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02-17-2022 Regular Meeting i . n REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE SEVENTEENTH DAY OF FEBRUARY IN THE YEAR TWO THOUSAND AND TWENTY-TWO PRESENT: Rudolph Jefferson, District 3, Chairman William M. McCarty, District 2, Vice-Chairman Richard L. Grice, District 1 Don G. Rosie, II, District 5 Joel C. Acree, District 4 ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey Mills Storm, Clerk CALL TO ORDER Chairman Jefferson called the regular meeting to order at 5:00 p.m. APPROVAL OF AGENDA Supervisor McCarty moved that the agenda be approved. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. CLOSED MEETING The following matters were identified for discussion in closed meeting by County Attorney Jones: Consultation with legal counsel regarding potential litigation regarding zonings matters where such consultation would adversely affect the negotiating or litigation posture of this public body pursuant to subsection 7; discussion concerning a prospective business or the expansion of -an existing business where no previous announcement has been made of business' interest in locating or expanding its facilities in the Shirley T. Holland Industrial Park pursuant to subsection 5; discussion or consideration of the disposition of publicly held real property in the Windsor area, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board pursuant to subsection 3; a discussion regarding the appointment of specific appointees to County boards, committee or authorities as set forth in the agenda, pursuant to subsection 1; and a discussion regarding the performance of the County Attorney, pursuant to subsection 1. 1 t ,+ Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered the closed meeting for the reasons stated by County Attorney Jones. Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board reconvened into open meeting. County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor McCarty and all voting in favor (5-0), the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty. Rosie NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 INVOCATION Pastor Willie Williams delivered the invocation and led the Pledge of Allegiance to the American Flag of the United States of America. 2 CITIZENS' COMMENTS • Robert Hines of Smithfield expressed concern with the development proposed in the Town of Smithfield called The Grange at 10Main because it will double the population, increase traffic and have a negative impact on Town residents. On a second subject, CRT, he stated that he believes that all history, positive and negative, should be taught in school. Richard Sieukiewicz of Carrollton asked the Board to deny the request presented by Mr. Kooiman later in the meeting tonight for a height variance. Chris Edwards, Fire Chief of the Smithfield Volunteer Fire Department, relayed a request from the Fire & Advisory Board for the Board of Supervisors to work with the Town of Smithfield to use Waterworks Lake for a water supply for the Smithfield Volunteer Fire Department. Volpe Boykin of the Carrsville District recommended that the Board's salary be increased from $13,000 to $24,000 annually to ensure that the County attracts and retains good supervisors. Chris Torre of Smithfield expressed concern with County taxes being used to subsidize a development in Smithfield called The Grange at 10Main. Steven Morinszko of Carrollton asked the Board to deny the request of Mr. Kooiman for a height variance. Elizabeth Hopkins of Gray Street in Smithfield spoke against using taxpayer funds to build a farmer's market. Jeff Brooks of Smithfield spoke against using taxpayer funds to build a farmer's market. Steve Turner of Carrollton asked the Board to deny the request of Mr. Kooiman for a height variance. Ty Ehlers of Spring Crest Drive asked the Board to deny Mr. Kooiman's request for a height variance. Herb DeGroft asked the Board to scrutinize anything the School Board sends to the Board involving taxpayers' money and funding for public schools. There being no further persons signed up to speak, Supervisor McCarty advised that the Board of Supervisors has no authority over housing projects or development in the Town of Smithfield. Supervisor Acree asked that citizens always relay their concerns to the Board but advised that the Smithfield Town Council has authority over development in the Town of Smithfield and not this Board. Supervisor Grice commented that proffers were eliminated because of their misuse 3 