05-06-2021 Work Session WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY, THE SIXTH DAY OF MAY IN THE YEAR TWO THOUSAND AND
TWENTY ONE
PRESENT:
Richard L. Grice, Smithfield District, Chairman
Don G. Rosie, II, Carrsville District, Vice-Chairman
Rudolph Jefferson, Hardy District
William M. McCarty, Newport District
Joel C. Acree, Windsor District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey Mills Storm, Clerk
CALL TO ORDER
Chairman Grice called the work session to order at 6:00 p.m.
INVOCATION
David Smith, Director of Parks & Recreation, delivered the invocation and led the
Pledge of Allegiance to the Flag.
APPROVAL OF AGENDA
Supervisor Jefferson moved that the agenda be approved as presented. The motion
was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty
and Jefferson voting in favor and no Supervisors voting against the motion.
COUNTY ADMINISTRATOR'S REPORT
Assistant County Administrator Robertson, Jason Gray, IT Director, and Jim
Henderson, a member of the Broadband Task Force, provided an overview of the
process to date associated with broadband service in the County.
It was the consensus of the Board that staff should continue moving forward in this
effort and that the Towns and the school division should also contribute funding as
there is an impact to the entire County.
//
Dr. James Thornton, School Superintendent, presented a request from the School
Division to amend the FY2020-21 budget and transfer funds between functional
categories in the School's budget in the amount of $950,000 into the Operations
line item for the purpose of filling unfilled positions, replacement of pipes in the
1
ceiling at Carrollton Elementary School, replace the trailer at the bus garage; and,
auditorium lights at Smithfield High School.
Supervisor McCarty moved to adopt the following Resolution:
RESOLUTION TO AMEND THE FY 2020-21 BUDGET AND TRANSFER
FUNDS BETWEEN FUNCTIONAL CATEGORIES IN THE SCHOOLS
BUDGET
WHEREAS, at its meeting on April 22, 2021, the Isle of Wight County School
Board approved the transfer of funds between functional categories in the •
school division's FY 2020-21 budget; and,
WHEREAS, the School Board has requested that the Board of Supervisors
ratify its decision to transfer funds between functional categories in the school
division's FY 2020-21 budget.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle
of Wight County, Virginia, that the FY 2020-21 budget is hereby amended and
funds transferred between functional categories in the school division's FY
2020-21 budget as follows:
Functional Category Current Budget Transfers Revised Budget
Instructional Services 46,265,446 -300,000 45,965,446
Admin, Attend & Health 2,696,099 -250,000 2,446,099
Pupil Transportation 4,303,474 -400,000 3,903,474
Operations & Maintenance 6,421,679 950,000 7,371,679
Debt Service 483,381 483,381
Technology 2,184,993 2,184,993
School General Fund 62,355,072 62,355,072
BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight
County, Virginia is authorized to make the appropriate accounting adjustments
and to do all things necessary to give this resolution effect.
The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree,
McCarty and Jefferson voting in favor and no Supervisors voting against the
motion.
Supervisor McCarty moved to adopt the following Resolution:
RESOLUTION TO AMEND THE FY 2020-21 BUDGET AND
APPROPRIATE FUNDS FROM CORONAVIRUS AID, RELIEF, AND
ECONOMIC SECURITY ACT FUNDS
WHEREAS, Isle of Wight County Schools have received Coronavirus Aid,
Relief, and Economic Security (CARES) Act funding in the amount of
$529,093; and,
2
WHEREAS, the Board of Supervisors wishes to amend the FY 2020-21
General Fund budget and appropriate CARES Act funding to the appropriate
functional categories within the Isle of Wight County Schools budget.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Isle of Wight County, Virginia, that the FY 2020-21 budget is hereby
amended and funds in the total amount of five hundred twenty nine thousand
ninety three dollars ($529,093), or as much as shall be received via the
CARES Act, appropriated to the following functional categories:
Administration, Attendance, and Health $346,528
Transportation $ 25,540
Technology $157,025
BE IT FURTHER RESOLVED that the County Administrator of Isle of
Wight County, Virginia is authorized to make the appropriate accounting
adjustments and to do all things necessary to give this resolution effect.
The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree,
McCarty and Jefferson voting in favor and no Supervisors voting against the
motion.
