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11-02-2006 Regular MeetingREGULAR MEETING OF .THE- ISLE OF WIGHT .COUNTY' BOARD OF SUPERVISORS HELD THE SECOND DAY OF NOVEMBER 1N THE YEAR TWO THOUSAND AND SIX PRESENT: Thomas J. Wright, III, Chairman Stan D. Clark, Vice-Chairman (Arrived at 4:10 p.m.) James B. Brown, Jr. Thomas R. Ivy Phillip A. Bradshaw Also Attending: A. -Paul Burton, Interim County Attorney W. Douglas Caskey, County Administrator E. Wayne Rountree, P.E., Assistant County Administrator Patrick J. Small, Assistant County Administrator Carey Mills Storm, Recording Secretary. Chairman Wright called the meeting to order at 4:00 p.m. and delivered the invocation. /1 The Pledge of Allegiance was conducted. // Chairman Wright called for Approval of the Agenda. Interim County Attorney Burton. requested the following amendments be made to the agenda: under Special Presentations, add a presentation from Becky Mercer, Smithfield High School Principal; a presentation from Walt. Brown; and a presentation from.. Wendy Dean. He further requested that under the County Attorney's report, a third. item be added- pertaining to the consideration of a Performance Contract between the Board. and Smithfield Entertainment; under the County Administrator's report, an additional item be added regarding consideration of a Resolution to Accept and. Appropriate Funds from the Compensation Board .for Staffing in the Commissioner of Revenue's Office; under the Closed Meeting, add an item .related to the receipt of legal advice regarding probable litigation and three (3) items related to .personnel matters; and under New Business, add one (1) item as requested by Supervisor Ivy. Supervisor Brown moved that the Board approve the agenda,. as amended.. The motion was adopted by a vote of (4-0) with .Supervisors Brown, $radshaw, Ivy and Wright: voting.. in favor of the motion;. no Supervisors voting against the motion; and Supervisor Clark absent far the vote. ~aA~ ~4 ~;-~~.~4 ~~ Chairman Wright called for Special Presentations/Appearances. . Liz Harper, Dominion. Virginia Power representative, briefed the Board relative to Dominion's proposal to locate a corridor for the construction of a 500 kilovolt electrical transmission line .through Isle of Wight County. She advised that Dominion Virginia Power anticipates having a route chosen by winter and filing an application with the `State Corporation Commission (SCC) in the. spring. She stated the SCC approval process takes approximately eighteen: (18) months, followed by two (2) years to survey and acquire easements, and two (2) years to construct the lines. She offered to keep the Board apprised as this process moves forward:. Chairman Wright requested that Dominion Virginia Power give consideration to locating footings in such a manner as to avoid farming fields. He further requested.. that consideration be given to paralleling the existing Route 460 line and reducing the fifty (50) foot right-of-way. Supervisor Clark .arrived at the meeting. Supervisor Brown inquired if Dominion. Virginia Power has contacted the County's school administration to determine if any of the proposed school sites will be impacted. Ms. Harper stated Dominion Virginia Power representatives have. met several times with County staff to introduce the project -and they will keep them. informed as the process moves. forward. Becky Mercer, Smithfield High School :Principal, briefed the-Board on her recent visit o Romania as part of the Fulbright Exchange Program.. She formally -introduced Danella Duchano, a Romanian Principal who will be visiting County schools over the next six (6) weeks.. Chief Walt "Red Hawk" Brown, representing. the Cheroenhaka (Nottoway) Indian. Tribe, invited the Board to attend. a ethno-historic Peake Belt and Pipe Ceremony on the .grounds. of the Southampton County Courthouse on the banks of the Nottoway River on. November 25, 2006 at 12:00 noon. He noted that there .would be full media coverage .and he distributed a copy of his tribal journal with the .request that it be placed in Boykin's Tavern. 3 Wendy Dean, on behalf of the Smithfield Town Council, presented a :~ request for $750,000 (over a three (3) year period) to facilitate the acquisition and relocation of the .Pinewood Heights. residents. She specifically requested the Board's .support. in the implementation of a comprehensive community _ development strategy that will relocate 215 low-income citizens from the Smithfield community .and assistance .with redeveloping the land so that it 2 can be marketed for industrial use. She stated the project will be implemented in three (3} phases with the first phase lasting approximately forty-two (42} months. She advised of the thirty-two (32) units in the first phase, nine (9) residents desire to rent and twenty-three (23) are interested in upgrading to home ownership. Gale Barker with Genesis Consulting Development advised that the requested $750,000 can be in cash, in=kind services or a combination of both over athirty-six (36) month period. Supervisor. Bradshaw moved that the Caunty Administrator be directed o meet with