k in the northern part of the State, and he would like to see a modification to that. He advised that the Board could deny an application because an applicant is not contributing to the welfare of the community, but the Board is not in a position to suggest proffers on any project any longer. On the issue of a salary increase for the Board, the public was advised that there are specific laws stipulating when salary increases can be done which is when they change over at least two Board members at election time. He stated he is supportive of an increase for the Board. Chairman Jefferson commented that when he ran for the Board of Supervisors, he was unaware of a salary for Board members and that he personally came on the Board to serve the community. He added that he does not support an increase for the Board at this time. Regarding Chris Edwards' request to the Board from the Fire & Advisory Board, he would recommend County Administrator Keaton speak with the Town. County Administrator Keaton reported that the Smithfield Town Manager had spoken with him approximately a year ago and relayed three options, one of which was the road being cut in two; however, the Town Council has never requested the County to fund any portion of that project. CONSENT AGENDA Supervisor McCarty moved that the following Consent Agenda be adopted: A. Resolution to Amend the FY2021-22 Grant Fund Budget and Appropriate Funding from the Virginia Department of Motor Vehicles ($960) B. Resolution to Amend the FY2021-22 Operating Budget and Appropriate Funding for Pass Through Dominion Energy funding from the Virginia Department of Emergency Management ($25,000) C. Resolution to Amend the FY2021-22 Operating Budget and Appropriate Funding for Vehicle Repairs from Insurance Proceeds ($6,366) D. Resolution to Amend the FY2021-22 Operating Budget and Appropriate Funding for the 2021 Local Emergency Management Performance Grant ($7,500) E. Resolution to Amend the FY2021-22 Budget and Appropriate Funding from the Virginia DHCD Covid-19 ARPA SLFRF Municipal Utility Assistance Program ($94,182) F. Resolution to Amend the FY2021-22 Grant Fund Budget and Appropriate Funding from Virginia Department of Health Rescue Squad Assistance Fund ($15,109) 4 . G. Resolution to Amend the FY2021-22 Grant Fund Budget and Appropriate Funding for the DCJS Violence Against Women's Act Grant ($30,795) H. Resolution of the Board of Supervisors of Isle of Wight County, Virginia to Request the Virginia Department of Transportation Include Certain Streets in the System of State Highways (Benn's Grant Subdivision, Phases 6,7,8, 10A1, 1061 and parts of Phases 2, 3 and 10A2) (Spring Hill Place (Route 1060) from Rt. 1071 (Turner Landing Way) to Rt. 1061 (Oak Hill Ln.), 0.13 miles; Spring Hill Place (Rt. 1060) from Rt. 1061 (Oak Hill Way) to Rt. 1072 (Jordan House Dr.), .11 miles; Spring Hill Place (Route 1060) from Rt. 1072 (Jordan House Dr.) to Private Alley, 0.03 miles; Spring Hill Place (Route 1060) from Private Alley to Private Alley (existing Rt. 1060 termini), 0.09 miles; Oak Hill Lane (Route 1061) from Rt. 1069 (Asbury Way) to Brentwood Cove, 0.05 miles; Oak Hill Lane (Route 1061) from Brentwood Cove to Rt. 1065(Williamson Park Lane), 0.15 miles; Oak Hill Lane (Route 1061) from Rt. 1065 (Williamson Park Ln.) to Rt. 1060(Spring Hill PI.), 0.05 miles; Williamson Park Lane (Route 1065) from Rt. 1061 (Oak Hill Lane) to Rt. 1069 (Asbury Way), 0.05 miles; Williamson Park Lane (Route 1065) from Rt. 1069 (Asbury Way) to Rt. 1068 (Bridger Dr.), 0.05 miles; Asbury Way (Route 1069) from Rt. 1061 (Oak Hill Ln) to Rt. 1065 (Williamson Park Ln), 0.17 miles; Turner Landing Way (Route 1071) from Rt. 1060 (Spring Hill PI.) to Rt. 1073 (Riley Way), 0.10 miles; Jordan House Way (Route 1072) from Rt. 1060 (Spring Hill PI.) to Rt. 1073 (Riley Way), 0.10 miles; Jordan House Way (Route 1072) from Rt. 1073 (Riley Way) to Rt. 1076 (Bowler Way), 0.11 miles; Riley Way (Route 1073) from Rt. 1071 (Turner Landing Way) to Rt. 1074 (Cedar Crest Dr.), 0.14 miles; Riley Way (Route 1073) from Rt. 1074 (Cedar Crest Dr.) to Rt. 107 (Spring Grove Way), 0.05 miles; Riley Way (Route 1073) from Rt. 1075 (Spring Grove Way) to Rt. 1072 (Jordan House Dr.), 0.05 miles; Cedar Crest Drive (Route 1074) from Rt. 1073 (Riley Way) to Sycamore Walk, 0.06 miles; Spring Grove Way (Route 1075) from Rt. 1073 (Riley Way) to Rt. 1076 (Bowler Way), 0.11 miles; and Bowler Way (Route 1076) from Rt. 1075 (Spring Grove Way) to Rt. 1072 (Jordan House Dr.), 0.05 miles. I. Resolution