1-05-2023 Organizational MeetingORGANIZATIONAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF
WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF
WIGHT, VIRGINIA ON THURSDAY, THE FIFTH DAY OF JANUARY IN THE YEAR TWO
THOUSAND AND TWENTY-THREE
BOARD MEMBERS PRESENT:
Rudolph Jefferson, District 3, Chairman
William M. McCarty, District 2, Vice -Chairman
Richard L. Grice, District 1
Don G. Rosie, II, District 5
Joel C. Acree, District 4
STAFF MEMBERS PRESENT:
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Robert W. Jones, Jr., County Attorney
Carey Mills Storm, Clerk
CALL TO ORDER
County Administrator Keaton called the organizational meeting to order at 11:00
a.m.
INVOCATION
Martha Evans Jackson delivered the invocation and led the Pledge of Allegiance to
the American Flag.
APPROVAL OF THE AGENDA
Supervisor McCarty moved that the agenda be approved as presented. The motion
was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
ELECTION OF CHAIRMAN FOR CALENDAR YEAR 2023
Supervisor Acree moved that Supervisor McCarty be elected as Chairman of the
Board for calendar year 2023. The motion was adopted by a vote of (5-0) with
Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion
and no Supervisors voting against the motion.
ELECTION OF THE VICE-CHAIRMAN FOR CALENDAR YEAR 2023
Supervisor Jefferson moved that Supervisor Acree be elected as Vice -Chairman of
the Board for calendar year 2023. The motion was adopted by a vote of (5-0) with
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Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion
and no Supervisors voting against the motion.
APPOINTMENT OF CLERK TO THE BOARD OF SUPERVISORS FOR CALENDAR YEAR
2023
Chairman McCarty moved that Carey Mills Storm be appointed as Clerk to the
Board for calendar year 2023. The motion was adopted by a vote of (5-0) with
Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion
and no Supervisors voting against the motion.
APPOINTMENT OF DEPUTY CLERK TO THE BOARD OF SUPERVISORS FOR CALENDAR
VPAP ?m:1
Chairman McCarty moved that Amber Johnson be appointed as Deputy Clerk to the
Board for calendar year 2023. The motion was adopted by a vote of (5-0) with
Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion
and no Supervisors voting against the motion.
MEETING SCHEDULE FOR CALENDAR YEAR 2023
Resolution to Establish Regular Meeting and Work Session Schedule for 2023 and
Holiday Schedule for 2023 Calendar Year
Supervisor Jefferson moved that the Resolution reflecting the following 2023 Board
of Supervisors' Meeting/Invocation Schedule and Holiday Schedule for 2023
Calendar Year be adopted as revised to reflect a change from the Board's proposed
Thursday, January 191h meeting to Wednesday, January 18, 2023:
DATE
TIME
MEETING
INVOCATION
Thurs, January 51h
11:00 a.m.
Organizational
Jefferson
Thurs, January 5th
Following Organizational
Work Session
Wed., January 181h
5:00 p.m.
Regular Meeting
McCarty
Thurs, February 2"d
6:00 p.m.
Work Session
Acree
Thurs, February 161h
5:00 p.m.
Regular Meeting
Grice
Thurs, March 2"d
6:00 p.m.
Work Session
Rosie
Thurs, March 161h
5:00 p.m.
Regular Meeting
Jefferson
Thurs, April 61h
6:00 p.m.
Work Session
McCarty
Thurs, April 20th
5:00 p.m.
Regular Meeting
Acree
Thurs, May 4th
6:00 p.m.
Work Session
Grice
Thurs, May 18th
5:00 p.m.
Regular Meeting
Rosie
Thurs, June 1s'
3:00 p.m.
Work Session
Jefferson
Thurs, June 151h
5:00 P.M.
Regular Meeting
McCarty
Thurs, July 13th
3:00 p.m.
Work Session
Acree
Thurs, July 131h
5:00 p.m.
Regular Meeting
Acree
Thurs, August 3rd
6:00 p.m.
Work Session
Grice
Thurs, August 171h
5:00 p.m.
Regular Meeting
Rosie
Thurs, September 7th
6:00 p.m.