representatives of the Town of Smithfield to discuss the Pinewood Heights redevelopment project and return to the B©ard -with a recommendation at the Board's continued meeting of V~ednesday, November 8, 2006 at 3:00 p.m. The motion was adopted by a .vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion,. and no Supervisors voting against the motion. !! Chairman Wright called for consideration of the Consent Agenda. A. Temporary Amendment to Waive Certain Permit Fees B. Sponsorship(s) of Leadership Isle of Wight 2007 Program C. Regional Water Supply Plan D. Office of Justice Programs' Bureau of Justice Assistance -Grant Funding Through the Bulletproof Vest Partnership Grant Program Resolution to Accept and Appropriate Grant. Funds from the Office of Justice Programs' Bureau of Justice Assistance Through the Bulletproof Vest Partnership Grant Program E. Section 8 -Accept and Appropriate Additional State Funds Resolution to Accept and Appropriate. State Funds for Section 8 Expenditures F. Request for Proposal (RFP} - Non-Professional Services: Construction Administration Services for.. the Construction of a New. Courts Building 3 s t i~ ;, ~ ~ Resolution to Authorize the Solicitation of Proposals for Construction Administration Services for the Construction A of a New Courts Building G. Establishment of a Third Party Inspection Policy H. The application of Risinger Brothers Transfer, Inc. fora waiver- from .Section 6-lOl0.A.2, "Architectural Guidelines" of the Highway Corridor Overlay :District regulations in the County Zoning Ordinance I. Booker: T. Estates Community Development Block Grant (CDBG) Program J. Delinquent Real Estate Tax Collection Monthly Report K. September 21, 2006 Regular Meeting Minutes L. October 5, 2006 Regular Meeting Minutes Supervisor Ivy requested that Item (F), Resolution to Authorize the Solicitation of Proposals for Construction Administration Services for the Construction of a New Courts. Building, be removed from the Consent Agenda for further discussion. Supervisor Bradshaw moved that Item (F), Resolution to Authorize the Solicitation of Proposals for Construction Administration. Services for the Construction of a New Courts :Building, be .removed. from the Consent Agenda and the remaining items be approved. The motion was adopted. by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and no Supervisors voting against the motion.. Supervisor Ivy noted if planning for construction of new- County buildings is done properly, .the full-time Construction Administrator position within the school division could be utilized as a shared service between the school administration and the County. Supervisor Ivy .moved that Item . (F), Resolution to Authorize the Solicitation of Proposals for Construction .Administration Services for the Construction of a New Courts Building, be tabled until the Board's November 15, 2006 meeting and. direct staff to explore the possibility of the County utilizing the school's Construction Administrator for future use, in particular the Court's Building,. as set forth in the RFP. The motion was adopted by a vote of (5-0) with Supervisors: Brown, Bradshaw, Clark, Ivy and Wright voting in favor ,of the motion, and no Supervisors voting against the motion. // l 4 Q~~,~ 24 =' ~~~ ~`~7 Chairman Wright called for Regional reports. Supervisor. Clark reported that the Executive Director of the Hampton Roads Military and Federal Facilities Alliance has been contacting and is meeting with all Chief Executive Officers of Federal facilities. Supervisor Clark reported that, at the most recent meeting of the Hampton Roads Partnership, a presentation was received on the effects of the upcoming deregulation of power. companies and the potential for increased costs to citizens when the deregulation occurs. . Chairman .Wright reported that the Southside Mayors and Chairs had called a meeting. Chairman Wright notified the. Board that the Jail Superintendent for the Western Tidewater Regional Jail had submitted his resignation. Supervisor Ivy reported that the Western Tidewater Water Authority continues to look at future water sources. Supervisor Brown reported that a vote. was not taken at the last. meeting of the Southeastern Public Service Authority (SPSA) because Covanta could not satisfy contractual terms with SPSA staff and, therefore, there will not be any transfer of trash from New York City to the region. County Administrator Caskey notified the Board that the Southeastern ,Public Service Authority (SPSA) Board of Directors has increased the tipping fees from $57 to $75 per ton, effective January 1, 2007. He stated a letter will be forthcoming illustrating the potential impact such action will have on the County's. current budget. He noted that some of the tipping fee tonnages are decreasing, indicating that the County is not sending as much waste. to SPSA and the. increased tipping fee may be minimized as a result. He stated staff is projecting a zero to $50,000 potential impact on the current budget due. to the half-year increase in the tipping fee. He stated that tipping fees. will continue to increase each year throughout