of the Board of Supervisors of Isle of Wight County, Virginia to Request the Virginia Department of Transportation Include Certain Streets in the System of State Highways (Holland Meadows Phase 2 Subdivision) (Lena Rose Street (Route 1852) from Rt. 1851 (John Henry St)to Rt. 1854 (Savannah St.), 0.19 miles; Lena Rose Street (Route 1852) from Rt. 1854 (Savannah St.) to Rt. 1855 (Kelsie Street), 0.13 miles; Lena Rose Street (Route 1852) from Rt. 1855 (Kelsie St.) to Stub, 0.01 miles; Savannah Street (Route 1854) from Rt.1851(John Henry St.) to Rt. 1852 (Lena Rose St.), 0.09 miles; and Kelsie Street (Route 1855) from Rt. 1851(John Henry St.) to Rt. 1852 (Lena Rose St.), 0.1 miles. J. Minutes . November 22, 2021 Special Joint Meeting 5 • December 9, 2021 Work Session December 9, 2021 Regular Meeting December 22, 2021 Special Meeting January 6, 2022 Organizational Meeting January 20, 2022 Regular Meeting The motion was adopted unanimously (5-0) with Supervisors Acree, McCarty, Grice, Rosie and Jefferson voting in favor of the motion and no Supervisors voting against the motion. REGIONAL AND INTER-GOVERNMENTAL REPORTS There were no reports offered. APPOINTMENTS Supervisor Grice moved that Debra Frank be reappointed to serve on the Commission on Aging. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. Supervisor Acree moved that the following individuals be appointed to serve on the Fire & Rescue Advisory Board: Department Primary Alternate Carrollton VFD Tim Nunez Scott Brower Carrsville VFD Judson West Weston Jamison Rushmere VFD Brandon Jefferson Kevin Parker Windsor VFD Lee Marshall Dale Scott Smithfield VFD Chris Edwards Charlie Kempton Isle of Wight VRS Brian Carroll Chad Owens Windsor VRS Keith Griffin Beth Hecker Dept. Emergency Services Pat Humphries Greg Parsons The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. Supervisor McCarty moved that Dr. Cornell Jones be appointed to serve as the parent representative on the Community Policy & Management Team. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. SPECIAL PRESENTATION Assistant County Administrator Robertson addressed the Board regarding past events held by the Special Needs Task Force which included a Let's Connect Event 6 on March 10, 2020; Field Day on May 22, 2021; and County Fair Day on September 17, 2021. He advised that another Let's Connect event is scheduled for April 26, 2022. Howard Meissel, a resident of Battery Park and member of the Special Needs Task Force, identified the goals of the Special Needs Task Force as recreation/socialization; facilitation; advocacy; and life skills. He requested that the Board build on the work of the Task Force with the formation of a stand-alone commission composed of appointed civil servants and volunteers charged with the goal of coordinating and monitoring future activities. He noted the need for a full- time staff member with an understanding of therapeutic recreation to provide regular sustainable programming and assist with employment opportunities. Supervisor Grice moved, and rescinded his motion, that the County move forward with a Special Needs Commission. He then recommended that staff return to the Board's March meeting with an outline of how the Commission will be formed, its makeup and its mission statement. Staff is to advise what a therapeutic position would involve at the County level to facilitate those services. Said position is to be incorporated into the budget for the upcoming 2022-23 fiscal year. // Dr. Nancy Welch, Acting Director, Western Tidewater Health District, provided a COVID-19 vaccine update. Supervisor Grice requested that emergency services staff return to the Board at its next meeting with ideas on what can be undertaken on the part of the County to encourage additional vaccinations. Supervisor Grice moved that masks as of March 1, 2022 in County facilities will be optional. