4-30-2020 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY, THE THIRTIETH DAY OF APRIL IN THE YEAR TWO THOUSAND AND
TWENTY
PRESENT:
Joel C. Acree, Windsor District, Chairman
Richard L. Grice, Smithfield District, Vice Chairman
Rudolph Jefferson, Hardy District
William M. McCarty, Newport District
Don G. Rosie, II, Carrsville District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey Mills Storm, Clerk (Via video)
CALL TO ORDER
Chairman Acree called the work session of the Board of Supervisors to order at
6:00 p.m.
APPROVAL OF AGENDA/AMENDMENTS
Supervisor Jefferson moved to approve the agenda as amended to add a
discussion with the Sheriff concerning his budget under New Business. The
motion was adopted unanimously (5-) with Supervisors Acree, Grice,
McCarty, Jefferson and Rosie voting in favor and no Supervisor voting
against the motion.
INVOCATION/PLEDGE OF ALLEGIANCE
Sheriff James Clarke delivered the invocation and led the Pledge of Allegiance to the
American Flag of the United States of America.
COUNTY ADMINISTRATOR'S REPORT
Regarding the proposed FY2020-21 Operating Budget, County Administrator
Keaton reported that pursuant to the Board's previous direction, an additional
$10,000 has been allocated to the Christian Outreach Program and an
additional $15,000 has been allocated to the Western Tidewater Free Clinic
in the current fiscal year. He advised that Social Services could not spend
additional funds in the way in which the Christian Outreach Program and the
Western Tidewater Free Clinic can, and they would be referring their clients
to those organizations. He reported a loss in revenue from the State in the
amount of $100,000 as a result of being zeroed out from the Omnibus
Education Transportation Bill.
Dr. James Thornton, School Superintendent, presented a PowerPoint
presentation depicting the School's Average Daily Membership; salary and
benefit impact; General Fund revenue changes from 2020; FY2020-21 sales
tax; effect of sales tax revenue loss; and, an amended Operating Budget
Summary.
Supervisor McCarty inquired if the Superintendent anticipates any shortfalls
in the current budget.
Superintendent Thornton remarked that the effect of the sales tax for this year
remains unknown, but unknowns can be addressed with CARES funding.
Vice -Chairman Grice requested County Administrator Keaton to report back
to the Board regarding funding the Schools anticipate receiving from the
Federal and State governments and what categories the Schools have
reduced.
County Administrator Keaton was requested to report back on the financial
impact associated with the County fair being cancelled this year and all Fair -
related contracts and terms of service.
Chairman Acree called for discussion on the Capital Budget.
County Administrator Keaton provided an overview of the Capital Budget in
the areas of transportation, stormwater, economic development, fire and
rescue, parks and recreation, schools, utilities, public works and space needs.
Under Fire & Rescue, County Administrator Keaton was requested to
develop a common inventory of the County's fleet identifying the age and
mileage of the apparatus and what is being utilized routinely and what is not.
Under Parks and Recreation, County Administrator Keaton advised that the
Bradby Park project has been added back into the Capital Budget, as well as
additional bleachers at Heritage Park.
//
The Board took a recess and upon returning to open session, Chairman Acree
called for New Business.
County Administrator Keaton presented a Resolution to Accept and
Appropriate Funding in the amount of $35,856 from the United States
2
Department of Health and Human Services CARES Act Provider Relief Fund
for the Board's consideration.
Supervisor McCarty moved that the following Resolution be adopted:
RESOLUTION TO AMEND THE FY2020-2021 OPERATING
BUDGET AND APPROPRIATE FUNDING
FROM CARES ACT PROVIDER RELIEF FUNDS
WHEREAS, Isle of Wight County is considered a billing entity that received
Medicare fee-for-service (FFS) reimbursements in 2019; and,
WHEREAS, Isle of Wight County has received thirty-five thousand eight
hundred fifty-six dollars ($35,856) from the United States Department of
Health and Human Services (HHS); and,
WHEREAS, the Board of Supervisors of the County of Isle of Wight,
Virginia desires to amend the FY 2020-2021 General Fund Budget in the
amount of thirty-five thousand eight hundred fifty-six dollars ($35,856) for
medical response to COVID-19 within the parameters of the CARES Act
funding; and,
WHEREAS, the Board of Supervisors needs to appropriate thirty-five
thousand eight hundred fifty-six dollars ($35,856) to increase the County's
readiness and response efforts attributed to COVID-19 within the parameters
of the CARES Act funding.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of Isle of Wight County, Virginia that the FY 2020-
2021 General Fund Budget is hereby amended, and funds appropriated in the
amount of thirty-five thousand eight hundred fifty-six dollars ($35,856).
BE IT FURTHER RESOLVED that the County Administrator of Isle of
Wight County, Virginia is authorized to make the appropriate accounting
adjustments and to do all things necessary to give this resolution effect.
the motion was adopted unanimously (5-) with Supervisors Acree, Grice,
McCarty, Jefferson and Rosie voting in favor and no Supervisor voting
against the motion.
Responsive to Supervisor Rosie regarding the gradual placement of SROs in
the County's elementary schools, Sheriff James Clarke defined the top three
duties of an SRO. He recommended that Carrsville Elementary School be the
first to receive an SRO, followed by Carrollton, Hardy, Windsor and
Westside elementary schools.
Responsive to Vice -Chairman Grice, Sheriff Clarke was requested to advise
the Board the amount he anticipates having this year in his budget related to
3
salary savings and that if an SRO position were to be funded, that it be done
so out of the Sheriff's unspent funds from this year's budget.
Supervisor McCarty remarked that a 1.5% savings in the Sheriff's budget
would equal the salary of an SRO and that if the Sheriff found that money,
the Board would find the funds for a vehicle for that SRO.
ADJOURNMENT
At 9:15 p.m., Chairman Acree declared the work session adjourned.
( � 4 J�6 Q�21
Carey Mi I Sto , Clerk
M
TQC
Joel C. Acree, Chairm