the remaining life of SPSA. Chairman Wright clarified that the tipping fees would have continued to increase regardless of whether or not the Covanta proposal had been approved by SPSA, as there was only a 10% difference in the amount of tipping fees, Supervisor Bradshaw reported that the Hampton Roads Economic Development. Alliance had received three (3) separate consulting reports, each containing an evaluation of .economic activity in Hampton Roads. He stated that the evaluations had revealed that Hampton Roads has no identity with respect to regional competition in the world marketplace. He stated that 5 w .. .the .Chamber of Commerce, the Hampton Roads Partnership and various other organizations are jointly working together in an .effort to increase. - identity awareness of the Hampton Roads region. However, he stated that Hampton Roads does exceed many. of the other regions with respect- to bringing in business. Supervisor Clark notified the Board that all participating localities need to be prepared in the next .few months to-begin contributing financially to the jail. . . Supervisor Bradshaw- reported on a recent meeting sponsored by the City of Franklin dealing with representatives from the State and Federal governments .regarding- the recent flooding of the Blackwater River.. He advised that a meeting has been scheduled next week to .address additional details and that Congressman Forbes's office would be in attendance. // Chairman Wright called for Transportation Matters. Sandon S. Rogers, Transportation Planner, offered no specific transportation items for discussion. Mr. Rogers noted that he would be present at .the HRPDC meeting regarding the CTB's Six-Year Primary .Highway. Program to deliver the Board's Priority Resolution. Mr. Roger advised that he had attended the Route 460 communications meeting. Supervisor. Clark inquired. if Mr. Rogers had spoken with Mr, Brown regarding Rescue Road. Mr. Rogers replied that he had spoken with 1VIr. Brown and that Mac Neblett, Waverly Residency Administrator, VDOT, would also be contacting .him in the near future. Supervisor Bradshaw requested the status of Ms. Jernigan's property in Walters. Mr. Rogers replied that he is awaiting a response from VDOT. Mike Huffman, Hardy District resident, .notified the Board that the Smithfield Town Manger has advised it will take a private contractor approximately one (1) month to repair the damage caused by the recent Northeaster to -Route 709/Water Works Road. // ... --- Chairman Wright called for Citizens Comments. Iii 1 1 Nicki Sabino, Smithfield District resident, addressed a concern with $1,000,000. in unanticipated County expenses and. the approval by the School Board of its $100,000,000 CiP, which will result in increased taxes for citizens. She. provided specific examples of taxpayer dollar waste to the Board, to include that the Board has failed in the last year to eliminate waste in government. expense of operation and failed in combining County and School Administration services. Grace Keen, Newport District resident, invited the Board members to !, attend the Isle of Wight Citizens Association meeting on November 13, 2006 at the Carrollton Library. Mrs. Keen requested the status of the motion made by Supervisor Clark at the Board's June 2006 meeting to direct staff to examine the possibility of having a citizens' committee consisting of individuals from each district who have. expertise in budget and finance to follow through the County's budget process. Supervisor Clark replied that the purpose of having a Citizens Comments period is to receive only. comments from citizens and that any responses from the Board will be discussed at a later time in the meeting, such as under Old Business. He asked that Mrs. Keen stay for that portion of -the agenda. Mrs. Keen expressed concern with the increased expenses .associated with -the operation of the County Fair which is now costing taxpayers in excess of $1,.000,000. She specifically mentioned concerns. with the proposed two (2} new. positions of Assistant Director and Fair Manager.- Mike Huffman, Hardy District resident, offered to inform. interested Pinewood Heights residents about the Habitat for Humanity program. // Chairman Wright called for the County Attorney's report Interim County .Attorney Burton stated pursuant to the Board's direction, he -had researched the matter of .compensation. associated with the rent per acre on the Johnson farm lease. He advised that the Department of Economic ,Development has confirmed that the $30 per cultivated acre is reasonable. Supervisor Ivy moved the .Board authorize the County Attorney's office to set the Third Amendment of Lease Agreement for public hearing at the Board's November 15, 2006 meeting. The motion was adopted by a vote. 7 ~~~~~ 24 ~~::~:4~0 of (3-0) with Supervisors. Clark, Ivy and Wri ht votin in f g g avor of the motion; no Supervisors voting against the motion; and Supervisors Bradshaw and Brown absent for the vote. .