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. Valerie Butler, on behalf of the Isle of Wight NAACP, presented Will Drewery with a service award. The Board took a break and upon returning to open session, Chairman Jefferson called for the County Attorney's report. COUNTY ATTORNEY'S REPORT No report was offered. .. PUBLIC HEARINGS County Administrator Keaton explained that the schools had received additional funding in the amount of $2,122,797 for a school nutrition program and because the amount exceeded 1% of the budget, a public hearing on a Resolution to Amend the FY2021-22 Budget and Appropriate Funds from the Federal Government must be conducted. A Resolution to Amend the FY2021-22 Budget and Appropriate Funds from the Federal Government Chairman Jefferson opened the public hearing and called for persons to speak in favor of or in opposition to the Resolution. No one appeared and spoke. Chairman Jefferson closed the public hearing and called for comments from the Board. Supervisor McCarty moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY 2021-22 BUDGET AND APPROPRIATE FUNDS FROM THE FEDERAL GOVERNMENT WHEREAS, Isle of Wight County Schools have received funding in the amount of $2,122,797 for school breakfasts and lunches provided during the COVID-19 pandemic; and, WHEREAS, the Board of Supervisors wishes to amend the FY 2021-22 budget and appropriate federal funding from the Federal Food and Nutrition Service Child Nutrition Service program to the Food Service category within the Isle of Wight County Schools budget. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the FY 2021-22 budget is hereby amended and funds in the amount of two million one hundred twenty-two thousand seven hundred ninety- seven dollars ($2,122,797) from the Federal Food and Nutrition Service Child Nutrition Service program be appropriated to the Food Service budget category within the Isle of Wight County Schools budget. • BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. 8 COUNTY ADMINISTRATOR'S REPORT County Administrator Keaton updated the Board on the issuance of General Obligation Bonds to include a market update; a review of the County's 2020 debt service; and the final results from the General Obligation Bonds sold last week and which funds projects in the County's Capital Improvements Plan over the next three years. County Administrator Keaton acknowledged that the County's AA rating is a result of the fiscal policies adopted by the Board, conservative budgets, and the accumulation of reserves. The County has received a very high credit rating from the rating agencies which allowed the County to command a lower interest rate of 2.37% from the investors who buy the bonds. It was further noted by Supervisor Grice that because of the County's excellent financial status,the bonds sold at a premium and the County received more money than it has to pay back. He applauded Davenport & Company and staff for their efforts. He pointed out that taxes have not been raised in the County in seven years. Assistant County Administrator Robertson provided a legislative update on the 2022 General Assembly Session. He stated the County's focus continues to be on SB37; a budget amendment associated with the Western Tidewater Regional Jail; SB481; HB251; HB90/SB451; and HB1010. UNFINISHED/OLD BUSINESS County Attorney Jones stated that pursuant to the Board's direction at its January work session he has drafted amendments to the County's ordinance to allow hunting of deer/bear with rifles. He advised that also responsive to the Board's direction, a representative from the Department of Wildlife Resources is in attendance tonight to address the Board this evening. Peter Acker, Department of Wildlife Resources, advised that the State's position regarding hunting with rifles versus shotguns is neutral. He presented safety data for the last twenty years in Virginia of hunting incidents. He stated hunting is overall a safe activity. Chairman Jefferson stated he believes that the amendments, if adopted, would place homeowners in the rural areas of the County at a disadvantage as there is a great deal of trees being cleared in the County. Supervisor Rosie commented that the data shows that there has been far more harm with shotguns than with rifles. He agreed that an elevated stand is a good safety practice. Supervisor Grice expressed concern that a landowner can't hunt with a rifle on his own land. Supervisor McCarty stated he has not talked to anyone who has asked him to 9 approve the amendments. He inquired, if adopted, could it be restricted to not allow hunting in a Development Service District? Supervisor Rosie recommended that the number of feet a hunter must be from a home be identified. Supervisor McCarty moved to table action on the ordinance amendment and direct the County Attorney to investigate if a hunter can be restricted from hunting in a Development Service District; determine a number of feet a hunter must be from a home; and review the ordinances of Smithfield, Windsor and Sussex. