10-17-2018 Retreat MeetingRETREAT OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE
ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE ON WEDNESDAY, THE SEVENTEENTH DAY OF OCTOBER IN THE
YEAR TWO THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, li, Carrsville District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ALSO IN ATTENDANCE:
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman Jefferson called the Board of Supervisors' retreat to order at 9:00 a.m.
Rachel Trollinger, Executive Director of Budget & Finance, Isle of Wight County
Schools, introduced Lynn Briggs, Director of Community and Media Relations and
Michael Lombardo, Assistant Superintendent for Curriculum, Instruction and
Administration provided an overview of the School's long-range facility plan and
the following projects were identified for inclusion in the CIP:
Renovation/expansion to Hardy Elementary School in 2019-2020; a bus garage in
2019-2020; a new elementary school in the northern end of the County in 2021-
2033; and, renovation to Westside Elementary School in 2025-2026.
Jimmy Sanderson, Davenport & Company, addressed the County's past and
current credit rating; outstanding debt and opportunities to lower the County's
debt service; peer comparatives related to the real estate tax rate, population
growth, assessed value per capita, debt to assessed value, median income and
debt as a percentage of governmental revenues. Policies currently in place were
reviewed with regard to proposed projects in the County's CIP to determine if the
County is in compliance with said policies. The Unassigned Fund Balance was
reviewed with the Board.
Judy Wells, Treasurer, explained the cash flow process and the collections/billing
report for real estate and personal property.
County Administrator Keaton was asked to obtain the number of abatements for
seniors and volunteers from the Commissioner of Revenue and provide to
Supervisor McCarty.
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The Board recessed for lunch.
Under consolidation of services, Don Jennings, Director of Utility Services,
responded to questions regarding consolidated billing through the Hampton
Roads Sanitation District. He offered to identify any strengths and weaknesses
with its implementation.
Consolidation of services with the schools and Towns of Smithfield and Windsor
was discussed in the areas of finance, purchasing, technology and law
enforcement.
County Administrator Keaton offered to speak with the Smithfield and Windsor
Town Managers concerning operation of those departments.
Chris Morello, Director of Economic Development, conveyed the latest
information received on the environmental assessment related to the proposed
Department of Juvenile Justice facility. He was requested to share this
information with the Windsor Town Council and the public.
County Administrator Keaton advised that the project is funded in the State
budget specifically to be located in the County and that the State has engaged a
consulting firm for the design of the facility. The County will utilize its own
consultant to design the water and sewer lines which will be paid for by the State
minus the County's contribution.
County Administrator Keaton explained that the County assisted with the cost of
utilities to the site, sized appropriately to accommodate additional growth
outside of Phase III so that it could be utilized for other customers, ensures that
the County won't have to pay the full cost of getting water and sewer to the site
in the future.
Mr. Robertson provided a recap of items accomplished by staff since the Board's
2017 retreat.
At 3:00 p.m., Chairman Jefferson declared the meeting adjourned.
0 .S/�-
Car Mills St rm, Clerk
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Rudolph Jefferson, Chairman
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