~. Interim County Attorney Burtonpresented for consideration a proposed annual agreement between the County and MUMS for operating system and database administration support. from Tyler Technologies, Inc. which he has reviewed and recommends the Board approve. Supervisor Ivy moved the. Board authorize the Chairman to execute the Annual Agreement for Operating. System & Database Administration Support from Tyler Technologies, Inc. The motion was adopted by a vote of (3-0) with Supervisors Clark, Ivy and Wright. voting in favor of the. motion; no Supervisors voting against the motion;. and Supervisors Bradshaw and Brown absent for the vote. Interim .County Attorney Burton presented a Performance Contract between the Board and Smithfield Entertainment for a disc jockey for the County Christmas party which he has reviewed and recommends .the Board approve. Supervisor Ivy moved that the .Board approve the contract with ~ Smithfield Entertainment. The motion was adopted by a vote of (4-0) with i Supervisors Bradshaw, Clark, Ivy and Wright voting in favor of the motion; no Supervisors voting against the motion; and Supervisor Brown absent for the vote. Interim. County Attorney Burton advised the Board that the remainder of his items would be discussed with the Board in Closed Meeting. // Chairman Wright called for the Community Development report. Beverly H. Walkup, Director of Planning and Zoning,. presented a request for an additional $775,000 in order to accommodate infrastructure bids for the Booker T. Estates comprehensive community development project. .She advised that the reason for the request is due to inflated fuel prices; natural..-disasters and the .lag time between when the application is actually filed. and when staff solicits a bid for a project. She stated that staff hopes to realize cost savings fromthe grant as there are residents who will have repayment ability on some of the projects that are being rehabilitated.... Supervisor Bradshaw .requested Ms. Liesl R. DeVary, Director of Budget and Finance, and County Administrator Caskey to provide the Board with a financial analysis of Ms. Walkup's request, the. earlier request from the Town of Smithfield relative to Pinewood Heights and any other known. future financial request. ^ `~ Ms. Walkup stated with respect to the request for funding for Pinewood Heights, the Board, as part of the County's contribution, .could waive tap fees if some of those residents were to relocate in the Booker T. Estates neighborhood. Supervisor Bradshaw moved the Board authorize staff to proceed with' . obtaining the required documents. for award of contract and direct staff to develop a resolution appropriating. additional funds from the. Unappropriated Fund .Balance for the Booker T. Estates project. The motion was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting: in favor of the motion,. and no Supervisors voting against the motion. l /i Chairman Wright called for the Parks and Recreation report. Alan S. Nogec, Director of Parks and Recreation, requested that the Board allocate additional funds to cover certain expenses related to the 2006 .Isle of Wight County Fair. Supervisor Clark moved the Board adopt the following Resolution: RESOLUTION TO APPROPRIATE FUNDS FROM THE UNAPPROPRIATED FUND BALANCE FOR 2006 ISLE OF WIGHT COUNTY FAIR WHEREAS, the Board of Supervisors of the County of isle of Wight, Virginia has approved additional funding for the 2006 Isle of Wight County Fair. WHEREAS, funds. in the amount of nineteen thousand six hundred thirty. dollars ($19,630) need to be appropriated .from the Unappropriated Fund Balance of the General Fund to the FY 2006-07 Operating Budget to fully fund the project. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that nineteen thousand six hundred thirty dollars ($19,630) .from the Unappropriated Fund Balance of the General Fund be appropriated to the. FY 2006-07 Operating Budget. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make. the appropriate accounting adjustment in the. budget and to do alI things necessary to give this resolution effect. i ~oQK 24 ~; ::~4(~2 The motion was adopted by a vote of (S-0) with. Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and no Supervisors voting against the motion. Mr. Nogiec advised that staff had met. in an effort to create a plan that better suits the future. use of the Joel C, Bradshaw Fairgrounds which revealed that the primary focus needs to be on surface drainage,. along with systems that would .manipulate the groundwater table around certain components of .the site development.. He stated that. $ l 5,000 is being: requested to cover surveying and. engineering costs. He anticipates knowing whether or not the. site can be drained. Supervisor Ivy inquired. why Commonwealth Engineering's Design Report is not being. utilized. i Mr. Nogiec replied that .when Commonwealth` Engineering did their report they looked at just a part of this. property and provided a grading plan with elevations that were provided from sources -other than a topographical survey. He stated Galloway. will break the property up into. segments which will result in more precise :information and .will provide a .better plan. He stated there are also components present now that- were