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. On the subject of local matching funds for the Virginia Technology Initiative (VATI) grant application, Assistant County Administrator Robertson reminded the Board that the County had received funding from the State with regard to the VATI grant and staff is working with partners in the region to work through the details and get to the point of a contract. He continued that when the Board was initially approached by staff, the Board approved match funding up to approximately $2.7 million and because the number of homes included in the VATI grant have been reduced, there is now an opportunity for the County's local match amount to be reduced to $2.4 million. He would recommend that the Board authorize staff to submit a letter in support of the revised grant match amount. Supervisor McCarty moved to authorize the Chairman to sign the Letter of Support for the program and with a revised grant match amount. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. NEW BUSINESS Ms. Ring presented the request of Jerry Kooiman on behalf of KS Carrollton, LLC, property owner, for a height exception for the Heritage Apartment building located at 23321 Sugar Hill Road to allow the building to exceed the maximum height limit of 35 feet permitted in the Urban Residential District by 2.25 feet for a total building height of 37.25 feet requested. She provided background information on the application, to include its strengths and weaknesses. She advised that the Planning Commission voted to recommend denial of the exception request and staff also recommends that because the building exceeds the maximum permitted height for the district and that the height exception request also be denied. Supervisor Rosie stated that the County has guidelines in its ordinance for how things should be built for a reason and if the Board makes an exception, then why have an ordinance? Mrs. Kooiman advised that a one-page application was submitted to the County with a site plan and a proposal to build a three-story building. The application did indicate 35.5 feet for the building. A year and four months later they submitted 10 the architectural building plans which are detailed with specifics and the height of the building at that time in the building plans is shown as 36.4 feet. The plans were reviewed, approved and stamped and construction began last year in October of 2021. Three months into the construction process they received a notice that the building was nonconforming with the height according to the County's ordinance. They immediately engaged with County staff for direction on how to proceed. They informed us of the two options, as follows: 1.) we cut down the roof or 2.) apply for a variance. They had hoped that it would be resolved administratively; however, it was not. In the process of applying for a variance, they learned that neither central permitting or inspections checks the height of the building as permitted and submitted with the architectural building plan. She stated that there is no advantage on her end to build a building that is slightly taller than the County's ordinance. She recognized staff for making sure that all safety issues that were submitted were reviewed extensively and addressed. She stated the neighboring parcel is also a commercial parcel and there could be a building next door to them that is up to 50 feet. She stated that she looks to the County as the expert on ordinances and when they review, approve and stamp plans as was done in their case, she thinks that should be honored unless there is an error. She stated the only viable solution today is to obtain a variance; anything else would financially ruin them. County Attorney Jones clarified that if a permit is issued that is not in harmony with the Zoning Ordinance, it would be null and void as stipulated under Section 1012, paragraph B2 which stipulates that all department officials and public employees of Isle of Wight County which are vested with the duty or authority to issue permits or licenses shall do so in conformance with the provisions of this ordinance. Such departments and personnel shall issue permits for uses and purposes only when they are in harmony with the provision of the ordinance. He opined that if a permit is issued that is not in harmony with the zoning ordinance it will be null and void. He reiterated that the building permit was issued properly, the building is designed structurally in accordance with the Virginia Statewide Building Permit, but the construction plans did not list the building being 34.5 feet tall. He stated