Supervisor McCarty moved to adopt the following Resolution:
RESOLUTION TO AMEND THE FY 2020-21 BUDGET AND
APPROPRIATE FUNDS FROM CORONAVIRUS RESPONSE AND
RELIEF SUPPLEMENTAL APPROPRIATIONS ACT
WHEREAS, Isle of Wight County Schools have received Coronavirus
Response and Relief Supplemental Appropriations Act funding; and,
WHEREAS, the School Board has requested that the Board of Supervisors
amend the FY 2020-21 budget and appropriate Supplemental Appropriations
Act funding to the appropriate functional categories within the Isle of Wight
County Schools budget.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Isle of Wight County, Virginia, that the FY 2020-21 budget is hereby
amended and funds in the total amount of eight hundred thousand dollars
($800,000), or as much as shall be received via the Coronavirus Response
and Relief Supplemental Appropriations Act, appropriated to the following
functional categories:
Operations and Maintenance $300,000
Transportation $500,000
BE IT FURTHER RESOLVED that the County Administrator of Isle of
Wight County, Virginia is authorized to make the appropriate accounting
adjustments and to do all things necessary to give this resolution effect.
3
The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree,
McCarty and Jefferson voting in favor and no Supervisors voting against the
motion.
//
County Administrator Keaton requested authorization to award the contract for
three pole barns at the Fairgrounds to the low bidder in the amount of$424,600.
Supervisor McCarty moved that staff be authorized to award the contract for the
three pole buildings at the Fairgrounds. The motion was adopted unanimously (5-
0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor
and no Supervisors voting against the motion.
//
The Board took a break and returned to open session.
//
Amy Ring, Director of Community Development, reviewed a proposed
amendment to the County's Zoning Ordinance to include daycare facilities with a
Conditional Use Permit in the Suburban Residential Zoning District.
Supervisor McCarty moved to direct staff to draft a text amendment to add daycare
facilities as a conditional use in the Suburban Residential Zoning District. The
motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree,
McCarty and Jefferson voting in favor and no Supervisors voting against the
motion.
//
County Attorney Jones presented a real estate and personal property tax exemption
request from the Smithfield Recreation Association.
It was the consensus of the Board that staff be directed to move forward with
conducting a public hearing at the Board's May 20, 2021 meeting. The motion
was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty
and Jefferson voting in favor and no Supervisors voting against the motion.
//
FY2021-22 Operating Budget, Capital Budget and the FY2022-31 Capital
Improvements Program
County Administrator Keaton provided a recap of the options associated with an
estimated tax increase for new debt; a budget timeline for tax increase options;
and, budget options recommended by the Board.
Supervisors McCarty and Acree spoke in favor of no tax increase or cigarette tax
for this year based on additional revenue discovered.
4
Supervisor Jefferson spoke in favor of a tax increase and that the additional
revenue discovered be placed in the Operating Budget.
Supervisor Rosie spoke against a cigarette tax.
Chairman Grice spoke in favor of a $.02 tax increase and not taking any funds
from the General Fund Balance; taking a $500,000 deduction from the Schools;
cancelling the cigarette tax; and, continuing to build the reserve balance.
//
County Administrator Keaton advised that the County will be receiving $7.2
million from the American Rescue Plan which can be used for infrastructure such
as the waterline and tank for the new Hardy Elementary School and the other
neighborhoods which is expected to cost approximately $4 million with the
remaining $3.2 million being applied to broadband.
It was the consensus of the Board that it discuss at a future work session a reward
(retention) program for volunteers that will be split up amongst all of the
volunteers.
//
Dr. Thornton clarified that taking $500,000 from the School's allocation would be
the equivalent as something like a bus lease and not doing the lease. He advised
that he would need that money returned to the School Division next year. He
stated that with regard to Westside Middle School, it is not just a matter of
replacing Hardy Elementary School and Westside Middle School because those
facilities are old, rather it was a plan to handle the growth on the northern end of
the County. Not doing Westside Middle School in the future would create a
problem with growth.
ADJOURNMENT
At 10:00 p.m., Chairman Grice declared the work session adjourned.
eOlLee(98 Richard QV hairman
Carey Mills Storm, Clerk
5