not present when Commonwealth Engineering did their original plan. He stated this plan will also identify where the tents will be located and drainage components. can be built around the tents. Supervisor Bradshaw requested that Mr. Nogiec provide copies to the Board of the pertinent information contained in the Commonwealth Engineering Report relative to site improvements, including drainage, that need to be done by the County. ,, !F Supervisor Bradshaw requested a short and long-range strategic plan be developed, to include a marketing plan to address what is being done to change the negative image associated with the Fair that has been created over the past. two (2) years. He stated if this is not the right site, then a decision must be made soon. Mr. Nogiec advised that the short-term plan is to make the site more usable in extreme conditions. He stated staff could provide a report on what it believes needs to be done. to make the property more usable for the Fair and other types of programs that might go on there. Mr. Nogiec further advised. that the project timeframe for the engineer and surveyor to provide their plan is the end of November 2006, and staff should be in a position in December 2006 to know whether or not the site is usable or not for next year's Fair. He stated the overall design includes the location of the .major tents and the surveyor will note the exact location- and pads will be designed by the engineer to elevate those areas. He stated the. 10 au~x 24 ;,.~40~ layout of the tents utilized last year worked well, with the exception of certain modif cations to the agricultural area. Supervisor Clark moved the Board authorize staff to continue with the first phase of the .project and allocate $15,000 from the Unappropriated Fund Balance for engineering services. Staff is to return to the Board in December 2006 with the final .cost .estimates and recommendations for improvements (currently estimated at $100,000). The motion was adopted by a vote of (5- 0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Clark stated. that the Board needs to be apprised of what ,kind of money it is expected to take in order to make the property a good site for the Fair. He stated the public's confidence -needs to be restored through a public relations campaign in the Spring and summer. Supervisor Bradshaw recommended that staff get the message -out to the various civic organizations, Ruritan clubs, churches and senior citizens .organizations that the problems associated with past Fairs have been resolved Mr. Nogiec advised that. he would have a report for the Board on the white building at Camp Washington at the Board's November I5, 200b meeting. // Chairman Wright called for the Emergency Management report. .Richard O. Childress, Director of Emergency Management, requested that the Resolution to Appropriate Funds from the Unappropriated Fund Balance. for Air Compressor Replacement under his. report be withdrawn due to the anticipated. availability. of Federal grant funding. 1 !! .Chairman Wright called for the County Administrator's report. County Administrator Casket' presented a Resolution to Request that the Governor Declare Isle of Wight County an Agricultural Disaster Area for the Board's consideration. Supervisor Ivy moved the Board adopt the following Resolution: RESOLUTION TO REQUEST THAT THE GOVERNOR DECLARE ISLE OF WIGHT COUNTY AN AGRICULTURAL DISASTER AREA lI e eaoK 24 . ~4Q4 WHEREAS, Isle of Wight County,. Virginia has experienced an :excessive amount of rain during a storm on October. 6-7,.2006; and, WHEREAS, .said rain storm has severely damaged the cotton,. peanut, and soybean crops in Isle of Wight County; and, WHEREAS, the crop damage will create an economic .hardship on those farmers negatively impacted by the excessive rain. NOW, THEREFORE, BE IT AND IT IS HEREBY~RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia requests. the Governor of the Commonwealth of Virginia to designate Isle of Wight County an agricultural disaster area for the purpose of being eligible for low interest loans and/or other disaster aid. The motion was adopted. by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in ,favor of the motion, and no .Supervisors voting against the motion. Donald. T. Robertson, Director of Information Resources. and Legislative Affairs, distributed information relative to the purpose of the . Comprehensive Services Act for the Board's information and reference. Palinda Belcher, Office on Youth Coordinator, distributed copies of that Department's .Strategic Plan devised for 2006 which includes operation and problematic goals. She further provided copies of community collaborations and problems implemented by that Department. Supervisor Ivy noted that the 13 major objectives .listed in the Strategic ; Plan which are to be implemented by June. 200? are not realistic based on the number of objectives that have been accomplished in that Department to date. e Ms. Belcher stated that the Strategic Plan of her Department mirrors the Plans of other Offices on Youth.. She stated that -her initial goal is to assess k the community's needs