11-01-2018 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE ON THURSDAY, THE FIRST DAY OF NOVEMBER IN THE YEAR TWO
THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, II, Carrsville District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., Interim County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Amber Johnson, Legal Assistant
CALL TO ORDER
Chairman Jefferson called the work session of the Board of Supervisors to order at
6:00 p.m.
APPROVAL OF AGENDA/AMENDMENTS
Supervisor McCarty moved that the agenda be adopted as presented. The motion
was adopted unanimously (5-0).
INVOCATION
David Smith, Director of Parks & Recreation, delivered the invocation and led the
Pledge of Allegiance to the American Flag.
COUNTY ADMINISTRATOR'S REPORT
Michael Etheridge, Solid Waste Manager, briefed the Board on suggested ideas to
update and redesign the County's refuse and recycling centers. Citing the Jones
Creek facility as the number one priority, the redesign of the other sites is
planned to occur over the next five years based on the availability of funds.
Mr. Etheridge was requested to obtain an estimate to overhaul all sites
simultaneously and report back to the Board on the cost. The cost to redesign the
Jones Creek facility is estimated at $60,000.
Tony Wilson, Public Works Administrator, addressed the Board regarding a
surcharge on steel effective January 1, 2019 and requested permission to proceed
with the purchase of two compacters at this time in order to take advantage of
the savings.
The consensus of the Board was that Mr. Etheridge investigate if there would be
an advantage to purchasing four self-contained containers prior to January 1,
2019 and report back to the Board at its November 15, 2018 meeting.
Supervisor Rosie asked staff to bring back a report on recycling efforts in the
Cou nty.
David Smith, Director of Parks & Recreation, notified the Board of a request
received from a food truck vendor wishing to sell food at Tyler's Beach. Because
the County is likely to receive additional requests due to the site being cleaned up
and future amenities such as a picnic shelter, a fishing pier and boat slips, he is
recommending that the County's ordinance be amended to bring this request into
compliance as Tyler's Beach is not identified as a site in it.
Mr. Smith notified the Board of the removal of eight vessels during a recent
cleanup of the site.
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The Board took a break and reconvened.
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Don Jennings, Director of Utility Services, addressed the Board regarding drainage
outfall maintenance and the negative impact on the environment if development
activities are not properly managed.
Tristin Barnes, Chairperson, Stormwater Advisory Committee, relayed the
following recommendations from the Committee's October 22, 2018 meeting:
The County should not take on these responsibilities; obtain feedback/support
from VACo; promote relationship with VDOT (at same time); clearly identify scope
of issue; approach the General Assembly to provide funding; and, develop
guidance for affected citizens.
Mr. Jennings recommended staff conduct a round table discussion with VDOT
regarding the County investing some money into the design; VDOT performing
the construction; and, the ownership being transferred to a Stormwater
Homeowners' Association. He commented that the number of dedicated
easements in the County will not be known for a number of years as it will take a
massive effort by a title search company to identify the scope of the issue.
Supervisor Acree offered to discuss this matter with the other members of the
VACo Steering Committee.
County Administrator Keaton recommended bringing this issue up for discussion
at the Hampton Roads Transportation Planning Organization meeting to be
brought forward as a TPO agenda item for discussion with VDOT.
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Otis Brock addressed the Board regarding the washout of an easement located at
205 Deep Water Way which is approximately 24 feet wide, 12 feet deep and has
resulted in 45 feet of lost land. He advised that the area is now unsafe and asked
for guidance regarding who to contact.
Supervisor McCarty advised that staff is going to follow up with VACo and the
State legislators for those citizens affected by outfall ditches or conditions of
roads which are managed by VDOT.
Mr. Jennings provided an update on the Lawnes Point waterline extension project
designed to serve Rushmere Shores. He advised that the project was designed in-
house and estimated to cost $750,000. He advised that ten firms submitted a bid
on this project and the low bidder came in at $255,000. He advised that the
project will begin next month and the existing system currently has 30 customers
and another 60 customers will be added.
CLOSED MEETING
The following matters were identified for discussion in closed meeting by Interim
County Attorney Jones:
Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning discussing,
considering or interviewing prospective candidates for employment.
Upon motion of Supervisor McCarty, the Board entered the closed meeting for
the reasons stated by Interim County Attorney Jones, which was adopted
unanimously (5-0).
Upon motion of Supervisor McCarty, the Board reconvened into open meeting,
which was adopted unanimously (5-0).
Interim County Attorney Jones reminded the Board that in accordance with Section
2-10(G) of the Board's Rules & Procedure, all those who participated in the closed
meeting are reminded that all matters discussed in closed meeting are to remain
confidential, as provided under the Virginia Freedom of Information Act, and that
such matters as were discussed in closed meeting should not be acted upon or
discussed in public by any participant unless and until a public, formal action of the
Board of Supervisors is taken on that particular subject matter.
Upon motion of Supervisor Acree, the following Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by
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this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Grice, Jefferson, McCarty and Rosie
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
ADJOURNMENT
At 8:30 p.m., Chairman Jefferson declared the meeting adjourned.
Carte 1C/fills Storm, Clerk
Rudolph Jefferson, Chairman
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