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11-01-2017 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON WEDNESDAY, THE FIRST DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND SEVENTEEN PRESENT: Rex W. Alphin, Chairman, Carrsville District William M. McCarty, Vice -Chairman, Newport District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District ABSENT: Rudolph Jefferson, Hardy District ALSO IN ATTENDANCE: Mark C. Popovich, County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey M. Storm, Clerk CALL TO ORDER Chairman Alphin called the regular Board of Supervisors' meeting to order at 6:00 p.m. and delivered the invocation. CLOSED MEETING The following matters were identified for discussion in closed meeting by County Attorney Popovich pursuant to Section 2.2-3711(A)(6) concerning a discussion related to a prospective business where no previous announcement has been made of the business' interest in locating its facilities in the community and pursuant to Section 2.2-3711(A)(6) concerning a discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. Upon motion of Supervisor McCarty and all voting in favor (4-0) with Supervisor Jefferson absent, the Board entered the closed meeting for the reasons stated by County Attorney Popovich. Upon motion of Supervisor McCarty and all voting in favor (4-0) with Supervisor Jefferson absent, the Board reconvened into open meeting. County Attorney Popovich reminded the Board that In accordance with Section 2- 10(G) of the Board's Rules of Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor McCarty, the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: Jefferson COUNTY ADMINISTRATOR'S REPORT Jeff Terwilliger, Chief of Emergency Services, and Inga Johnson, Administrative Assistant, briefed the Board regarding implementation of the Safe Harbor program for EMS billing which allows staff to bill insurance only for County residents. Mr. Terwilliger advised that staff has developed a Standard Operating Guideline and copies were provided to the Board of the types of statements that would be issued to residents and non -County residents. The Board concurred with County Administrator Keaton's recommendation that those citizens be refunded who, in good faith, had made payments. The budgetary impact will be $11,933 to County residents and $800 to those who participated in the $60 Subscription Program. I H Don Jennings, Director of Utility Services, provided additional information relative to enforcement of the County's ordinance under the current provisions of the Code of Virginia. The consensus of the Board was that it was not in favor of mandatory hookup and that staff be directed to develop options/incentives for hookup. Supervisor Acree requested identification of private water system dry hydrants. // Mary Beth Johnson, Director of Human Resources, provided a draft Recognition and Rewards Policy designed to reward and recognize individuals and teams who have demonstrated superior service to the County's overall goals and objectives. The Director of Human Resources notified the Board that a resolution incorporating the proposed amendments will be included in the Board's November 16th agenda. // County Attorney Popovich requested a closed meeting, pursuant to Section 2.2- 3711(A)(7) of the Code of Virginia, for the limited purpose of consultation with legal counsel pertaining to actual litigation where such consultation in open meeting would adversely affect the litigating posture of the public body related to International Paper; pursuant to Section 2.2-3711(A)(6) to discuss the investment of public funds where competition or bargaining are involved, where, if made public initially, the financial interest of the governing body would be adversely affected related to private water system purchases; and, pursuant to Section 2.2- 3711(A)(1) to discuss the performance of specific appointees to County boards, committee or authorities. Upon motion of Supervisor McCarty and all voting in favor (4-0) with Supervisor Jefferson absent, the Board entered the closed meeting for the reasons stated by County Attorney Popovich. Upon motion of Supervisor McCarty and all voting in favor (4-0) with Supervisor Jefferson absent, the Board reconvened into open meeting. County Attorney Popovich reminded the Board that In accordance with Section 2- 10(G) of your Rules of Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor McCarty, the following Resolution was adopted: K CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: Jefferson ADJOURNMENT At 9:45 p.m., Chairman Alphin declared the meeting adjourned. / -Lqt i �e, a!" arey IIs Sto , Clerk 4 440A&,� Rudolph Jefferson, Chairman