and train local agencies on the various programs until ~ she receives funding through grants to maintain the programs on her own. l Supervisor Ivy inquired how Ms. Belcher intends to measure whether or not the Office on Youth goals are successful if she does not have. any way of measuring what is being done. Ms. Belcher advised ,that she has developed timelines for the various goals that are listed and how she- wishes to accomplish each; however, she would like direction from the Board relative to what its expectations are for that Department. ,} Supervisor Clark noted that he would be interested in knowing. what other similar offices do, for. example, how they are staffed and what Ms. s x ~ 12 ~ 1 opn~r ~4 ~~'•`~U~ Belcher believes is needed to accomplish some of the goals of her Department. Supervisor Ivy stated all. jobs must have specific goals and objectives in order to be successful. He stated this position has been set up to fail from the beginning because it has :not been provided a clear and focused direction. Ms. Belcher stated that the purpose of an Office on Youth Department is to provide the community with information relative to the needs of the children in the County, as well as prevention programs that -will shield them -from engaging in delinquent behavior. Supervisor Ivy inquired as to the difference between an Office on Youth and alloys and Girls Club. Ms. Belcher stated these are different entities altogether in -that a Boys. and Girls Club in this area would only cater to a certain segment of the population. She stated the needs are based upon the location of the Boys and Girls Club and that access to that would be limited in the County. She stated Offices on Youth are intended to provide prevention programming and not recreational activities, as offered by Boys and Girls Clubs. .Supervisor Ivy stated that the County is short on gyms and other spaces for recreational activities. He stated that the County can not accommodate all those interested in utilizing these types of facilities. He stated that the County lacks the infrastructure for kids to gather. Supervisor Bradshaw stated that the Board is in the process of reviewing its Strategic Plan and how all. the programs offered by the Social Services Department,. the school administration, the Parks and Recreation Department and the Office on Youth can all be tied together. Supervisor Clark stated that there are existing Office on Youth programs being implemented by other localities that are successfully being implemented and he recommended that. Ms. Belcher contact the locality of her choice to see how it is being implemented. Supervisor Ivy agreed with Supervisor Clark's .recommendation. He stated the objective is to serve the children of the County and .while Ms. Belcher is making a good attempt at doing that, he did. not believe that the goal of the program is being accomplished. Ms. Belcher advised the Board that some parents in the County. that are utilizing the program do not feel that there are adequate programs being offered to the children in the County. She stated she is continuing to pursue grants- and soliciting volunteer staff to assist with the. facilitation of some of the programs. I3 Goer, 2~ rN ~:~.G6 Supervisor Bradshaw .disagreed. that there are an insufficient number of programs being offered in the County. He stated there are numerous .civic and church organizations that are running programs. in the County. .Supervisor Clark moved that staff be directed to contact the Director of the Office on Youth in Newport News and request that he provide. a presentation to the Board relative to haw his office operates and what are that agency's .programmed activities. He should also bring. copies. of his strategic... goals and objectives to share with County staff.. The motion was adopted by a .vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright. voting in favor of the motion, and no Supervisors voting against the motion. Supervisor .Clark requested that Ms. Belcher continue to address the Board- in .the future. regarding -the programs being implemented by her Department. He further requested .that Ms. Belcher take pictures of the various programs she implements. U Chairman Wright moved the Board take a five (5) minute recess.. The motion was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright .:voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Bradshaw moved that the .Board. return to open session. The motion was adapted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and no Supervisors voting against the motion. // Patrick J. Small, Assistant County Administrator, requested the Board's approval of a .Resolution to Appropriate Funds from the .Unappropriated Fund Balance for a Salary Budget Adjustment for the Parks and. Recreation Department to add a position out.. of budget cycle, which` has he support of himself, the County Administrator, the: Director of Parks and Recreation and the Directorof Human.Resources. He stated than there are goals, objectives, capital plans, programming and other activities .going on in this Department ` .that are not moving forward at a pace desired by staff and. the Board. Supervisor Bradshaw stated that the County is growing, as well as the services .being .offered to -the County's citizens. He stated it has been some time since the staff within that Department has been. increased. Supervisor Ivy agreed that the Department- of Parks and Recreation . touches the County-'s citizens. more than any other Department. He stated much better services could be offered if that Department is managed properly. 