervisors McCarty, Acree, Grice, Jefferson and Rosie voting in favor of the motion
and no Supervisor voting against the motion.
The invocation was rendered by Assistant County Administrator Robertson who
also led the Pledge of Allegiance to the flag of the United States of America.
COUNTY ADMINISTRATOR'S REPORT
Steve Zellos, Chief Executive Officer, Senior Services of Southeastern Virginia,
updated the Board on the trends, services and plans of that organization for serving
older adults and caregivers in the County.
Mr. Zellos was requested to obtain and report back to Chairman McCarty the
number of grandparents in the County that are caregivers for school -aged children
in the County.
Dr. McCray, President, and Dr. Atkins -Brady, Vice -President, Camp Community
College, presented information on a proposed lab school at the Center in
Smithfield.
Dr. McCray informed the Board of Supervisors of the School Board's goal to have a
planning application submitted to the Governor's office by October 1, 2023 for a
lab school.
Dr. Marsha Cale, Director of Secondary Education, confirmed that there is a real
need for a lab school as illustrated by 69% of the graduating class of 2022 or 2023
attending a two-year or four-year institution after graduating from Isle of Wight
County schools.
Supervisor Jefferson moved that the Board rescind its previous motion taken at its
June 1, 2023 meeting instructing County Attorney Jones to provide notice to the
President and Chairman of the Board of Directors of Camp Community College of
termination of the lease agreement, effective June 30, 2024. The motion was
unanimously approved with Supervisors McCarty, Acree, Grice, Jefferson and Rosie
voting in favor of the motion and no Supervisor voting against the motion.
Supervisor Rosie suggested that the School Board and the Board of Supervisors
meet quarterly to ensure the best use of the facility and for the two bodies to
become a better partner to each other.
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Following a ten-minute break, Chairman McCarty called for discussion on the
School's budget and construction of the new Hardy Elementary School.
Dr. Coleman provided an update on the new Hardy Elementary School construction
which was completed in twenty months. Utilizing PowerPoint presentation, he
showed a presentation of the first day of school at Hardy Elementary School.
There was discussion regarding the remaining projects at the new Hardy
Elementary School, the remaining playground and the demolition of the old Hardy
building. Discussion was also held about the plan to rehab the newest portion of
the old Hardy school to house the School's Central Office personnel.
Dr. Coleman advised that the" L" wing of the old Hardy school was built in the 1960s
and has its own septic system that could be renovated. Further discussion took
place about the drain fields at the old Hardy school.
The benefits of making a portion of the old Hardy school for use as a new central
office was discussed.
Discussion was held regarding school construction grant funds which had been set
aside for a project approved by the school
Board on January 12, 2023 and it was noted that this project involves rehabilitating
and converting the newest wing of the old Hardy school to a new Central Office and
records storage facility.
The need for a new evaluation of the septic and water, a plan moving forward, and
the true cost of utilizing the newest portion of the old Hardy school as a central
office was discussed.
A committee was appointed and charged with determining the cost and
formulating a plan moving forward. Mrs. Denise Tynes and Mr. Jason Maresh were
selected by the School Board. Supervisors Richard Grice and Rudolph Jefferson
were appointed by Chairman McCarty. Dr. Coleman is also to serve on this
committee as a staff person.
Dr. Coleman brought up Westside Elementary School and advised that the School
Board has elected to do a similar analysis as that done for Hardy Elementary School.
He advised that he has not yet had an opportunity to go over the results with the
School Board and he would like a chance to do that before moving forward.
Dr. Coleman advised that attempts have been unsuccessful to fix the issues with
the HVAC system at Carrollton Elementary School. He advised that the quote to
replace the entire HVAC system is $3.7 million.
Mr. Matt Fike and Mr. Andrew Sullivan presented information on the needs at the
current fleet services building which includes the state of the current facility; a
facility overview; options for replacement and location; and, next steps. The Board
was brought up to date on how the County currently handles their fleet service and
repairs.
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Mr. Jason Brinkley spoke about the night locks that will be reimplemented at the
schools. He also addressed the weapon detections systems for all of the secondary
schools. Mr. Brinkley advised that two units at each secondary school are needed,
for a total of eight units, batteries and extra bases at a cost of $151,000.
ADJOURNMENT
At 9:41 p.m., Chairman McCarty declared the joint work session adjourned.
Carey Mi s Storm, Clerk
William M.-m4rty, Sr., Chairman
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