02-07-2019 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY, THE SEVENTH DAY OF FEBRUARY IN THE YEAR TWO THOUSAND
AND NINETEEN
PRESENT:
William M. McCarty, Newport District, Chairman
Joel C. Acree, Windsor District, Vice -Chairman
Don G. Rosie, II, Carrsville District
Richard L. Grice, Smithfield District
Rudolph Jefferson, Chairman, Hardy District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman McCarty called the work session to order at 6:00 p.m. and welcomed all
those present.
APPROVAL OF AGENDA/AMENDMENTS
Supervisor Jefferson moved that the agenda be adopted as presented. The
motion was adopted unanimously (5-0).
INVOCATION/PLEDGE OF ALLEGIANCE
Pastor Vaveos, Healing Waters Worship Center, delivered the invocation and led
the Pledge of Allegiance to the American Flag of the United States of America.
COUNTY ADMINISTRATOR'S REPORT
Betsy Hedrick. P B Mares, LLP, provided an overview of the County's financial
records and internal controls in connection with the annual audit of the County's
financial statements which resulted in an unqualified opinion for fiscal year June
30, 2018.
County Administrator Keaton reviewed the County's audit findings relative to
debt position and fund balance; the Enterprise Fund; and, General Obligation
Bond debt which will be posted on the County's website for public perusal.
Teresa Morgan, Comptroller, reviewed the County's current fund balance of $23.5
million, an increase of $4.1 million over the previous year due to an increase in
the Machinery & Tools Tax.
Stephanie Humphries, the County's new Budget & Finance Director, was formally
introduced.
Tommy Catlett, Virginia Department of Transportation (VDOT), updated the Board
on VDOT Residency operations related to staffing, funding and projects currently
underway.
Mr. Catlett was notified of a drainage issue at the Airway Shopping Center; a
request for a reduction in vegetation along Route 258 in the Walters area; needed
repairs to Quaker Road; the need for shoulder grading and striping of the turn
lane on Route 258 at Brewers Neck; and, a request for the installation of
reflectors/lighting southbound on Route 17 near Jeb's Market.
11
Following a break, County Administrator Keaton provided an overview of the
proposed transfer of the County's 20-acre parcel of land located in Phase III of the
Shirley T. Holland Intermodal Park to the Virginia Department of General Services
to accommodate a 60-bed facility operated by the Department of Juvenile Justice
(DJJ) to house adjudicated juveniles sentenced to Department of Juvenile Justice
custody.
The following are highlights of County Administrator Keaton's overview:
the County has offered $500,000 of the projected cost of $1.5 million to
extend water and sewer utilities to serve the Department of Juvenile Justice
facility and service other properties located along the route. It was noted
that the County would be gaining double that amount in the value of the
water and sewer lines.
the County has offered a 20-acre parcel of land valued at approximately
$200,000 ($10,000 per acre)
growth is limited in the proposed facility size to one additional pod (for a
total of 72) in keeping with the State's purpose to build smaller facilities
across the State.
The urgency of DJJ in seeking approval of the budget amendment was
explained that DJJ would have to wait an additional two years before
submitting another budget amendment to the General Assembly if the
opportunity had been lost in last year's budget.
DJJ facility guards will not be armed. It was noted that it is not uncommon
for weapons to not be allowed in secured areas.
A plan for each juvenile's release is developed prior to their release from
the DJJ facility.
Homes located around the Bon Air juvenile facility and the Western
Tidewater Regional Jail are valued around $245,000 and were built after
those facilities were built.
DJJ will become a water customer of the County at approximately 8,700
gallons per day. The Town of Windsor will further benefit from the
purchase of water by the County.
County Administrator Keaton was requested to provide the Board with the
anticipated impact from visitors on the local economy utilizing Keurig as a
comparison.
County Administrator Keaton was requested to develop a list of project strengths
and weaknesses for dissemination to the public.
It was suggested that citizen input be solicited on the conceptional drawings of
the DJJ facility.
Don Jennings, Director of Utility Services, addressed the concern expressed by the
public regarding the size of the proposed four -inch main line being inadequate in
size. He noted that the final design of the facility will determine what size line is
needed and that the facility will have its own pump station.
County Administrator Keaton remarked that the existing facilities in Phase 11 of
the Shirley T. Holland Industrial Park, specifically SafCo and Keurig, are served by a
four -inch line, which is serviced at 15,000 gallons of water per day and is double
the size of the DJJ proposed facility. Further, the 150 homes in Ashby Subdivision
are also served by a four -inch sewer line and the 45 homes in the Carrollton
Meadows Subdivision are roughly the same flow of the proposed DJJ facility. The
DJJ facility is estimated to use 8,700 gallons per day which will provide $32,000 in
annual revenue to the County.
The Board was apprised that the transfer of the 20-acre parcel to the
Commonwealth of Virginia will require a public hearing which is suggested for the
Board's February 21, 2019 regular meeting.
//
County Administrator Keaton briefed the Board regarding information received by
the Hampton Roads Planning District Commission related to population estimates
for the County and the region. The County is the fourth fastest growing
community.
County Administrator Keaton reported on a recent meeting held with the School
Superintendent, the School Finance Officer and the Treasurer regarding how the
County can assist in collecting school cafeteria debt. He advised that a new policy
went into effect in 2017 which required that students must be provided a full
meal regardless of money being in the student's account. He further advised that
K
in 2016, the debt was $600; $13,000 in 2017; $41,000 in 2018; and, now is
$74,000. He briefed the Board on procedures recently adopted by the School
Board for collecting meal debt and efforts by the County Treasurer to assist in the
collection of such debt.
Chairman McCarty requested consideration of high school seniors from one or
each of the County's high schools to join the Board and be a part of its meetings.
Judy Hare Winslow, Director of Tourism, briefed the Board on the current
application -based leadership group which consists of juniors from the County's
two high schools, Isle of Wight Academy and Nansemond Suffolk Academy.
It was the consensus of the Board to further discuss the matter at a future work
session.
ADJOURNMENT
At 9:00 p.m., Chairman McCarty declared the work session adjourned.
. Wi liam M. McCarty, Chairman
Car i Is S rm, Cl
4