14 Supervisor Clark moved the Board approve the position and adopt the following Resolution: RESOLUTION TO APPROPRIATE FUNDS FROM THE UNAPPROPRIATED FUND BALANCE FOR A SALARY BUDGET ADJUSTMENT FOR THE PARKS AND RECREATION DEPARTMENT WHEREAS., the Board of Supervisors of the County of Isle of Wight, Virginia has approved the addition of an Assistant Parks and Recreation Director effective January 1, 2007; and, WHEREAS, funds in the amount of forty one. thousand eight hundred and thirty four dollars ($41,834} need to be appropriated from the Unappropriated -Fund Balance of the .General Fund to the FY 2006-07 Operating Budget to fund the- cost -and associated benefits. NOV4', THEREFORE, BE IT RESOLVED by the Board. ofSupervisors of the County of Isle of Wight, Virginia that forty .one thousand eight hundred and thirty four dollars ($41,834} from the Unappropriated Fund Balance of the General Fund be appropriated to the FY 2006-07 Operating Budget. BE IT FURTHER RESOLVED Ghat the C©unty Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustment in the budget and to do all things necessary to give this resolution effect. The motion was adopted by a vote of (5-0} with Supervisors. Brown, Bradshaw, Clark, Ivy and Wright voting in favor of .the emotion, and: no Supervisors. voting against the motion. County Administrator Casket' presented a Resolution. to Accept and Appropriate Funds from. the Compensation Board .for Staffing in the Commissioner of Revenue's Office for the Board's consideration. Supervisor Bradshaw: moved that the Board adapt. the following Resolution: RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS FROM THE COMPENSATION BOARD FOR STAFFING IN THE COMMISSIONER OF REVENUE'S OFFICE WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has authorized a full-time .position in the Commissioner of Revenue's Office; and, 15 BQ~~ rV4 ~; ~ 4l!O WHEREAS, funds in the. amount of thirty two thousand nine hundred twenty seven dollars ($32,927) to be received from the Compensation Board needs to be accepted and appropriated to the appropriate line items in the FY2006-07 General .Operating Budget of the County of Isle of Wight, Virginia. a NOW BE iT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that thirty two thousand nine hundred twenty seven dollars. ($32,927), or so much as shall be received from ;the Compensation Board, be appropriated in the. FY2006-07 General Operating Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make. the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted by a vote of (5-0) with Supervisors Brown, i Bradshaw, Clark, Ivy and. Wright .voting in favor. of the motion, and no Supervisors-voting against the motion.. // :Chairman Wright called for Appointments. Supervisor Clark requested County Administrator Casket' to contact the Sheriff and request that he be prepared to address the Board on the status of the Isle of Wight. Substance Abuse Advisory Council. The motion was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the .motion, and no Supervisors voting against the motion. Chairman Wright moved that .the Board reappoint James B. Brown, Jr, to serve on the Board of Directors of the Southeastern Public `Service Authority. The motion was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy. and Wright voting in .favor of the motion, and no Supervisors voting: against -the motion. Supervisor. Bradshaw moved that. the Board .reappoint W. Douglas Casket' to serve as the Alternate on the Southeastern Public Service Authority. The motion was adopted by a vote of (5-0) with Supervisors Brown,. Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and no Supervisors voting against the motion. // Chairman Wright called for Old Business. 16 'I aQ~ 24 -, ~ ~C~9 Ms. Belcher, responsive to the Board's previous request for additional information ~ relative. to the application for grant funds relative to the Governor's. Youth Community Service and Civic Engagement Program, advised Supervisor Bradshaw that the statistics are taken from the Department of Education's website. Supervisor Bradshaw requested that Ms. Belcher share with Dr. Mehaffey the numbers concerning. delinquent behavior in grades 6-10 as listed on the Virginia Department of Education website. Supervisor Ivy requested a correction be made on the Grarit Application Face Sheet under Travel/Subsistence to reflect a total of $211.27 versus $600. Supervisor. Clark moved the Board adopt the following Resolution with a correction to the Grant Application Face Sheet under TravellSubsistence to reflect a total of $21-1.27 versus $600:. RESOLUTION TO AUTHORIZE THE SUBMISSION OF A GRANT APPLICATION AND TO