the bottom line is that the architect drew the building too tall. Supervisor McCarty expressed the important of listening to the citizens and noted he would like to know how they would feel about the site line being screened or mitigated. Supervisor Rosie asked what could be done in terms of screening. Mr. Kooiman advised that in lieu of the lower bushes, he would be willing to plant a very fast-growing tree that grows approximately four feet annually and provides a privacy screen. Supervisor Grice stated he would like a favorable response from the affected neighbors in support of Mr. Kooiman's mitigation plan. Mr. Kooiman inquired if the Board would be willing to authorize the County Administrator to lift the cease order and allow him to continue with the project and work on floors 1, 2 and 3 while any issues get resolved. 11 Supervisor Grice moved that the discussion be tabled until the Board's March 3, 2022 work session at which time Mr. Kooiman is to return with a mitigation plan. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. On the subject of updated Voting Districts, Precincts and Polling Places, Caleb Kitchen, on behalf of the Isle of Wight Electoral Board which is charged with conducting free, open, fair and transparent elections and to provide oversight for the Registrar's office. The Electoral Board is recommending that Smithfield be District 1; Newport be District 2; Hardy be District 3; Windsor be District 4; and Carrsville be District 5. The Supreme Court of Virginia established new district lines for the House of Representatives, the State Senate and the Virginia House of Delegates and the County experienced a change in all three, but the change which caused the greatest challenge for the Electoral Board was the Virginia House of Delegates, specifically the County's line between 83rd and 84th House of Delegates District which have created split precincts where there are two distinct polling locations physically set up within the same polling location. The concern is without making any of these small voting districts adjustments, the County would be looking at eight of those precincts, some of which would not even have 100 people in them. To address this issue, the Code of Virginia allows localities to make minor adjustments under limited circumstances. The number of A/B precincts has been reduced to two, one at Nike Park and the other at Cypress Creek. Supervisor McCarty moved to authorize a public hearing for the Board's March 3, 2022 work session for consideration of the updated voting district precincts and polling places as presented. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. County Administrator Keaton presented a Resolution to Adopt Financial and Accounting Policy Amendments to Isle of Wight County Policy Manual which updates the dollar limits for purchasing. He explained that the County has always taken a more conservative approach by using half of the State's number. He advised that the State has raised the amount to $200,000. Supervisor McCarty moved to amend the following resolution to go from $50,000 to $100,000 knowing that the State amount is $200,000: RESOLUTION TO AMEND CHAPTER 2: FINANCIAL AND ACCOUNTING ARTICLE I, SECTION 1.33 OF THE COUNTY POLICY MANUAL WHEREAS, the Commonwealth of Virginia General Assembly has amended the State Code relative to central purchasing and procurement; and WHEREAS, Isle of Wight County's policies and procedures need to be amended to come into conformity with federal and State laws; and, 12 WHEREAS, the County's policies and procedures need to be periodically updated to conform with current practices. NOW, THEREFORE, BE IT RESOLVED that revisions to Chapter 2: Financial and Accounting, Article I, Section 1.33 of the County Policy are hereby adopted as follows: Section 1.33 - General Procedure (Revised July 1, 2019 February 17, 2022) 1. The purpose of this article is to enunciate the public policies pertaining to governmental procurement from nongovernmental sources, to include governmental procurement which may or may not result in monetary consideration for either party. This article shall apply whether the consideration is monetary or nonmonetary and regardless of whether the county, the contractor, or some third party is providing theconsideration. 