Work Session
Jefferson
Thurs, September 215t
5:00 p.m.
Regular Meeting
McCarty
Thurs, October 5th
6:00 p.m.
Work Session
Acree
Thurs, October 19th
5:00 p.m.
Regular Meeting
Grice
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Thurs, November 2"
6:00 p.m.
Work Session
Rosie
Thurs, November 161h
5:00 p.m.
Regular Meeting
Jefferson
Thurs, December 14th
3:00 p.m.
Work Session
McCarty
Thurs, December 14th
5:00 p.m.
Regular Meeting
McCarty
Thurs, January 4, 2024
11:00 a.m.
Organizational
Acree
Thurs, January 6, 2024
Following Organizational
Work Session
Supervisor Rosie advised of a potential conflict with the September 211t meeting
and Supervisor Grice noted that he may need to remotely attend the September
7th meeting.
County Attorney Jones advised that presently the Board's policy pertaining to
remote attendance by Board members allows for members to attend remotely two
times a year for personal reasons and as many times as needed for medical or
disability reasons. He stated a notice to the Chairman is required ahead of the
meeting in order to do so, as well as a vote by the Board to allow that member to
participate remotely under the provision that there is a quorum present in the
building.
Holiday Schedule for 2023 Calendar Year
New Year's Day
January 2, 2023
(Observed)
Martin Luther King, Jr. Day
January 16, 2023
President's Day
February 20, 2023
Memorial Day
May 29, 2023
Juneteenth
June 19, 2023
Independence Day
July 4, 2023
Labor Day
September 4, 2023
Election Day
November 7, 2023
Veteran's Day
November 10, 2023
(Observed)
Day before Thanksgiving
November 22, 2023
(Close Noon)
Thanksgiving Day
November 23, 2023
Day after Thanksgiving
November 24, 2023
Christmas Day
December 25, 2023
Day after Christmas
December 26, 2023
(Observed)
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
CALENDAR YEAR 2023
BY-LAWS & RULES OF PROCEDURE
County Attorney Jones notified the Board of a change in Virginia Code to allow for
the removal of "an emergency" versus a "personal matter." He advised that "a
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member could attend two meetings electronically a year or 25% of an individual's
meetings, whichever was less," was also changed to two meetings per year or 25%
rounded up of the meetings of the Board, whichever is greater. He advised that
also being proposed in order to protect the safety of citizens, staff and elected
officials, is that security shall be provided at all official meetings and security shall
also be provided at all informal gatherings such as town hall and informational
meetings until such security is determined unnecessary by the organizer.
Supervisor Rosie moved that the By -Laws and Rules of Procedure of the Board of
Supervisors for Calendar Year 2023 be adopted as amended as follows:
Under Section 2-12. Security
Security shall be provided at all informal gatherings scheduled by individual Board
members which are scheduled offsite or after hours, such as Town Hall and
informational meetings.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
BOARD OF SUPERVISORS' COMMITTEES
Supervisor Jefferson moved to adopt the following list entitled "2023 Board of
Supervisors' Committees":
2023 Board of Supervisors Committees
COMMITTEES MEMBER
Capital Improvements Plan Grice
McCarty
Commission on Aging Jefferson
Community Development Grice
(ED, Planning, Inspections, Rosie
Utilities)
Franklin Intergovernmental Acree
Relations Committee Rosie
Intergovernmental Water & Acree
Sewer Task Force Grice
Joint Tourism Jefferson
McCarty
Keaton (Alternate)
Parks, Recreation & Jefferson
Cultural McCarty
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Personnel Jefferson
Acree
Public Safety Jefferson
(Fire, EM, 911, Sheriff) Acree
Public Works Acree
(Trash, Bldg, Refuse, Fleet) McCarty
Smithfield Intergovernmental Jefferson
Relations Committee Grice
Social Services Board Jefferson
Special Needs Task Force Acree
Rosie
Stormwater Advisory Committee Grice
McCarty
Windsor Intergovernmental Acree
Relations Committee Rosie
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
REGIONAL BOARDS
Vice -Chairman Acree moved to adopt the following list entitled "2023 Board of
Supervisors' Regional Organizations (by member)":
2023 BOARD OF SUPERVISORS'
REGIONAL ORGANIZATIONS (BY MEMBER)
ACREE
Hampton Roads Planning District Commission
Western Tidewater Water Authority
Western Tidewater Community Transportation Collaborative
GRICE