ACCEPT AND APPROPRIATE FUNDS RECEIVED FROM THE GOVERNOR'S YOUTH COMMUNITY SERVICE AND CIVIC ENGAGEMENT PROGRAM WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has approved the development and submission of an application for. the Office on Youth to the Governor's Youth Community Service and Civic Engagement. Program to support apsycho-educational prevention program that will provide at-risk. youth with opportunities to develop positive behaviors and good choices; and, WHEREAS, funds in the .amount of nine thousand five hundred fifty dollars ($9,550) or so much as shall be received from. the Governor's Youth Community Service.. and Civic Engagement Program needs to be accepted and appropriated to the appropriate line items in the FY 2006-Z00? General Operating and Capital Budget of the County of Isle of Wight, Virginia.- NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that. nine thousand five hundred fifty dollars ($9,550) or so much as shall be received be accepted and appropriated to the appropriate .line item in the FY 2006-200? General Operating and Capital Budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County- Administrator of the County of Isle of Wight, Virginia is authorized to make .the 17 _~. ., -- appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted..by a vote of (S-0) with Supervisors Brown, Bradshaw, Clark, Ivy and .Wright voting in favor of the motion, and no Supervisors voting against the motion.. Supervisor Clark addressed the status of the Citizens Budget Committee as requested by Grace-Keen earlier under Citizens comments. .Supervisor Clark moved .that the Board direct staff to investigate and contact Grace Keen on the status of this Committee. The motion was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion,-.and no Supervisors voting. against the motion. Ms. DeVary advised that staff is already working on the changes to the budget process that the Board previously requested... She. noted that she would be meeti ' n wit g h the school s Finance Director to develop a plan, but that she did not anticipate it being completed by the Board's November. 15, 2006 meeting. Supervisor Clark. rescinded his motion that the Board direct staff to investigate and contact Grace Keen on the status- of this Committee... The motion. was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy. and Wright voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Clark requested that Ms. DeVary contact .Mrs. Keen to advise her of the status. // Chairman Wright called for New Business. Supervisor Ivy requested that his request under Approval of the Agenda be rescinded, nc~t~ng that he would -take the .matter up with Ms. Walkup. Supervisor Bradshaw moved that the Board review the recycling opportunities for the County .and have that as part of the Board's Strategic Plan review process. The motion was adopted. by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of the motion, and no Supervisors voting against the. motion. !/ Interim County Attorney Burton requested a Closed 1Vleeting pursuant. o Section 2.2-3711.A.7 of the Freedom of Information Act for the limited. 18 ~~~; ?4:,:,t~1~ purpose of consultation with .legal counsel and briefings. by staff members pertaining. to proffers of the Town of Smithfield; pursuant to Section 2.2- 3711.A.7 for consultation with legal counsel pertaining to probable litigation; and pursuant to Section 2.2-3711.A.1 to discuss three (3) personnel .items related to the assignment, appointment,. promotion, performance, demotion, salaries, discipline or resignation of specific. employees. Supervisor Clark moved that the Board .enter the Closed Meeting for the reasons stated. The motion was adopted by a vote of (5-0) with Supervisors Brown, Bradshaw, Clark, Ivy- and Weight voting in favor of the motion, and no Supervisors voting against the motion. Supervisor Bradshaw moved that the Board return to open session. The motion was adopted by a vote of (5-O) with. Supervisors Brown, Bradshaw, Clark, Ivy and Wright voting in favor of .the motion, and no Supervisors voting against the .motion. Supervisor Ivy moved that the Board adopt the following Resolution: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on -.this date pursuant t:a an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712.D of the Code of Virginia requires a certification. by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully.- exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public. business matters as were identified in the motion convening -the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Brown, Bradshaw, Clark, Ivy and 'Wright NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 /f 19 eo^~ 24 r~ :~-412 At 8:34 p.m., Supervisor.Bradshaw moved that the Board continue its meeting until Wednesday, November $, 2006 at 3:00 p.m. for the purpose. of discussing the .Pinewood Heights redevelopment project request ~frorri the Town. of Smithfield. `The motion was adopted by a vote of (5-0) with Supervisors Brown,. Bradshaw, Clark, Ivy .and Wright .voting in favor of the motion, and no Supervisors voting against the motion. 20