2. All single or term contracts for goods and services other than professional services when the estimated cost is expected to exceed ec.e two hundred thousand dollars ($1200,000) shall be purchased from the lowest responsive, responsible bidder, after due notice inviting bids. 3. Construction of improvements estimated to cost more than fifty one hundred thousand dollars ($5100,000.00) shall be procured only by competitive sealed bidding. Transportation improvements estimated to cost more than twenty-five thousand dollars ($25,000.00) shall be procured only by competitive sealed bidding. When it is in the County's best interest, formal solicitation requirements for other than professional services and transportation related construction may be waived up to two hundred thousand dollars ($200,000) by writing a justification to the • Purchasing Agent explaining why competitive sealed bidding or competitive negotiation is not advantageous. The Purchasing Agent will seek approval or disapproval of the County Administrator before proceeding. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. Gerald H. Gwaltney, Commissioner of the Revenue, addressed the impact of personal property valuations in the County. Looking at the 2022 property values, due to the economic situation with supply and demand, it is found that new vehicle inventory is down due to Covid-19 cases impacting the workforce and a shortage of computer chips. Used Vehicle inventory is also down due to very few trade-ins and travel down and lease companies not replacing its fleet. The County's property fleet was sent to be valued by JD Power and 95% of the 26,000 vehicles increased in value. The increase in value is going to result in an increased tax bill for taxpayers. Regarding the car tax relief,the County receives from the State annually 13 $5.1 million for personal use vehicles only. The relief.is only on the first $20,000 of value and he noted that as the value goes up, the relief percentage goes down. A 40% relief to taxpayers was awarded last year; however, with the increase in values staff is projecting 35% in 2022. He recommended that the Board reduce the Personal Property tax rate 20 cents and adopt a Personal Property tax rate of$4.30 as the tax relief is provided to all vehicles; is business friendly; business vehicles receive relief since those vehicle do not receive State car tax relief; business equipment tax is also lowered; the County no longer has the highest regional Personal Property tax rate; and in order to fund the reduced rate, $530,000 is needed to fund each 10 cent reduction in tax rate. Supervisor McCarty moved to authorize the County Attorney to advertise a public hearing on the Personal Property tax rate of $4.30. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. The subject of interim salary adjustments for public safety employees was introduced by Michelle Clark, Director of Human Resources. Salaries in the Sheriff's Department, Animal Control, Dispatchers, Fire and Emergency Services were compared against those in other localities and staff recommended a 5% increase which will cover the period of March through June to include FICA and retirement for a cost of$99,233.00. Sheriff Clarke thanked the Board for its support and noted that while the 5% increase is appreciated, deputies in his department are still earning less than those employed by the Windsor Police Department. He noted that the County is competing against seven cities, and he would suggest a 7% raise for captains and below excluding himself and the Chief Deputy. Supervisor McCarty remarked that he would like an opportunity to review the Sheriff's budget noting that funding of it is from County funds. Supervisor Grice asked the Sheriff to return to the Board with suggestions for a hiring bonus that would be payable over a period of time to assist with the recruitment of individuals and an outline of programs such as those used at West Point and the Air Force Academy where it will help the Sheriff recruit employees. Supervisor McCarty moved that a 7% raise be granted to sworn law enforcement employees including Captains and below, Fire medics including Captains and below, Animal control officers, and E911 dispatchers effective March 1, 2022 and that the Sheriff return to the Board with suggestions on a hiring bonus that is payable out over a period of time which will assist in the recruitment of people. The motion was adopted (5-0) with Supervisors Jefferson, McCarty, Acree, Grice and Rosie voting in favor of the motion and no Supervisors voting against the motion. 14 ADJOURNMENT At 11:00 p.m., Chairman Jefferson declared the meeting adjourned. athg RAIRA987 biti01.16 56101, Rudolph Jefferson, Chairman Carey Mills Storm, Clerk 15