Eastern Virginia Regional Industrial Facility Authority
Hampton Roads Alliance
Hampton Roads Workforce Council
Western Tidewater Water Authority
JEFFERSON
Western Tidewater Regional Jail
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Mrs(' ARTY
Hampton Roads Transportation Advisory Committee
Hampton Roads Transportation Planning Organization
Western Tidewater Regional Jail
ROSIE
Hampton Roads Military Federal Facilities Alliance
KEATON
Hampton Roads Planning District Commission
Hampton Roads Transportation Planning Organization
Southeastern Public Service Authority
Western Tidewater Regional Jail
Western Tidewater Water Authority
2023 BOARD OF SUPERVISORS'
REGIONAL ORGANIZATIONS (BY ORGANIZATION)
Eastern Virginia Regional Industrial Facility Authority Grice
Hampton Roads Alliance Grice
Hampton Roads Military & Federal Facilities Alliance Rosie
Hampton Roads Planning District Commission Acree
Keaton
Hampton Roads Transportation Accountability Committee McCarty
Hampton Roads Transportation Planning Organization McCarty
Keaton
Hampton Roads Workforce Council Grice
Southeastern Public Service Authority Keaton
Etheridge
(Alternate)
Western Tidewater Community Transportation Collaborative Acree
Western Tidewater Regional Jail Jefferson
McCarty
Keaton
Western Tidewater Water Authority Grice
Acree
Keaton
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The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
H
Mike Frickanisce, the new Parks and Recreation Director, was formally introduced
to the Board.
COUNTY ADMINISTRATOR'S REPORT
Chris Morello, Director of Economic Development addressed the Board regarding
the enterprise zone expansion program that the Board had authorized staff to make
an application to the State to obtain 670 acres (consisting of 519 acres in the
Camptown area and 170 acres across from World Market located on Route 460) has
been orally approved and that upon official notification from the State, staff will
proceed with appropriate marketing.
Mr. Morello represented a request from the Economic Development Authority to
amend the existing proffer conditions associated with the changes that took place in
2013 for the Shirley T. Holland Intermodal Industrial Park, Phase III. He stated,
specifically, staff wishes to recommend removal of a certain requirement in those
proffers pertaining to the assurance that public water and sewer utilities was a part
of any development moving forward. He reported that since 2019, the County has
had two business prospects targeting Phase III locations which would not require
either water or sewer onsite. He advised that the business prospect on Buckhorn
Road did not materialize; however, Project Air Station would specialize in accepting
shipping containers trucked in directly from the Port; redistributing goods into third -
party trucks on the opposite side of the cross dock; and, the goods then being shipped
to other distribution facilities or direct to retail stores. He stated that over 200 people
are anticipated to be employed over two shifts. The request is going to be a new
business item at the Board's January 18t' meeting but he wanted to provide the
backup information prior to that.
Michael Etheridge, Solid Waste Manager, Public Works, updated the Board on the
Wrenn's Mill Refuse and Recycling Center renovation which is scheduled to open
on January 26, 2023 to the public.
Following a break, County Administrator Keaton provided an update on the Virginia
Supreme Court's decision on Machinery & Tools taxes which resulted in the County
having to make a refund to International Paper in the amount of $8.3 million. He
reviewed a timeline, of which a hard copy was placed at the Board's seats prior to
the meeting.
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The Board received an annual financial report from Aaron Hawkins, Robinson,
Farmer, Cox Associates, who advised that the County had received an unmodified
opinion on its financial reports. He drew attention to the Management Letter,
which advises that the School Board is behind on reimbursement requests for
Federal programs and that County staff had assisted the School Board due to
turnover in the school personnel.
Stephanie Humphries, Director of Budget & Finance, provided an overview of the
County's Annual Financial Report for FY2022.
ADJOURNMENT
At 2:00 p.m., Chairman McCarty declared the meeting adjourned.
William M. Mc ty, Sr., Chairman
O_ 1 t I_ .r:i